Administrative Assistant jobs at Bureau Veritas

The Senior Administrative Assistant provides high-level administrative support to the President, two Senior Vice Presidents, the Director of HR, Safety & Training, and assists with general office administration across multiple branch locations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced commercial landscape environment. Structure Full-time, non-exempt. Reports to President. Key Responsibilities: Provide direct administrative support to company executives, including calendar management, meeting coordination, travel arrangements, and correspondence. Prepare and format documents, reports, spreadsheets, and presentations as needed. Coordinate internal and external meetings, including scheduling, agendas, and follow-up communications. Assist with document management and filing systems, both physical and electronic. Support the HR department with administrative tasks such as onboarding, training coordination, and maintaining employee records. Manage incoming calls, emails, and mail; route inquiries and requests to appropriate personnel. Order and maintain office supplies and equipment for multiple branch locations. Assist with special projects and company events as directed by executive leadership. Maintain confidentiality and handle sensitive information with discretion. Qualifications: Proven experience in an administrative or executive assistant role, preferably in construction, landscape, or a related industry. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general office technology. Strong organizational and time management skills with the ability to prioritize tasks. High level of professionalism, discretion, and customer service. Ability to work independently and collaboratively with multiple departments. Minimum of 3 years' experience of administrative or office experience, and data entry. Typing and 10-key skills at productive speed or above. Strong attention to detail and accuracy in data entry and record-keeping. Must have a good understanding of modern business practices and procedures, elements of correct English usage, grammar, spelling, vocabulary, punctuation, and basic mathematics. Effective oral and written communication skills in English required. Proficiency in QuickBooks software application and Microsoft Excel, Word, and Outlook is preferred. Excellent time management and organizational skills. Ability to be prompt, accurate, confidential, and cordial in assisting with questions. Ability to work independently and manage multiple tasks within deadlines. Ability to be flexible and adapt to changes in an organized manner. Ability to maintain professional demeanor in a setting with interruptions (phone and people). Comfortable working in a fast-paced environment and managing multiple tasks.

About Us Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects. The Role We Want You For The Field Administrative Assistant takes the lead in providing comprehensive support to Clayco Project Managers, Project Engineers, Superintendents, Mission Control and Technical Services, as assigned. Prepare daily and monthly reports, checks outboxes and distributes mail. Assist Clayco in document management by entering and processing of subcontracts, purchase orders, letters of intent, change orders, safety audits, submittals, bid packages, entering punch-list items and updating the information thru the completion of the job and other paper work processing. Follow up with subcontractors and suppliers if executed documents are missing. Arrange meetings, travel, and ordering food if required, In addition; greet and direct visitors, workers, deliveries, and overall assistance to the entire project team and activities taking place on job site with whatever is needed to accomplish the company's objectives. Acts on own initiative, with a minimal amount of supervision, and yet is a team player. This person is assigned to project teams and will need to be organized, focused and a quick learner. The Specifics of the Role: Prepares correspondence (typing). Readily assists with whatever is needed to accomplish the company's objectives. This includes typing, filing, copying, binding, scanning, and whatever else is necessary. This will also include document retrieval for auditing and litigation as needed. Retrieves, scans, transmits and electronically (or physically) distributes executed subcontracts, change orders and other documents associated with projects. This is an extremely important responsibility. May type contracts, change orders, letters of intent, meeting minutes, etc., and distribute as required. May also help obtain, assemble and assist with project closeout. May assist in entering punch list items and updating the information thru the completion of the job. Routinely will run reports and dunning letters on projects as required. Enter Daily Reports for Clayco and Subcontractors each day and follow up with Subcontractors on missing paperwork. Update rack drawing with the most current issues on a timely basis. This may be daily. Requirements: Interested in learning the business - evolving into someone who will look for solutions to issues and not just pass along messages. A diligent, mature, responsible individual - who is a self-starter, is detail-oriented and attentive to the needs of others. Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed. Organized with the ability to set priorities and take direction. A Team Player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge. Embraces change and recognizes the benefits with a positive outlook. Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems. Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills Why Clayco? 2025 Best Places to Work - St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. 2025 ENR Midwest - Midwest Contractor (#1). 2025 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5). 2025 ENR Top 100 Green Contractors - Green Contractor (Top 3). 2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3). Benefits Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more! Compensation The hourly pay for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

About Us Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects. The Role We Want You For The Administrative Assistant plays a key role in supporting Clayco's Operations team and senior leadership. This individual will deliver high-level administrative support, ensure smooth daily operations, and act as a communication hub across departments and regional offices. This role is ideal for someone who thrives in a fast-paced environment, is highly organized, detail-oriented, and capable of managing multiple priorities with professionalism and discretion. The Specifics of the Role Provide daily administrative support to Operations executives and internal team members. Manage calendars, coordinate meetings, prepare agendas, and maintain conference room schedules. Draft, edit, and proofread correspondence, reports, and presentations. Maintain organized and accurate electronic filing systems, data entry, and document archives. Assist with contract execution, invoice processing, and departmental documentation. Handle sensitive and confidential information with absolute discretion. Serve as a key liaison between departments, regional offices, and external partners. Triage and prioritize incoming requests, calls, emails, and inquiries. Coordinate business travel, accommodations, itineraries, and transportation. Support cross-functional communication to ensure timely follow-up and operational alignment. Assist in planning internal meetings, events, and company activities, including invitations, catering, and logistics. Support marketing, proposal development, and light PR/communications needs as required. Oversee general office organization and supplies to maintain a streamlined, efficient workspace. Manage archiving, scanning, and electronic document systems to ensure accessibility and accuracy. Requirements Self-starter with a solutions-driven mindset. Highly organized with strong time-management abilities. Comfortable managing multiple priorities with a sense of urgency. Strong attention to detail and commitment to delivering high-quality work. Excellent verbal and written communication skills. Positive, collaborative team player who embraces change and challenges. Comfortable learning and adopting new software and systems. Previous administrative, office coordination, or executive support experience. Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint Some Things You Should Know Our clients and projects are nationwide No other builder can offer the collaborative design-build approach that Clayco does. We work on creative, complex, award-winning, high-profile jobs. The pace is fast! Why Clayco? 2025 Best Places to Work - St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. 2025 ENR Midwest - Midwest Contractor (#1). 2025 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5). 2025 ENR Top 100 Green Contractors - Green Contractor (Top 3). 2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3). Benefits Discretionary Annual Bonus: Subject to company and individual performance. Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more! Compensation The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

About Us Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects. The Role We Want You For The Field Administrative Assistant takes the lead in providing comprehensive support to Clayco Project Managers, Project Engineers, Superintendents, Mission Control and Technical Services, as assigned. Prepare daily and monthly reports, checks outboxes and distributes mail. Assist Clayco in document management by entering and processing of subcontracts, purchase orders, letters of intent, change orders, safety audits, submittals, bid packages, entering punch-list items and updating the information thru the completion of the job and other paper work processing. Follow up with subcontractors and suppliers if executed documents are missing. Arrange meetings, travel, and ordering food if required, In addition; greet and direct visitors, workers, deliveries, and overall assistance to the entire project team and activities taking place on job site with whatever is needed to accomplish the company's objectives. Acts on own initiative, with a minimal amount of supervision, and yet is a team player. This person is assigned to project teams and will need to be organized, focused and a quick learner. The Specifics of the Role: Prepares correspondence (typing). Readily assists with whatever is needed to accomplish the company's objectives. This includes typing, filing, copying, binding, scanning, and whatever else is necessary. This will also include document retrieval for auditing and litigation as needed. Retrieves, scans, transmits and electronically (or physically) distributes executed subcontracts, change orders and other documents associated with projects. This is an extremely important responsibility. May type contracts, change orders, letters of intent, meeting minutes, etc., and distribute as required. May also help obtain, assemble and assist with project closeout. May assist in entering punch list items and updating the information thru the completion of the job. Routinely will run reports and dunning letters on projects as required. Enter Daily Reports for Clayco and Subcontractors each day and follow up with Subcontractors on missing paperwork. Update rack drawing with the most current issues on a timely basis. This may be daily. Requirements: Interested in learning the business - evolving into someone who will look for solutions to issues and not just pass along messages. A diligent, mature, responsible individual - who is a self-starter, is detail-oriented and attentive to the needs of others. Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed. Organized with the ability to set priorities and take direction. A Team Player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge. Embraces change and recognizes the benefits with a positive outlook. Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems. Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills Why Clayco? 2025 Best Places to Work - St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. 2025 ENR Midwest - Midwest Contractor (#1). 2025 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5). 2025 ENR Top 100 Green Contractors - Green Contractor (Top 3). 2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3). Benefits Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more! Compensation The hourly pay for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

Wayne J. Griffin Electric, Inc. provides electrical and telecommunications contracting services to clients and communities across New England and in the Southeast. As we continue to grow and promote from within, we are looking for a full-time Administrative Assistant who would like to work as part of a dynamic team that provides critical support to our Project Management efforts. Responsibilities Include: Collaboration with internal departments to prepare, finalize and submit all written correspondence on behalf of our Project Management team Partnering with the Project Management Team to submit permits within the New England Area Maintaining accurate and up-to-date contact information in the central system and within letter templates. Occasional front desk support Must Haves: Exceptional written communication skills Strong attention to detail with the ability to proofread and ensure accuracy in correspondence Proficiency in Microsoft Office applications and strong typing skills, experience in Adobe or Bluebeam a plus Ability to stay organized, multitask, and adapt to changing priorities in a fast-paced environment Excellent follow-up skills and attention to deadlines Previous experience in the construction industry is a plus Along with competitive compensation, Wayne J. Griffin Electric, Inc. offers a comprehensive benefits package including Blue Cross Blue Shield PPO (Medical, Dental & Vision), health and wellness programs, 401(k) with company contribution and up to $2,000 per year in tuition reimbursement. With over 45 years in the industry our culture is collaborative, team-orientated and results focused. We strive to help our employees to grow and achieve their career desires, through training, education, and mentorship. Visit us at our website: ***************************** to learn more. Take the next step in your career and let us learn about you! Apply now: ************************** An Equal Opportunity Employer.

About Suffolk Suffolk is a national enterprise that builds, innovates and invests. Suffolk is an end-to-end business that provides value throughout the entire project lifecycle by leveraging its core construction management services with vertical service lines that include real estate capital investment, design, self-perform construction services, technology start-up investment (Suffolk Technologies) and innovation research/development. Suffolk - America's Contractor - is a national company with more than $5.0 billion in annual revenue, 2,600 employees, and main offices in Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, and San Diego. Suffolk manages some of the most complex, sophisticated projects in the country, serving clients in every major industry sector, including healthcare, life sciences, education, gaming, transportation/aviation, government, mission critical and commercial. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR's list of “Top CM-at-Risk Contractors.” For more information, visit *************** and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram. At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That's why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially. Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more. For more information, click here. The Role We're seeking an Executive Assistant, Scheduling & Logistics to support a C-Suite Executive in our Boston office. This individual must be highly resourceful and enjoy working within an entrepreneurial environment that is mission and results driven and community oriented. The ideal individual will have the ability to exercise good judgement and self-motivate in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to prioritize and balance multiple projects and tasks. The Executive Assistant, Scheduling & Logistics must be able to work under pressure, at times, to handle a variety of regional and corporate activities, be adaptive to changes, and confidential matters with discretion. This is a true scheduling role focused on calendar, meeting logistics, and travel coordination; approximately 80-90% of the work is calendar/travel and related logistics. This role partners closely with the Executive Assistant team and Chief of Staff for priorities and context, while maintaining ownership of the scheduling workflow. Responsibilities Maintain Executive's complex, dynamic calendar; coordinate appointments, events, and meetings across time zones and with internal/external stakeholders. Schedule Executive travel arrangements and manage logistics (flights, hotels, ground, changes, and contingency plans). Coordinate and attend management meetings; responsible for distribution of agendas, compiling of papers, minutes, and document management. Communicate effectively with others individually as well as in small and large groups. Organize and plan work to meet deadlines. Establish and maintain working relationships with Executives, Department Heads and Project Management, staff in other departments, and subcontractors & clients. Perform duties of a highly confidential nature. Own end-to-end meeting logistics: hold scheduling pre-briefs as needed, confirm attendees/locations/links, ensure rooms/AV/virtual details are accurate, and circulate final calendar holds and materials. Coordinate closely with security, facilities, reception, and events for on-site visits, board-adjacent meetings, and VIP guest logistics. Process and reconcile travel/expense items timely; track travel changes and communicate impacts to stakeholders. Provide same-day adjustments and rapid re-plans when priorities shift; document decisions and communicate updates to impacted parties. Support recurring executive rhythms (weekly, monthly, quarterly cadences), including locking dates in advance and managing blackout periods. Collaborate with the Executive Assistant team and Chief of Staff on briefing needs and meeting objectives; this role is not responsible for drafting executive correspondence or strategic deliverables. Qualifications Bachelor's degree and 4 years related experience or 6 to 10 years related experience Knowledge of principles and practices of business and managing personnel Basic research methods and techniques Computer applications used in general office settings, including word processing, spreadsheet, database management, email and internet search engines Basic Math and standard English grammar and usage Good written communication Construction experience helpful, but not necessary and/or required departmental experience necessary Technology experience helpful, but not necessary Must be able to work independently with minimum supervision, use independent judgment and leadership techniques Must be tactful and use discretion Able to work effectively as part of a team and productively maintain confidentiality of information Demonstrated expertise managing senior-level calendars and high-volume scheduling with complex constraints (multiple time zones, frequent changes, and confidential engagements). Proficiency with Microsoft Outlook/Teams/Excel and travel/expense tools (e.g., Concur or equivalent). Candidate must possess Suffolk's Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring Working Conditions While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking. EEO Statement Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.

WHO ARE WE: Founded in 2011, Timberlane Partners is one of the most active Seattle-based real estate investment, development, and asset management companies specializing in multifamily real estate. Led by an experienced team, Timberlane has successfully acquired and developed over $1 billion of real estate assets throughout the West Coast and Mountain West. We pride ourselves on our disciplined, entrepreneurial approach, fostering long-term partnerships, and consistently delivering outstanding risk-adjusted returns. We are seeking a candidate with the ambition to scale aggressively. ABOUT THIS POSITION: The Executive Assistant plays a pivotal role in supporting the Principals through strategic administrative partnership and operational excellence. Reporting to the Chief of Staff or Director of Operations, this role sits at the intersection of executive operations, time management, and organizational flow. This individual demonstrates ownership, courage, and constructive assertiveness-not just supporting the Principals, but driving accountability and follow-through. The Executive Assistant is responsible for ensuring the Principals' time, focus, and priorities are optimized, while overseeing calendar, travel, workflow, and communication management with precision and discretion. Job Title: Executive Assistant Job Type: Full-time Location: Seattle, WA (Hybrid - minimum 4 days/week in office) Reports to: Chief of Staff or Director of Operations Company: Timberlane Partners KEY RESPONSIBILITIES: Manage and protect the Principals' calendar to ensure alignment with strategic goals, priorities, and commitments. Proactively manage email communications, where appropriate, to streamline correspondence and reduce inbox time for the Principals. Organize and prepare for meetings by gathering materials, coordinating logistics, and ensuring follow-up actions are tracked and completed. Coordinate complex travel arrangements, including flights, accommodations, ground transportation, and itineraries. Handle correspondence and documentation, including printing, mailing, copying, and filing with accuracy and confidentiality. Maintain comprehensive and organized records to ensure timely access to information and institutional continuity. Support operational improvements by identifying opportunities to refine systems, enhance efficiency, and strengthen internal processes. QUALIFICATIONS: Excellent written and verbal skills 5+ years EA experience with senior executives Strong time management skills Ability to maintain strict confidentiality Proficiency with Office365 applications and Asana Excellent interpersonal skills and ability to engage with senior level clients Ability to thrive in a fast paced environment Drive and passion Familiarity with the real estate industry a plus COMPENSATION: Full-time, salaried position, $75,000-$95,000 annually plus merit based annual discretionary bonus Employer-paid premiums for medical, dental, and vision coverage Health Care and Dependent Care Flexible Spending Accounts Employer-paid life insurance Long-term disability insurance Employee Assistance Program 401(k) plan with employer-matched of up to 4%: 100% of the first 3% contributed, 50% of the next 2% 20 days of paid time off (PTO) 10 paid holidays Professional development opportunities APPLICATION PROCESS: Once you've submitted your resume via LinkedIn, please prepare a brief cover letter outlining the three main reasons you're excited about this role. This can be emailed to ****************************. Timberlane is committed to a diverse and inclusive staff. We are interested in hearing from people who can work with diverse communities. Candidates of all backgrounds are strongly encouraged to apply.

GCM is seeking a top level professional for this important position. Please note this position requires at least 7 years prior employment experience as an Administrative Assistant. This is a firm requirement of this position. Please thoughtfully consider before applying to this position. Thank you for your understanding and respecting your and our time as well as GCM's ad spend. GCM CONTRACTING SOLUTIONS, INC. Executive Assistant to Executive Leadership Fort Myers, FL | Full-Time | On-Site | Competitive Salary + Benefits What We Offer • Competitive salary commensurate with experience ($100,000 - $150,000+) typical range for high-level professionals) • Comprehensive health, dental, and vision insurance • 401(k) with employer match • Paid vacation and holidays • Professional growth opportunities within a dynamic design-build firm • Collaborative company culture built on integrity, innovation, and teamwork About the Company At GCM Contracting Solutions, we believe the most meaningful achievements happen when people come together to build, innovate, and create something that endures. Headquartered in Fort Myers, Florida, GCM is a nationally recognized design-build general contractor known for innovation in concrete construction, tilt-wall design, and large-scale commercial and marine projects. For over 35 years, we've been shaping the built environment with precision, performance, and partnership. Our integrated divisions-Construction, Concrete, Engineering, and Development-work seamlessly together to deliver turnkey excellence from concept to completion. Beyond traditional design-build, GCM is a leader in automated storage technology through its ASAR (Automated Storage and Retrieval) division-the engineering innovation behind the world's first fully automated dry-stack marina. This patented system is redefining how boats and vehicles are stored, retrieved, and protected, merging automation, sustainability, and design ingenuity. At GCM, our success is built on collaboration, craftsmanship, and accountability. We cultivate a team-driven culture that values creativity, precision, and shared accomplishment. Every project represents a collective pursuit of excellence-guided by integrity, innovation, and a commitment to delivering results that stand the test of time. From the jobsite to the boardroom, GCM is more than a construction firm-it's a place where people, technology, and vision unite to create lasting impact. The Role You'll Play We are seeking an experienced and highly sophisticated Executive Personal Assistant to provide exceptional support to the President, Vice President, and Business Development Executive of GCM Contracting Solutions. This pivotal position requires an individual with impeccable judgment, organizational mastery, and the ability to manage professional, confidential, and time-sensitive matters with discretion and precision. You will serve as a trusted partner and operational liaison, ensuring executive priorities are met and communication flows seamlessly across departments. This is a role for a polished, detail-oriented professional with a proven track record in executive support-someone who can anticipate needs, manage competing priorities with confidence, and navigate complex situations with poise, professionalism, and tact. The ideal candidate thrives in a fast-paced, team-oriented environment, balancing initiative and humility while fostering collaboration across the organization. You'll represent the executive office with integrity, grace, and precision, helping drive alignment, efficiency, and excellence throughout the company. Key Responsibilities • Manage complex calendars, travel logistics, and meeting coordination for three executives • Serve as a strategic gatekeeper, ensuring leadership time aligns with top priorities • Prepare executive correspondence, reports, and presentations • Support investor, client, and partner relations with professionalism and accuracy • Facilitate communication across departments to drive alignment and progress • Manage confidential materials, contracts, and sensitive correspondence • Coordinate expense reports, vendor management, and administrative tasks • Organize internal and client-facing events, meetings, and team functions • Represent leadership with discretion, integrity, and cultural alignment Experience You Bring • 7+ years of experience supporting senior executives or C-suite leaders • Emotionally intelligent, service-oriented, and adaptable • Prior experience in construction, design-build, real estate, or professional services preferred • Highly organized, resourceful, and calm under pressure • Exceptional writing, communication, and interpersonal skills • Tech-savvy-proficient with Microsoft 365, Teams, Outlook, and project management tools Training Includes: • Company orientation and leadership integration sessions • Hands-on systems training (Outlook, CRM, project management, and scheduling software) • Executive communication and time management coaching • Mentorship from GCM's senior leadership team • One-on-one professional development sessions with a business coach focused on leadership, communication, and strategic support skills • Ongoing learning opportunities in executive administration, construction operations, and organizational management This program equips you with the insight, composure, and confidence to represent leadership effectively, anticipate needs, and thrive in GCM's fast-paced, excellence-driven environment. Full Key Result Areas (KRA) Based Job Description 1. Executive Coordination and Administrative Excellence • Manage and prioritize multiple executive calendars, travel, and communications • Anticipate needs and prepare meeting materials, reports, and presentations • Track and follow up on action items from meetings to ensure completion • Maintain confidentiality with all executive communications and sensitive data • Serve as liaison between executives and internal departments for coordinated communication flow 2. Cross-Departmental Collaboration and Communication • Facilitate alignment meetings and assist with project coordination between departments • Support communication between field and office teams by tracking executive directives • Draft, distribute, and maintain executive-level correspondence and updates • Coordinate cross-functional deadlines and ensure all stakeholders are informed 3. Operational & Logistical Support • Coordinate travel, itineraries, accommodations, and expense reporting • Manage credit card reconciliations, reimbursements, and budget tracking • Maintain organized digital and physical filing systems for efficient retrieval • Support event planning, client visits, and internal functions with logistical precision 4. Team Collaboration and Support Culture • Serve as a communication bridge between executives and their direct reports • Collaborate with other administrative and marketing staff to ensure smooth information flow • Reinforce brand, tone, and professionalism in all client and internal interactions • Identify opportunities to streamline administrative processes and improve productivity • Step in to support team tasks or project organization as needed 5. Confidentiality, Professionalism, and Representation • Handle sensitive business and personnel information with strict confidentiality • Communicate with diplomacy and professionalism across all contacts • Uphold GCM's standards for written and verbal communication • Maintain composure in high-pressure environments and manage competing priorities gracefully Pay Transparency It is GCM's intent to pay all team members competitive wages that are fair, motivational, and equitable. Actual compensation packages are based on several factors unique to each candidate, including skill set, experience, certifications, and location. Typical range for this position: $100,000 - $150,000 annually, plus performance-based incentives and benefits. Join Our Team

Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Perform general administrative tasks such as filing, typing, copying, and scanning. Provide support to the project team in managing day-to-day construction operations. Maintain a high level of organization in document management and control. Copy, scan, and order drawings for projects as requested. Assist with the processing of RFIs and change order tracking. Effectively prioritize and manage multiple tasks in a fast-paced, time-sensitive environment. Understand and follow operating procedures within company and jobsite guidelines. Required Skills/Abilities Proficiency in computer software, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and Bluebeam. Strong organizational and priority management skills. Excellent interpersonal, verbal, and written communication skills. Strong administrative writing and reporting skills. Competence in managing processes and analyzing information. Ability to solve problems efficiently and effectively. High level of professionalism and integrity. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Sacramento office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Field environments may involve walking, standing, bending, or lifting materials (up to 30 lbs). Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.

AMS Industries, Inc. is a MEP+ contracting firm serving the commercial, industrial, refrigeration and nuclear industries (PMT). With over 60 years of existence, AMS has grown from a small refrigeration contractor with a few employees to a multi-discipline and multi-market MEP contractor with more than 500 employees. We strive to meet our commitments to clients, develop our people and improve our communities. We are seeking a highly organized and detail-oriented Onsite Administrative Assistant to join our construction team. This position reports to the on-site Project Manager. The ideal candidate will be responsible for handling various administrative duties, signing in new hires, help coordinate orientation sessions, and assisting with safety compliance. This role is crucial in ensuring smooth operations and maintaining a safe working environment on the construction site. Responsibilities: Handle correspondence, filing, and documentation. Schedules and coordinates meetings, and appointments. Generates standardized reports as needed. Maintains and updates files, spreadsheets, and logs with current data. Distributes files, and logs as appropriate. Maintains electronic and hard copy filing system. Retrieves documents from the filing system. Communicates with various departments and other third parties to gather and provide information to assemble and prepare reports and documents. Processes entries and statistical information which could include expense reports, timesheets, GL entries, and spreadsheets. Performs general administrative and clerical functions such as copying, printing, scanning, filing, and faxing. Sign in new hires and ensure all necessary paperwork is completed. Verify employment eligibility and ensure all documentation is properly filed. Conduct orientation sessions for new hires, providing them with necessary information about site policies, procedures, and expectations. Coordinate and facilitate safety training sessions, ensuring all personnel are up to date with mandatory safety protocols. Maintain records of all training sessions and certifications. This position has no supervisory responsibilities. Qualifications: High school diploma or equivalent; associate's degree or relevant certification is a plus. Proven experience in an administrative role, preferably in a construction or industrial environment. Intermediate to advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook is required for this position. Must be mature, professional, personable, and have a polished delivery on all assignments. Ability to handle confidential information with the utmost discretion. Must be able to communicate, both written and oral, in a professional manner and represent the company in a professional manner. Must possess good follow-through skills to finalize projects. Must have above-average proofreading skills and have a history of being accurate and thorough. What we offer: Health Insurance and ESOP (Employee owned) package. Health Reimbursement Arrangement (HRA) with Medical PPO FSA and Dependent Care 401K Matching Paid Maternity & Paternity Leave Generous PTO roll-over policy Social events and gatherings throughout the year

Allied seeks a Bilingual Administrative Assistant (English/Spanish) for its McGregor, Texas headquarters. This position is for an individual who has strong organizational skills, excellent welcome center/reception hospitality, and the ability to manage multiple administrative priorities with professionalism. This position directly supports our McGregor facility, the HR/Administration, the local EVP, and liaisons with other Allied campuses. Applicants with a great attitude, strong interpersonal skills and a zest for excellence and growth will thrive in this role. Allied Culture At Allied, we believe great service matters from the start and finish of everything we do. Going the distance for our clients begins with taking care of our team members. They are our most important asset. We invest in their continuous development, and recognize their contribution to our success. Great work starts with creating great work environments, promoting collaboration for a team dedicated to creating value worldwide. The Allied Team is highly resourceful, innovative, and competent with extensive experience. Our culture is open, accessible, adaptive and flexible, offering work-life balance, and empowering our people, because everyone's voice matters. We promote “we” over “me” and solutions oriented creative thinking. It's the Allied way. Responsibilities Welcome Center (Reception) Professionally greet visitors, guests and Allied team members utilizing exemplary hospitality skills. Monitor visitor entrances remotely when not physically present in the reception areas. Maintain visitor logs. Professionally answer incoming phone calls, providing the necessary information to callers or connecting callers to appropriate Allied team members. Able to be client centric and interact well with Allied team members, partners and potential clients. Incoming call volume can reach 15 per hour. Coordinate facility tour scheduling and the completion of related documentation. Provide information on safety requirements and distribute visitor/guest PPE (personal protective equipment) and tour aids. Maintain a welcoming and functioning office environment including associated areas. Administrative Duties Monitor office related supplies for ordering and restocking, including cleaning and paper supplies, printer and plotter supplies, snacks, beverages, etc. Works with the Facilities Coordinator on certain purchases. Order company related swag (mugs, hats, shirts, bags, bottles, pens, etc.) in coordination with other Allied offices and the marketing department. Maintain a clean, safe and organized work environment, including the lobby and reception areas, the cafe and training area, the upstairs conference rooms, and all public spaces. Organizes and directs janitorial resources. Update company events in calendars and company intranets, and schedule conference rooms for Allied team members. Inform staff of important information related to the office. Maintain information TVs and monitors for relevant information and messaging. Fulfill shipping and receiving requests for office related matters and collect mail and parcels from area boxes. Support in preparing travel arrangements ( including international travel) for Allied team members, partners and clients, utilizing company resources and programs. Support and Coordination Duties Assist office team members with general research, document management, compilation of data, preparation of reports and presentations, and other general office related items. Support, coordinate and actively participate in the planning and scheduling of McGregor based special events such as quarterly meetings, workshops, OMT meetings, and PR events, securing any needed resources, materials, equipment and food and beverage. Assist in HR related tasks, including onboarding events, company poll tabulations, maintenance of facility data, wellness programs and team development initiatives. Provide administrative support to the local EVP including strategy & development items and initiatives, Huddle and Allied University programs, scheduling appointments and events, and creative content support. Systems and Tools Proficiencies Utilize Allied's CRM system with increasing proficiency to manage information as part of handling phone calls and managing responsibilities. Utilize Google and Zoho office applications with increasing proficiency to administrative and support responsibilities. Utilize Allied's travel booking system with increasing proficiency to support travel itineraries. Respond to emails and messaging in a timely manner, and appropriately communicate messages and information to team members in different departments with conciseness and clarity. Manage confidential and sensitive information with discretion and integrity. Use appropriate professional judgment to keep abreast of any changes, issues, or concerns that may impact daily activities and/or schedules. Qualifications & Skills Bilingual in English/Spanish is required - working proficiency levels Prior experience as a receptionist or office administrative assistant First-rate organizational skills and detail-oriented Positive, professional demeanor with leadership potential Excellent interpersonal, communication and client service skills within and outside the organization Working knowledge of MS Office Applications, Google Suite Applications, and additional related software knowledge Strong spelling and grammar acumen Strong ability to manage a variety of tasks simultaneously Critical thinking, evaluation and analytical skills Talent and desire to work with high-pressure situations in fast paced environments Ability to work individually and in team environments Ability to thrive in a fast paced environment with a strong sense of urgency Bachelor's or Associates degree preferred - minimum high school diploma, certificate from college or technical school and willing to consider extensive experience over education where applicable. Allied is an equal opportunity employer. DFWP/EEOE

Primary Function: Provides support to the project management team in office administrative and general service matters. Reports to: Project Manager Activities and Responsibilities: Manage day to day administrative operations and supplies, as well as administer invoices, spreadsheets, and project timelines. Lead and coordinate travel and travel-related activities. Assist in the preparation of the project's daily reports. Maintain expense reports. Support local housing (apartment and or hotel) arrangements for staff personnel. This includes assisting with residential leasing, scheduling related maintenance needs, Internet contracts, etc. Create and maintain document filing system for project Management in electronic and physical format. Maintain proper office supplies services for office equipment. Primary contact for external inquiries, supplies, vendors and distribution of USPS and FedEx mail. Assist with Purchase requisition, Purchase orders and positing GR's (SAP application) Other general duties and responsibilities may be assigned. SKILLS, KNOWLEDGE, QUALIFICATIONS, & EXPERIENCE: Educational, competency, and experience requirements include: Technical diploma with a minimum of 3 years' experience working in a role with a strong service orientation. MS Office proficiency with proficient level skills- particularly in Excel, Word Sap for Hana Knowledge is a plus. Detail- orientated, adaptable, flexible with ability to prioritize. Ability to handle confidential and sensitive information with discretion. Exceptional interpersonal skills and professionalism with the ability to influence and build working relations among a diverse workforce. Available for travel assistance as needed. what we offer: Working in At TREVIICOS we give you a foundation that will anchor your career and provide fulfillment in the highly specialized field of ground engineering. You will Enjoy a dynamic environment with growth opportunities within an international group. We provide Exceptional Medical, Dental, Vision insurances We provide 401k Plan with employer match Note: We don't offer visa sponsorship, the ideal candidate mut be legally authorized to work un the USA and not requesting in the future any visa sponsorship Note2: This role is part of an in-house recruitment process. We do not require any headhunter or agency support. Please do not send candidate profiles, as they will not be considered. TREVIICOS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, ancestry, religion or veteran status, or any other status protected under applicable federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

**Posting Title:** Administrative Assistant - Data Center **Reports To:** Project Executive **Salary Range:** $20.00/hour to $30.00/hour Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets. **WHO WE ARE** For more 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything. **THE DATA CENTER TEAM** We build mission-critical data centers throughout the U.S. to ensure crucial information accessed by millions of people is always available and secure. For decades, CEI is a leading provider of design, installation and commissioning of 20M+ square feet of data center space totaling over 4 GW of electrical systems-including infrastructure built to support AI-driven technologies. **ABOUT THE ROLE** + Support the Interiors team that may consist of Senior Project Manager's, Project Managers, APM's and Project Engineers including information flow between office, field, vendors and general contractors. + Coordination of job start and job close + Contract routing + Data entry for weekly field employee hours, processing of material to purchasing agent + Work with personnel to assist in data entry for job tasks + Maintain and update job files, controlled forms/logs + Order drawings for field/office personnel + Phones, copying, scanning and shipping **Skill:** Applies acquired job skills and company policies and procedures to complete assigned tasks. **Job Complexity:** Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice. **Supervision:** Normally follows established procedures on routine work, requires instructions only on new assignments. **ABOUT YOU** You have general administrative experience and bring a wide skillset that includes organizational, time management, and project manager skills. Working in a fast-paced environment and balancing different priorities is second nature to you. You are tech-savvy with experience in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook. **WHAT YOU WILL GAIN** As an Administrative Assistant, you have the chance to learn the nuts and bolts of our industry and build your professional network. You'll interact with teams across the organization and experience first-hand how decisions are made and how problems are solved. You get to play a key role in bridging the information flow between our office and field personnel, as well as engaging with vendors and general contractors. **MINIMUM QUALIFICATIONS** _Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying._ **Education:** High School Diploma or GED required. **Licensure/Certifications:** None required. **Experience:** Two (2) years of administrative experience required. Experience in the construction industry preferred. *Applicants must be authorized to work in the United States. This position is not eligible for sponsorship. \#LI-DM1 **PLEASE NOTE:** CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. (******************************************** CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at *************** or 1-(877)-747-4CEI. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Job Description NOW HIRING! - Personal Assistant to the CEO Do you thrive on creating order, anticipating needs, and ensuring everything runs seamlessly behind the scenes? Are you energized by supporting a dynamic leader and managing the details that keep life in perfect flow? American Crane & Equipment Corporation is seeking a Personal Assistant to the CEO - a polished, proactive professional who will serve as the right hand to our CEO, ensuring every day operates with ease, balance, and precision. This position bridges professional, personal, and family priorities with exceptional organization, confidentiality, and care. Why Join Us? Impact & Purpose: Directly support the CEO of a leading manufacturing company by managing the details that allow her to focus on vision, strategy, and leadership. Variety & Challenge: From executive calendars and inboxes to property management, events, and personal logistics - every day is different and meaningful. Trust & Partnership: Work in close partnership with the CEO as her go-to problem solver, organizer, and confidant. Values-Driven Culture: Join a company that believes in GRIT - Growth, Resilience, Integrity, and Teamwork - while working in a role that embodies service, professionalism, and excellence. Salary: Competitive starting yearly salary | based on skills, experience, and industry compensation data What You'll Do: Calendar, Inboxes & Coordination Manage the CEO's full calendars and inboxes, integrating professional, personal, and family commitments. Proactively identify and resolve scheduling conflicts while maintaining clear communication across priorities. Triage incoming messages, flag urgent needs, and draft correspondence as appropriate. Serve as a liaison between the CEO's household, business teams, and external partners. Maintain strict confidentiality in all communications. Property & Vendor Management Oversee maintenance, scheduling, and vendor coordination for multiple personal and rental properties Manage contractors and service providers to ensure timely and high-quality work Track budgets, expenses, and documentation related to property operations and renovations Ensure properties are maintained to the CEO's high standards and that all logistics run smoothly Household & Lifestyle Management Coordinate personal errands and schedule Support family logistics, including travel, events, and daily needs Manage pet care and related scheduling as required Handle all personal matters with professionalism, discretion, and a proactive mindset Project & Team Support Assist with special projects across the CEO's businesses and ventures Coordinate with virtual assistants and contractors to ensure quality and consistency Track deliverables, maintain documentation, and ensure smooth execution across all projects Event & Experience Planning Plan and coordinate personal and small professional events Manage guest coordination, vendors, and logistics to ensure flawless execution Create experiences that reflect the CEO's vision and personal style What We're Looking For: Proven experience supporting a senior executive, entrepreneur, or family office Strong organizational, communication, and project management skills Skilled in managing contractors, vendors, and remote support teams Tech-savvy, with proficiency in Microsoft Office and digital scheduling tools Exceptional emotional intelligence, intuition, and professionalism Absolute discretion and trustworthiness in handling sensitive information Calm under pressure and energized by problem-solving Detail-oriented and driven by excellence Anticipates needs before they arise and takes initiative to resolve issues Thrives in a fast-paced, dynamic environment with evolving priorities Service-oriented with a genuine desire to make life easier for others Work Environment & Physical Demands: On-site Location w/Travel Flexibility: American Crane & Equipment Corporation | 531 Old Swede Road Douglassville, Pennsylvania 19518 Work Type: Full-time, on-site role with occasional travel and schedule flexibility READY TO APPLY? Submit your application online at Recruitment (adp.com) All offers of employment are contingent upon the successful completion of a background check and drug screen, subject to applicable laws and regulations. What's In It For You? Competitive salary based on experience, skills, education, industry compensation data, etc Comprehensive medical, vision, dental, and life insurance Wellness plan Tuition reimbursement Generous paid time off 401K retirement plan Holidays - paid time off Overtime opportunities & more! American Crane & Equipment Corporation is an Equal Opportunity Employer. The company maintains and observes employment policies that do not discriminate against any person because of race, color, sex, sexual orientation, gender identity, national origin, religion, disability, age, ancestry and any other basis prohibited by federal, state or local law. This applies to recruiting, hiring, training, compensation, overtime, job classifications, work assignments, promotions, demotions, layoffs, terminations, transfers, and all other conditions of employment. The pay for this position is dependent on circumstances including an applicant's skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors. American Crane & Equipment Corporation offers a wide array of comprehensive benefit programs and services to our benefits-eligible employees including medical, dental, vision, flexible spending and health savings accounts. Additional benefits include retirement savings plans like 401(k) and paid time off, paid holidays, and disability coverage. Some benefits offerings are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. NOTE: American Crane & Equipment Corporation is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities, unless they have a written agreement for the position they are contacting us about. Regardless of past practice, all resumes submitted by search firms to any employee at American Crane & Equipment Corporation without a valid written search agreement in place for that position will be deemed the sole property of American Crane & Equipment Corporation, and no fee will be paid in the event the candidate is hired by American Crane & Equipment Corporation as a result of the referral or through other means. Full-time hours Must be available for in-person/in-office work full-time Monday-Friday 8:00am-4:30pm Occasional Nights/Weekends

NOW HIRING! - Personal Assistant to the CEO Do you thrive on creating order, anticipating needs, and ensuring everything runs seamlessly behind the scenes? Are you energized by supporting a dynamic leader and managing the details that keep life in perfect flow? American Crane & Equipment Corporation is seeking a Personal Assistant to the CEO - a polished, proactive professional who will serve as the right hand to our CEO, ensuring every day operates with ease, balance, and precision. This position bridges professional, personal, and family priorities with exceptional organization, confidentiality, and care. Why Join Us? Impact & Purpose: Directly support the CEO of a leading manufacturing company by managing the details that allow her to focus on vision, strategy, and leadership. Variety & Challenge: From executive calendars and inboxes to property management, events, and personal logistics - every day is different and meaningful. Trust & Partnership: Work in close partnership with the CEO as her go-to problem solver, organizer, and confidant. Values-Driven Culture: Join a company that believes in GRIT - Growth, Resilience, Integrity, and Teamwork - while working in a role that embodies service, professionalism, and excellence. Salary: Competitive starting yearly salary | based on skills, experience, and industry compensation data What You'll Do: Calendar, Inboxes & Coordination Manage the CEO's full calendars and inboxes, integrating professional, personal, and family commitments. Proactively identify and resolve scheduling conflicts while maintaining clear communication across priorities. Triage incoming messages, flag urgent needs, and draft correspondence as appropriate. Serve as a liaison between the CEO's household, business teams, and external partners. Maintain strict confidentiality in all communications. Property & Vendor Management Oversee maintenance, scheduling, and vendor coordination for multiple personal and rental properties Manage contractors and service providers to ensure timely and high-quality work Track budgets, expenses, and documentation related to property operations and renovations Ensure properties are maintained to the CEO's high standards and that all logistics run smoothly Household & Lifestyle Management Coordinate personal errands and schedule Support family logistics, including travel, events, and daily needs Manage pet care and related scheduling as required Handle all personal matters with professionalism, discretion, and a proactive mindset Project & Team Support Assist with special projects across the CEO's businesses and ventures Coordinate with virtual assistants and contractors to ensure quality and consistency Track deliverables, maintain documentation, and ensure smooth execution across all projects Event & Experience Planning Plan and coordinate personal and small professional events Manage guest coordination, vendors, and logistics to ensure flawless execution Create experiences that reflect the CEO's vision and personal style What We're Looking For: Proven experience supporting a senior executive, entrepreneur, or family office Strong organizational, communication, and project management skills Skilled in managing contractors, vendors, and remote support teams Tech-savvy, with proficiency in Microsoft Office and digital scheduling tools Exceptional emotional intelligence, intuition, and professionalism Absolute discretion and trustworthiness in handling sensitive information Calm under pressure and energized by problem-solving Detail-oriented and driven by excellence Anticipates needs before they arise and takes initiative to resolve issues Thrives in a fast-paced, dynamic environment with evolving priorities Service-oriented with a genuine desire to make life easier for others Work Environment & Physical Demands: On-site Location w/Travel Flexibility: American Crane & Equipment Corporation | 531 Old Swede Road Douglassville, Pennsylvania 19518 Work Type: Full-time, on-site role with occasional travel and schedule flexibility READY TO APPLY? Submit your application online at Recruitment (adp.com) All offers of employment are contingent upon the successful completion of a background check and drug screen, subject to applicable laws and regulations. What's In It For You? Competitive salary based on experience, skills, education, industry compensation data, etc Comprehensive medical, vision, dental, and life insurance Wellness plan Tuition reimbursement Generous paid time off 401K retirement plan Holidays - paid time off Overtime opportunities & more! American Crane & Equipment Corporation is an Equal Opportunity Employer. The company maintains and observes employment policies that do not discriminate against any person because of race, color, sex, sexual orientation, gender identity, national origin, religion, disability, age, ancestry and any other basis prohibited by federal, state or local law. This applies to recruiting, hiring, training, compensation, overtime, job classifications, work assignments, promotions, demotions, layoffs, terminations, transfers, and all other conditions of employment. The pay for this position is dependent on circumstances including an applicant's skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors. American Crane & Equipment Corporation offers a wide array of comprehensive benefit programs and services to our benefits-eligible employees including medical, dental, vision, flexible spending and health savings accounts. Additional benefits include retirement savings plans like 401(k) and paid time off, paid holidays, and disability coverage. Some benefits offerings are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. NOTE: American Crane & Equipment Corporation is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities, unless they have a written agreement for the position they are contacting us about. Regardless of past practice, all resumes submitted by search firms to any employee at American Crane & Equipment Corporation without a valid written search agreement in place for that position will be deemed the sole property of American Crane & Equipment Corporation, and no fee will be paid in the event the candidate is hired by American Crane & Equipment Corporation as a result of the referral or through other means.

Gray Construction is currently looking for an Administrative Assistant to join our Advanced Technology team in our Fullerton, CA office. Responsibilities Why Gray? Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Data Centers, Distribution, and Advanced Technology. Founded in 1960, Gray's robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world's most sophisticated organizations. Still, these areas don't define Gray-our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray. Who we want… (Requirements) The successful candidate will have bachelor's degree or four (4) years of experience in an administrative position(s); or the equivalent combination both. Experience in construction or engineering firm is highly preferred. Must possess basic computer skills including the ability to utilize word processing, spreadsheets, Power Point, software, and e-mail. Experience with SharePoint is a plus. The selected candidate will have excellent communication skills. Must be physically present in the Fullerton, CA office. The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you. **Visa Sponsorship: This role is not eligible for visa sponsorship What we expect… (Essential Functions) Under the direction of the Vice President or his designee, this position will provide administrative support to the construction group, by performing the following duties: Reads and routes incoming mail/e-mail. Locates and attaches appropriate file to correspondence to be answered by Vice President. Meet time sensitive deadlines with accuracy while maintaining a high degree of customer service. Participate in the pool of candidates for receptionist backup. Provide general information and administrative support including scheduling meetings, maintaining, and coordinating calendars, booking travel and lodging, processing expenses, creating agenda and itineraries, and assisting with other needs of executives and board members, compile relevant documents, reports, and presentations for meetings to ensure executive preparedness. Independently answers questions and directs inquiries to appropriate personnel on behalf of manager. Prepare confidential correspondence, reports, and documents. Maintain professionalism and strict confidentiality with all materials. Handle all meeting logistics, including booking conference rooms, setting up IT, preparing agendas and presentation materials. Coordinate any follow-up actions as needed. Attend leadership meetings as needed to prepare agendas, take notes and follow-up on action items. Participate in Administrative Assistant workshops and retreats. Works closely with the Gray Leadership Team and coordinates activities and team-building events with the Advanced Technology Team. Build strong relationships with all team members of the Advanced Technology Team. Support Market Leader and Business Unit Leaders (BULs) in internal initiatives, ensuring team involvement. Update Advanced Technology team members resumes, ensuring template consistency in collaboration with marketing. Create spotlight slides for each team member, with plans to expand as the team grows, continue maintaining and organizing folder structures to promote overall organization. Organize the next market strategy meeting and market cycle agenda and department retreat. Collaborate with Marketing and Business Development for trade show and conference opportunities for the Advanced Technology Team. Support BULs and PXs during proposal phase, including updating resumes. Work with Proposal Manager and Business Development to develop a proposal library for past and future proposals. Monitor social media and alert Market Leaders to repost specific contact related to Advanced Technology. Create and maintain a customer list for holiday gifts. Create and maintain project milestone dates as week as key events (i.e. safety lunches, steel topping etc.…) Maintain a list of Gray Construction hotel rates. Champion team engagement initiatives Other duties may be assigned. Physical Demands & Work Environment The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms, and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision. Generally, normal office environment where noise level is moderate, and temperature/humidity is controlled. Overtime may be required. Supervisory Responsibilities This position has no supervisory responsibilities. EEO Disclaimer Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability. The wage range for this role takes into account a wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; certifications; as well as other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. It is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $23.71 to $32.20 hourly.

GPLA, part of the DPR Family of Companies, is a leading firm in the field of structural engineering, dedicated to delivering innovative and efficient solutions for a wide range of construction projects. We are seeking a highly organized, details-driven, proactive Office Manager/Administrative Assistant to support our structural engineering team. This role focuses on behind-the-scenes administrative tasks and project coordination, ensuring smooth operations without front desk or receptionist duties. Responsibilities will include but may not be limited to the following: Duties and Responsibilities Provide administrative support to project managers, engineers, detailers, and leadership team. Prepare and edit reports, proposals, and technical documents. Manage calendars, schedule meetings, and coordinate appointments. Assist in project documentation, tracking deliverables, and updating internal systems upon request. Process expense reports and purchase orders. Assist with internal event planning, such as team meetings and training sessions as needed, including virtual webinars and in-person lunch-and-learns. Research vendors, materials, and industry-related information as needed. Help manage professional licensing for the firm (such as Certificate of Authorization) and individual engineers (such as state licensing renewals and professional development tracking) and organization memberships. Collaborate with local DPR teams responsible for administrative support, facilities, and leadership as needed. Coordinate with Marketing Lead on digital seal management and provide marketing support as needed Assist in organization and administration of GPLA participation of career fairs Coordinate onboarding of new hires and interns Provide mobility support as needed and serve as a backup for other administrative assistants Track and order PPEs for new hires/interns in coordination with Marketing. Required Skills and Abilities Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills and attention to detail. Excellent written and verbal communication abilities. Ability to prioritize tasks and work independently. Detail-oriented with a proactive approach to problem-solving Familiarity with project management software is a plus. Education and Experience Proven experience as an Administrative Assistant or in a similar role, ideally in an engineering or construction environment. 3+ years of administrative experience is required. Engineering and Construction industry knowledge a plus. Experience with project management software is preferred. Physical Requirements Ability to sit or stand at a desk and work from a computer for prolonged periods of time. Ability to lift a minimum of 15 pounds if needed. Anticipated starting pay range: $37.43- $61.54 Nothing is more important than your health and wellness. DPR offers a variety of medical, dental, vision and wellness benefits to keep you healthy. Read more about eligibility and available benefits programs for skilled craft and labor or experienced professionals and recent graduates. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

One of Inc 5000's fastest growing companies, come join us! Our work environment is limitless, you matter to us, your great work will be recognized, and there are many opportunities for advancement. Davis Unlimited Information Technologies, Inc (DUIT) wants you! We have an opening for a System Administrator SkillBridge intern in our office headquarters. Davis Unlimited Information Technologies (DUIT)'s SkillBridge program is developed so the Service member not only obtain Industry skill sets, but also the skill sets required to meet customer's needs after completion of the SkillBridge program. We are looking to not only have the service member gain industry knowledge but also the knowledge required to employ them upon completion. The Path At our headquarters office in Maryland, we willassist retiring or transitioning Military Service members. DUIT has developed extensive SkillBridge job training and career development programs in the following career fields to enhance the opportunities for separating Service members: Program Manager Program Integrator Hardware Technician Acquisition Professional Network Engineer Software Engineer Cybersecurity Engineering IT Staffing All Applicants must have the following: approval from command and able to follow training plan requirements . Al l information provided is subject to verification. What you will get to do: System administrator: will get to use PowerShell Scripting, work within Microsoft Entra ID, Microsoft Azure, Microsoft Intune, and Microsoft Defender. The system administrator will learn security frameworks such as NIST SP 800-171 and CMMC. Requirements 5+ years administering Microsoft environments; 23+ years in Microsoft 365 GCC (GCC or GCC High) and Azure Government Strong PowerShell scripting for automation (Exchange Online, Entra ID, Intune, SharePoint, Graph) Hands-on with hybrid identity (Entra ID/Azure AD), Entra Connect/Cloud Sync, Conditional Access, MFA, PIM Endpoint management with Intune (Gov): device compliance, app protection, BitLocker, Autopilot, Windows Update for Business Email/collab: Exchange Online (mail flow, EOP, DKIM/DMARC/SPF), Teams (GCC nuances), SharePoint/OneDrive governance Security stack: Microsoft Defender for Endpoint/Office/Identity, Defender for Cloud/Cloud Apps, Sentinel basics (KQL) Azure (Gov): subscriptions/management groups, RBAC, VNets/NSGs, private endpoints, Key Vault, Storage/SAS, Backup/ASR Governance & compliance: Azure Policy, blueprints/landing zones (Gov), tagging, cost management, least-privilege design Backup/DR and change management (ITIL fundamentals); solid documentation skills GCC/Government Cloud Specifics Understanding of GCC vs GCC High boundaries, FedRAMP/NIST 800-171 alignment, and feature parity limitations Data residency/sovereignty and egress controls; third-party app restrictions in Gov tenants S/MIME, and certificate lifecycle basics CMMC (v2.0) Knowledge & Practices Working knowledge of CMMC Levels 12 and mapping to NIST SP 800-171/172 requirements Experience implementing and operating: Access control: role-based access, Conditional Access, device compliance, session controls Identification & authentication: MFA everywhere. Audit & logging: unified audit log, retention, Sentinel/Log Analytics queries & alerting; evidence collection. Splunk, Datadog or equivalent. Configuration management: secure baselines (STIG-informed), change tracking, policy as code (Azure Policy) Incident response: response procedures, post-incident reporting Data protection: Purview sensitivity labels, DLP (Exchange/SharePoint/Teams/endpoints), Information Barriers, eDiscovery Vulnerability & patch management across servers, endpoints, and cloud resources Contributing to SSPs, POA&Ms, and control evidence; supporting gap assessments and readiness for C3PAO audits Handling and safeguarding CUI, media protection, and secure file sharing within Gov boundaries Networking & Infrastructure Site-to-site VPN/ExpressRoute concepts for Gov, private DNS, split-tunnel considerations Zero Trust segmentation principles; endpoint and identity as security perimeter Automation & DevOps-Adjacent PowerShell modules (ExchangeOnlineManagement, Microsoft.Graph, Az, AzureAD/Entra), scheduled jobs, desired state configs CI/CD-style admin habits for scripts (version control, peer review), ARM/Bicep/Terraform (Gov aware) a plus Soft Skills Clear technical writing for auditors and leadership; ability to translate controls into actionable configurations Cross-team collaboration (Security, Compliance, Networking), vendor coordination, and user communication/training Certifications (Nice to Have) Microsoft: MS-102 (or MD-102), AZ-104, AZ-500, SC-200/300/400 Compliance/Security: Security+, CySA+, CISSP CMMC ecosystem: CCP/CCL (or equivalent training), experience with RPO/C3PAO engagements

Job Description Join S.J. Louis in Rockville, MN, as a Full Time Estimating Support Assistant and immerse yourself in an environment that thrives on innovation and excellence. You'll be part of a dedicated team that values each member's contribution, ensuring that every detail is meticulously handled. This onsite position offers a dynamic workspace where flexibility meets high performance, allowing you to grow alongside industry experts. With pay ranging from $18.00 to $23.00, your hard work and commitment will be rewarded as you support critical estimating efforts in the construction world. You can get great benefits such as Medical, Dental, Vision, 401(k), Life Insurance, Health Savings Account, Competitive Salary, and Paid Time Off. If you're eager to contribute to a culture grounded in integrity and safety while solving real-world problems, this role is the perfect fit for you! Apply today and become an integral part of a forward-thinking team. S.J. Louis: Our Story S.J. Louis maintains a unique ability to service both public and private markets. Our history consists primarily of hard-bid public works projects across the nation. We are most commonly known for our impressive underground utility installation (Gravity Sewer, Storm Sewer, Watermain, Raw Watermain and Forcemain) deep, open-cut pipeline installation for pipe diameters thru 108". Over the years, S.J. Louis has continued to enhance the methods we utilize to perform our services. We take the necessary steps to ensure our underground utility services exceed expectations. S.J. Louis maintains an impressive list of owned equipment, utilizing it to service both public and private projects across the nation. What's your day like? As a Full Time Estimating Support Assistant at S.J. Louis in Rockville, MN, you'll play a vital role in our Estimating and Project Management teams by providing comprehensive administrative support. Your responsibilities will include assisting in the preparation of essential documents such as licensing, bonds, insurance, and pre-qualification paperwork. You will also monitor various sites for bidding opportunities, download and route plans and specifications, and distribute quotes or requests for information to the appropriate departments. Additionally, you will enter data into spreadsheets and maintain electronic records, while managing department schedules using the Outlook Calendar system. Serving as a backup to the Estimating Assistant during bid preparations will be key, as you engage with clients, engineers, and outside agencies as needed, contributing to special projects assigned by management. Join our team and help drive our commitment to excellence and innovation! What matters most To excel as a Full Time Estimating Support Assistant at S.J. Louis, candidates should possess a strong desire to engage in a continuous learning environment, reflecting our commitment to professionalism and growth. A minimum of one year of experience in administrative or support roles is preferred, highlighting the importance of previous experience in a fast-paced setting. Attention to detail is crucial, as you'll perform functions that require accuracy and efficiency. Proficiency in software such as Excel, Word, and Outlook is essential, allowing you to manage data effectively and maintain communication seamlessly within the team. Strong organizational skills will help you prioritize tasks and monitor schedules, ensuring that all deadlines are met. If you are a problem solver with a passion for innovation, you will thrive in this dynamic role that supports our high-performance team. Knowledge and skills required for the position are: Desire to work engage in a continuous learning environment 1 year of Administrative or support roles is preferred Attention to detail to perform functions efficiently and accurately Experience with ExcelWord and Outlook is required Are you ready for an exciting opportunity? If you think this role will suit your needs, great! Applying is a piece of cake. Good luck - we're excited to meet you! EOE/M/W/VET/DISABITY/DRUG-FREE/E-VERIFY EMPLOYER Job Posted by ApplicantPro