Administrative Assistant jobs at Burnett Specialists - 925 jobs

Work Schedule: Monday - Friday, 8:30 AM - 5:00 PM | 100% Onsite Seeking an Executive Administrative Support professional to join a corporate office team. This role focuses on supporting internal teams and leadership with daily administrative and operational tasks, managing information and systems, and helping keep office operations running smoothly. The ideal candidate is highly organized, professional, and comfortable working in a fast-paced office environment. Key Responsibilities: Provide administrative and operational support to internal teams and executives Manage and update data, systems, and internal records Coordinate information, track tasks, and support daily business operations Communicate professionally with employees and external contacts Handle multiple priorities and meet deadlines Qualifications: Administrative or office support experience preferred Strong organizational and communication skills Proficiency with Microsoft Excel and other office systems Detail-oriented and comfortable multitasking in a corporate environment Benefits: Weekly Pay Holiday Pay After 30days: Health, Dental, Vision, GAP, Short Term Disability, Accident, Critical Illness and Life Insurance. Milestone Bonus of 40 hours for every 1200 hours. Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law. Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law. Contact information Andres Diaz

Allied Personnel Services is seeking candidates for a part time Administrative opening supporting the pastor and leadership team of an Allentown church! This temp to hire position offers part time hours, Mon-Thurs, 9 am-3 pm. The ideal candidate will Administrative Assistant, Part Time, Administrative, Assistant, Staffing

**Adecco is Hiring** Adecco is seeking a dependable and detail-oriented **Administrative Assistant** for a full-time, on-site position in a professional office environment. **Schedule:** Monday-Friday, 8:30 AM-5:00 PM **Hours:** 40 hours per week (no overtime) **Pay:** $18.00 per hour **Location:** On-site - Sarasota FL **Dress Code:** Office/professional attire **Key Responsibilities** + General administrative duties including phone and email support + Assist with order processing, shipping, returns, and follow-ups + Receive and inspect incoming shipments for accuracy and quality + Maintain and update customer databases + Provide administrative support to office and warehouse teams **Qualifications** + High school diploma or equivalent + Minimum 1 year of office experience + Proficient in Microsoft Office (Word, Excel, Outlook) + Strong organizational skills and attention to detail + Ability to lift up to 50 lbs + Valid Florida driver's license **Pay Details:** $18.00 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ********************************************** The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: + The California Fair Chance Act + Los Angeles City Fair Chance Ordinance + Los Angeles County Fair Chance Ordinance for Employers + San Francisco Fair Chance Ordinance **Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Graduate Program Coordinator (Short-Term Assignment - Onsite) Duration: 4-month assignment Work Environment: Fully onsite, supporting coverage for an FTE on leave This short-term onsite position provides essential administrative support to the Graduate Program and Associate Department Head within the Department of Physics and Astronomy. The coordinator will serve as a primary point of contact for graduate students, faculty, and applicants, offering in-person assistance, phone and email communication, and day-to-day program support. Key Responsibilities Graduate Program Support (30-40%) Provide administrative support for all aspects of the graduate program. Conduct research and prepare reports on prospective and current graduate students. Respond to information requests and manage internal and external correspondence. Support to Associate Department Head (10-20%) Assist the Associate Head for Graduate Education with administrative tasks, communication, and program coordination. Correspondence & Documentation (5-15%) Draft routine and non-routine correspondence. Prepare, proofread, and edit documents as needed. Process Management (15-25%) Develop, implement, and improve operational processes that support graduate program activities, admissions, registration, and student progression. Event Coordination (5-15%) Plan and coordinate graduate student-related events. Manage room reservations, event setup, catering, and resource needs. Record & Data Management (5-10%) Maintain graduate student records, mailing lists, databases, and program websites. Oversee documentation associated with admissions, registration, and ongoing student status. Liaison Functions Serve as primary contact for the Graduate and Admissions Committees. Interface with the Graduate School regarding policies, procedures, and program updates. Assist students, faculty, and applicants with processes and inquiries. Qualifications High School Diploma or GED required. Minimum of 3 years of administrative support experience. Excellent verbal and written communication skills. Strong organizational skills with the ability to balance multiple priorities, handle interruptions, and meet deadlines. Ability to maintain confidentiality and interpret policies and procedures. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), internet applications, and general computer systems. Strong problem-solving skills with the ability to recommend or implement solutions. Experience drafting, proofreading, and editing professional documents. Ability to collaborate with individuals at all levels within and outside the organization. Preferred: Experience with Slate or familiarity with university administrative systems.

Title : Administrative Assitant Hourly Pay : $29/hr Duration : 6 Months NEED : SAP or Concur (expesne management & Reporting) The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Job Summary & Responsibilities: • Provide administrative support to executives across multiple cities in a team-oriented environment; Flexibility to support varying teams and cover where necessary. • Coordinates domestic and international travel arrangements as required, including visa procurement, • Processes heavy volumes of expense reports, sponsorships or related invoices in a timely & compliant manner. • Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested • Handles highly confidential and sensitive client information with utmost discretion. • Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required Adhere to Compliance regulations and gain the relevant approvals Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.

Airswift is looking for an Administrative Assistant to support a major client in Houston, TX on a 1-year assignment Schedule: 9/80; Monday-Friday, 7:30 am - 4:30 pm, fully on site Requirements: Minimum 3 years of receptionist or administrative experience. Strong organizational and multitasking skills. Excellent verbal and written communication. Proficiency in Microsoft Office Suite and visitor management systems. Ability to maintain confidentiality and handle sensitive information. Professional demeanor and polished appearance. Behavioral Competencies Customer service orientation. Ability to prioritize requests and work under pressure. Flexibility to support multiple executives and adapt to changing priorities. Responsibilities: Manage conference room bookings and floor activities Control access to the secured floor and oversee the visitor system Maintain executive areas, including the refrigerator and conference rooms Handle mailings and entry of floor maintenance requests Maintain Level 49 floor plan Provide support to 49th-floor assistants as needed, with priority given to relief coverage for the Upstream President and DM&C President desks. Manage the 49th floor distribution list Assist with high-level events and meetings on the 49th floor, including catering Other misc. tasks Emergency Preparedness: Familiarity with building safety protocols and ability to assist during drills or incidents. Technology Support: Basic troubleshooting for conference room AV equipment. Vendor Coordination: Liaise with catering and maintenance vendors for events and repairs #LI-SG2

Temp Administrative Assistant Compensation: $24 -$26/hour, depending on experience Inceed has partnered with a great company to help find a skilled Temp Administrative Assistant to join their team until March 1st! Step into a dynamic role where you'll be at the heart of operations, providing crucial administrative support. This short-term opportunity is perfect for those looking to make an impact quickly, with the position running until March 1st. Join a team that values creativity and initiative, and contribute to the smooth running of daily operations. Key Responsibilities & Duties: Perform data entry and create new reports Move and organize reports efficiently Submit reports using Excel Track and manage report data Work under general supervision Plan and accomplish goals using judgment Employ creativity and latitude in tasks Required Qualifications & Experience: High school diploma or GED 2-5+ years of relevant experience Strong organizational and multitasking skills Nice to Have Skills & Experience: Experience in a similar administrative role Creativity and latitude in task management Perks & Benefits: 3 different medical health insurance plans, dental, and vision insurance Voluntary and Long-term disability insurance Paid time off, 401k, and holiday pay Weekly direct deposit or pay card deposit If you are interested in learning more about the Temp Administrative Assistant opportunity, please submit your resume for consideration. Our client unable to provide sponsorship at this time. We are Inceed, a staffing direct placement firm who believes in the possibility of something better. Our mission is simple: We're here to help every person, whether client, candidate, or employee, find and secure what's better for them. Inceed is an equal opportunity employer. Inceed prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. #INDOKC

Our client in Lewisville, Texas is has an immediate need for a Bilingual Office Coordinator in Lewisville, TX on a contract to hire basis. Company Profile: Our client is a well-established construction company known for its hands-on, collaborative work environment and long-standing reputation for quality. Bilingual Office Coordinator Role As the Bilingual Office Coordinator, you will provide administrative support to the Office Director and HR department in a fast-paced office environment. This role requires strong organization, attention to detail, and excellent communication skills. You will be responsible for handling front desk operations, assisting with employee onboarding, managing office supplies, and supporting day-to-day office operations. Greeting guests and employees in-person and via telephone Managing office supplies inventory and placing orders Ensuring office cleanliness and supervising cleaning staff Assisting HR with new hire orientations Handling employee phone inquiries and customer service requests Scanning documents into employee files Distributing PPE to field superintendents Preparing New Hire Orientation packets Managing workspace assignments and office aesthetics Distributing company property/technology and related paperwork Managing mail distribution throughout the day Supporting the Office Director with additional tasks as needed This role is ideal for someone who is task-driven, detail-oriented, and able to manage multiple priorities in a fast-paced setting Bilingual Office Coordinator Background Profile Bilingual English/Spanish required Proficient in Microsoft Office Suite Strong written and verbal communication skills Ability to manage multiple priorities and follow through Strong organizational and planning skills Professional and diplomatic in handling confidential information Customer service or front desk experience Previous experience in construction or related field is a plus Able to work overtime as needed Features and Benefits while On Contract: We go beyond the basic staffing agency offerings! You can view our extensive list of benefits on our website under the Candidate Benefits tab, including medical, dental, vision, and more. Features and Benefits of client: Competitive pay and weekly payroll PTO and holiday pay Medical, dental, and vision coverage Retirement plan options

Our Client in Philadelphia, PA is seeking a temporary Administrative Assistant for their office. This is a temporary position expected to go for about 2 months. The schedule for this role is Monday through Friday, 9:00 AM-5:00 PM. This position offers $23.00-$25.00 per hour, depending on experience. Responsibilities include, but are not limited to: Providing on-site support to building management and residents Assisting with general administrative tasks and documentation Serving as a point of contact for resident questions and needs Helping ensure smooth day-to-day operations within the facility Maintaining a professional and welcoming environment Coordinating with staff and external service providers as needed Requirements: Prior administrative or customer-service experience preferred Strong communication and interpersonal skills Reliable, professional, and able to work independently

Russell Tobin is seeking a proactive and detail-oriented Administrative Assistant to support executives within a fast-paced Asset & Wealth Management team. Responsibilities include calendar and travel management, expense processing, meeting coordination, and handling confidential information. Must have excellent communication, multitasking skills, and proficiency in Microsoft Office and SAP Concur. Prior experience in financial services or similar high-pressure environments is preferred. Job title: Administrative Assistant Location: Houston TX Duration: 6months Pay rate: $21-$22/hour Position Description: A global financial company is seeking a Junior Banker Assistant. Our Junior Banker Assistants are responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate up to Junior VP level. This role works within a team of assistants supporting various bankers within an industry group team. The Junior Assistant will be provided with full training alongside ongoing support from their Team Supervisor during the engagement. This would suit someone with a Customer Service/ Administrator background with experience of dealing with a high-volume workload. This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual. Experience of working in a remotely managed environment is a bonus. As a division, our strategic objectives include: • To be the world's pre-eminent investment bank - trusted advisor, financier, and risk manager for our clients on their most important transactions • Build long-term relationships with clients and bring them world-class execution by "delivering the firm” over time • Drive superior returns for our stakeholders • Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace The duties of the role include: • Coordinating and scheduling of meetings and conference calls across multiple time zones • Managing high volume of phone calls and emails, relaying information in a timely and accurate manner • Calendar management for bankers (Associate level+) • Coordinating room bookings for internal/external meetings and VCs across multiple locations • Coordinating travel arrangements for the team, including Visa applications, International flight and accommodation bookings • Car bookings • Expense processing and timely expense management • Invoice processing • Taking on ad hoc tasks while maintaining workflow • Supporting teams in day-to-day issues, needs and queries • Providing phone / holiday coverage for colleagues Skills: • Excellent Microsoft Word, Excel and Outlook skills • Able to manage competing time-sensitive priorities and tasks • Demonstrates dependability and high attention to detail along with the ability to multi-task • Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels • Comfortable working with people at all organizational levels, internally and externally • Must be a team player that works well under pressure within a changing environment • Flexible and adaptable to work and support across multiple teams • Be resourceful and able to use own initiative in solving issues • Proactive attitude when managing diaries • Discretion to deal with confidential business matters • Friendly, polite and approachable with a "can do” attitude • Zero to one year of experience Hours of Work: Generally, Monday to Friday 9:00am to 5:00pm (1 hour lunch break). Flexibility with hours is essential. Education High School Diploma Required Bachelor's Degree Preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

Job Duration : 6 Months Salary : $22/hour The Junior Banker Assistant role provides high-volume administrative support to 25+ Junior Bankers across analyst to junior VP levels. The position operates within a team-based support model, offers full training, and requires a proactive, detail-oriented professional capable of managing demanding workloads in a fast-paced, and occasionally remote, environment. Division Objectives The division aims to be a leading global investment bank by building long-term client relationships, delivering world-class execution, driving strong stakeholder returns, and fostering a dynamic, diverse, and merit-based workplace. Key Responsibilities The role involves managing calendars, meetings, calls, travel, expenses, invoices, and daily administrative needs across multiple time zones and locations, while providing ongoing team support, ad hoc assistance, and coverage for colleagues as required. Skills & Work Hours The position requires strong Microsoft Office skills, excellent communication, multitasking ability, discretion, adaptability, and a proactive team-oriented mindset. The role is suited to candidates with up to one year of experience and requires flexibility within standard business hours. Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.

Accounting Operations Administrative Assistant (Excel-Focused) Our Benefits team is seeking a detail-oriented Accounting Operations Administrative Assistant to support high-volume, invoice-related and operational work. This role is ideal for someone with an AP/AR, bookkeeping, or accounting support background who is comfortable working in Excel and handling confidential financial and employee data. The ideal candidate is organized, accurate, and eager to learn internal systems while partnering closely with Finance to ensure timely and accurate invoice preparation and reconciliation. Key Responsibilities Provide day-to-day administrative and accounting support to the Benefits team Prepare, review, and reconcile benefit invoices prior to submission to Finance Track invoices and support follow-up on discrepancies or corrections Utilize Excel to organize, analyze, and validate data (VLOOKUPs, pivot tables, basic formulas) Perform data entry and reconciliation across internal systems Maintain highly confidential employee, benefits, and financial information Collaborate with internal stakeholders to ensure accuracy and timeliness of work Support recurring operational and accounting-related tasks as needed Required Qualifications Strong proficiency in Microsoft Excel, including: Sorting and filtering data VLOOKUPs Pivot tables Basic formulas High attention to detail and accuracy Ability to handle confidential information professionally and discreetly Strong organizational skills and reliability Willingness to learn new systems and processes Preferred Qualifications AP/AR, bookkeeping, or accounting support experience Experience working with invoices, reconciliations, or financial data Prior administrative, HR, benefits, or operations experience Candidates re-entering the workforce are encouraged to apply Interest in long-term growth within an organization Work Schedule Hybrid schedule: onsite Tuesday, Wednesday, and Thursday Monday and Friday remote Why This Role? Opportunity to leverage accounting and Excel skills in a stable, supportive environment Training provided on internal systems and benefit invoice processes Long-term contract opportunity with growth potential Join a collaborative Benefits team with strong Finance partnership Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law. Contact information Katie Wright

We are currently seeking an experienced Administrative Assistant to join our Team in Ft. Lauderdale. If you're ready to work alongside an incredibly fun and passionate team, this is a great opportunity for you! We are looking for a team member who is: Is a proactive thinker Takes a proactive approach to managing day to day functional activities Enthusiastic to successfully collaborate with team members and contribute solutions to challenges with a positive attitude Do you have? A bachelor's degree in Business Administration or a related field A year office of experience in a similar role Excellent written and communications skills with a strong attention to detail Knowledge of Microsoft (preferred) Experience in travel arrangements (preferred) Experience with expense reports (preferred) Job responsibilities will include: Reception and front desk responsibilities Office operations including but not limited to: Mail coordination, collection and distribution; Common space upkeep, and supply inventory and replenishment; Maintain and schedule us of office conference rooms and onsite guesthouse Create and update expense reports while verifying relevant support documents Handle communication with employee, clients and vendors via phone, email and in-person with a positive and professional approach Assist with coordination of firm events, meetings, and celebrations Assist with coordination and tracking of internal trainings and meeting sessions Assist with scheduling candidate interviews and coordination with hiring teams At EDSA, we are creative thinkers, enthusiastic collaborators and passionate about design. We spend our days designing the most amazing places and we have a fun time doing it. Are you ready to join our talented team? We're looking for dedicated, innovative professionals who are passionate about working for a firm that is shaping the future through planning, landscape architecture and urban design. We care deeply about our team members, both in and outside of the office. That's why we provide each of our employees with the following total rewards package: Competitive salaries Employee benefits paid for at 100% Biannual bonuses A gracious wellness stipend Firmwide cultural celebrations Financial wellness initiatives with a 401(k) And much more

Job Summary & Responsibilities: • Provide administrative support to in a team-oriented environment; Flexibility to support varying teams and cover where necessary • Assist in the coordination of travel arrangements as required; process high volume of expense reports or related invoices in a timely and compliant manner. • Arrange internal and client meetings on and off the Goldman Sachs campus - working with conference services to book conference rooms and catering, register guests, ensure materials organized • Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested • Handles highly confidential and sensitive client information with utmost discretion. • Support calendar management needs across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls • Assist with answering incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner • Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required • Adhere to Compliance regulations and gain the relevant approvals Skills & Qualifications Required: • Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information. • Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally • Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment • Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication. • Comfortable with providing remote support to executives and team members across differing cities. • Extreme attention to detail and organizational skills, with ability to prioritize tasks. • Quick learner and self-starter with excellent anticipation skills. • Pro-active problem solver and independent thinker; ability to follow-up as often as necessary. • Highest degree of integrity, professionalism, and diplomacy is required. • Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required. • Familiar with expense platforms such as SAP Concur • Supportive team player with a positive attitude. Education: Bachelor's Degree Preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

Role Title: Administrative support Employment Type: Full-Time pay rate:29/hr on w2 The Administrative Support professional will provide high-level administrative assistance within the Private Bank Assistants team in a fast-paced, team-oriented environment. This role requires flexibility, exceptional organizational skills, discretion, and the ability to support multiple stakeholders while maintaining the highest standards of professionalism, confidentiality, and compliance. Key Responsibilities Provide comprehensive administrative support across varying teams, offering coverage and flexibility as business needs require. Proactively manage complex calendars across multiple time zones, prioritizing meeting requests and coordinating internal and external meetings. Arrange and manage complex phone, video, and in-person meetings, ensuring seamless coordination and execution. Handle a high volume of incoming phone calls, delivering professional communication and accurately recording detailed messages for senior leaders and clients. Coordinate domestic and international travel arrangements, including visa procurement, and process expense reports and related invoices in a timely manner. Organize on-site and off-site meetings, including conference room bookings, catering coordination, guest registration, and preparation of meeting materials. Perform general administrative duties such as phone coverage, time entry, copying, scanning, filing, mailing, archiving, and ad-hoc project support. Manage highly confidential and sensitive client and business information with discretion and sound judgment. Act as an integral team member by maintaining awareness of current priorities, deadlines, and support requirements. Ensure adherence to compliance regulations and obtain required approvals in alignment with firm policies. Skills & Qualifications Proven experience as an Administrative Assistant supporting executives in a complex, fast-paced environment; financial services, private sector, or government experience preferred. Demonstrated ability to exercise sound judgment and discretion when handling confidential and sensitive information. Strong interpersonal and teamwork skills with the ability to collaborate effectively across local and global teams. Ability to remain calm under pressure while managing multiple priorities efficiently and accurately. Excellent written and verbal communication skills with a consistently professional demeanor. Exceptional attention to detail and organizational skills with strong task-prioritization abilities. Quick learner and self-starter with strong anticipation and follow-up skills. Proactive problem solver with the ability to think independently and take initiative. High level of integrity, professionalism, and diplomacy. Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Zoom. Familiarity with expense management platforms such as SAP Concur. Supportive team player with a positive, flexible attitude.

Payment Poster Job Details Posts all payments and adjustments daily. Balances cash daily. Initiates refunds of identified overpayments. Performs appropriate follow-up with payor for payment as appropriate. Enters refunds in the system in a timely manner. Prepares Check Registry for all refunds and submits to AP. Submits underpayments and overpayment information to appropriate Collector for follow up. Performs weekly allocation of deposits to ensure accurate reporting of credit balances. Maintains a credit balance of 1.0 days In credit balances. Ensures accurate and timely transfer of patient account balances to system. Follows-up to ensure timely resolution for cash balance error and bank reconciliation. Researches and corrects/applies all transactions relating to unappiled cash. Researches and corrects any other cashiering transactions needed. Posts and balances batches to tape totals. Requirements Organization - Proactively prioritizes needs and effectively manages resources and time. Communicates clearly,concisely and professionally. Demonstrates ability to critically evaluate and appropriately act upon information. Establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations. Identifies and understands Issues, problems, and opportunities Actively participates as a member of the Center's team to move the team toward the completion of goals. Articulates knowledge and understanding of organizational policies, procedures,and systems. Demonstrates proficiency In Microsoft Office (Excel,Word, Outlook) applications Knowledge of Accounts Receivable System,Smart,HOST and other systems as required Ability to operate 10-key, knowledge of invoicing, orders,and general accounting principles. Minimum 2 years posting experience. Analytical skills to research and resolve reimbursement discrepancies based on our contracts. BLS may be required Benefits Competitive salary commensurate with experience Medical/Dental Weekly Pay Direct Deposit Referral Bonuses Childcare reimbursement Please reference Job number: 270821 Additional Information All Medical Personnel provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.About Us: All Medical Personnel is a national leader in healthcare staffing recognized by Staffing Industry Analysts (SIA) as one of the nation's largest healthcare staffing firms. Our goal is to simplify the process with a flexible and personalized approach. Our clients range from local, regional and national healthcare organizations throughout the United States. Learn more about us at allmedical.com. Visit our new job board at https://allmedical.com/view-jobs/ and save it to your favorites today!

Russell Tobin's client is hiring an Administrative Support in Phoenix, AZ Employment Type: Contract Pay rate: $19-$20.80/hr Responsibilities: Perform general office operations including filing, organizing, copying, scanning, answering phones, and distributing materials Organize, file, compile, and distribute correspondence and documents using alphabetical, numerical, or other prescribed methods Generate, assemble, and update correspondence, departmental files, systems, manuals, logs, and packets Provide guidance and assistance to internal and external customer inquiries via phone, written communication, and in person Assist departmental staff with clerical and administrative tasks and special projects as assigned Meet quality, productivity, and timeliness standards to support individual and departmental performance goals Maintain working knowledge of required systems, procedures, forms, and manuals Work a full-time schedule of at least 40 hours per week, with additional hours as needed Perform other duties as assigned Requirements: High School Diploma or GED 1 year of experience in an office or clerical role Intermediate proficiency with office equipment (copiers, scanners, fax machines, telephones) Typing speed of 35+ WPM with 5% error rate or less Basic proficiency in word processing, spreadsheets, and database software Intermediate PC skills Ability to sit or stand for at least 8 hours per day Ability to perform light manual work and lift up to 20 pounds Knowledge of medical, pharmaceutical, or health services terminology Familiarity with organizational services and operations Benefits that Russell Tobin offers: Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Adecco is assisting a local client recruiting Administrative Support opportunities in Rio Rancho, NM (Onsite Role). This is an excellent opportunity to join a winning culture and get your foot in the door for being known famous PCs, printers, and innovation. If Administrative Support sounds like something you would be interested in, and you meet the qualifications listed below, apply now! **Key Responsibilities** · The Administrative Support Associate applies basic knowledge of job skills, company policies, and established procedures to perform a variety of administrative tasks. The role requires a good understanding of general and technical aspects of administrative work and involves assignments that range from routine to moderately complex. The individual is expected to use independent judgment, resolve basic problems, manage time efficiently, and follow general instructions provided for all work activities. **Required Skills** : · Perform a broad range of administrative tasks within the organization. · Assist both supervisory and non-supervisory employees with daily administrative duties. · Maintain general filing systems and update records. · Compile and prepare data for internal reports. · Schedule meetings and appointments. · Maintain calendars for one or more employees. · Coordinate work with other internal teams or external departments as needed. · Answer and screen telephone calls. · Greeting and escort visitors. · Distribute incoming and outgoing mail. · Assist with tasks related to cost center budget management. · Prepare and process expense reports. · Create and edit presentations. · Arrange travel bookings and itineraries. · Support onboarding of new employees. · Perform duplicating, printing, and other general office tasks. · May support administrative duties for one or more professional employees in addition to the direct supervisor. · Work is primarily general administrative in nature and not tied to specialized functions (e.g., HR, marketing, engineering). What's in this Administrative Support position for you? Pay: $14.42 - 18.88 /hr. Shift: Onsite Role // 8:00 AM-5:00 PM EST Mon- Fri // Rio Rancho, NM Weekly paycheck Dedicated Onboarding Specialist & Recruiter · Access to Adecco's Aspire Academy with thousands of free upskilling courses. This Administrative Support is being recruited by one of our Centralized Delivery Team and not your local Branch. For instant consideration for this Administrative Support position and other opportunities with Rio Rancho, NM(Onsite Role) apply today! **Pay Details:** $14.42 to $18.88 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ********************************************** The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: + The California Fair Chance Act + Los Angeles City Fair Chance Ordinance + Los Angeles County Fair Chance Ordinance for Employers + San Francisco Fair Chance Ordinance **Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Title: Sales Administrator (Internal Support - No Sales) Employment Type: contract 40 hours a week The Sales Administrator provides internal support to the sales team by coordinating and assembling quotations and proposal documentation. This role works closely with the Senior Sales Administrator and internal departments to gather project information, develop proposal content, and manage the quotation process from request to final submission. This is not a sales position. There is no client interaction or selling involved. The role focuses on internal coordination, documentation, and proposal preparation to support the sales team. Key Responsibilities Serve as the central point of contact for assigned proposals and quotations. Collaborate with the Senior Sales Administrator and sales team to gather project data and field information. Assemble rough scope outlines and proposal content using Microsoft Word. Process thermal imaging documentation and select appropriate proposal language. Coordinate with internal departments across multiple business segments to obtain required documentation, including: Rate sheets Contracts Schedules Safety and quality documentation Write and edit portions of proposal responses to meet RFQ/RFP requirements. Ensure estimate details and takeoffs are accurate, complete, and aligned with project requirements. Manage the overall quote workflow in accordance with established processes. Track proposal progress from RFQ through final submittal. Maintain accuracy while working under tight deadlines and managing multiple deliverables. Support a positive, cooperative team environment. Qualifications & Requirements Associate's degree from an accredited college or university (business-related field preferred). Minimum of 1 year of experience in sales administration, sales support, or a related role. Experience using Salesforce.com. Bilingual preferred Strong understanding of sales and quotation processes. Superior verbal and written communication skills. Exceptional attention to detail and organizational skills. Excellent grammar, proofreading, and editing abilities. Ability to multitask, shift priorities, and meet deadlines. Strong interpersonal skills with the ability to communicate across sales, engineering, and field service teams. Proficient in Microsoft Office applications and Adobe. Preferred Attributes Self-motivated and driven to take ownership of projects. Comfortable working in a fast-paced, deadline-driven environment. Strong problem-solving and coordination skills. HOUWD51