Burnett Specialists jobs in Austin, TX - 22 jobs

A prestigious design-build firm is seeking an administrative professional to join their team! This is an incredible opportunity to be part of a high-profile organization, make a significant impact and grow a tenured, fruitful career among the best in their industry. This firm has the most astounding benefits including generous bonuses to profit sharing. What You Will Do Support Directors and Executives with all administrative needs, including scheduling of meetings, answering phones, travel arrangements, expense reports, correspondence, etc. Assist with meetings, staffing, financial tracking, timecard collection, PTO tracking, proposal/presentation preparation Tracking calendars, budgets, and expenses Assist in filling in forms and collating documents required for contracts Assist with documents, client meetings, and correspondence Assist with company events, client engagements and company culture experiences Manage daily communications with internal employees and clients Daily operations including creating and editing presentations, meetings and events setup and cleanup, timesheet management, and other administrative duties as required Your Qualifications Degree and 5+ years of experience in professional administrative position supporting executives/managers A/E/C experience is a plus Must show ability to problem solve, both individually and as part of a project team High level of proficiency with Microsoft Office (including SharePoint) Adobe Suite/In Design experience a huge plus Excellent communicator Ability to interact professionally with all levels of the firm, clients, and subcontractors Ability to prioritize business responsibilities Positive attitude, willingness to "go the extra mile" Ability to work independently with minimal guidance Must be available for overtime on an as-needed basis This is not a remote position. The successful candidate is expected to be in the Austin office. Qualified candidates please send resumes to ******************************

💼 1) $21.50/hr - Front Desk Coordinator - South Mopac ✅ Experience in medical billing & coding is required. ✅ Thrive in a fast-paced environment with ~160 patients daily. ✅ Bubbly, professional, client-facing personality. 🎁 Benefits Upon Permanent Placement: ✨ Medical/dental/vision insurance (after 60 days). ✨ Paid Time Off (PTO) & sick time. 📣 Reliable candidates with medical billing expertise and a friendly personality are encouraged to apply! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Prestigious Austin-based private equity firm, focusing on investing in and growing lower-middle market companies is seeking a Chief Financial Officer/Chief Compliance Officer. This role will be to manage and direct the Firms accounting, banking, investor relations (Limited Partners) and SEC compliance areas. This position will supervise and work with the Vice President of Administration, with the day-to-day operations of the Firm and its management and portfolio companies. Job Responsibilities: · Prepares quarterly financial statements for all funds and management companies in accordance with GAAP · Provide management of accounting, auditing, and budgeting within the organization which will include portfolio companies · Manage banking relationships · Manage the preparations for annual audits for all funds · Maintains system of Internal Accounting Controls related to cash management, to include bank reconciliations, wire transfers, etc. · Uses accounting and fund reporting software to maintain records and prepare internal and external reports (Limited Partners and Management Team). · Contributes to team efforts by accomplishing other financial related tasks, as needed Qualifications/Skills: · Strong analytical and problem-solving skills · Highly skilled in math, accounting, and financial processes · Excellent communication and interpersonal skills · Detail oriented and highly organized · Skilled in time management and the ability to prioritize tasks · Excellent critical thinking skills · Possesses upstanding character traits and work ethics, including sound judgement, honesty, dependability, loyalty, and discipline · Solid understanding of GAAP and applicable regulations Education, Experience, and Licensing Requirements: · Bachelor's degree in accounting, finance, or related field (master's preferred) · Previous experience with a Private Equity firm a plus · At least 15 years' experience in accounting · Experience using Quickbooks · Experience using SS&C Intralinks InvestorVision a plus · CPA or CMA preferred

Prestigious insurance defense law firm, is seeking civil litigation paralegal to join their Austin office. This is a great opportunity for a proactive self-starter with exceptional organizational skills and the ability to manage a large and fast-paced litigation docket. Essential Job Responsibilities: · Reviews, organizes and summarizes case documents in order to assist in preparation of case for trial. · Reviews records to determine what information is needed for cases. · Draft routine notices, affidavits, memoranda, and correspondence. · Prepare discovery. · Order and summarize medical records. · Reviews and analyzes matters for the purpose of preparing matter evaluations and status reports to clients. Communicate with clients, attorneys, staff and other outside personnel to obtain or provide information. · Enter time into accounting and billing software daily. · Ability to handle pressure, interruptions, and multiple projects with frequently changing priorities in an efficient manner, rapid turnaround required, and generally perform in a fast-paced environment. · Proficient in all software; ability to adjust to multiple tasks from multiple individuals in the Firm. Knowledge, Skills and Abilities Required: · Minimum of 5+ years' recent law firm litigation paralegal experience, with State court and Federal litigation experience. · Trial experience is mandatory. · Four-year Bachelor's degree and/or two-year ABA approved Paralegal certificate ideal but not required. · Proficiency in Microsoft Office suite to include PowerPoint, Excel and Adobe Pro. · Ability to consistently meet deadlines while managing multiple projects with competing priorities. · Positive attitude and exceptional verbal, written, and interpersonal communication skills required for daily interaction with clients, opposing counsel and mediators. · Ability to exercise discretion, good judgment, and poise in handling sensitive and confidential information.

A prestigious commercial real estate firm has an exciting opportunity for a Sr. Property Manager. This Sr. Property Manager will manage and oversee a beautiful Class A office portfolio in Austin, TX. This is a confidential position with a top RE management and development firm that has a wonderful culture. This is an opportunity to work under excellent leadership and grow your career in commercial real estate. Duties: Manage an established team and client building owners Create and manage the budgets, leases, and expenditures. Handle all financial reporting duties and property accounting etc. Collect all Accounts receivables; Sign off on all Accounts payables. Field, track and follow up on building maintenance issues. Perform quarterly property inspections and makes a detailed quarterly report. Set up new lease files; administer move-in and move-out procedures, inspections and reports. Create/maintain computer-based account files. Track Certificates of Insurance for Tenants and Vendors. Establish, adjust and maintain lease activity on Project Summary Reports and Rent Roll Reports. Prepare and submit annual Operating Expenses Abstract leases, amendments and certificate of insurance forms. Oversee TI and construction projects Supervise on-site management employees to ensure optimum performance. Qualifications: BS degree is highly preferred and 5+ years of commercial property management experience Knowledge of Microsoft Excel and MRI/Yardi RPA or CPM in progress (preferred) Real Estate license in progress (preferred)

Financial services company that specializes in creating investment solutions for retirement plans is seeking an Investment Analyst. They will be responsible for conducting investment manager due diligence, generating proposal reports, and maintaining and improving proprietary statistical models. This is an onsite position. Responsibilities Conduct investment manager due diligence, evaluating potential investment opportunities and providing comprehensive reports to the Investment Committee. Generate proposal reports and analysis crucial for servicing existing clients and supporting our sales team in business development efforts. Collaborate with internal teams to ensure accurate and timely delivery of investment recommendations and client deliverables. Communicate effectively with external partners, including retirement plan advisors, to gather necessary information and provide support as needed. Present investment recommendations and findings to the Investment Committee, contributing to strategic decision-making processes. Maintain and improve proprietary statistical models used for investment analysis and decision-making. Utilize Microsoft Office applications proficiently to create insightful presentations and reports. Demonstrate basic proficiency in computer programming languages such as Python, with the potential for testing during the interview process. Qualifications Bachelor's degree in economics, finance, accounting, or computer science. 0-3 years of experience in financial services, preferably with exposure to retirement plans. CFA Level I candidate at minimum. Series 66 or 65 FINRA License. Excellent communication skills, with the ability to effectively engage with external partners. Internal motivation and a proactive approach to problem-solving. Mastery of Microsoft Office applications.

Family Office is seeking an experienced Controller to oversee personal accounting, treasury management, and financial reporting across a diverse group of entities. This role requires a hands-on operator who can design, manage, and refine accounting systems while working closely with a remote bookkeeper and external advisors. Key Responsibilities · Lead all accounting, treasury, and reporting functions for approximately 10-15 entities. · Develop and maintain effective workflows using QuickBooks Online, Bill.com, and Excel-based dashboards. · Supervise a remote AP bookkeeper and coordinate with the firm's CPA, legal counsel, and insurance partners. · Perform reconciliations, monitor cash flow, and manage inter-entity transactions directly. · Produce clear, well-designed monthly and quarterly financial reports. · Continuously evaluate and improve processes, identifying opportunities to increase accuracy and efficiency. · Act with sound judgment and discretion, safeguarding the principal's interests at all times. Qualifications and Experience · 8-15 years of accounting or controllership experience, preferably within a family office or investment-focused environment. · Strong hands-on approach with exceptional attention to detail and accuracy. · Proven ability to design and implement stable, efficient financial systems. · Highly skilled in presenting financial information with clarity and professional formatting. · Demonstrated ownership mindset and decision-making grounded in integrity. · Calm, personable communicator who values trust and transparency. · Proficient in QuickBooks Online, Bill.com, and Excel; CPA or equivalent credential preferred. · Based in Austin or able to travel periodically; outstanding remote candidates may be considered.

We are looking for an organized and detail-oriented Accounts Payable Specialist to manage day-to-day AP activities for our small but growing company. You will own the full AP cycle, ensure timely and accurate payments, and support month-end close. Responsibilities Manage the full AP process: invoice entry, coding, approvals, and payment runs Maintain AP inbox and respond to vendor inquiries Reconcile vendor statements and resolve discrepancies Assist with month-end close, AP accruals, and reporting Maintain accurate AP records and vendor data Support process improvements and system efficiencies in Sage Intacct Requirements 2-5 years AP or accounting experience Proficiency with Sage Intacct is a plus Strong attention to detail and organizational skills Solid understanding of AP workflows and basic accounting Strong communication skills and ability to work in a small-team environment

Highly respected boutique commercial litigation law firm is seeking a Staff Accountant. The firm represents institutional investors, bankruptcy trustees, and companies in major financial disputes, often against large financial institutions or corporate executives. Perks include significant bonuses and firm covers 100% of the cost of insurance for the entire family! Responsibilities: Prepare and process client billing in accordance with firm policies and client guidelines (including time entries, trust accounting, and expense reimbursements). Maintain and reconcile general ledger accounts, ensuring accuracy and compliance with GAAP. Manage accounts payable and receivable, including vendor payments and client collections. Utilize QuickBooks Online to record transactions, generate reports, and manage cash flow. Perform bank reconciliations, monthly and year-end closings, and financial reporting. Coordinate with attorneys and support staff to ensure accurate timekeeping and billing entries. Assist with budget preparation, forecasting, and variance analysis. Support external audits and prepare necessary documentation as needed. Qualifications: Bachelor's degree in Accounting, Finance, or a related field required. 2+ years of accounting experience, preferably in a law firm or legal environment. Hands-on experience with QuickBooks Online and legal billing software Strong understanding of trust accounting, client billing, and reconciliation procedures. Excellent attention to detail, organizational skills, and ability to meet deadlines. Strong communication and interpersonal skills; able to collaborate effectively across departments.

An established commercial construction company has an exciting opening for a Project Coordinator in South Austin. They are a very stable company, with generous retirement, a ton of career growth, wonderful culture & decades of expertise in their field. This individual will support the Project Managers with coordinating, vendor management, assist with bids, scheduling and billing for high end commercial projects. Duties: • Support the project management team with day to day operations of a project including but not limited to project direction, planning, completion, and financial outcome • Assist with contracts and bid packages and assist with procurement process • Oversee and/or process day-to-day administrative items (i.e., purchase orders, expense reports, vendor communications etc.) • Act as liaison between project manager/project staff and others, such as the other departments, external contacts, clients. Etc. Required to arrange and execute internal project meetings in coordination with Project Manager • Assist Project Manager/project staff in planning the work schedule and arranging for assignment of project personal and equipment as needed to insure project progresses on schedule and within prescribed budget • Prioritize workload to meet project goals • Attend weekly meetings, generate minutes and general administrative tasks Qualifications include: 2+ years of administrative experience; commercial construction is ideal but not required MS Word, Excel and Adobe experience Excellent verbal and written communication skills, problem solving skills, and attention to detail Ability to prioritize and multi-task Expertise in Microsoft Office Suite

A leading Electronics Manufacturing Services Company is seeking a Controller to guide financial operations during a period of significant expansion. This role requires a professional with deep expertise in manufacturing cost accounting, strong operational acumen, and the ability to evolve existing financial processes into scalable, efficient systems. Core Responsibilities · Work closely with the CEO and executive team to align financial strategy with organizational growth objectives, capital requirements, and operational capabilities. · Develop financial models to assess expansion initiatives including capacity increases, automation investments, and new customer integrations. · Advise on pricing strategies, contract structures, and cost frameworks. · Oversee all accounting operations including general ledger, accounts receivable/payable, payroll, cost accounting, inventory management, and revenue recognition. · Enhance ERP and financial reporting systems to support higher transaction volumes and increased complexity. · Identify opportunities to automate manual workflows to improve accuracy and reduce processing time. · Maintain, refine, and reconcile standard costing for materials, labor, and overhead. · Evaluate profitability by product line, customer, and contract; present actionable recommendations to strengthen margins. · Lead initiatives across departments to reduce scrap, rework, and other non-value-added costs. · Drive the annual budgeting process and rolling forecasts, ensuring cross-functional alignment across sales, operations, and capital planning. · Deliver monthly financial reporting packages, including variance analysis and strategic recommendations. · Monitor key financial indicators to proactively identify risks and opportunities. · Maintain precise cash flow forecasts and ensure sufficient liquidity to support ongoing operations and growth initiatives. · Improve DSO and collection performance through disciplined AR management. · Collaborate with supply chain teams to optimize inventory levels while maintaining service requirements. · Ensure compliance with GAAP and all relevant regulatory standards. · Lead annual financial audits and tax activities in partnership with auditors and tax firms. · Establish and maintain scalable internal controls that support a growing business. Qualifications · Bachelor's degree in Accounting, Finance, or related discipline; CPA or CMA strongly preferred. · 5-10+ years of Controller experience including at least 3 years in manufacturing (experience in contract manufacturing or electronics assembly preferred). · Demonstrated ability to support organizational growth and scale financial operations. · Extensive knowledge of ERP/manufacturing systems and cost accounting methodologies. · Experience with Siteline or Cetec software experience is preferred.

Global hedge fund is searching for a Tax Senior. The Tax Senior will play a key role in managing tax advisory, compliance, and fund taxation activities for a growing investment-focused organization. Key Responsibilities Advisory · Support tax-related analysis for transactions, entity restructurings, and new business initiatives. · Assist in structuring new ventures to ensure tax implications are identified and addressed appropriately. · Conduct research on U.S. tax matters and prepare summaries or recommendations. · Collaborate with HR, finance, and external advisors on employer compliance issues. Fund Taxation · Perform investment and transaction reviews to assess tax implications, including ASC 740 analysis. · Support FATCA compliance by coordinating with external trading partners and internal investor relations and operations teams. · Address tax inquiries from current and prospective investors during due diligence processes. Tax Compliance · Prepare and review U.S. tax filings to ensure accuracy and completeness. · Review draft tax computations from external advisors and provide feedback as needed. · Liaise with auditors to ensure all tax audit matters are properly handled and deadlines are met. Qualifications and Experience Required · Bachelor's degree with a strong academic record. · Demonstrated experience in fund taxation or related areas. · Proficiency in Microsoft Word, Excel, and PowerPoint. Preferred · Experience in asset management, investment funds, or financial services. · Exposure to corporate, international, and partnership tax matters. · Prior experience in tax research and technical writing.

An established and highly respected commercial construction firm is seeking a Contracts Manager to support its project and legal teams. This position offers an opportunity to join a collaborative team environment with strong benefits, profit sharing, and a culture that prioritizes employee well-being. Key Responsibilities: Coordinate the review, redlining, and summarization of contracts to ensure efficient execution in collaboration with Legal, Risk Management, and Project Management. Maintain the contract schedule and provide regular status updates. Manage Subcontracts, Work Authorizations, and Purchase Orders, including exhibits and amendments, ensuring timely execution through DocuSign. Maintain organized databases and documentation for all contract-related materials. Partner with internal teams including Accounting, Project Management, Legal, and Risk for end-to-end document management. Assist with special projects and support other business needs as assigned. Qualifications: 7+ years of experience in contract administration, ideally in construction or legal Familiarity with the construction industry is required. Intermediate proficiency in Microsoft Word and Excel. Experience with Vista Viewpoint is highly preferred. Degree preferred but not mandatory. Benefits: Salary commensurate with experience (DOE) Outstanding bonuses! Comprehensive benefits package Profit sharing and retirement programs Team-focused work environment Professional development and career advancement opportunities Participation in company and community events Salary is DOE with amazing benefits, profit sharing, company and community events & career growth! Qualified candidates please send resumes to ******************************

One of the top commercial construction firms is seeking a Risk & Insurance Coordinator to support its Risk Management and Legal team. This position offers an opportunity to join a collaborative team environment with incredible benefits, profit sharing, very generous bonuses and a culture that prioritizes employees! Responsibilities: · Work closely with Legal and Risk Management regarding insurance requirements. · Claims entry and close out · Assist in managing minor claims. · OCIP manual review, certificates, and calculations. · Manage third-party insurance verification accounts. · Request for Owner Insurance certificates. · Process and manage OCP applications, quotes and policies. · Enforce and track all subcontractor insurance requirements and maintain current certificates of insurance, consultants and/or vendors in VISTA and ICA. · Review weekly subcontractor non-compliance and clear discrepancies. · Produce and publish reports as required. · Comfortable operating in a team -oriented, collaborative work environment. · Produce accurate and timely results while maintaining a customer service attitude. · Various other assignments related to insurance. Preferred Qualifications: · Associates degree or higher preferred (insurance related) · 3 to 5 years of experience in an insurance related support role · Claims administration experience · Origami data entry familiarity · Advanced MS Word and MS Excel · Solid understanding of commercial insurance terminology and concepts · Attention to detail and ability to identify errors and inconsistencies · Strong verbal and written skills, and ability to convey complex information in a way that others can readily follow · Ability to communicate effectively both internally and externally · Ability to prioritize multiple projects, strong multi-tasking and organizational skills · Critical reasoning, good work ethics and flexibility · Proactive and self-motivated with ability to take direction Qualified candidates please send resumes to ******************************

Work Arrangement: 100% In-Office | On-site Parking Contract - Indefinite - no end date in sight. Pay: $45/hour Benefits: Holiday Pay and Two Weeks PTO (to be confirmed) About the Role Shape the future of commercial real estate by joining a team dedicated to supporting innovative development projects across Texas. We're seeking a highly organized and detail-driven Land Contract Associate to provide contract and document management support for a busy land and development group. This role is ideal for a professional who thrives in a fast-paced environment and has a strong understanding of commercial real estate contracts, deadlines, and documentation. You'll work closely with project managers and developers to ensure transactions are executed accurately, efficiently, and in compliance with all requirements. Key Responsibilities Manage and process land and contract-related payments with accuracy and compliance. Oversee execution and recording of commercial real estate documents including purchase agreements, amendments, terminations, easements, estoppels, and affidavits. Coordinate document execution, including obtaining executive-level signatures and ensuring timely filing. Support curative title work and assist with mineral agreement administration. Maintain data integrity within land management systems and support document workflows. Review and confirm all project approvals for real estate agreements prior to execution. Manage relationships with landowners, contractors, and stakeholders throughout the project lifecycle. Organize and maintain real estate records across both digital and physical filing systems. Qualifications Bachelor's degree required. Minimum 2-3 years of experience in commercial real estate, escrow, or a real estate law firm. Texas Notary Public certification preferred. Proficient in Microsoft Office Suite; experience with Salesforce or similar CRM tools a plus. Strong understanding of real estate documentation and contract processes. Excellent written and verbal communication skills. Highly organized, analytical, and detail-oriented with the ability to manage multiple priorities. Experience with GIS and land management databases is an advantage. Why This Opportunity Stands Out Contribute to large-scale, high-impact development projects. Collaborate with a passionate and growth-oriented team. Gain hands-on experience in a fast-growing, dynamic industry. Enjoy a role that blends independence, collaboration, and innovation. HOUDT42 #ZR

Prestigious commercial real estate investment firm is seeking an Administrative Coordinator to be responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects. The firm specializes in the development and ownership of trophy Class A office assets and office high-rises. Responsibilities: Administrative Duties: Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload distribution for other administrative personnel. Assists with vendor service contract bids, contract preparation and administration as needed. Maintains equipment inventory tracking and reporting. Maintain property management calendar. Maintain tenant and administrative filing system and ensures all documents are properly and promptly filed. Assists managers in compiling annual budget information and notebooks for distribution to others. Performs initial coding of all A/P invoices for on-line system. Write up direct bill invoices for statements (print invoices, match up work orders, prepare invoices). Prepare accruals for managed Service Provider accounts, & reconcile tenant bill back accounts at the end of each month. Assists in preparing all RFI's and RFP's. Primary liaison with Corporate HR & AP- payroll issues, timesheets, etc. Ordering Kitchen, Office and Engineering supplies as needed. Creates all mail merge letters, escalation letters, elevator entrapment letters, etc. Schedules & Coordinates Tenant Evacuation Warden Training & Evacuation Drill. Manage & schedule all Special Events & Filming projects in the building. Tenant Relations Develop and maintains positive tenant relations by creating and sustaining good will and by providing consistently responsive quality service. Schedules and coordinates all new tenant orientations. Coordinates tenant participation in the recycling program. Schedules all Tenant Events & Tenant giveaways. Requirements A minimum of 2 years administrative/office manager experience is required. Commercial Real Estate experience is a plus. Bachelors degree in Business Administration preferred. Proficient use of Microsoft Office computer application programs is required.

Small Cedar Park company is seeking a Temporary Controller for a project that involves bringing the accounting records current and completing historical financial cleanup for multiple entities under common ownership. The pay rate is flexible depending on experience. Key Responsibilities Complete financial cleanup and reconciliation for both companies Review, correct, and finalize general ledger accounts Ensure accuracy of financial statements and supporting schedules Oversee and coordinate with the on-staff bookkeeper Manage and reconcile e-commerce transactions (Amazon and Shopify) Ensure proper recording of revenue, expenses, inventory, and fees Work directly with ownership and management to resolve accounting issues Maintain compliance with accounting standards and best practices Support preparation for tax filings and reporting as needed Required Qualifications 5+ years of experience in a Controller role Experience with QuickBooks Online, Amazon Seller Central and Shopify

Franchise corporation in hyper growth mode is seeking an Accountant with 3-5 years of experience to join their growing team. The ideal candidate will have strong knowledge of accounting principles and procedures, along with practical experience in managing day-to-day financial operations, preparing reports, and ensuring accuracy in financial transactions. This role offers opportunities for growth and development within their organization. Key Responsibilities: · General Accounting: Perform day-to-day accounting activities including journal entries, account reconciliations, and month-end closings. · Accounts Payable/Receivable: Manage accounts payable and receivable processes, ensuring timely payments and collections, and resolving any discrepancies. · Payroll Management: Oversee the payroll processing for all employees, ensuring accurate calculations for salaries, overtime, bonuses, and deductions. Maintain records of hours worked, leave balances, and tax withholdings. Ensure compliance with local, state, and federal payroll regulations, including timely submissions of payroll taxes. · Budgeting & Forecasting: Assist in the development of budgets and forecasts, and monitor actual vs. budgeted performance. · Data Analysis: Analyze financial data, identify trends, and provide recommendations for process improvements. Required Skills & Qualifications: · Bachelor's degree in Accounting, Finance, or related field. · 3+ years of hands-on accounting experience. · Knowledge of accounting principles (GAAP) and financial regulations. · Proficient in accounting software (Sage Intacct and ADP Workforce Now would be a plus) · Experience in managing accounts payable/receivable, general ledger, and month-end closing procedures. · Strong attention to detail with excellent analytical and problem-solving skills. · Ability to work independently and as part of a team in a fast-paced environment. · Strong verbal and written communication skills.

Investment firm in downtown Austin is seeking an Executive Assistant to support their CEO. Firm offers incredible benefits (hybrid work policy, 100% employer paid insurance for employee and partial employer paid insurance for dependents, 8.5% employer contribution to retirement plan, annual bonuses, tuition reimbursement and much more). Responsibilities · Manage and maintain the CEO's calendar, including meetings, appointments, and travel arrangements. · Monitor and triage the CEO's inbox, highlighting urgent communications and ensuring timely follow-up. · Prepare and finalize presentation materials, reports, and briefing documents, often under tight deadlines. · Organize and distribute weekly executive schedules, reference materials, and executive summaries. · Collaborate with internal teams to prepare the CEO for meetings and coordinate materials for executive reviews. · Maintain and update organizational calendars of major events, milestones, and key meetings. · Facilitate communication and coordination across the executive office, including routing calls and inquiries. · Transcribe notes, meeting summaries, and observations as needed. · Plan and provide on-site support for events, meetings, and executive travel, including corporate gatherings, leadership meetings, and offsite events. · Research, coordinate, and manage travel arrangements, ensuring accuracy, efficiency, and confidentiality. · Prepare and reconcile expense reports, maintaining discretion with financial information. · Maintain organized filing systems, both electronic and physical, ensuring confidentiality of sensitive materials. · Provide backup support to other executive administrative staff and foster strong relationships across offices to enable smooth collaboration. Requirements · 5+ years of Executive Assistant experience, preferably within a financial services company or law firm. · Advanced proficiency in Microsoft Office Suite (PowerPoint, Outlook, Excel, Word).