How to hire a business administration internship

How to hire a business administration internship, step by step

Here's a step-by-step business administration internship hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a business administration internship job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new business administration internship
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring a business administration internship, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a business administration internship to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a business administration internship that fits the bill.

   The following list breaks down different types of business administration interns and their corresponding salaries.

   Type of Business Administration Internship	Description	Hourly rate
   Business Administration Internship	Administrative services managers plan, direct, and coordinate supportive services of an organization. Their specific responsibilities vary by the type of organization and may include keeping records, distributing mail, and planning and maintaining facilities.	$12-17
   Director Of Facilities	The director of facilities is responsible for monitoring the facilities' operations, including the inspection of tools, equipment, and machinery, scheduling routine maintenance, and managing resource budgets. Directors of facilities also maintain the safety and security of the facilities, immediately reporting potential risks to avoid hazards within the premises... Show more	$28-64
   Maintenance Director	Maintenance directors are responsible for managing the company's maintenance department, which includes directing, overseeing, and leading the maintenance supervisors. It is their responsibility to set goals, create strategies, and design objectives for everyone in the department to accomplish the company objectives... Show more	$19-55

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Business Administration
   • Database Systems
   • Business Management
   • Financial Reports
   • Market Research
   • Business Development
   • Payroll
   • PowerPoint
   • Human Resources
   • Business Plan
   • Event Planning
   • QuickBooks
   • Internal Audit
   • Administrative Tasks

   Check all skills

   Responsibilities:

   • Manage accounts receivable/payable and reconcile accounts through QuickBooks.
   • Manage use-case request solutions and optimize usability of a SharePoint corporate cloud base intranet.
   • Complete data entry duties such as weekly payroll and entering employee personnel files with CRM software.
   • Assemble SBA loan program training packages for statewide lenders.
   • Learned the various loan and certification programs under the auspices of the SBA.
   • Assist supervisor with filing, making calls; do data entry on QuickBooks for multiple transactions

3. Make a budget

   Including a salary range in your business administration internship job description is one of the best ways to attract top talent. A business administration internship can vary based on:

   • Location. For example, business administration interns' average salary in florida is 41% less than in north dakota.
   • Seniority. Entry-level business administration interns 32% less than senior-level business administration interns.
   • Certifications. A business administration internship with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a business administration internship's salary.

   Average business administration internship salary

   $14.69hourly

   $30,554 yearly

   ---

   Entry-level business administration internship salary

   $25,000 yearly salary

   Updated December 27, 2025

4. Writing a business administration internship job description

   A business administration internship job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a business administration internship job description:

   Business administration internship job description example

   Focus of the Business Systems Administration internship is to develop skills and apply knowledge to advance system maintenance and implementation initiatives in the Financial Management and Procurement Services (FMPS) division. Business Systems Administration internship will analyze business processes, identify inefficiencies, assess information requirements, and create powerful business solutions using technology.
   
   Learn and practice skills in supporting a financial management and procurement services team with improvements in service quality to achieve best-in-class standards.
   
   Use various software solutions to aggregate and analyze data to aid the organization in better decision-making to achieve optimized operations.
   
   Use accounting, finance, supply chain, and statistics education to collect, analyze, model, and interpret data.
   Deliver effective communication with division staff and leadership. Learn from experience staff on data mining from ERP/business systems such as Workday. Work within a team that fosters transparency and collaboration.
   
   Education and Experience Requirements
   Must be a U.S. citizen. Must be currently enrolled full-time at an accredited institution and have completed at least one semester of schooling by the start of the program. Must be 18 years or older at the time the appointment begins. If accepting an offer, must pass a screening drug test. Majors: Management Information Systems, Finance, Mathematics, Statistics, Industrial Engineering, Business Analytics Departments: Business Systems and Transformation, Financial Management, and Budget. Completed at least two years of undergraduate academics in business logistics analytics, computer science, industrial engineering, mathematics, statistics or similar program and maintain a cumulative GPA of 3.0 on 4.0 scale. A desire to participate in a dynamic work environment with competing deadlines. Ability to be a highly motivated and self-starting and seeking a future career in a business profession. Desire to learn about modernizing business disciplines of accounting, business administration, economics, finance, etc. through integration with data analysis, Artificial Intelligence, Machine Learning, and Data Visualization. Ability to negotiate between large scale project goals and individual work assignments Ability to assist in difficult situations and keep composure and confidence. Experience with Microsoft Office Products (Word, Outlook, Excel) required, Knowledge of and experience with Power BI, Tableau, "R" programming preferred Great aptitude for math and processing logic. Excellent written and oral communication skills.
   
   Job Family
   Undergraduate Student Employment
   
   Job Profile
   Professional Career Internship - Sophomore
   
   Worker Type
   Employee
   
   Time Type
   Full time
   
   Scheduled Weekly Hours
   40
   
   Pay Rate Type
   Hourly
   
   EEO Information
   
   As an equal employment opportunity and affirmative action employer, and in accordance with our core values of impact, safety, respect, integrity and teamwork, Argonne National Laboratory is committed to a diverse and inclusive workplace that fosters collaborative scientific discovery and innovation. In support of this commitment, Argonne encourages minorities, women, veterans and individuals with disabilities to apply for employment. Argonne considers all qualified applicants for employment without regard to age, ancestry, citizenship status, color, disability, gender, gender identity, gender expression, genetic information, marital status, national origin, pregnancy, race, religion, sexual orientation, veteran status or any other characteristic protected by law.
   
   Argonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation in the application phase for review by Argonne's Legal Department.
   
   All Argonne offers for appointments in the student employment category are contingent upon a background check that includes an assessment of criminal conviction history conducted on an individualized and case-by-case basis. Please be advised that Argonne positions require upon hire (or may require in the future) for the individual be to obtain a government access authorization that involves additional background check requirements. Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.
   
   Please note that all Argonne employees are required to be vaccinated against COVID-19. All successful applicants will be required to provide their COVID-19 vaccination verification as a condition of employment, subject to limited legally recognized exemptions to COVID-19 vaccination.

   Copy this example

   

5. Post your job

   To find the right business administration internship for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with business administration interns they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit business administration interns who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your business administration internship job on Zippia to find and recruit business administration internship candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit business administration interns, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new business administration internship

   Once you have selected a candidate for the business administration internship position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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