Business administrative assistant job description
Updated March 14, 2024
9 min read
Find better candidates in less time
Post a job on Zippia and take the best from over 7 million monthly job seekers.
Example business administrative assistant requirements on a job description
Business administrative assistant requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in business administrative assistant job postings.
Sample business administrative assistant requirements
- Bachelor's degree in business administration or related field.
- Experience with Microsoft Office Suite.
- Familiarity with electronic filing systems.
- Ability to lift and move office equipment.
Sample required business administrative assistant soft skills
- Strong organizational and communication skills.
- Ability to work independently and as part of a team.
- Attention to detail and accuracy.
- Ability to handle sensitive information in a confidential manner.
- Flexibility to work overtime as needed.
Business administrative assistant job description example 1
North Shore High School business administrative assistant job description
: Admin Assistant III
Location
: Skokie, IL and Evanston, IL
Full Time/Part Time
: Full Time
Hours
: Monday-Friday, 8:00-4:30 or 8:30-5
Required Trave l:Must be willing to travel to other NorthShore sites. Sign on bonus : N/A
What you will need:
Education: High School Diploma Certification: N/A Experience: 5-7 years related experience Skills: Excellent interpersonal and communication skills with all levels, ability to prioritize, strong working knowledge of Microsoft Office Programs, detail-oriented, strong organization skills, ability to multi-task and prioritize, follow-through, and handle confidential information.
What you will do:
Manages calendar/schedule/set-up meetings Answers/direct telephone calls/visitors Reviews and processes invoices for department and open/direct mail. Compose/type reports, memorandums, letters, spreadsheets, forms, presentations. Organize and expedite flow of work through Sr Vice President's office. Establish and maintain highly confidential files, employee files and records and assists with onboarding new team members. Orders/maintains office supplies and office equipment Facilitates all building-related support, including parking, keys, work orders, and safety & security. Other duties and projects as assigned.
NorthShore - Edward-Elmhurst Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals - Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) - all recognized as Magnet hospitals for nursing excellence. Located in Naperville, Linden Oaks Behavioral Health, provides for the mental health needs of area residents. For more information, visit NorthShore.org, SwedishCovenant.org, NCH.org and EEHealth.org.
When you work for NorthShore - Edward-Elmhurst Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.
Please explore our website (www.northshore.org) to better understand how NorthShore - Edward-Elmhurst Health delivers on its mission to "help everyone in our communities be their best".
NorthShore - Edward-Elmhurst Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information.
Diversity, equity and inclusion is at the core of who we are; being there for our patients and each other with compassion, respect and empathy. We believe that our strength resides in our differences and in connecting our best to provide community-connected healthcare for all.
EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.
#ZRNC
#LI-JR2
Required Trave l:Must be willing to travel to other NorthShore sites. Sign on bonus : N/A
What you will need:
Education: High School Diploma Certification: N/A Experience: 5-7 years related experience Skills: Excellent interpersonal and communication skills with all levels, ability to prioritize, strong working knowledge of Microsoft Office Programs, detail-oriented, strong organization skills, ability to multi-task and prioritize, follow-through, and handle confidential information.
What you will do:
Manages calendar/schedule/set-up meetings Answers/direct telephone calls/visitors Reviews and processes invoices for department and open/direct mail. Compose/type reports, memorandums, letters, spreadsheets, forms, presentations. Organize and expedite flow of work through Sr Vice President's office. Establish and maintain highly confidential files, employee files and records and assists with onboarding new team members. Orders/maintains office supplies and office equipment Facilitates all building-related support, including parking, keys, work orders, and safety & security. Other duties and projects as assigned.
NorthShore - Edward-Elmhurst Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals - Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) - all recognized as Magnet hospitals for nursing excellence. Located in Naperville, Linden Oaks Behavioral Health, provides for the mental health needs of area residents. For more information, visit NorthShore.org, SwedishCovenant.org, NCH.org and EEHealth.org.
When you work for NorthShore - Edward-Elmhurst Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.
Please explore our website (www.northshore.org) to better understand how NorthShore - Edward-Elmhurst Health delivers on its mission to "help everyone in our communities be their best".
NorthShore - Edward-Elmhurst Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information.
Diversity, equity and inclusion is at the core of who we are; being there for our patients and each other with compassion, respect and empathy. We believe that our strength resides in our differences and in connecting our best to provide community-connected healthcare for all.
EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.
#ZRNC
#LI-JR2
Post a job for free, promote it for a fee
Business administrative assistant job description example 2
Bank of America business administrative assistant job description
Performs diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence. Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; may manage a number of different and often conflicting objectives, projects or activities at one time. Communicates with executives and line management to gather or convey relevant information. May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment. Advanced administrative and analytical skills. Thorough knowledge of a variety of software programs.
The ideal Administrative Assistant is highly organized and focused with a positive attitude and excellent communication skills. In addition to being resourceful and independent, the individual should have a willingness to learn and take on additional responsibilities over time. They should possess the leadership skills and drive that are needed to meet deadlines, handle multiple priorities and build trust and credibility with the team and senior leaders. In addition to the overall administrative support of the team, this person should always strive to do more by anticipating needs and proactively identifying ways to add value to our business.
Job Summary and Responsibilities:
* Role primarily provides support for Business Market Executive
* Acts as a liaison between Executive and Lines of Business
* Coordinates internal/external meetings and conference calls
* Handles a high volume of calls, emails and requests; interacts with high level business leaders in a professional and effective manner
* Maintains detailed calendars and prioritizes meeting requests and related logistics. Coordinates travel arrangements and processes expense reports in a timely manner according to policy
* Responsible for general administrative duties, ad-hoc projects, committees and or group events
* Maintains an understanding of our policies and procedures, serving as a resource and subject matter expert for the team
* Stays current on a variety of software programs while consistently striving to develop and advance skills
Required Skills:
* Polished professional with strong written and verbal communication skills
Strong knowledge of general business and corporate cultures
* Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint, Visio) - Must take Microsoft assessment in Excel, Word and PowerPoint. Must be well versed in Concur or other Travel & Expense software.
* Highly organized with strong attention to detail
* Excellent time management; able to effectively prioritize
* Self-starter, proactive with ability to juggle multiple responsibilities and reprioritize tasks based on new information or shifting deadlines
* Ability to work effectively under pressure, adapting to unexpected events, responding well to change
* Exemplary demonstrated work ethic and pro-active, 'can do' approach
* Ability to learn quickly and take on new responsibilities
* Must have excellent judgment; independent thinker and resourceful
* Self-starter with excellent anticipation skills; problem solving; follow up
* Ability to handle highly sensitive, confidential and non-routine information
* Strong interpersonal skills; comfortable working with people at all organizational levels and able to adapt to diverse perspectives and styles
Desired Skills:
* Prior experience in Financial Services
* Bachelors/Undergraduate degree preferred
* Knowledge of the Business Banking a plus.
Shift:
1st shift (United States of America)
Hours Per Week:
40
The ideal Administrative Assistant is highly organized and focused with a positive attitude and excellent communication skills. In addition to being resourceful and independent, the individual should have a willingness to learn and take on additional responsibilities over time. They should possess the leadership skills and drive that are needed to meet deadlines, handle multiple priorities and build trust and credibility with the team and senior leaders. In addition to the overall administrative support of the team, this person should always strive to do more by anticipating needs and proactively identifying ways to add value to our business.
Job Summary and Responsibilities:
* Role primarily provides support for Business Market Executive
* Acts as a liaison between Executive and Lines of Business
* Coordinates internal/external meetings and conference calls
* Handles a high volume of calls, emails and requests; interacts with high level business leaders in a professional and effective manner
* Maintains detailed calendars and prioritizes meeting requests and related logistics. Coordinates travel arrangements and processes expense reports in a timely manner according to policy
* Responsible for general administrative duties, ad-hoc projects, committees and or group events
* Maintains an understanding of our policies and procedures, serving as a resource and subject matter expert for the team
* Stays current on a variety of software programs while consistently striving to develop and advance skills
Required Skills:
* Polished professional with strong written and verbal communication skills
Strong knowledge of general business and corporate cultures
* Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint, Visio) - Must take Microsoft assessment in Excel, Word and PowerPoint. Must be well versed in Concur or other Travel & Expense software.
* Highly organized with strong attention to detail
* Excellent time management; able to effectively prioritize
* Self-starter, proactive with ability to juggle multiple responsibilities and reprioritize tasks based on new information or shifting deadlines
* Ability to work effectively under pressure, adapting to unexpected events, responding well to change
* Exemplary demonstrated work ethic and pro-active, 'can do' approach
* Ability to learn quickly and take on new responsibilities
* Must have excellent judgment; independent thinker and resourceful
* Self-starter with excellent anticipation skills; problem solving; follow up
* Ability to handle highly sensitive, confidential and non-routine information
* Strong interpersonal skills; comfortable working with people at all organizational levels and able to adapt to diverse perspectives and styles
Desired Skills:
* Prior experience in Financial Services
* Bachelors/Undergraduate degree preferred
* Knowledge of the Business Banking a plus.
Shift:
1st shift (United States of America)
Hours Per Week:
40
Dealing with hard-to-fill positions? Let us help.
Business administrative assistant job description example 3
Universal Music Group business administrative assistant job description
We are UMG, the Universal Music Group. We are the world's leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
How we LEAD:
Universal Music Group is seeking an Administrative Assistant that will support the Executive and the day-to-day operations of UMG's Business Affairs team, including the UMG in-house attorneys.
Discretion, confidentiality and good judgment are essential for this role. The candidate must be efficient and time-sensitive, and will need to perform always with painstaking attention to detail. Multi-tasking and meeting tight deadlines is often necessary.
In respect of paralegal tasks, the candidate will be expected, under attorney and/or senior staff direction, to prepare simple legal documents for review and to assist in the management of legal documentation, also under attorney and/or senior staff direction.
How you'll CREATE:
* Coordinate & prioritize meetings involving UMG Business Affairs staff
* Phone answering and message taking as required
* Responsible for processing payments in "Uniport" (an online payment system for which the assistant will be trained)
* Exercise discretion when patching calls, rolling calls, and interrupting meetings
* Arrange meetings and conference calls via telephone and email/Microsoft Outlook Calendar
* Greet and direct internal/external Business Affairs meeting participants
* Book travel, accommodations, car services & process Travel & Entertainment expenses
* Create, send, receive and distribute internal/external company communications
* UMG Business Affairs filing in coordination with other Business Affairs filers
* Special projects as needed
* Research agreements relevant to simple legal documents to be prepared under attorney/senior staff supervision
* Maintain and organize files, including all relevant correspondence
* Maintain relevant files in the computer-based systems
* Assist in department and company projects as needed
Bring your VIBE:
* Bachelors Degree and entry level paralegal equivalent experience
* Music/Entertainment Industry experience (legal-related experience preferred)
* Familiarity with business process workflows (i.e. following a pre-defined business process , understanding how one's role helps to achieve the overall objective)
* Ability to interact comfortably and effectively with UMG employees at all levels, including Senior Management
* Ability to interact comfortably and effectively with employees of parties with whom UMG does business
* Self-motivated, pro-active and resourceful
* Excellent follow-through and close attention to detail
* Flexible - able to adjust to changing priorities and able to multi-task
* Excellent customer service skills
* Excellent organization and time management skills
* Strong proficiency and working knowledge of Microsoft Outlook, Word, Excel and PowerPoint
* Must have excellent verbal, written and interpersonal communication skills
* Ability to stay on top of multiple initiatives at one time
* Ability to work quickly and accurately under pressure
Perks Playlist:
* Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan
* Paid Time Off - Paid Holidays, Two (2) paid weeks for "Winter Break" season, Wellness Fridays
* Student Loan Repayment Assistance
* Employee Developmental Support
* Annual Gym Reimbursement Package
* Pet Insurance, plus much more!
Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.
All UMG employees are currently required to be fully vaccinated against COVID-19 before entering any Company offices unless they have been approved for an exemption or unless prohibited by applicable law.
Universal Music Group is an Equal Opportunity Employer
Job Category:
Administrative
How we LEAD:
Universal Music Group is seeking an Administrative Assistant that will support the Executive and the day-to-day operations of UMG's Business Affairs team, including the UMG in-house attorneys.
Discretion, confidentiality and good judgment are essential for this role. The candidate must be efficient and time-sensitive, and will need to perform always with painstaking attention to detail. Multi-tasking and meeting tight deadlines is often necessary.
In respect of paralegal tasks, the candidate will be expected, under attorney and/or senior staff direction, to prepare simple legal documents for review and to assist in the management of legal documentation, also under attorney and/or senior staff direction.
How you'll CREATE:
* Coordinate & prioritize meetings involving UMG Business Affairs staff
* Phone answering and message taking as required
* Responsible for processing payments in "Uniport" (an online payment system for which the assistant will be trained)
* Exercise discretion when patching calls, rolling calls, and interrupting meetings
* Arrange meetings and conference calls via telephone and email/Microsoft Outlook Calendar
* Greet and direct internal/external Business Affairs meeting participants
* Book travel, accommodations, car services & process Travel & Entertainment expenses
* Create, send, receive and distribute internal/external company communications
* UMG Business Affairs filing in coordination with other Business Affairs filers
* Special projects as needed
* Research agreements relevant to simple legal documents to be prepared under attorney/senior staff supervision
* Maintain and organize files, including all relevant correspondence
* Maintain relevant files in the computer-based systems
* Assist in department and company projects as needed
Bring your VIBE:
* Bachelors Degree and entry level paralegal equivalent experience
* Music/Entertainment Industry experience (legal-related experience preferred)
* Familiarity with business process workflows (i.e. following a pre-defined business process , understanding how one's role helps to achieve the overall objective)
* Ability to interact comfortably and effectively with UMG employees at all levels, including Senior Management
* Ability to interact comfortably and effectively with employees of parties with whom UMG does business
* Self-motivated, pro-active and resourceful
* Excellent follow-through and close attention to detail
* Flexible - able to adjust to changing priorities and able to multi-task
* Excellent customer service skills
* Excellent organization and time management skills
* Strong proficiency and working knowledge of Microsoft Outlook, Word, Excel and PowerPoint
* Must have excellent verbal, written and interpersonal communication skills
* Ability to stay on top of multiple initiatives at one time
* Ability to work quickly and accurately under pressure
Perks Playlist:
* Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan
* Paid Time Off - Paid Holidays, Two (2) paid weeks for "Winter Break" season, Wellness Fridays
* Student Loan Repayment Assistance
* Employee Developmental Support
* Annual Gym Reimbursement Package
* Pet Insurance, plus much more!
Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.
All UMG employees are currently required to be fully vaccinated against COVID-19 before entering any Company offices unless they have been approved for an exemption or unless prohibited by applicable law.
Universal Music Group is an Equal Opportunity Employer
Job Category:
Administrative
Start connecting with qualified job seekers
Resources for employers posting business administrative assistant jobs
Average cost of hiring
Recruitment statistics
How to write a job description
Examples of work conditions
Business administrative assistant job description FAQs
Ready to start hiring?
Updated March 14, 2024
Updated March 14, 2024