Business administrative assistant resume examples from 2025
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How to write a business administrative assistant resume
Craft a resume summary statement
Put a resume summary on the top of your resume to highlight your accomplishments. A resume summary sums up your experience and skills, making it easy for hiring managers to understand your qualifications at a glance. Here are some tips to write a strong, impressive resume summary:
Step 1: Mention your current job title or the role you're pursuing.
Step 2: Include your years of experience in business administrative assistant-related roles. Consider adding relevant company and industry experience as relevant to the job listing.
Step 3: Highlight your greatest accomplishments. Here is your chance to make sure your biggest wins aren't buried in your resume.
Step 4: Again, keep it short. Your goal is to summarize your experience and highlight your accomplishments, not write a paragraph.
These four steps should give you a strong elevator pitch and land you some business administrative assistant interviews.Please upload your resume so Zippia’s job hunt AI can draft a summary statement for you.
List the right project manager skills
Your Skills section is an easy way to let recruiters know you have the skills to do the job. Just as importantly, it can help your resume not get filtered out by hiring software. Here is how to make the most of your skills section and make sure you have the right keywords:
- Start with the job listing. Frequently, the keywords looked for by recruiters will be listed. Be careful to include all skills in the job listing you have experience with.
- Consider all the software and tools you use on a daily basis. When in doubt, list them!
- Make sure you use accurate and up to date terms for all the skills listed.
Here are example skills to include in your “Area of Expertise” on a business administrative assistant resume:
- PowerPoint
- Data Entry
- Provides Administrative Support
- Expense Reports
- Purchase Orders
- Financial Reports
- Payroll
- Business Development
- Business Administration
- Office Equipment
- Administrative Tasks
- Calendar Management
- Word Processing
- Conference Calls
- Telephone Calls
- Scheduling Appointments
- Front Desk
- Event Planning
- Meeting Minutes
- SharePoint
- Administrative Functions
- Business Operations
- Clerical Support
- HR
- Real Estate
- QuickBooks
- Business Support
- External Clients
- International Travel Arrangements
- Presentation Materials
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How to structure your work experience
Next you should include your work experience. Structure your work experience section by listing your most recent experience first, followed by earlier roles in reverse chronological order.
Start with your job title, company name, city, and state on the left. Align dates in month and year format on the right-hand side.
Include only recent, relevant jobs. Avoid including work experience over 20 years to avoid ageism.
Beneath each job, you should have bullet points to emphasize why you're the perfect fit for the business administrative assistant.
How to write business administrative assistant experience bullet points
Effective job bullet points do more than just describe your job duties. Instead, they should be specific and measurable accomplishments. Here are some strategies to mastering job bullet points:
- Use strong action verbs like Led, Built, or Optimized.
- Follow up with numbers when possible to support your results. How much did performance improve? How much revenue did you drive?
- Wrap it up by explaining the actions you took to achieve the result and how you made an impact.
Here are examples from great business administrative assistant resumes:
Work history example #1
Administrative Assistant-Technical Support
Wells Fargo
- Maintained PTO and Payroll records, ordering and maintain supply inventory.
- Insured compliance with all operational regulations, sales and service processes, policies and procedures, and completion of compliance requirements.
- Increased productivity through effective PowerPoint presentations, and assured proposals and contracts were accurate for internal clients.
- Researched discrepancies within databases to determine accuracy of previously input data, rectifying any incorrect entries.
- Created a PowerPoint presentation for new in house services.
Work history example #2
Business Administrative Assistant
ManpowerGroup
- Provided clerical support to Customer Service Director, Representatives and Construction Personnel.
- Prepared confidential material for government security checks, and other HR Staffing preparation.
- Opened Title Orders, handled accounting for escrow closings, audit files, collections, payroll and reconciliation of accounts.
- Processed Payroll for over 200 employees on a weekly basis.
- Assisted other administrative staff and sales coordinators with typing forms, distributing mailings, gathering/distributing departmental mail, and shredding documents.
Work history example #3
Business Administration Internship
Heartland Dental
- Educated staff on state and federal statutes, rules and regulations governing insurance, medicaid, Care Credit, Northwestern Financing.
- Created a sense of urgency while educating customers about their insurance while promoting office products through proper and effective communication.
- Assisted in creating PowerPoints, Word documents, and schedules.
- Processed weekly payroll and maintained Human Resources records.
- Developed PowerPoint presentation about company trends, including growth and decline in collections.
Work history example #4
Program Secretary
Gary Community Schools
- Entered payroll for 600 employees, reconciled bank statements, entered insurance for the employees.
- Conducted preparatory internet research, and adhered to and followed up on audio/visual logistics in advance of major speaking engagements.
- Assisted in developing legislative presentation material for supervisor, and assisted program trainers in preparing creative PowerPoint training presentations.
- Typed IEP and progress reports for all residents.
- Maintained database of personal and financial information for 4,000 plus members of the Church Congregation.
Zippia’s AI can customize your resume for you.
Add an education section to your resume
The education section should display your highest degree first.
Place your education section appropriately on your resume. If you graduated over 5 years ago, this section should be at the bottom of your resume. If you just graduated and lack relevant work experience, the education section should go to the top.
If you have a bachelor's or master's degree, do not list your high school education. If your graduation year is more than 15-20 years ago, it's better not to include dates in this section.
Here are some examples of good education entries for resumes:
High School Diploma
2012 - 2012
High School Diploma
2015 - 2015
Highlight your business administrative assistant certifications on your resume
If you have any additional certifications or education-like achievements, add them to the education section.
Start simple. Include the full name of the certification. It's also good to mention the organization that issued the certification. Next, specify when you obtained the certification.
If you have any of these certifications, be sure to include them on your business administrative assistant resume:
- International Accredited Business Accountant (IABA)
- Medical Assistant
- Dental Assistant (RDA)
- Certified Nurse Assistant (CNA)
- Certified Medical Administrative Assistant (CMAA)
- Certified Medical Office Manager (CMOM)
- Certified Management Accountant (CMA)
- Word 2010 Certification