What does a Business Administrator do?
A business administrator is responsible for monitoring the efficiency of daily business functions, ensuring the timely submission of project deliverables, and supervising project management procedures. Business administrators coordinate with existing and potential clients for business offers and updates, negotiating contracts, and identifying business opportunities from the market trends to generate more revenues and increase profitability. They work closely with other department heads to meet clients' demands and public interests, as well as hiring and training new staff to maximize the company's productivity and boost best efforts.
Business administrator responsibilities
Here are examples of responsibilities from real business administrator resumes:
- Create and manage a repository of group presentations and documents.
- Coordinate and schedule travel arrangements, PowerPoint presentations and conference room set up for all quarterly sales and department meetings.
- Design many email templates by using html and used them in notifications in Helsinki and Istanbul versions.
- Diagnose and troubleshoot PC hardware and software problems, remote access and printing issues for internal and external employees.
- Develop and maintain departmental SharePoint site.
- Experience building new SharePoint farm for MarkeSource organization.
- Configure various PeopleSoft environments on Linux and windows for upgrade process.
- Set up appropriate MySQL databases for server Linux applications mention previously.
- Maintain, troubleshoot and repair on-site and remote location hardware/software requiring on-site visits.
- Draft newsletter articles to educate professionals on program integrity issues for Delaware Medicaid.
- Lead upgrade of ServiceNow for analysis and process improvements for CMDB configuration and maintenance.
- Prep entire system for future external ERP with accounting data integration and reporting development.
- Organize office operations & procedures, prepare payroll, and maintain accounts payable/receivable using QuickBooks.
- Participate in the review of existing universes and their modification to meet user reporting requirements.
- Perform essential Medicaid base services for families and developmentally disable individuals at the county level.
Business administrator skills and personality traits
We calculated that 12% of Business Administrators are proficient in Customer Service, PowerPoint, and Payroll. They’re also known for soft skills such as Detail oriented, Leadership skills, and Analytical skills.
We break down the percentage of Business Administrators that have these skills listed on their resume here:
- Customer Service, 12%
Managed office operations including accounts receivable, collections, inventory tracking, sales reporting, customer service and business correspondence.
- PowerPoint, 7%
Created PowerPoint presentations used for critical client meetings as well as internal management and executive meetings.
- Payroll, 7%
Organized office operations & procedures, prepared payroll, and maintained accounts payable/receivable using QuickBooks.
- Team Support, 7%
Provide team support, including organizing group morale events, and assisting with planning and execution of team off sites.
- Financial Statements, 5%
Established financial statements for corporate, construction, and service departments to highlight profitability of each department.
- Oversight, 4%
Continued management, oversight, and approval of all business-related activity while training University business administrator to assume responsibility of oversight.
Most business administrators use their skills in "customer service," "powerpoint," and "payroll" to do their jobs. You can find more detail on essential business administrator responsibilities here:
Analytical skills. This is an important skill for business administrators to perform their duties. For an example of how business administrator responsibilities depend on this skill, consider that "administrators need to evaluate networks and systems to make sure that they perform reliably and to anticipate new requirements as customers’ needs change." This excerpt from a resume also shows how vital it is to everyday roles and responsibilities of a business administrator: "compiled data for preparation of month-end closing and periodic audits financial reports for both divisional and regional office. ".
Communication skills. A big part of what business administrators do relies on "communication skills." You can see how essential it is to business administrator responsibilities because "administrators must describe problems and their solutions to non-it workers." Here's an example of how this skill is used from a resume that represents typical business administrator tasks: "directed employee hr accounts, payroll, and facilitated communications between corporate offices. "
Multitasking skills. Another crucial skill for a business administrator to carry out their responsibilities is "multitasking skills." A big part of what business administrators relies on this skill, since "administrators may have to work on many problems and tasks at the same time." How this skill relates to business administrator duties can be seen in an example from a business administrator resume snippet: "leverage strong multitasking skills to manage customer service, data entry, invoicing, inventory control, and purchasing. "
Problem-solving skills. Another skill commonly found on business administrator job descriptions is "problem-solving skills." It can come up quite often in business administrator duties, since "administrators must quickly resolve problems that arise with computer networks." Here's an example from a resume of how this skill fits into day-to-day business administrator responsibilities: "identified prior discrepancies with subcontractor's past certified payroll reports and corresponding invoices, providing company and client resolution. "
The three companies that hire the most business administrators are:
- Microsoft73 business administrators jobs
- Beacon Hill Staffing Group11 business administrators jobs
- University of Houston9 business administrators jobs
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Compare different business administrators
Business administrator vs. Administrative analyst
An administrative analyst specializes in analyzing the company's processes and operations to come up with the best practices for the business. Their responsibilities revolve around conducting research and analysis through site inspections, surveys, interviews, and assessments. They must also coordinate with different department personnel to gather and examine data, ensuring that all processes are profitable and efficient. Furthermore, as an administrative analyst, it is essential to present findings and progress reports in adherence to the company's policies and regulations.
There are some key differences in the responsibilities of each position. For example, business administrator responsibilities require skills like "team support," "oversight," "bi," and "business administration." Meanwhile a typical administrative analyst has skills in areas such as "patients," "lease management," "data entry," and "project management." This difference in skills reveals the differences in what each career does.
Administrative analysts tend to make the most money working in the technology industry, where they earn an average salary of $73,935. In contrast, business administrators make the biggest average salary, $94,044, in the finance industry.The education levels that administrative analysts earn slightly differ from business administrators. In particular, administrative analysts are 0.6% more likely to graduate with a Master's Degree than a business administrator. Additionally, they're 0.2% more likely to earn a Doctoral Degree.Business administrator vs. Program administrator
Program administrators are responsible for planning, directing, and coordinating their organization's program or service. Their duties and responsibilities may vary depending on the industry they work at, such as educational, community, and social services. Among these duties are selecting and supervising the staff to manage a certain program or project, managing the program's budget, and evaluating the success of a program. To become successful in this role, a program administrator must have in-depth knowledge of project management disciplines, leadership skills, and decision-making and problem-solving skills.
In addition to the difference in salary, there are some other key differences worth noting. For example, business administrator responsibilities are more likely to require skills like "team support," "financial statements," "windows," and "bi." Meanwhile, a program administrator has duties that require skills in areas such as "patients," "project management," "client facing," and "data entry." These differences highlight just how different the day-to-day in each role looks.
On average, program administrators earn a lower salary than business administrators. Some industries support higher salaries in each profession. Interestingly enough, program administrators earn the most pay in the government industry with an average salary of $60,280. Whereas business administrators have higher pay in the finance industry, with an average salary of $94,044.In general, program administrators achieve higher levels of education than business administrators. They're 6.1% more likely to obtain a Master's Degree while being 0.2% more likely to earn a Doctoral Degree.What technology do you think will become more important and prevalent for Business Administrators in the next 3-5 years?
David Groshoff
Business administrator vs. Department administrator
Department administrators are professionals who are responsible for performing administrative and clerical tasks for a specific department within an organization. These administrators are required to prepare financial statements for clients while evaluating revisions through feedback with stakeholders. They must work with the human resources department to recruit and identify workers for retraining and skill upgrades. Department administrators must also develop and streamline departmental policies and processes so that they can ensure efficiency, productivity, and accountability.
Some important key differences between the two careers include a few of the skills necessary to fulfill the responsibilities of each. Some examples from business administrator resumes include skills like "customer service," "team support," "excellent organizational," and "financial statements," whereas a department administrator is more likely to list skills in "patient care," "patients," "departmental policies," and "data entry. "
Department administrators earn the best pay in the energy industry, where they command an average salary of $64,581. Business administrators earn the highest pay from the finance industry, with an average salary of $94,044.When it comes to education, department administrators tend to earn similar degree levels compared to business administrators. In fact, they're 3.4% more likely to earn a Master's Degree, and 0.3% more likely to graduate with a Doctoral Degree.Business administrator vs. Project administrator
A project administrator is an individual who assists the project manager in the preparation, reporting, and analysis of projects. Project administrators are given tasks with administrative responsibilities such as managing the budget for supply orders, coordinating meetings with contractors, and doing site visits. They are involved with hiring staff members for a project and creating employee guidelines based on talents, skills, and abilities. Project administrators are also responsible for providing reports on the project's progress to the top management.
Types of business administrator
Updated January 8, 2025
