How to hire a business coordinator

How to hire a business coordinator, step by step

Here's a step-by-step business coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a business coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new business coordinator
• Step 8: Go through the hiring process checklist

What does a business coordinator do?

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1. Identify your hiring needs

   The business coordinator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect business coordinator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   The following list breaks down different types of business coordinators and their corresponding salaries.

   Type of Business Coordinator	Description	Hourly rate
   Business Coordinator		$14-37
   Business Internship	In a business internship, the responsibilities will vary by the directives given by the supervising staff. However, one of the primary duties as an intern is to perform support-related tasks for the department or office where they are assigned... Show more	$12-21
   National Account Coordinator	A national account coordinator is primarily in charge of building positive relationships with new and existing clients, ensuring client satisfaction and profit growth. They support a company's sales team by conveying the needs of clients, developing sales strategies through research and analyses, and recommending solutions against problem areas... Show more	$13-25

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Business Development
   • Customer Service
   • Event Planning
   • Customer Satisfaction
   • Flyers
   • PowerPoint
   • Patients
   • Payroll
   • Excellent Organizational
   • Financial Reports
   • Project Management
   • Expense Reports
   • SharePoint
   • Human Resources

   Check all skills

   Responsibilities:

   • Manage client and prospect database for marketing purposes through Salesforce.com.
   • Establish and maintain company's Facebook page.
   • Process new business contracts for variable and fix annuities.
   • Ensure that customer needs are met after purchasing annuities, by reviewing all documents present.
   • Maintain organization's Facebook page.
   • Verify insurance information and explain benefits to patients.

   More business coordinator duties

3. Make a budget

   Including a salary range in your business coordinator job description helps attract top candidates to the position. A business coordinator salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a business coordinator in Nebraska may be lower than in Hawaii, and an entry-level business coordinator usually earns less than a senior-level business coordinator. Additionally, a business coordinator with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average business coordinator salary

   $49,119yearly

   $23.61 hourly rate

   ---

   Entry-level business coordinator salary

   $30,000 yearly salary

   Updated January 21, 2026

   Average business coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$71,237	$34
   2	Maryland	$63,663	$31
   3	Pennsylvania	$63,105	$30
   4	New York	$59,379	$29
   5	Florida	$56,405	$27
   6	Indiana	$55,234	$27
   7	Georgia	$55,171	$27
   8	Massachusetts	$54,885	$26
   9	Virginia	$53,171	$26
   10	Oregon	$52,125	$25
   11	Ohio	$49,254	$24
   12	Iowa	$48,793	$23
   13	Michigan	$48,246	$23
   14	Illinois	$47,102	$23
   15	Missouri	$46,354	$22
   16	Texas	$45,961	$22
   17	Minnesota	$44,359	$21
   18	Colorado	$42,800	$21
   19	South Carolina	$41,067	$20

   Average business coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Exxon Mobil	$82,595	$39.71	11
   2	City of Detroit	$82,197	$39.52	1
   3	Raymond James Financial	$79,199	$38.08	29
   4	Citi	$77,250	$37.14	4
   5	MUFG EMEA	$75,720	$36.40
   6	Fifth Third Bank	$72,012	$34.62	10
   7	Latham & Watkins	$71,057	$34.16	3
   8	Chicago Transit Authority	$68,967	$33.16	2
   9	Lucid Motors	$66,475	$31.96	1
   10	JPMorgan Chase & Co.	$66,357	$31.90	218
   11	Yes Virginia	$66,200	$31.83	2
   12	Berkshire Hathaway HomeServices	$64,484	$31.00	3
   13	Formosa Plastics	$60,836	$29.25
   14	Starz	$60,708	$29.19
   15	ICF	$57,968	$27.87	1
   16	Wizards of the Coast	$57,792	$27.78
   17	New England Biolabs	$57,161	$27.48
   18	Texas A&M University–Central Texas	$56,119	$26.98
   19	LA State University Continuing	$54,778	$26.34	40
   20	M&T Bank	$54,653	$26.28	25

4. Writing a business coordinator job description

   A good business coordinator job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a business coordinator job description:

   Business coordinator job description example

   Fragomen's Business Immigration Coordinator (Administrative Assistant) position will provide you with the opportunity to make an immediate impact to our business by providing project and administrative support to our legal teams. Fragomen's exclusive focus on immigration means you will work in an exciting, ever-changing and challenging atmosphere with people who are passionate about immigration. Providing world class client service and industry leading technology solutions, Fragomen helps our clients to navigate the complex world of global immigration to better achieve their goals.
   
   This position will be in the Dallas office 5 days a week providing administrative support to the legal teams.
   As a Business Immigration Coordinator, you will:
   
   Case Manage data entry and continued maintenance of date integrity File and maintain physical files and supporting documentation Create, edit, print and distribute materials Open or close records/cases; maintain any and all records as requested by supervisor General administrative duties as needed (i.e. faxing, copying, typing, etc.) Schedule internal and client meetings, maintain calendars, coordinate team meetings, and schedule conference calls Meet assigned deadlines and communicate case progress/status/issues to supervisor Follow up with client for outstanding documentation Maintain client contact information Update and manage status reports Build knowledge of firm and client processes Learn procedural and processing requirements for various types of non-immigrant and immigrant visa petitions and applications (i.e. drafting and assembling non-immigrant and immigrant petitions and applications).Routine case monitoring (i.e. USCIS, DOL, NVC, etc.).Make travel arrangements and process travel and other business expenses Create electronic and physical client files Create invoices and track client payment Update client information in database Organize, maintain and file legal documents Organize, sort and distribute mail Undertake independent projects Monitor status of cases, track expiration dates, run reports Compose routine correspondence to clients Provide additional administrative support to the department
   
   Let's talk if you have the following:
   
   Bachelor's degree, associate's degreeA client service mindset, attention to detail and desire to achieve a high level of productivity Experience using various computer systems, including Microsoft ExcelAbility to multi-task in a fast-paced environment with competing demands The ability to prioritize, meet deadlines and escalate issues to supervisor Excellent written and verbal communication skills Desire to contribute to positive work environment, effectively collaborate and promote teamwork
   
   Fragomen is committed to promoting diversity, inclusion and equal opportunity for all employees and applicants, regardless of race, ethnicity, heritage, gender, age, religion, disability, sexual orientation, gender identity or intersex status.

   Copy this example

   

5. Post your job

   To find the right business coordinator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with business coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit business coordinators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your business coordinator job on Zippia to find and recruit business coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit business coordinators, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new business coordinator

   Once you've found the business coordinator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new business coordinator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a business coordinator?