Business office associate job description
Updated March 14, 2024
9 min read
Business Office Associates are administrative professionals who carry out a variety of clerical activities to ensure that the office needs are met at all times and other concerns are given proper attention. They are in charge of manning phone lines, managing room reservations, receiving guests, and other activities.
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Example business office associate requirements on a job description
Business office associate requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in business office associate job postings.
Sample business office associate requirements
- Bachelor's degree in Business or related field.
- 2-3 years of office experience.
- Excellent computer skills.
- Extensive knowledge of office software.
- Knowledge of office operations and procedures.
Sample required business office associate soft skills
- Strong organizational and communication skills.
- Ability to multi-task and prioritize workload.
- Attention to detail and problem-solving skills.
- Flexible, reliable and team-oriented.
- Ability to work independently and as part of a team.
Business office associate job description example 1
indiGO Auto Group business office associate job description
indi GO Auto Group is a globally recognized and award-winning company with an unparalleled dedication to outstanding customer care and operational excellence. indi GO Auto Group is an industry thought leader representing 24 timelessly modern franchised dealerships in seven US markets, including Houston, TX, Rancho Mirage, CA, Palm Springs, CA, Riverside, CA, Marin, CA, St. Louis, MO, and most recently Redwood City, CA.
indi GO represents the very best in automotive brands: Aston Martin, Audi, Bentley, BMW, Ferrari, Jaguar, Lamborghini, Land Rover, McLaren, Porsche, Rolls-Royce, Rimac, and Volkswagen. We are always looking for bright, motivated, and energetic professionals to add to our world-class team. Each of our dealerships work as a team, and our team strives to be the best for our customers. indi GO is proud to represent the best in luxury automotive brands as well the best people - come and join us today!
What we are looking for:
indi GO Auto Group is seeking a full-time Business Office Associate to join our Porsche St. Louis team. This is a great opportunity to work for an exciting company in a fast-paced environment.
This is what we offer:
Opportunity to work in a cohesive and supportive team environment Brand new, state-of-the-art facilities and equipment Opportunity for advancement in a growing company Comprehensive insurance plans 401(k) plus match
Here is what an ordinary day of work may look like:
Supervise the daily flow of accounting data from the operational departments Produce accurate monthly reports Reconcile bank accounts and balance sheet account Supervise and approve the purchasing of office supplies, forms, and other supplies required by the office and operating departments at the lowest cost Ensure office staff receives proper training Review and control general ledger Confirm that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are accurate. Prepare sales commission/chargeback detail reports.
This opportunity is for you if you have:
Minimum of 1-3 years of automotive accounting experience Previous CDK experience required Associates Degree in Accounting and/or an equal amount of experience Positive attitude Willing to submit to a drug test and criminal background check Ability to communicate both verbally and with written documentation Must have a valid driver's license Maintain professional appearance and demeanor at all times
This job description in no way implies that the duties listed here are the only ones the employee may be required to perform. The employee is expected to perform other tasks, duties, and training as dictated by their supervisors.
indi GO Auto Group is an equal opportunity employer, free from discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including but not limited to recruiting, hiring, advancement, termination, layoff, transfer, leaves of absence, compensation, and training.
indi GO represents the very best in automotive brands: Aston Martin, Audi, Bentley, BMW, Ferrari, Jaguar, Lamborghini, Land Rover, McLaren, Porsche, Rolls-Royce, Rimac, and Volkswagen. We are always looking for bright, motivated, and energetic professionals to add to our world-class team. Each of our dealerships work as a team, and our team strives to be the best for our customers. indi GO is proud to represent the best in luxury automotive brands as well the best people - come and join us today!
What we are looking for:
indi GO Auto Group is seeking a full-time Business Office Associate to join our Porsche St. Louis team. This is a great opportunity to work for an exciting company in a fast-paced environment.
This is what we offer:
Opportunity to work in a cohesive and supportive team environment Brand new, state-of-the-art facilities and equipment Opportunity for advancement in a growing company Comprehensive insurance plans 401(k) plus match
Here is what an ordinary day of work may look like:
Supervise the daily flow of accounting data from the operational departments Produce accurate monthly reports Reconcile bank accounts and balance sheet account Supervise and approve the purchasing of office supplies, forms, and other supplies required by the office and operating departments at the lowest cost Ensure office staff receives proper training Review and control general ledger Confirm that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are accurate. Prepare sales commission/chargeback detail reports.
This opportunity is for you if you have:
Minimum of 1-3 years of automotive accounting experience Previous CDK experience required Associates Degree in Accounting and/or an equal amount of experience Positive attitude Willing to submit to a drug test and criminal background check Ability to communicate both verbally and with written documentation Must have a valid driver's license Maintain professional appearance and demeanor at all times
This job description in no way implies that the duties listed here are the only ones the employee may be required to perform. The employee is expected to perform other tasks, duties, and training as dictated by their supervisors.
indi GO Auto Group is an equal opportunity employer, free from discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including but not limited to recruiting, hiring, advancement, termination, layoff, transfer, leaves of absence, compensation, and training.
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Business office associate job description example 2
Car Max Inc business office associate job description
7203 - Cypress Fairbanks - 19500 Northwest Fwy, Jersey Village, Texas, 77065
CarMax, the way your career should be!
Provide an iconic customer experience
Ensuring today's customers can buy the vehicles they want in a way that suits them means offering support during every step of the journey. You will guide customers through the paperwork associated with vehicle sales and support the functions of all store departments. By handling administrative details for our store, you will ensure that our customers receive an iconic customer experience. We've become the nation's largest retailer of used cars due to our honesty and transparency, and those same traits will help you succeed, too.
What you will do - Essential responsibilities
* Complete administrative tasks to support all store departments
* Provide customer service by greeting customers and guiding them through paperwork
* Communicate effectively with customers and business partners
* Maintain coverage at information desk and answer multi-line phone system
Learn and succeed as part of a team
This is a high-energy office environment where you will work as a team to handle a wide range of customer interactions and make sure everything goes smoothly. Opening and closing the business office, completing financial transactions, and processing paperwork will require a high level of attention to detail. We work and learn as a team to prioritize the customer experience.
Qualifications and requirements
* Customer service experience
* Thrive in a fast-paced office environment
* Good listening skills and a strong customer focus
* Strong written and verbal communication skills
* Basic computer skills, including word processing and spreadsheets
About CarMax
CarMax disrupted the auto industry by delivering the honest, transparent and high-integrity experience customers want and deserve. This innovative thinking around the way cars are bought and sold has helped us become the nation's largest retailer of used cars, with over 200 locations nationwide.
Our amazing team of more than 25,000 associates work together to deliver iconic customer experiences. Along the way, we help every associate grow their career and achieve their best, at work and in their community. We are recognized for our commitment to training and diversity and are one of the FORTUNE 100 Best Companies to Work For .
CarMax is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.
Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.
CarMax, the way your career should be!
Provide an iconic customer experience
Ensuring today's customers can buy the vehicles they want in a way that suits them means offering support during every step of the journey. You will guide customers through the paperwork associated with vehicle sales and support the functions of all store departments. By handling administrative details for our store, you will ensure that our customers receive an iconic customer experience. We've become the nation's largest retailer of used cars due to our honesty and transparency, and those same traits will help you succeed, too.
What you will do - Essential responsibilities
* Complete administrative tasks to support all store departments
* Provide customer service by greeting customers and guiding them through paperwork
* Communicate effectively with customers and business partners
* Maintain coverage at information desk and answer multi-line phone system
Learn and succeed as part of a team
This is a high-energy office environment where you will work as a team to handle a wide range of customer interactions and make sure everything goes smoothly. Opening and closing the business office, completing financial transactions, and processing paperwork will require a high level of attention to detail. We work and learn as a team to prioritize the customer experience.
Qualifications and requirements
* Customer service experience
* Thrive in a fast-paced office environment
* Good listening skills and a strong customer focus
* Strong written and verbal communication skills
* Basic computer skills, including word processing and spreadsheets
About CarMax
CarMax disrupted the auto industry by delivering the honest, transparent and high-integrity experience customers want and deserve. This innovative thinking around the way cars are bought and sold has helped us become the nation's largest retailer of used cars, with over 200 locations nationwide.
Our amazing team of more than 25,000 associates work together to deliver iconic customer experiences. Along the way, we help every associate grow their career and achieve their best, at work and in their community. We are recognized for our commitment to training and diversity and are one of the FORTUNE 100 Best Companies to Work For .
CarMax is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.
Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.
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Business office associate job description example 3
Citi business office associate job description
The Operational Risk Sr Manager accomplishes results through the management of professional team(s) and department(s). Integrates subject matter and industry expertise within a defined area. Contributes to standards around which others will operate. Requires in-depth understanding of how areas collectively integrate within the sub-function as well as coordinate and contribute to the objectives of the entire function. Requires basic commercial awareness. Developed communication and diplomacy skills are required in order to guide, influence and convince others, in particular colleagues in other areas and occasional external customers. Has responsibility for volume, quality, timeliness and delivery of end results of an area. May have responsibility for planning, budgeting and policy formulation within area of expertise. Involved in short-term planning resource planning. Full management responsibility of a team, which may include management of people, budget and planning, to include duties such as performance evaluation, compensation, hiring, disciplinary and terminations and may include budget approval.Responsibilities:
Establishes and oversees the application of operational risk policies, technology and tools, and governance processes to create lasting solutions for minimizing losses from failed internal processes, inadequate controls, and emerging risks.Assesses risks and drive actions to address the root causes that persistently lead to operational risk losses by challenging both historical and proposed practices.Governance and oversight may include (not limited to) technology operational risk, risk for example.Establishes and maintains a robust control environment and culture within the Citi businesses worldwide.Assists management in achieving and maintaining strategic objectives, promotes efficiency, reduces the risk of loss and helps ensure compliance with corporate polices, procedures, laws and regulatory requirements.Assists in assessing current status of all regulation related controls Recommends control enhancements as needed Identifies best practices to be shared with global Citi businesses Develops and maintains tracking metrics for management reporting and escalation Establishes a rapport with Business Managers, Compliance, Internal Audit and Legal.Develops a broad and detailed understanding of the organization's landscape, culture and technology.Understands the various businesses and the applicable regulations which govern Has the ability to operate with a limited level of direct supervision. Can exercise independence of judgement and autonomy. Acts as SME to senior stakeholders and /or other team members.Ability to manage teams. Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency, as well as effectively supervise the activity of others and create accountability with those who fail to maintain these standards.
Qualifications:
6-10 years experience in Operational Risk is a must. Other risk and control disciplines would be a plus - credit, and market.Experience in Internal Audit or Financial Control would be desirable.Expertise in the following is beneficial: Fraud Awareness and Risk Management Legal and Regulatory Compliance, specifically Management of a global operations and a complex environment that includes global teams.Excellent communication skills - verbal & written
Education:
Bachelor's/University degree, Master's degree preferred
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Job Family Group:
Risk Management
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Job Family:
Operational Risk
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Time Type:
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Citi is an equal opportunity and affirmative action employer.
Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Citigroup Inc. and its subsidiaries ("Citi”) invite all qualified interested applicants to apply for career opportunities. If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.
View the "EEO is the Law" poster. View the EEO is the Law Supplement.
View the EEO Policy Statement.
View the Pay Transparency Posting
-----------------------------
Effective November 1, 2021, Citi requires that all successful applicants for positions located in the United States or Puerto Rico be fully vaccinated against COVID-19 as a condition of employment and provide proof of such vaccination prior to commencement of employment.
Establishes and oversees the application of operational risk policies, technology and tools, and governance processes to create lasting solutions for minimizing losses from failed internal processes, inadequate controls, and emerging risks.Assesses risks and drive actions to address the root causes that persistently lead to operational risk losses by challenging both historical and proposed practices.Governance and oversight may include (not limited to) technology operational risk, risk for example.Establishes and maintains a robust control environment and culture within the Citi businesses worldwide.Assists management in achieving and maintaining strategic objectives, promotes efficiency, reduces the risk of loss and helps ensure compliance with corporate polices, procedures, laws and regulatory requirements.Assists in assessing current status of all regulation related controls Recommends control enhancements as needed Identifies best practices to be shared with global Citi businesses Develops and maintains tracking metrics for management reporting and escalation Establishes a rapport with Business Managers, Compliance, Internal Audit and Legal.Develops a broad and detailed understanding of the organization's landscape, culture and technology.Understands the various businesses and the applicable regulations which govern Has the ability to operate with a limited level of direct supervision. Can exercise independence of judgement and autonomy. Acts as SME to senior stakeholders and /or other team members.Ability to manage teams. Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency, as well as effectively supervise the activity of others and create accountability with those who fail to maintain these standards.
Qualifications:
6-10 years experience in Operational Risk is a must. Other risk and control disciplines would be a plus - credit, and market.Experience in Internal Audit or Financial Control would be desirable.Expertise in the following is beneficial: Fraud Awareness and Risk Management Legal and Regulatory Compliance, specifically Management of a global operations and a complex environment that includes global teams.Excellent communication skills - verbal & written
Education:
Bachelor's/University degree, Master's degree preferred
-------------------------------------------------
Job Family Group:
Risk Management
-------------------------------------------------
Job Family:
Operational Risk
------------------------------------------------------
Time Type:
------------------------------------------------------
Citi is an equal opportunity and affirmative action employer.
Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Citigroup Inc. and its subsidiaries ("Citi”) invite all qualified interested applicants to apply for career opportunities. If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.
View the "EEO is the Law" poster. View the EEO is the Law Supplement.
View the EEO Policy Statement.
View the Pay Transparency Posting
-----------------------------
Effective November 1, 2021, Citi requires that all successful applicants for positions located in the United States or Puerto Rico be fully vaccinated against COVID-19 as a condition of employment and provide proof of such vaccination prior to commencement of employment.
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Updated March 14, 2024
Updated March 14, 2024