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Become A Business Office Specialist

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Working As A Business Office Specialist

  • Interacting With Computers
  • Communicating with Supervisors, Peers, or Subordinates
  • Documenting/Recording Information
  • Performing Administrative Activities
  • Getting Information
  • Mostly Sitting

  • Repetitive

  • $38,000

    Average Salary

What Does A Business Office Specialist Do

General office clerks perform a variety of clerical tasks, including answering telephones, typing documents, and filing records.

Duties

General office clerks typically do the following:

  • Answer and transfer telephone calls or take messages
  • Sort and deliver incoming mail and send outgoing mail
  • Schedule appointments and receive customers or visitors
  • Provide general information to staff, clients, or the public
  • Type, format, or edit routine memos or other reports
  • Copy, file, and update paper and electronic documents
  • Prepare and process bills and other office documents
  • Collect information and perform data entry

Rather than performing a single specialized task, general office clerks have responsibilities that often change daily with the current needs of the employer.

Some clerks file documents or answer phones; others enter data into computers or perform other tasks using software applications. They also frequently use photocopiers, scanners, fax machines, and other office equipment.

The specific duties assigned to clerks will depend on the type of office in which they work. For example, a general office clerk at a college or university processes application materials and answers questions from prospective students. A clerk at a hospital files and retrieves medical records.

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How To Become A Business Office Specialist

General office clerks typically need a high school diploma or equivalent and learn their skills on the job.

Education

General office clerks usually need a high school diploma or equivalent.

Courses in using computer applications, such as word processing and spreadsheet software, may be particularly helpful.

Training

General office clerks usually learn their skills while on the job. Their training typically lasts up to 1 month and may include instructions on office procedures, proper phone etiquette, and the use of office equipment.

Advancement

General office clerks may advance to other administrative positions with more responsibility, such as executive secretaries and executive administrative assistants.

Advancement opportunities often depend on work experience and the knowledge of computer applications, such as word processing and spreadsheet software.

Important Qualities

Customer-service skills. Clerks often provide general information to company staff, customers, or the public. They should be courteous and prompt with their responses.

Detail oriented. Clerks perform many clerical tasks, such as preparing bills that require attention to detail.

Organizational skills. Office clerks file and retrieve records. They need to keep records organized to be able to access them quickly and efficiently.

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Business Office Specialist Jobs

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Business Office Specialist Career Paths

Business Office Specialist
Accounts Receivable Specialist Staff Accountant Accountant
Controller
9 Yearsyrs
Accounts Receivable Specialist Staff Accountant Senior Accountant
Accounting Manager
7 Yearsyrs
Accounts Receivable Specialist Accountant Office Manager
Account Manager
5 Yearsyrs
Specialist Team Leader Assistant Manager
Office Manager
5 Yearsyrs
Specialist Team Leader Manager
General Manager
6 Yearsyrs
Specialist Team Leader Supervisor
Operations Manager
7 Yearsyrs
Medical Coder Office Manager Operations Manager
Operations Director
9 Yearsyrs
Medical Coder Office Manager
Property Manager
6 Yearsyrs
Medical Coder Consultant Assistant Manager
Assistant General Manager
5 Yearsyrs
Human Resources Coordinator Human Resources Generalist Human Resources Manager
Director Of Human Resources
10 Yearsyrs
Human Resources Coordinator Executive Assistant
Senior Administrative Assistant
7 Yearsyrs
Human Resources Coordinator Executive Assistant Assistant Manager
Business Manager
6 Yearsyrs
Executive Assistant Manager Case Manager
Director Of Social Services
6 Yearsyrs
Staffing Coordinator Recruiter Administrator
Business Office Manager
7 Yearsyrs
Staffing Coordinator Human Resources Generalist Manager
Site Manager
7 Yearsyrs
Staffing Coordinator Human Resources Generalist Operations Manager
Practice Manager
9 Yearsyrs
Admissions Coordinator Account Executive Program Manager
Associate Director
8 Yearsyrs
Admissions Coordinator Account Executive Customer Service Manager
Administrative Manager
6 Yearsyrs
Admissions Coordinator Intake Coordinator Therapist
Patient Care Manager
5 Yearsyrs
Office Supervisor Supervisor Property Manager
Office Manager Of Human Resources
6 Yearsyrs
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Do you work as a Business Office Specialist?

Help others decide if this is a good career for them

Average Length of Employment
Billing Specialist 3.0 years
Office Specialist 3.0 years
Office Associate 2.8 years
Business Associate 2.6 years
Front Office Clerk 2.3 years
Top Careers Before Business Office Specialist
Cashier 6.0%
Secretary 3.1%
Internship 2.3%
Top Careers After Business Office Specialist
Cashier 3.1%
Specialist 2.7%

Do you work as a Business Office Specialist?

How Would You Rate The Salary Of a Business Office Specialist?

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Top Skills for A Business Office Specialist

  1. Insurance Companies
  2. Patient Care
  3. Medical Records
You can check out examples of real life uses of top skills on resumes here:
  • Contacted insurance companies daily regarding eligibility, referrals, authorizations, payments, denials.
  • Help our clinicians focus on patient care by providing them the support they need in a variety of areas.
  • Transcribed recorded messages and practitioners' diagnoses and recommendations into patients' medical records.
  • Perform various business office duties including researching & purchasing necessary software and/or hardware for company use.
  • Reviewed documents and applications for omissions and inconsistencies and assured data entry was completed and accurate on each patient.

Business Office Specialist Resume Examples And Tips

The average resume reviewer spends between 5 to 7 seconds looking at a single resume, which leaves the average job applier with roughly six seconds to make a killer first impression. Thanks to this, a single typo or error on your resume can disqualify you right out of the gate. At Zippia, we went through over 2,044 Business Office Specialist resumes and compiled some information about how best to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

Learn How To Create A Top Notch Business Office Specialist Resume

View Resume Examples

Business Office Specialist Demographics

Gender

Female

79.5%

Male

11.4%

Unknown

9.1%
Ethnicity

White

62.7%

Hispanic or Latino

15.1%

Black or African American

12.9%

Asian

6.1%

Unknown

3.2%
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Foreign Languages Spoken

Spanish

80.5%

French

4.9%

Portuguese

2.4%

Russian

2.4%

Carrier

2.4%

Hindi

2.4%

Hmong

2.4%

Polish

2.4%
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Business Office Specialist Education

Schools

University of Phoenix

31.9%

Strayer University

5.8%

Remington College

5.2%

Kaplan University

5.2%

Rasmussen College

4.7%

Ultimate Medical Academy - Clearwater

4.2%

Houston Community College

4.2%

University of Washington

4.2%

Walden University

3.7%

Capella University

3.7%

Valencia College

3.1%

Ashford University

3.1%

Athens Technical College

3.1%

University of Alabama

2.6%

Hinds Community College

2.6%

Trident Technical College

2.6%

Wharton County Junior College

2.6%

American InterContinental University

2.6%

Grand Canyon University

2.6%

University of Northern Colorado

2.1%
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Majors

Business

30.9%

Health Care Administration

18.9%

Accounting

7.1%

Nursing

6.1%

Medical Assisting Services

5.7%

General Studies

3.7%

Management

3.4%

Psychology

3.4%

Human Resources Management

2.0%

Medical Technician

2.0%

Education

1.9%

Human Services

1.9%

Criminal Justice

1.8%

Legal Support Services

1.7%

Finance

1.7%

Communication

1.6%

Secretarial And Administrative Science

1.6%

English

1.5%

Biology

1.4%

Sociology

1.4%
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Degrees

Other

31.6%

Bachelors

28.6%

Associate

18.7%

Masters

9.0%

Certificate

7.1%

Diploma

3.9%

License

0.8%

Doctorate

0.4%
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