How to hire a business system administrator

How to hire a business system administrator, step by step

Here's a step-by-step business system administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a business system administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new business system administrator
• Step 8: Go through the hiring process checklist

What does a business system administrator do?

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1. Identify your hiring needs

   First, determine the employments status of the business system administrator you need to hire. Certain business system administrator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A business system administrator's background is also an important factor in determining whether they'll be a good fit for the position. For example, business system administrators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents business system administrator salaries for various positions.

   Type of Business System Administrator	Description	Hourly rate
   Business System Administrator	Computer networks are critical parts of almost every organization. Network and computer systems administrators are responsible for the day-to-day operation of these networks.	$33-57
   Contractor-Business Analyst	A contractor-business analyst is responsible for analyzing business processes and strategizing on efficient project management techniques to enhance productivity goals and achieve maximum performance. Contractor-business analysts conduct data and statistical analysis to determine areas of improvement and identify business opportunities that would generate more revenue resources and increase profits... Show more	$29-58
   Network/Server Administrator	A Network Administrator ensures an organizations' network is operational and up to date. They solve problems that arise within computer networks, maintaining computer networks, interacting with clients, and consulting with them to determine their system requirements... Show more	$27-51

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Business Systems
   • Salesforce
   • CRM
   • Troubleshoot
   • Data Analysis
   • Business Process
   • ERP
   • BI
   • SharePoint
   • Data Integrity
   • Technical Support
   • SQL Server
   • Production Environment
   • Disaster Recovery

   Check all skills

   Responsibilities:

   • Manage department's communication plan, team SharePoint sites, and events.
   • Manage integrated network connectivity, reporting, and troubleshooting including switch, router, and firewall connectivity to increase system stability.
   • Coordinate, troubleshoot, and maintain EDI system.
   • Assist employees with software questions and troubleshoot problems as needed.
   • Maintain general ledger, accounts payable, accounts receivable and payroll.
   • Provide international user support for PC desktop, hardware and network connectivity issues.

   More business system administrator duties

3. Make a budget

   Including a salary range in your business system administrator job description is a great way to entice the best and brightest candidates. A business system administrator salary can vary based on several factors:

   • Location. For example, business system administrators' average salary in maine is 39% less than in california.
   • Seniority. Entry-level business system administrators earn 43% less than senior-level business system administrators.
   • Certifications. A business system administrator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a business system administrator's salary.

   Average business system administrator salary

   $91,478yearly

   $43.98 hourly rate

   ---

   Entry-level business system administrator salary

   $69,000 yearly salary

   Updated December 26, 2025

   Average business system administrator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$123,757	$60
   2	Georgia	$97,485	$47
   3	Washington	$96,776	$47
   4	Texas	$92,883	$45
   5	Michigan	$92,543	$44
   6	Florida	$90,828	$44
   7	South Carolina	$90,145	$43
   8	Illinois	$89,812	$43
   9	Tennessee	$89,184	$43
   10	Pennsylvania	$88,821	$43
   11	Ohio	$88,458	$43
   12	Massachusetts	$88,329	$42
   13	Arizona	$86,746	$42
   14	Maryland	$84,646	$41
   15	North Carolina	$83,985	$40
   16	Minnesota	$83,139	$40
   17	New York	$82,801	$40
   18	South Dakota	$80,990	$39
   19	Kansas	$80,307	$39
   20	District of Columbia	$79,836	$38

   Average business system administrator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Palo Alto Networks	$128,405	$61.73	16
   2	Bank of the West	$117,288	$56.39
   3	BNP Paribas	$114,582	$55.09
   4	Norton Rose Fulbright	$112,709	$54.19
   5	Oracle	$110,523	$53.14	830
   6	L.L.Bean	$107,538	$51.70	2
   7	Argonne National Laboratory	$106,816	$51.35	5
   8	CDW	$106,444	$51.17	8
   9	Salesforce	$106,067	$50.99	4
   10	University of Washington	$105,558	$50.75	3
   11	Banner Bank	$98,181	$47.20
   12	American Red Cross	$96,996	$46.63	18
   13	Randstad North America, Inc.	$95,912	$46.11	21
   14	Compass SLS and ILS	$95,787	$46.05	11
   15	Busey	$94,720	$45.54
   16	Software.com	$91,527	$44.00	16
   17	Maplewood Toyota	$90,556	$43.54
   18	Waste Pro	$89,734	$43.14	5
   19	DTCC	$89,650	$43.10	14
   20	Tektronix	$89,088	$42.83

4. Writing a business system administrator job description

   A business system administrator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a business system administrator job description:

   Business system administrator job description example

   Oversees the daily operation and maintenance of the Cadence Enterprise Wide Scheduling system for all users. Analyzes Cadence system requests on a daily basis.
   Directs the build of Cadence and communicates priority and delivery dates to all parties involved.
   
   Oversees the daily operations, optimization and maintenance of the Cadence Enterprise Wide Scheduling system for all users. Analyzes Cadence system requests daily for new providers, master schedule maintenance, visit type changes, or any other requests for system database additions/edits. Consults schedules and identifies the appropriate parties who can act upon white space on schedules, supply: demand mismatch, failure to meet productivity targets. Performs maintenance functions and performs schedule changes and other
   scheduling updates in Cadence database in a timely fashion. Completes yearly reviews of messages and schedules for each provider in Cadence.
   
   Assists MGPs leadership, Information Technologies in the design, build, and validation of EPIC Registration and Scheduling Prelude/Cadence.
   
   Maintains centralized referring MD database both internal and external to Loyola. Provides technical expertise to maintain, train and monitor the Cadence referring physician database and LUHS Referring Physician Directory. Works closely on a weekly basis to add/edit referring MD database entries so claims can be generated in a timely fashion.
   
   Develops monitors and maintains reports as requested by Ambulatory Operations Administrator and senior management. Directs build and maintenance of reports used for business purposes and therefore acts as a liaison to ambulatory managers, department administrators, super users, end users, Patient Access Center staff, Financial Clearance Center staff and Physician Network Organization (PNO) staff regarding issues related to scheduling or Cadence system functionality. Also acts as a resource for internal physicians, management and staff regarding Referring MD database. Acts as a resource to the LUMC Help Desk/Information Technologies staff for Cadence related issues and Cadence upgrades.
   
   Partners with Ambulatory leadership and Dynamic Schedulers to validate template change process and adheres to policy surrounding change requests.
   
   Our Commitment to Diversity and Inclusion
   
   Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.
   
   Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.

   Copy this example

   

5. Post your job

   To find the right business system administrator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with business system administrators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit business system administrators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your business system administrator job on Zippia to find and recruit business system administrator candidates who meet your exact specifications.
   • Use field-specific websites such as dice, engineering.com, stack overflow, it job pro.
   • Post a job on free websites.

6. Interview candidates

   Recruiting business system administrators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   If your interviews with business system administrator applicants aren't enough to make a decision, you should also consider including a test project. These are often the best, most straightforward, and least bias-prone ways of determining who will likely succeed in the role. If you don't know how to design an appropriate test, you can ask someone else on the team to create it or take a look at these websites to get a few ideas:

   • TestDome
   • CodeSignal
   • Testlify
   • BarRaiser
   • Coderbyte

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new business system administrator

   Once you have selected a candidate for the business system administrator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new business system administrator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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