How to hire a business writer

How to hire a business writer, step by step

Here's a step-by-step business writer hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a business writer job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new business writer
• Step 8: Go through the hiring process checklist

What does a business writer do?

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1. Identify your hiring needs

   Before you post your business writer job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a business writer for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A business writer's background is also an important factor in determining whether they'll be a good fit for the position. For example, business writers from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of business writers and their corresponding salaries.

   Type of Business Writer	Description	Hourly rate
   Business Writer	Technical writers, also called technical communicators, prepare instruction manuals, how-to guides, journal articles, and other supporting documents to communicate complex and technical information more easily. They also develop, gather, and disseminate technical information through an organization’s communications channels.	$26-52
   Operations Coordinator	An operations coordinator's role is to oversee the progress of various departments in a company or organization, ensuring that all operations meet the set goals and adhere to the company's policies and regulations. An operations coordinator may also be responsible for supervising the procurement of supplies, contract negotiations, sales monitoring, and even maintenance operations within the company... Show more	$14-27
   Operations Internship	Operations interns learn the management techniques on how to lead and supervise others. Interns usually gain experience by being an unpaid employee in the operational department... Show more	$12-20

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Market Research
   • Business Development
   • Proofreading
   • Subject Matter Experts
   • Press Releases
   • Web Content
   • Proofread
   • RFP
   • Photoshop
   • SharePoint
   • News Stories
   • Blog Posts
   • Financial Services
   • Business Strategies

   Check all skills

   Responsibilities:

   • Lead all RFP projects and bid teams from initial strategy call through proposal submission to client.
   • Manage social media and collaborate on editorial calendars.
   • Assist in nightly proofreading and editing of the daily newspaper pages.
   • Proofread and edit team members' proposals, offer constructive feedback and suggestions.
   • Provide RFP writing services for institutional and retail sales departments for the firm.
   • Create summary business plans in PowerPoint to secure capital funding for biotech ventures.

   More business writer duties

3. Make a budget

   Including a salary range in your business writer job description is one of the best ways to attract top talent. A business writer can vary based on:

   • Location. For example, business writers' average salary in hawaii is 52% less than in district of columbia.
   • Seniority. Entry-level business writers 50% less than senior-level business writers.
   • Certifications. A business writer with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a business writer's salary.

   Average business writer salary

   $77,963yearly

   $37.48 hourly rate

   ---

   Entry-level business writer salary

   $55,000 yearly salary

   Updated December 13, 2025

   Average business writer salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$90,266	$43
   2	Massachusetts	$89,691	$43
   3	North Carolina	$77,579	$37
   4	New York	$75,239	$36
   5	Texas	$70,239	$34
   6	South Carolina	$65,147	$31

   Average business writer salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Amazon	$112,443	$54.06	43
   2	Takeda Pharmaceuticals U.S.A., Inc.	$102,834	$49.44	29
   3	Vecna Technologies	$86,887	$41.77
   4	CB Richard Ellis Memphis LLC	$83,271	$40.03
   5	CBRE Group	$83,262	$40.03	38
   6	Randstad North America, Inc.	$82,530	$39.68	5
   7	Pabst Brewing Company	$81,415	$39.14
   8	KBR	$81,289	$39.08	27

4. Writing a business writer job description

   A job description for a business writer role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a business writer job description:

   Business writer job description example

   Assist in the development and adoption of formal documentation outlining business practices at policy and execution levels for use by employees and external auditors. This position requires interfacing with various business leaders and subject matter experts (SMEs), as well as a significant amount of technical writing.
   Essential Job Functions include the following, but are not limited to:
   
   Research and analyze existing documentation to identify gaps & inconsistencies.
   Facilitate meetings with SMEs to elicit & capture information.
   Assist process owners in writing documents to capture intent and support efficient and effective achievement of objectives of the business area.
   
   Summarize processes using visual aids or workflows.
   Serve as a Controlled Document Library (CDL) Administrator by following established protocol in adopting & controlling documents.
   
   In addition to the essential functions and duties listed above, all positions are also responsible for:
   
   Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work-related tasks in a manner that follows all Company policies and procedures.
   Adhering to Company policies, procedures, and directives regarding standards of workplace behavior in completing job duties and assignments.
   
   *The Company retains the right to change or assign other duties to this position.
   
   Qualifications:
   
   Minimum Qualifications
   
   Minimum 3 years' experience
   Requires a BA/BS in Related Field. Relevant work experience may substitute for education.
   Aptitude to connect with business processes and quickly learn new concepts.
   Excellent written and verbal communication skills with ability to explain information clearly.
   Strong administrative / organizational skills with an extreme attention to detail.
   Strong facilitation skills.
   Ability to translate complex, technical or business information into simple terms for a general audience.
   Ability to complete multiple tasks at once under strict deadlines.
   Ability to organize & synthesize large amounts of information from various sources.
   Proficiency in Microsoft PowerPoint, Excel, and Word.
   
   Preferred Qualifications
   
   Experience with document control / configuration management practices.
   Experience with SharePoint.
   Experience with documentation best practices & formats.
   Technical experience with business software for data analysis / reporting
   
   Thorlabs values its diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right business writer for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   To find business writer candidates, you can consider the following options:

   • Post your job opening on Zippia or other job search websites.
   • Use niche websites that focus on engineering and technology jobs, such as problogger, media bistro, journalismjobs.com, content writing jobs.
   • Post your job on free job posting websites.

6. Interview candidates

   Your first interview with business writer candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new business writer

   Once you've found the business writer candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new business writer first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a business writer?