Buying analyst job description
Updated March 14, 2024
9 min read
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Example buying analyst requirements on a job description
Buying analyst requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in buying analyst job postings.
Sample buying analyst requirements
- Bachelor’s degree in Business Administration or related field.
- Minimum 2 years of experience in purchasing and/or supply chain management.
- Proficient in Microsoft Office Suite, especially Excel.
- Strong knowledge of inventory management and forecasting.
Sample required buying analyst soft skills
- Excellent communication and interpersonal skills.
- Ability to think strategically and analyze data.
- Strong problem-solving and decision-making skills.
- Highly organized and detail-oriented.
- Ability to work in a fast-paced environment.
Buying analyst job description example 1
Synchrony Financial buying analyst job description
Role Summary/Purpose:
This role will perform the day-to-day processing of Purchasing to ensure that the Procure-to-Pay finances are maintained effectively and timely. The candidate will also assist in the simplification and centralization of PO lifecycle events including, but not limited to: PO creation, elimination of lost discounts, vendor accrual review and sharing and implementation of best practices across the various functions.
Essential Responsibilities:
Performs the following Purchasing activities:
Act as Procurement liaison for internal buyers/requesters and suppliers across all business functions Work cross-functionally with S2P team to enhance and streamline processes Monitor, review and enforce Procurement, Sourcing and Supplier Management controls and compliance Identify, procure, track and measure cross-functional repetitive or spot buys Provide oversight and support for Technology-based procurement and governance process Identify procurement types to submit consolidated requisitions to increase efficiency Review, submit and monitor annual procurement needs on the behalf of the business functions Provide Tier-2 Customer Care service levels Manage and review Contract to Purchase Order alignment Monitor and review and process workflows to ensure timely requisition submissions Management of Purchase Order related Invoice HoldsFacilitate the delivery of goods (goods receipt) and services Utilize Coupa Advantage to procure pre-negotiated goods and services suppliers within the Coupa network (consortium) Partner with Sourcing to identify catalog opportunities for procurement of goods and services
Qualifications/Requirements:
Degree in Commerce or similar business-related experience Minimum 3+ years Source-to-Pay experience (Procurement, Sourcing, Contracts, Accounts Payable, etc.) Experience and proficiency with Coupa Procurement software or similar procurement software solution Excellent interpersonal and communication skills For Internal Applicants: Understand the criteria or mandatory skills required for the role, before applying.Inform your Manager or HRM before applying for any role on Workday.Ensure that your Professional Profile is updated (fields such as Education, Prior experience, Other skills) and it is mandatory to upload your updated resume (Word or PDF format) Must not be any corrective action plan (First Formal/Final Formal, PIP) Employees who have completed 18 months in the organization and 12 months in current role and level are only eligible.
Desired Characteristics:
Advanced analytical and negotiation skills Effective project management skills with ability to manage multiple stakeholders Experience with Oracle or similar ERP system
Grade/Level: 07
Job Family Group:
Finance
This role will perform the day-to-day processing of Purchasing to ensure that the Procure-to-Pay finances are maintained effectively and timely. The candidate will also assist in the simplification and centralization of PO lifecycle events including, but not limited to: PO creation, elimination of lost discounts, vendor accrual review and sharing and implementation of best practices across the various functions.
Essential Responsibilities:
Performs the following Purchasing activities:
Act as Procurement liaison for internal buyers/requesters and suppliers across all business functions Work cross-functionally with S2P team to enhance and streamline processes Monitor, review and enforce Procurement, Sourcing and Supplier Management controls and compliance Identify, procure, track and measure cross-functional repetitive or spot buys Provide oversight and support for Technology-based procurement and governance process Identify procurement types to submit consolidated requisitions to increase efficiency Review, submit and monitor annual procurement needs on the behalf of the business functions Provide Tier-2 Customer Care service levels Manage and review Contract to Purchase Order alignment Monitor and review and process workflows to ensure timely requisition submissions Management of Purchase Order related Invoice HoldsFacilitate the delivery of goods (goods receipt) and services Utilize Coupa Advantage to procure pre-negotiated goods and services suppliers within the Coupa network (consortium) Partner with Sourcing to identify catalog opportunities for procurement of goods and services
Qualifications/Requirements:
Degree in Commerce or similar business-related experience Minimum 3+ years Source-to-Pay experience (Procurement, Sourcing, Contracts, Accounts Payable, etc.) Experience and proficiency with Coupa Procurement software or similar procurement software solution Excellent interpersonal and communication skills For Internal Applicants: Understand the criteria or mandatory skills required for the role, before applying.Inform your Manager or HRM before applying for any role on Workday.Ensure that your Professional Profile is updated (fields such as Education, Prior experience, Other skills) and it is mandatory to upload your updated resume (Word or PDF format) Must not be any corrective action plan (First Formal/Final Formal, PIP) Employees who have completed 18 months in the organization and 12 months in current role and level are only eligible.
Desired Characteristics:
Advanced analytical and negotiation skills Effective project management skills with ability to manage multiple stakeholders Experience with Oracle or similar ERP system
Grade/Level: 07
Job Family Group:
Finance
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Buying analyst job description example 2
Volkswagen Group of America buying analyst job description
To ensure that all Goods and Services for VW especially but not limited to Investment and MRO related goods and services with an annual value of $30 million are effectively and efficiently procured in a manner which meets all legal, ethical, and VW Group Sourcing process guidelines
The role will establish and maintain relationships with Business Units and suppliers to aid in determining the most appropriate and cost efficient solutions based on business needs.
Role Responsibilities:
Strategic Commodity Sourcing (70%)
Lead buyer for MRO & Investment related contracts for material & services
* Develop and execute category management strategies cooperatively with VW business units to maximize commercial leverage
* Assist in developing specifications, bid terms and contractual language for competitive bid processes according to the VW Group purchasing standards
* Develop and implement pricing and commercial term negotiation strategies
* Evaluate bids, negotiate terms & pricing, and present recommended supplier to sourcing committees
* Document sourcing activities through VW Group global purchasing system "GLOBE"
* Provide resolution of purchasing-related problems with other functions within VWGoA and VW Group companies
* Maintain current project tracking system that can be easily accessed and understood in buyer's absence
* Coordinate Purchasing activities and benchmark globally with other VW Group Purchasing colleagues
Supplier Management (10%)
* Analyze supply base and competition with reference to price, capacity, and quality as well as monitor the integration of current and potential suppliers in order to establish a sound supplier base
* Assist supplier registration process on VWGroupSupply.com database
Strategic Activities and Projects (20%)
* Identify opportunities for process improvement
* Initiate & implement special strategic Purchasing projects & Cost reduction initiatives
* Train other buyers on proper process and procedure, providing direction and guidance as needed
Qualifications:
Years of Experience:
* 3 years of Professional Experience
Education - Required:
* Bachelor degree or equivalent in business or other relevant field of study
Education - Desired:
* MBA degree
Skills:
* Analytical and conceptual thinking - using logic and reason
* Problem solving - creating options and solutions
* Integration - joining people, processes or systems
* Resource management and prioritization
* Displays professional integrity
* Demonstrates commitment to self-improvement
* Track record of success in conflict resolution
* Computer savvy - skilled in the use of software
Specialized Skills - Required:
* Self-motivated with ability to work independently
* Ability to communicate and interact effectively at all levels within the organization and with outside vendors / suppliers
* Flexibility and professionalism in dealing with suppliers and internal customers
* Ability to manage collaborative strategic procurement projects across multiple brands, business units and/or affiliate locations
* Influencing and negotiation skills
* Strong verbal & written communication and presentation skills
* Ability to work effectively as a member of a team
* Strong Proficiency in MS Office programs (especially Excel) Proficiency in MS Office programs (especially Excel)
* Proven negotiation and problem solving skills
Specialized Skills - Desired:
* German language capability
* Ability to network across cultures/languages
* Experienced in data-driven decision analysis
* Change management & Project Management experience
* Global automotive procurement experience
* SAP Knowledge
Work Flexibility:
Willingness to:
* Travel domestically as well as internationally (Germany / Mexico)
* Work evenings and weekends if necessary
#LI-RA1
Volkswagen Group of America is an Equal Opportunity Employer. We welcome and encourage applicants from all backgrounds, and do not discriminate based on race, sex, age, disability, sexual orientation, national origin, religion, color, gender identity/expression, marital status, veteran status, or any other characteristics protected by applicable laws.
The role will establish and maintain relationships with Business Units and suppliers to aid in determining the most appropriate and cost efficient solutions based on business needs.
Role Responsibilities:
Strategic Commodity Sourcing (70%)
Lead buyer for MRO & Investment related contracts for material & services
* Develop and execute category management strategies cooperatively with VW business units to maximize commercial leverage
* Assist in developing specifications, bid terms and contractual language for competitive bid processes according to the VW Group purchasing standards
* Develop and implement pricing and commercial term negotiation strategies
* Evaluate bids, negotiate terms & pricing, and present recommended supplier to sourcing committees
* Document sourcing activities through VW Group global purchasing system "GLOBE"
* Provide resolution of purchasing-related problems with other functions within VWGoA and VW Group companies
* Maintain current project tracking system that can be easily accessed and understood in buyer's absence
* Coordinate Purchasing activities and benchmark globally with other VW Group Purchasing colleagues
Supplier Management (10%)
* Analyze supply base and competition with reference to price, capacity, and quality as well as monitor the integration of current and potential suppliers in order to establish a sound supplier base
* Assist supplier registration process on VWGroupSupply.com database
Strategic Activities and Projects (20%)
* Identify opportunities for process improvement
* Initiate & implement special strategic Purchasing projects & Cost reduction initiatives
* Train other buyers on proper process and procedure, providing direction and guidance as needed
Qualifications:
Years of Experience:
* 3 years of Professional Experience
Education - Required:
* Bachelor degree or equivalent in business or other relevant field of study
Education - Desired:
* MBA degree
Skills:
* Analytical and conceptual thinking - using logic and reason
* Problem solving - creating options and solutions
* Integration - joining people, processes or systems
* Resource management and prioritization
* Displays professional integrity
* Demonstrates commitment to self-improvement
* Track record of success in conflict resolution
* Computer savvy - skilled in the use of software
Specialized Skills - Required:
* Self-motivated with ability to work independently
* Ability to communicate and interact effectively at all levels within the organization and with outside vendors / suppliers
* Flexibility and professionalism in dealing with suppliers and internal customers
* Ability to manage collaborative strategic procurement projects across multiple brands, business units and/or affiliate locations
* Influencing and negotiation skills
* Strong verbal & written communication and presentation skills
* Ability to work effectively as a member of a team
* Strong Proficiency in MS Office programs (especially Excel) Proficiency in MS Office programs (especially Excel)
* Proven negotiation and problem solving skills
Specialized Skills - Desired:
* German language capability
* Ability to network across cultures/languages
* Experienced in data-driven decision analysis
* Change management & Project Management experience
* Global automotive procurement experience
* SAP Knowledge
Work Flexibility:
Willingness to:
* Travel domestically as well as internationally (Germany / Mexico)
* Work evenings and weekends if necessary
#LI-RA1
Volkswagen Group of America is an Equal Opportunity Employer. We welcome and encourage applicants from all backgrounds, and do not discriminate based on race, sex, age, disability, sexual orientation, national origin, religion, color, gender identity/expression, marital status, veteran status, or any other characteristics protected by applicable laws.
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Buying analyst job description example 3
Saint-Gobain buying analyst job description
What's the job?
Under supervision of the Director of the Central CAPEX purchasing team, the Buyer Analyst will support Category Managers and CAPEX Leads with operational, strategic & logistics activities critical to the success of the projects being worked by the company. This position will support CertainTeed and HPS Business.
Essential Duties & Responsibilities
Operational functions:
* Ensure and obtain Non-Disclosure Agreements. Properly document all paperwork.
* Establish new supplier accounts to ProSource e-tool.
* Tender RFQ to request bids from suppliers to win specified business projects/deals.
* Establish bidding format through Prosource.
* Fill out draft contract for RFP/RFX.
* Support buyers with pre and/or post contract communication with the vendors.
* Assist Capex Buyers in contacting various internal departments (Engineering, Risk Management, Legal, Operations, etc) to facilitate expedient communication as required.
* Set up bid walk for projects and coordinate RFIs/FAQs.
* Download bid proposals from ProSource and send non-awarded communications.
* Complete and send email execution version contract to suppliers for signature via Adobe Sign. Document copy on file in department share drive and Procurenet for compliance purposes.
* Review, maintain and manage the Capex purchasing procedures as well as digital tools. (i.e. Prosource, PPM, Procube, Procurenet, R-net and E-Auctions).
* Foster compliance regarding the BU Purchasing Policy, Purchasing ICRF (Internal Controls Reference Framework), and P-Card Policy.
* Perform Documentation Process for files and records (i.e. quotations, purchase orders, MB51 reports, receipts, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies as well as audit guidelines.
* Generate weekly/monthly reports as needed by department director. (i.e. weekly RFXs report, SmartSheet, R-Net percentage report annually and combined Contract list report).
* Participate in weekly departments and purchasing staff meetings and weekly conference calls.
Buyer Functions:
* Lead four to eight projects per year.
* Collaborate with project managers to fulfill their needs for each project.
* Organize bidding process and negotiations to optimize the selection of the vendors.
* Proactively identify efficiency and/or cost savings opportunities to work with both vendors & internal teams to drive implementation.
* Negotiate procurement contracts.
* Maintain a procurement process that meets all corporate regulated standards.
* Deliver higher cost avoidance on capital projects via the use of competitive bidding, negotiation, LCC strategies.
Supply Chain and Logistics functions (A plus to have)
* Support buyers on Export and Import shipments.
* Communicate effectively with site buyers, vendors and freight forwarders to ensure the delivery of the shipments.
* Support buyers and project managers with International shipments to identify cost savings opportunities on the use of Incoterms, tariff codes and assistance with US Customs clearance.
* Ensure that the buyers are following the policies and North America Import procedure.
* Determine the most appropriate delivery methods (Ocean / Truck / Rail / Air).
* Work effectively in cross-functional environments. (i.e. Manufacturing, operations, engineering, quality and marketing).
* Maintain documentation on international shipments according to NA compliance procedures.
Required Qualifications
What do you bring?
Skills Required:
* BS degree plus 1-3 years or equivalent experience.
* Working knowledge of SAP or JD Edwards preferred.
* Advanced in MS OFFICE (Excel, Word, PowerPoint, Microsoft Teams and One Note).
* Ability to understand product specification, compliance documentations and contracts is a plus.
* Accuracy and attention to detail.
* Excellent verbal communication, problem solving skills & ability to use independent judgement.
* Ability to effectively participate in negotiations.
* Knowledge of procurement best practices and techniques.
* Ability to comprehend and initiate report criteria (ability to analyze and present).
* Ability to travel as needed 10%.
* Supply Chain Management Certification, a plus.
* Experience in capital purchases (Construction, manufacturing equipment etc.), Purchasing and Logistics or a similar field; knowledge in International Commerce, a plus.
Additional Description
What are our perks?
We provide unique options to fit your unique lives! Our Total Rewards Program is customizable to accommodate your needs. Our menu of flexible options includes, but is not limited to:
* Excellent healthcare options: Medical, vision, prescription & dental
* Family Focus & Balance: Parental leave, paid time-off and Employee Assistance Program
* Financial Security: Competitive 401(k), Company-funded Retirement Accumulation Plan and Employee Stock Purchase Program (PEG)
* Tuition Reimbursement: Continuing education for every season of your career
* Pet Insurance options: Insurance plan & prescription discount program for your furry friends
* Employee Recognition Programs
* PerkSpot: Our exclusive one-stop online discount marketplace
* LiveWell: Rewarding you for living a healthy lifestyle
Company Summary
Why work for us?
At Saint-Gobain, our employees have pride in belonging to an organization whose culture is made up of these core values: Trust, Empowerment, & Collaboration. Our company encourages diversity and inclusion in all its forms while our products make the world a more beautiful, safer, and sustainable home.
Legal Statement
Saint-Gobain provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Saint-Gobain is an equal opportunity employer of individuals with disabilities and supports the hiring of veterans.
Under supervision of the Director of the Central CAPEX purchasing team, the Buyer Analyst will support Category Managers and CAPEX Leads with operational, strategic & logistics activities critical to the success of the projects being worked by the company. This position will support CertainTeed and HPS Business.
Essential Duties & Responsibilities
Operational functions:
* Ensure and obtain Non-Disclosure Agreements. Properly document all paperwork.
* Establish new supplier accounts to ProSource e-tool.
* Tender RFQ to request bids from suppliers to win specified business projects/deals.
* Establish bidding format through Prosource.
* Fill out draft contract for RFP/RFX.
* Support buyers with pre and/or post contract communication with the vendors.
* Assist Capex Buyers in contacting various internal departments (Engineering, Risk Management, Legal, Operations, etc) to facilitate expedient communication as required.
* Set up bid walk for projects and coordinate RFIs/FAQs.
* Download bid proposals from ProSource and send non-awarded communications.
* Complete and send email execution version contract to suppliers for signature via Adobe Sign. Document copy on file in department share drive and Procurenet for compliance purposes.
* Review, maintain and manage the Capex purchasing procedures as well as digital tools. (i.e. Prosource, PPM, Procube, Procurenet, R-net and E-Auctions).
* Foster compliance regarding the BU Purchasing Policy, Purchasing ICRF (Internal Controls Reference Framework), and P-Card Policy.
* Perform Documentation Process for files and records (i.e. quotations, purchase orders, MB51 reports, receipts, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies as well as audit guidelines.
* Generate weekly/monthly reports as needed by department director. (i.e. weekly RFXs report, SmartSheet, R-Net percentage report annually and combined Contract list report).
* Participate in weekly departments and purchasing staff meetings and weekly conference calls.
Buyer Functions:
* Lead four to eight projects per year.
* Collaborate with project managers to fulfill their needs for each project.
* Organize bidding process and negotiations to optimize the selection of the vendors.
* Proactively identify efficiency and/or cost savings opportunities to work with both vendors & internal teams to drive implementation.
* Negotiate procurement contracts.
* Maintain a procurement process that meets all corporate regulated standards.
* Deliver higher cost avoidance on capital projects via the use of competitive bidding, negotiation, LCC strategies.
Supply Chain and Logistics functions (A plus to have)
* Support buyers on Export and Import shipments.
* Communicate effectively with site buyers, vendors and freight forwarders to ensure the delivery of the shipments.
* Support buyers and project managers with International shipments to identify cost savings opportunities on the use of Incoterms, tariff codes and assistance with US Customs clearance.
* Ensure that the buyers are following the policies and North America Import procedure.
* Determine the most appropriate delivery methods (Ocean / Truck / Rail / Air).
* Work effectively in cross-functional environments. (i.e. Manufacturing, operations, engineering, quality and marketing).
* Maintain documentation on international shipments according to NA compliance procedures.
Required Qualifications
What do you bring?
Skills Required:
* BS degree plus 1-3 years or equivalent experience.
* Working knowledge of SAP or JD Edwards preferred.
* Advanced in MS OFFICE (Excel, Word, PowerPoint, Microsoft Teams and One Note).
* Ability to understand product specification, compliance documentations and contracts is a plus.
* Accuracy and attention to detail.
* Excellent verbal communication, problem solving skills & ability to use independent judgement.
* Ability to effectively participate in negotiations.
* Knowledge of procurement best practices and techniques.
* Ability to comprehend and initiate report criteria (ability to analyze and present).
* Ability to travel as needed 10%.
* Supply Chain Management Certification, a plus.
* Experience in capital purchases (Construction, manufacturing equipment etc.), Purchasing and Logistics or a similar field; knowledge in International Commerce, a plus.
Additional Description
What are our perks?
We provide unique options to fit your unique lives! Our Total Rewards Program is customizable to accommodate your needs. Our menu of flexible options includes, but is not limited to:
* Excellent healthcare options: Medical, vision, prescription & dental
* Family Focus & Balance: Parental leave, paid time-off and Employee Assistance Program
* Financial Security: Competitive 401(k), Company-funded Retirement Accumulation Plan and Employee Stock Purchase Program (PEG)
* Tuition Reimbursement: Continuing education for every season of your career
* Pet Insurance options: Insurance plan & prescription discount program for your furry friends
* Employee Recognition Programs
* PerkSpot: Our exclusive one-stop online discount marketplace
* LiveWell: Rewarding you for living a healthy lifestyle
Company Summary
Why work for us?
At Saint-Gobain, our employees have pride in belonging to an organization whose culture is made up of these core values: Trust, Empowerment, & Collaboration. Our company encourages diversity and inclusion in all its forms while our products make the world a more beautiful, safer, and sustainable home.
Legal Statement
Saint-Gobain provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Saint-Gobain is an equal opportunity employer of individuals with disabilities and supports the hiring of veterans.
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Updated March 14, 2024
Updated March 14, 2024