Office Administrator jobs at Caliber Collision - 336 jobs

Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to Office Administrator, Customer Experience, Administrator, Accounts Payable, Accounts Receivable, Automotive, Business Services

Key Responsibilities Provide administrative support for government, municipal, state, and federal sales accounts. Prepare, review, and maintain documentation related to contracts, bids, pricing schedules, renewals, and compliance requirements. Track contract terms, expiration dates, pricing structures, and reporting obligations. Ensure accuracy and compliance with government purchasing rules, contract language, and internal policies. Coordinate with Sales, Inventory, Finance, and Operations to ensure contract fulfillment and proper invoicing. Process purchase orders, sales orders, and related documentation in a timely and accurate manner. Maintain organized electronic and physical records for audits, reporting, and contract reviews. Assist with responses to RFPs, RFQs, and bid submissions as needed. Communicate professionally with government customers regarding documentation, order status, and administrative needs. Support internal audits and compliance reviews related to government contracts. Qualifications High school diploma or GED required; associate or bachelor's degree preferred. 2+ years of experience in sales administration, contract administration, or government-related office support. Strong attention to detail-borderline obsessive (this is a compliment). Proficiency in Microsoft Office (Excel, Word, Outlook); ERP or CRM experience preferred. Ability to manage multiple deadlines without sacrificing accuracy. Strong written and verbal communication skills. Ability to handle sensitive and confidential information with discretion. Preferred Qualifications Experience working with government contracts, GSA schedules, municipal accounts, or public sector sales. Familiarity with contract pricing structures and compliance documentation. Experience supporting sales teams in a multi-location or national organization.

Key Responsibilities Provide administrative support for government, municipal, state, and federal sales accounts. Prepare, review, and maintain documentation related to contracts, bids, pricing schedules, renewals, and compliance requirements. Track contract terms, expiration dates, pricing structures, and reporting obligations. Ensure accuracy and compliance with government purchasing rules, contract language, and internal policies. Coordinate with Sales, Inventory, Finance, and Operations to ensure contract fulfillment and proper invoicing. Process purchase orders, sales orders, and related documentation in a timely and accurate manner. Maintain organized electronic and physical records for audits, reporting, and contract reviews. Assist with responses to RFPs, RFQs, and bid submissions as needed. Communicate professionally with government customers regarding documentation, order status, and administrative needs. Support internal audits and compliance reviews related to government contracts. Qualifications High school diploma or GED required; associate or bachelor's degree preferred. 2+ years of experience in sales administration, contract administration, or government-related office support. Strong attention to detail-borderline obsessive (this is a compliment). Proficiency in Microsoft Office (Excel, Word, Outlook); ERP or CRM experience preferred. Ability to manage multiple deadlines without sacrificing accuracy. Strong written and verbal communication skills. Ability to handle sensitive and confidential information with discretion. Preferred Qualifications Experience working with government contracts, GSA schedules, municipal accounts, or public sector sales. Familiarity with contract pricing structures and compliance documentation. Experience supporting sales teams in a multi-location or national organization.

Key Responsibilities Provide administrative support for government, municipal, state, and federal sales accounts. Prepare, review, and maintain documentation related to contracts, bids, pricing schedules, renewals, and compliance requirements. Track contract terms, expiration dates, pricing structures, and reporting obligations. Ensure accuracy and compliance with government purchasing rules, contract language, and internal policies. Coordinate with Sales, Inventory, Finance, and Operations to ensure contract fulfillment and proper invoicing. Process purchase orders, sales orders, and related documentation in a timely and accurate manner. Maintain organized electronic and physical records for audits, reporting, and contract reviews. Assist with responses to RFPs, RFQs, and bid submissions as needed. Communicate professionally with government customers regarding documentation, order status, and administrative needs. Support internal audits and compliance reviews related to government contracts. Qualifications High school diploma or GED required; associate or bachelor's degree preferred. 2+ years of experience in sales administration, contract administration, or government-related office support. Strong attention to detail-borderline obsessive (this is a compliment). Proficiency in Microsoft Office (Excel, Word, Outlook); ERP or CRM experience preferred. Ability to manage multiple deadlines without sacrificing accuracy. Strong written and verbal communication skills. Ability to handle sensitive and confidential information with discretion. Preferred Qualifications Experience working with government contracts, GSA schedules, municipal accounts, or public sector sales. Familiarity with contract pricing structures and compliance documentation. Experience supporting sales teams in a multi-location or national organization.

Key Responsibilities Provide administrative support for government, municipal, state, and federal sales accounts. Prepare, review, and maintain documentation related to contracts, bids, pricing schedules, renewals, and compliance requirements. Track contract terms, expiration dates, pricing structures, and reporting obligations. Ensure accuracy and compliance with government purchasing rules, contract language, and internal policies. Coordinate with Sales, Inventory, Finance, and Operations to ensure contract fulfillment and proper invoicing. Process purchase orders, sales orders, and related documentation in a timely and accurate manner. Maintain organized electronic and physical records for audits, reporting, and contract reviews. Assist with responses to RFPs, RFQs, and bid submissions as needed. Communicate professionally with government customers regarding documentation, order status, and administrative needs. Support internal audits and compliance reviews related to government contracts. Qualifications High school diploma or GED required; associate or bachelor's degree preferred. 2+ years of experience in sales administration, contract administration, or government-related office support. Strong attention to detail-borderline obsessive (this is a compliment). Proficiency in Microsoft Office (Excel, Word, Outlook); ERP or CRM experience preferred. Ability to manage multiple deadlines without sacrificing accuracy. Strong written and verbal communication skills. Ability to handle sensitive and confidential information with discretion. Preferred Qualifications Experience working with government contracts, GSA schedules, municipal accounts, or public sector sales. Familiarity with contract pricing structures and compliance documentation. Experience supporting sales teams in a multi-location or national organization.

Key Responsibilities Provide administrative support for government, municipal, state, and federal sales accounts. Prepare, review, and maintain documentation related to contracts, bids, pricing schedules, renewals, and compliance requirements. Track contract terms, expiration dates, pricing structures, and reporting obligations. Ensure accuracy and compliance with government purchasing rules, contract language, and internal policies. Coordinate with Sales, Inventory, Finance, and Operations to ensure contract fulfillment and proper invoicing. Process purchase orders, sales orders, and related documentation in a timely and accurate manner. Maintain organized electronic and physical records for audits, reporting, and contract reviews. Assist with responses to RFPs, RFQs, and bid submissions as needed. Communicate professionally with government customers regarding documentation, order status, and administrative needs. Support internal audits and compliance reviews related to government contracts. Qualifications High school diploma or GED required; associate or bachelor's degree preferred. 2+ years of experience in sales administration, contract administration, or government-related office support. Strong attention to detail-borderline obsessive (this is a compliment). Proficiency in Microsoft Office (Excel, Word, Outlook); ERP or CRM experience preferred. Ability to manage multiple deadlines without sacrificing accuracy. Strong written and verbal communication skills. Ability to handle sensitive and confidential information with discretion. Preferred Qualifications Experience working with government contracts, GSA schedules, municipal accounts, or public sector sales. Familiarity with contract pricing structures and compliance documentation. Experience supporting sales teams in a multi-location or national organization.

Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to Office Administrator, Customer Experience, Administrator, Accounts Payable, Accounts Receivable, Business Operations, Automotive, Business Services

Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to Office Administrator, Customer Experience, Administrator, Accounts Payable, Accounts Receivable, Automotive, Business Services

Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to Office Administrator, Customer Experience, Administrator, Accounts Payable, Accounts Receivable, Automotive, Business Services

Hexagon Autonomous Solutions is looking for a Facilities & Office Administrator Reporting to the Quality Manager in our matrix organization, we are seeking a highly driven, hands-on Facilities & Office Administrator to join our growing Lean Manufacturing organization in Torrance, California. In this role, you will be responsible for overseeing and managing Antcom's day to day admin and facilities needs. The Facilities & Office Administrator oversees the smooth day to day operations of the workplace, combining responsibilities in facilities management, office administration, and employee support. This role ensures the physical workspace is safe, efficent, and well-maintained while also managing administrative tasks that keep the office running efficently. The Location: Hexagon is a global company with locations around the world. This position is based in Torrance, California. Responsibilities As Facilities & Office Administrator you will be responsible for: * Overseeing the maintenance and management of Antcom's facilities * Track and coordinate preventive maintenance schedules. * Coordinate with vendors and contractors for repair and maintenance (cleaning, HVAC, security, etc) * Maintain records of maintenance and repairs * Develop and implement policies and procedures to ensure the efficent operation of the facility * Leading the internal Safety Committee * Conduct regular inspections for Health and Safety issues. * Review and update Health & Safety programs and policies in compliance with local and federal requirements. * Create Safety training plans and conduct regular employee training. * Ensure the facility complies with government regulations and safety standards * Manage budgets and expenses related to the facility * Manage visitor pre-screens, greeting, and check in * Order and maintain office supplies, snacks, and equipment * Provide support to finance, safety, and IT departments as needed * Assist in implementing sustainability and workplace improvement initiatives * Coordinate open and close scheduele of the Antcom facility * Accessibilty outside of business hours and/por ability to be on site in the case of a facility emergnacy (expected infrequently, can delegate this accessability during planned absences) Qualifications Must-Have: * 3-5 years of expereince in facilities management, office admin,or a similar role * Strong organizational, multitasking, and problem-solving skills * Well versed in collaborating with internal and external leaders to understand customers' requirements, create solutions and process improvement initiatives * Excellent communication, organization and presentation skill * Basic understanding of building systems (HVAC, Electrical, and Security) * Proficiency with office software (MS Office) * Some project management experience * Ability to be on site 5 days a week Nice-to-Have: * Familiarity with safety regulations and building codes * Expereince managing small budgets or facility projects Key Success Factors: * Strong ability to organize and manage multiple priorities using effective problem solving/resolution skills and a collaborative team focus * Ability to drive a culture of accountability and results through strategy deployment and effective performance management * Ability to communicate and interact effectively with people from multi-functional and diverse background * Ability to thrive in a fast paced, tight deadline environment and perform well under pressure We are an Affirmative Action/Equal Opportunity Employer, including disability/veterans. Click on the links below to learn more about Equal Employment Opportunity. EEO Know Your Rights EEO Employee Rights EEO Pay Transparency Applicants that require accommodation in the job application process may contact Human Resources for assistance at ************* ext:134 We are an E-Verify participating employer. Click on the links below for more information about E-Verify and your right to work. E-Verify Participation E-Verify Right to Work Compensation & Benefits Hexagon's Autonomy & Positioning division provides the following compensation range and a general description of other compensation and benefits. This compensation range is based on a full-time schedule. The Company reserves the right to pay more or less than the posted range or offer other compensation depending on circumstances not related to an applicant's sex or other status protected by local, state or federal law. Our benefits and bonus plans are reviewed annually and are subject to change at the company's discretion. Hiring Salary Range: $26/hr - $39/hr Bonus Eligibility: We offer a company profit share and individual incentive-based bonus programs. Benefits: We offer a comprehensive benefit plan that includes Medical, Dental, Vision, Life, Disability, Paid Time Off, Paid Parental Leave and a generous 401(k) company match. We also provide tax savings plans for health, dependent care and commuter expenses. Professional Development: We provide education assistance, funding for professional association memberships, mentoring programs and access to tools, resources and training to navigate your career.

For over fifty years, Cornerstone Auto Group has experienced continuous growth and evolution through generations of family ownership. Being family owned has its rewards. We operate on a set of standards that you don't find at other dealerships. Our mission is to foster meaningful connections with both our customers and employees. Learn more about our story of success and dedication to excellence. We firmly believe in investing in the success of our team members. We are dedicated to supporting you on your journey toward personal and professional development through comprehensive initiatives aimed at unlocking your full potential and fostering your career advancement. This unwavering commitment to our employees has been recognized by our team members themselves, resulting in being honored as a Top Workplace in MN since 2018 and a Top Workplace USA since 2022. We are looking for someone to join us in the role of Office Administrator. Benefits that we offer: · Paid Training and Development · Paid Time Off (PTO) · Flexible Schedule 40 Hour Workweek · Career Path and Promotion Opportunities · Free College Education through Strayer Online University · Multiple health care options with corporate contribution · Free health care option for employee · Dental Insurance w/Corporate Match · Free Basic Life Insurance valued at $15,000 · HSA · 401K w/Corporate Match · Vision Insurance · Accident and Critical Illness · Short- and Long-Term Disability · Supplemental Life Insurance · Employee Assistance Program · Wellness Program with Fitness Discounts · Auto Sales, Service, Parts, and Accessories Discounts · Additional Employee Discounts and Perks Qualifications Primary duties will consist of but not limited to: Greets customers in a pleasant and professional manner. Receives cash, checks and credit card payments from customers; records amount. received and issues receipts to customers. Provides credit funds on FOB deals or as requested by management. Handles customer complaints with integrity and poise and, when necessary, refers dissatisfied customers to the appropriate individuals for resolution. Assists with dealer trades. Completing the transport process. Assign, book in and post incoming auction units. Assists with accurate and timely scanning of parts, service, AP/AR invoices and car deals. Closes repair orders. Assist, as required, in other parts of the office, parts and service and/or reception areas. Assures harmony and teamwork with all other departments and peers. Monitor, inspect, track and file paperwork, as required. Directs customers to the correct department, notifies the appropriate person that a customer is waiting, and introduces the customer to a salesperson. Distribute and input license plates, including calling customers and updating customer contact information. Assure customer satisfaction is number one priority at all times. Responsible for the accurate and consistent processing, monitoring, recording and filing of parts and services invoices and technician hard copies. Maintains a professional appearance. Keep the work area neat and clean. Education and/or Experience: Less than high school education; or up to one month related experience or training; or equivalent combination of education and experience. Qualifications and Requirements: Current, valid Drivers License with driving record that meets insurance company standards Willing to submit and the ability to pass a pre-employment background check Excellent communications skills, both verbal and written Good working relations with customers by providing courteous, efficient and professional service Ability to work in a fast-paced work environment Detail-oriented, professional appearance and strong work ethic Be a team player and willing to work on personal/group goals The company is an Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable. Our Values: We value our relationships. We do what's right, what's honest. We aim for excellence. We listen to really understand. We take action. We show respect. We work as teams. We strive to improve, learn. We greet each day with gratitude. We celebrate what we do together.

Job Description Come Join the Stanley Ford Eastland Family! Text "Joinus" to ************ Seeking Automotive Title Clerk/Deal Administrator Competitive Pay based on verifiable experience Affordable Employer sponsored benefits for full time employees Earn up to 19 paid days off per year plus holidays Willingness to Learn Must be proficient with Microsoft Excel Must pass background check, drug test, and motor vehicle record check Title Clerk/Deal Administrator Job Summary Responsible for assisting the Controller by effectively and efficiently completing the following duties Inventory Administration Accurately Stock in Inventory (Dealer Trades & Used Purchases) Sold Vehicle Administration Prepare receipts for retail down payments and wholesale auction proceeds Prepare and complete tax work for all retail and wholesale transactions Process dealer trades Train as back up for processing retail deliveries Tear deals down for retail sales and prepare folders for trade-ins Floor trades and purchases with Ally Complete trade pay-offs in a timely manner Promptly file deals after completion Process Wholesale deals (post to accounting & prepare titles for auction) General Accounting Administration Post Daily Deposits Including Credit Card Deposit Clean Schedules Back up Receptionist and team members as needed. Miscellaneous duties as assigned. PHYSICAL DEMANDS Sitting for long periods of time Typically may bend, stoop, lift or carry objects weighting up to 25 pounds.

Come Join the Stanley Ford Eastland Family! Text "Joinus" to ************ Seeking Automotive Title Clerk/Deal Administrator Competitive Pay based on verifiable experience Affordable Employer sponsored benefits for full time employees Earn up to 19 paid days off per year plus holidays Willingness to Learn Must be proficient with Microsoft Excel Must pass background check, drug test, and motor vehicle record check Title Clerk/Deal Administrator Job Summary Responsible for assisting the Controller by effectively and efficiently completing the following duties Inventory Administration Accurately Stock in Inventory (Dealer Trades & Used Purchases) Sold Vehicle Administration Prepare receipts for retail down payments and wholesale auction proceeds Prepare and complete tax work for all retail and wholesale transactions Process dealer trades Train as back up for processing retail deliveries Tear deals down for retail sales and prepare folders for trade-ins Floor trades and purchases with Ally Complete trade pay-offs in a timely manner Promptly file deals after completion Process Wholesale deals (post to accounting & prepare titles for auction) General Accounting Administration Post Daily Deposits Including Credit Card Deposit Clean Schedules Back up Receptionist and team members as needed. Miscellaneous duties as assigned. PHYSICAL DEMANDS Sitting for long periods of time Typically may bend, stoop, lift or carry objects weighting up to 25 pounds.

We are looking for a highly organized and efficient individual to join our team as an Office Administrator/Appointment Coordinator. The ideal candidate will have experience in a fast-paced office environment and be able to handle multiple tasks simultaneously. The primary responsibilities of this position include scheduling appointments, managing the office calendar, answering phones, and doing daily deposits. Benefits Health Insurance Dental Insurance Vision Insurance 401(k) plan with matching Paid Vacation Employee Vehicle Purchase Program Responsibilities: Schedule service appointments for clients and staff Manage the office calendar and keep track of upcoming events Answer phones and direct calls Provide administrative support to staff, including preparing reports, filing, and copying Other duties as assigned Qualifications: Excellent organizational and time management skills Strong communication and interpersonal skills Ability to work independently and as part of a team We are an equal opportunity employer and prohibit discrimination/harassment, we do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws .

About Us: Liberty Tire Recycling is a high-growth company and the premier provider of tire recycling services in North America with operations throughout the United States and Canada. Liberty Tire annually transforms more than 210 million tires into raw materials for smart, sustainable products that improve our environment and people's lives. The Company is private equity owned, has approximately 60 sites in the US and Canada, and nearly 4,000 employees. With innovative tools, technologies and processes, Liberty Tire is a revolutionary American conservation enterprise - from coast to coast, and from whole tire to end products. The company's commitment to finding new and better ways to RECLAIM, RECYCLE and REUSE bridges the sustainability goals of scrap tire generators nationwide with those of local scrap rubber consumers. Job Summary: Liberty Tire Recycling is looking for an Office Administrator. As an office administrator you would handle accounts payable, payroll processing, and provide HR and administrative support to the General Manager, site supervisory personnel, and other departments. This role will also assist with transportation and dispatch functions, ensuring the smooth operation of daily office activities. Duties and Responsibilities: Process accounts payable by matching purchase orders to invoices and entering them into MAS 500 (Sage)/Job Router/Docuware. Resolve discrepancies and communicate with vendors regarding outstanding balances. Manage bi-weekly payroll using ADP and maintain employee time clock data. Handle new hire paperwork, employee files, and ensure HR compliance. Support Transportation and Dispatch with necessary reporting and reconciliation. Assist the General Manager and Controller with month-end close tasks. Order office supplies and oversee office equipment maintenance. Maintain confidentiality and ensure adherence to safety and company policies. Skills and Abilities: Microsoft Office: 2 years Administrative experience: 2 years accounts payable/payroll: 2 years managing HR documentation: 2 years Education and Experience: High school diploma or equivalent; Associates degree in accounting or business administration preferred. 3+ years of experience in Accounts Payable, Payroll, or office administration. Proficient in Microsoft Office, especially Excel. Strong organizational skills and ability to manage multiple priorities. Effective communication skills, both verbal and written. Compensation: $18.00 - $20.00 hourly, paid bi-weekly Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance EEO Statement: Liberty Tire Recycling is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, national origin, age, disability, protected veteran status, relationship or association with a protected veteran (spouses or other family members), genetic information, or any other characteristic protected by applicable law.

We are looking for a dedicated individual who will join our cashier team! The Business Office Admin/Vehicle Cashier is responsible for the collection of monies for vehicle purchases and payments for the dealerships. If you speak another language let us know! We are searching for men and women who share our passion for delivering exceptional guest service and who will contribute to our ranking as the #1 Toyota Dealership in the World. The Business Office Admin/Vehicle Cashier has a Pay Scale of a Base Hourly Wage of $18.50. * This position is 100% on site at Longo Toyota in El Monte, CA. Perks of working with us: * Weekly Pay - get paid every Friday. * 401k with a generous Company match * Vacation (accruals earned on Full Time or Part Time status) * Vision, dental, and medical care benefits available to any team full time team member * Team member Referral Bonus Program * Tuition reimbursement * Discounts with Corporate Partners like GE, Dell, Oakley, Yeti, Ray Ban, and many more…. * Development and growth opportunities * Free Employee Parking * On-site gym, free of charge to team members Responsibilities * Receives cash, checks and credit card payments from guests and records the amount received * Opening and closing shifts, weekend, and holidays are required. * Issues receipts, refunds, credits, or change due to guests * Reconciles cash drawer daily * Answers guest's questions concerning down payments and payoffs or refers them to someone who can * Handles guest's complaints with integrity and poise, and, when necessary, refers dissatisfied guests to the appropriate individuals for resolution * Performs any other administrative tasks as directed by management * Maintains high ethical standards in all actions * Maintains assigned workspace in an organized and clean manner * Always maintains a professional appearance Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Individual should possess: * High school diploma or equivalent required * Attention to detail and excellent customer service * Fast-paced work environment * Communicate in a professional manner (phone, email, and in-person) * A minimum of one (1) year customer service & cashiering experience, preferred * Knowledge of basic mathematical principles (adding, subtracting, dividing, multiplying, and percentages) and their application * Microsoft Office (Word, Excel, and PowerPoint) proficiency desired * Ability to pay attention to detail; read and comprehend instructions and information in the English language; work well with the public; communicate in a professional manner on the phone, Internet and in person; and use standard office equipment Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Individual will be required to: * Frequently bend, stretch, twist, or reach with their body, arms, and/or legs; stoop, kneel, crouch, or crawl and talk or hear. * Must be able to work outdoors in all weather conditions including low and high temperatures, precipitation and wind, noisy environments, and small and/or enclosed spaces. * Adjusting, moving, and lifting objects up to 30 pounds. * Moving self in different positions to accomplish tasks in various environments including tight and confined spaces. * Remaining in a stationary position, often standing, or sitting for prolonged periods. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Why Penske Motor Group BECAUSE WE ARE AWESOME! Benefits of working with us: * Full suite of medical benefits, which includes health, dental and vision insurance. * 401K with a generous Company match * Team member discounts for cars, service, parts, and retail goods * Tuition reimbursement * Ongoing training and industry education through our in-house "Penske College" to help advance this position from a job to a career. * Employee Referral Bonus Program because your friends will want to work where you do. * Company and corporate partner discounts to companies like GE, Dell, Microsoft, Quicken, and many others. ABOUT US Longo Toyota and Longo Lexus, part of Penske Motor Group, LLC, is taking a different approach to automotive sales. We understand that the wants and needs of our guest are changing every day. By adapting and providing superior guest service has made Longo the #1 Toyota retailer for 50 consecutive years and the world's largest dealership. We're looking for Team Members who are eager, well-rounded, ambitious and who want to jump into a new and exciting career. Our Learning & Development programs are geared to provide you with the proper introduction into the organization and our team of experts in every discipline will provide you the guidance needed to ensure your success. Some companies may promise the world by offering you a fancy title or tell you about a creative benefits program that doesn't fit your personal needs. We firmly believe in transparency with everything that we do and in providing a variety of benefit offerings that allow our Team Members to select those that are important to them. With our average Team Member having been with Longo for more than 9-years, you can tell that these beliefs are deeply rooted in our culture. If you have experience in any industry or organization that focuses on providing a superior guest experience, then apply today. AND A LITTLE MORE ABOUT US Check us out on YouTube *********************************************** ******************************************* Look us up on Glassdoor Want to know what it's like to work here? Check us out on Glassdoor.com! *************************************************************************************

Office Administrator Our client is seeking an experienced and highly organized Office Administrator to join their manufacturing plant in Dyersville, Iowa. You will will be responsible for overseeing the day-to-day operations of the office around all accounting and human resource functions, ensuring efficiency and productivity. This role requires strong administrative skills, the ability to supervise staff, and excellent organizational abilities. Work experience as an Accounting/Bookkeeping professional in the Manufacturing industry and around cost accounting is required. This role requires a strong leadership mindset, with outstanding skills for accurate bookkeeping and accounting principles and proactive problem-solving. Additional tasks or projects may be assigned as needed. Ideal candidates are required to possess confidence and motivation, be results orientated, a self-starter that brings a positive attitude, common sense, and keen organization skills to the workplace. As well as excellent communication, customer relation skills, ability to handle a fast paced and changing environment, team player, and problem-solving skills. Reporting to the plant's CEO, this position also assists with the company's culture and implementation of strategic and tactical objectives, as necessary, for their plant to achieve its goals. Primary Duties & Responsibilities Verify, record, reconcile, and perform accounting functions including, but not limited to, financial transactions, accounts payable, accounts receivable, bank reconciliations, payroll, sales taxes, general ledger entries and writing checks Month-End close (including bank and merchant account reconciliation, accruals, closing entries, etc.) Provide accurate financial reporting as required Process weekly payroll Assist/provide back up in entering sales orders and fulfilling/shipping customer orders Inventory maintenance and analysis Work with operations to ensure billing accuracy Conduct financial evaluations of operational initiatives. Assist in customer account inquiries (payment and application research) Instills a discipline that drives sound internal controls and ensures adherence to company accounting policies and procedures. Administer company benefits programs (health insurance, 401(k), HSA, etc.) Claims Administration (Cobra, UI, WC, etc.) Ensure compliance with all labor laws Assist with the hiring/onboarding process of new employees Respond to employee questions/concerns Other tasks and projects as requested by General Manager Skills/Requirements 5+ years of accounting and/or bookkeeping experience in a manufacturing environment required Minimum of 3+ years of experience as an Office administrator or related position HS Diploma or GED required High level of competency with Microsoft Suite/Word/Excel/ processing, ERP computer systems, and email Familiarity with payroll processing and employee benefits administration Must be technically savvy with the ability to quickly learn new systems with limited training Ability to manage multiple priorities in a fast-paced environment Ability to maintain a high level of professionalism, integrity, and confidentiality Some knowledge of HR principles and 3 years of practical experience preferred A proven skill set demonstrating effective communication, planning and organization, sound judgement, quality control, and leadership KSI's Talent Acquisition Team partners with companies to assist with their hiring needs. All positions are direct-to-hire opportunities with the employer.

We are Automotive Business Scientists. We empower our clients to turn overwhelming industry data into discovery, action and measured success. We are unique market leaders because we find and examine possibilities through the clarity of a scientific lens. To solve the toughest client challenges, we need curious, creative and dedicated people to join our team. We search out individuals who align with our core values and who adhere to the highest standards of integrity and ethics in everything they do. Our company is filled with the brightest minds and the biggest hearts at every level. Apply Now! POSITION OVERVIEW This position supports daily operations and helps maintain a welcoming, efficient workplace environment. This role offers the opportunity to gain real-world experience while developing business acumen, communication, and technical skills in an in-person work setting. This fully onsite role is based in Long Beach, CA, working four hours per day, five days a week. URBAN SCIENCE DOES NOT AND WILL NOT OFFER IMMIGRATION RELATED SPONSORSHIP FOR THIS POSITION, EITHER NOW OR IN THE FUTURE. Essential Duties and Responsibilities Greet visitors and manage door entry, calls, and badge/parking access. Maintain office supplies, snacks, and seating chart; keep communal spaces organized. Handle mail, deliveries, and basic equipment troubleshooting. Liaise with vendors and building management for services, maintenance, and safety training. Coordinate team lunches, office events, and employee onboarding/offboarding with IT. Provide administrative support for projects and meetings. Additional tasks as needed to support office operations. Qualifications - Education and Experience To successfully perform this job, an individual must be able to carry out each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, and/or competency necessary for successful job performance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Strong organizational, multitasking, and problem-solving skills Effective verbal and written communication Ability to work independently and collaboratively Professionalism under pressure and commitment to high standards Proficient in Microsoft Word, Teams and PowerPoint Comfortable with basic office equipment and tools Available to work part-time, 20 hours/week Local to Long Beach, CA and available for in-person work five days per week EDUCATION and/or EXPERIENCE: High school diploma or equivalent required; some college coursework preferred Demonstrates professionalism, reliability, and attention to detail Strong organizational and multitasking skills Clear, professional verbal and written communication Ability to work independently and collaboratively Proficient in Microsoft Word and PowerPoint; comfortable with standard office equipment Prior experience in office, administrative, or customer service roles is a plus WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. URBAN SCIENCE is dedicated to fostering an inclusive and welcoming employee experience, recognizing that diversity in perspectives and worldviews leads to superior outcomes. We are committed to equitable administration of policies, practices, and procedures related to hiring, training, development, career opportunities, and compensation. We operate in full compliance with all relevant employment laws and expect our employees to uphold these standards. Discrimination is not tolerated in any aspect of the employment relationship, whether it be race, religious creed, color, national origin, ancestry, physical disability, mental disability, weight, gender, gender identity, gender expression, medical condition, marital status, sex, age, sexual orientation or any other protected characteristic. This description is intended to describe the type and level of work being performed by a person assigned to this position. It is NOT an exhaustive list of all duties and responsibilities required by a person so classified. The hourly pay for this position ranges from $16.90 to $18.00 per hour.

Under the direction of the Administrative Director and Clinical Director, the Office Assistant is responsible for helping clients gain access to behavioral health treatment. The Office Assistant will communicate well with members of the public and accurately record and process the information required to coordinate the patients' care and insurance billing. Essential Duties and Responsibilities Receive and greet clients and caregivers in a professional, courteous, and friendly manner during intake. Complies with HIPAA standards and maintains confidentiality. Relays information between patients and other staff members and provides them with updates as needed. Assists in collection of Urinalysis (UA), cheek swabs, blood draws, pregnancy tests, and injections for HCBH Medical, as needed or assigned. Prioritizes the order of care to ensure clients' needs are addressed in appropriate order through daily schedule prep to ensure a productive workflow. Maintains paper and electronic records; updates records as needed. Assists patients during checkout; collects co-payments and ensures follow-up treatment is scheduled as needed. Collaborates with external agencies in patient referrals. Records and verifies client insurance information; assisting in insurance pre-approvals as needed to ensure collection for billable services are met. Complete/update deposit spreadsheet and prepare/complete deposits. Ensures that workspace, front office, and patient areas are clean and tidy throughout the workday. Candidate Qualifications and Experience High School Diploma or Equivalent. Knowledge of state and federal regulations, policies, and procedures governing accounting, medical billing, and financial recordkeeping. Knowledge of general accounting principles and ability to produce, read and analyze financial reports. Proficient in Microsoft Office Products; knowledge and ability to operate various office equipment Ability to maintain confidentiality, professionalism, and customer service in all interactions Ability to solve practical problems and deal with a variety of variables Ability to accurately manage and prioritize multiple tasks in a fast-paced environment Successful completion of HCBH pre-employment screening and background check. Has the ability to communicate effectively orally and in writing. Benefits Medical, Dental, Vision, Life Insurance Competitive Salary Retirement Wyoming Retirement Plan (9.25% Employee/9.37% Employer) Who We Are Since 1986, our non-profit organization has been committed to providing rural communities in Wyoming and Idaho with affordable access to life-changing behavioral services. Our team of licensed professionals are devoted to the application of therapeutic methods that enhance the lives and well-being of our clientele through counseling, case management, medication management and crisis services. It is our Mission to effectively listen, guide, and teach those who are at a crossroad in their lives how to build healthy relationships, regulate emotions, and manage stress in order to reduce suffering and reach their potential for happiness and well-being. While performing the duties of this job, the employee is required to walk, stand, sit, and use their hands. Occasionally stoop, crouch, or kneel. The employee must occasionally exert or lift up to 25 pounds. High Country Behavioral Health is proud to be an equal opportunity employer. We are committed to cultivating an environment where equal employment opportunities are available to all employees and job applicants regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, or genetic information, in compliance with applicable federal, state, and local law. High Country Behavioral Health celebrates diversity and believes it is critical to our success. As such, we are committed to recruit, develop, and retain the most talented individuals to join our team.