Program And Administrative Assistant jobs at CAMBA - 239 jobs

Essential Duties and Responsibilities: The role of the Administrative Assistant is the following items: answering busy phone lines, greeting guests, accepting deliveries, managing printing projects, fling and completing assigned tasks. They must have the ability to manage detailed tasks and follow through with consistency. Perform related duties as assigned by supervisor. Maintain compliance with all company policies and procedures. Weekly meetings with supervisor. Job Requirements Education and/or Work Experience Requirements: Prior office experience is a plus. Excellent verbal and written communication skills, including ability to effectively communicate. Computer proficiency (MS Office - Word, Excel and Outlook). Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service. Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices. High School Diploma required. Associates or Bachelor's Degree preferred. Physical Requirements: Ability to perform the essential job functions consistent safely and successfully with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards. Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards. Must be able to lift and carry up to 35 lbs. Must be able to talk, listen and speak clearly. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Freedom House, through its Emergency Assistance Program (EAP), provides support to at-risk human rights defenders, civil society organizations and survivors of religious persecution on the basis of belief or non-belief. Dignity for All: LGBTQI Assistance Program (Dignity) is one of the funds managed by EAP to support LGBTQI+ defenders and civils society organizations. The Dignity Senior Program Officer (SPO) for Learning Initiatives will work within EAP at Freedom House. The SPO for Learning will create learning initiatives and develop resources on best practices for the safety, protection and security that can be shared with the LGBTQI+ movement. The SPO will also support Dignity's Senior Program Manager in strategic planning, program design, program implementation and representing the program to external audiences and stakeholders. This position reports to the Senior Program Manager, Dignity for All. PRINCIPAL DUTIES, RESPONSIBILITIES, AND EXPECTATIONS: Movement and stakeholders' learning initiatives: Spearhead this initiative to investigate and learn from the movement and stakeholders about the protection and security of LGBTQI+ human rights defenders, community members, and other stakeholders across all regions in which Dignity works. Research and Publication: Lead Dignity's efforts to document good practices and related resources for the benefit of LGBTQI+ human rights defenders, community members, and other stakeholders across all regions in which Dignity works to foster cross-regional learning, resiliency, and holistic, proactive, and community-based approaches to safety and security. Project implementation - Assist with managing donor awards, including developing work plans, identifying consultants, organizing workshops, meetings, and events, drafting program reports, and maintaining productive working relationships with donor counterparts and partners. Support EAP efforts to develop holistic learning initiatives across the program. Support Dignity for All's grant-making portfolio. With the guidance of the Senior Program Manager, and in collaboration with regional specialists and the Dignity for All staff, contribute to managing the emergency and urgent grant-making components of the Dignity for All portfolio. External relations and advocacy. Effectively and professionally represent FH and its emergency assistance programs publicly in domestic and international venues. Build strong external alliances and networks and collaborative approaches with donors and the diplomatic community, congressional staff, partners and grantees, policy community, peer NGOs, and think tanks. Collaboration. Participate in EAP and FH activities geared toward organizational success and strength, including cross-team collaboration activities. Maintain an effective and collaborative working relationship with all other EAP staff and FH units, and share and exchange information about the assigned program's activities, approaches, and strategies. Travel. Travel within U.S. and abroad as required. JOB QUALIFICATIONS: Education: Bachelors' degree in political science, international relations, anthropology or related field Master's degree in political science, international relations, anthropology or related field strongly preferred Required experience: Minimum six to eight years of involvement in the field of global LGBTQI+ human rights Experience with research, learning initiatives, and capturing best practices At least one year of experience living and working in LGBTQI+ human rights in a region where Dignity funds is strongly preferred Training or Certification: MS Office Suite, specifically Excel and Word USG rules and regulations Program management Ability to use digitally secure means of communication and secure digital databases Skills and Competencies: Mastery of human rights principles and mechanisms, knowledge of and experience in democracy promotion required. Previous experience with emergency/rapid assistance or holistic security support to frontline defenders is helpful. Strong ability to communicate effectively in English, both verbally and in writing; ability to communicate effectively in a second relevant language (Arabic, Spanish, French, Portuguese, or Russian) strongly preferred Proven ability to conduct practical and applied research and to clearly and succinctly communicate complex concepts verbally and in writing; ability to draft 'camera ready' (i.e., final) documents of all types for external audiences including donors, congress, media, etc., is a MUST Ability to work independently and strong program management skills from design through implementation and strong ability to manage own time, multi-task, and meet tight deadlines Ability to collaborate with others and work as an effective team member in a collegial and positive manner Excellent inter-personal, diplomatic, and cross-cultural skills Excellent crisis management and conflict mediation skills Excellent judgment in problem solving and decision-making Familiarity with new communications technology and digital security Ability to maintain the highest degree of confidentiality regarding all aspects of work at all times Attributes and Characteristics: Strong and sustained commitment to FH mission, including good stewardship of organizational resources Responsiveness to stakeholder (including donor) needs and willingness to solicit stakeholder feedback to improve service quality Strong desire for excellence, and ability to inspire others to attain it Awareness of own strengths and weaknesses; commitment to learning from experience and through training and development opportunities Commitment to working transparently and respectfully with supervisors PRIMARY CONTACTS: Internal : U.S. and field employees throughout FH External : Partners, subgrantees, donors, consultants, other implementers, embassy staff, media, vendors, members of the general public, etc., without supervision WORKING CONDITIONS: General Working Conditions: General working office environment Some long hours including evenings and weekends to complete tasks or attend events Overseas travel approximately 20% of the time Exposed to outside weather conditions when required to attend event venues or travel May involve work in regions that are remote and lack basic modern infrastructure, and in countries under U.S. travel advisory due to threats of terrorist attacks, civil unrest, kidnappings, disease outbreaks, etc. Physical Requirements: Sedentary, regularly required to sit for extended periods of time; constantly talk, hear and understand speech at normal levels using a telephone. Occasionally required to stand, walk, and bend over, reach overhead, use hands, wrists and fingers, to grasp, push, pull, move, handle, feel, and type. Constantly required to use close vision and distance vision for regular computer work. Occasionally required to lift and/or move up to 25 lbs. to waist height. QUALIFIED & INTERESTED APPLICANTS Qualified candidates must complete an online application and submit a resume, and a cover letter. Please include salary expectations in your cover letter. Only candidates who have been selected for an interview will be contacted. Preference for this to be a D.C. based position with authorization to work in the U.S. However, open to other candidates. Disclaimer: This is only a summary of the typical functions of the job. It is not an exhaustive or comprehensive list of all possible job responsibilities, tasks and duties. The responsibilities, tasks, and duties of the jobholder may differ from those outlined in the job description and other duties, as assigned, may be part of the job. Freedom House may add, change, or remove essential and other duties at any time.

ABOUT THE ORGANIZATION The Global Impact Investing Network, Inc. (GIIN) is the leading industry body for impact investing. Since 2009, the GIIN has worked to increase the scale and effectiveness of impact investing to solve systemic problems facing people and the planet. With approximately 450 members across six continents, the GIIN serves as a hub for innovation, ideas and information to help investors build a more sustainable, inclusive and resilient world. Learn more at thegiin.org ABOUT THE POSITION The Executive Assistant will serve as the primary point of contact for internal and external stakeholders and contacts on all matters pertaining to the Chief Executive Officer (CEO) and one additional executive-level staff member President. This is an in-person position at our office in Lower Manhattan. They will manage schedules and calendars, being both responsive and proactive in maximizing the CEOs time and in close coordination with the Chief of Staff (COS). The Executive Assistant will also support one additional executive-level staff member as needed. They will make decisions and advise others based on knowledge of each executives preferences. They will manage travel, schedule meetings, and host guests as directed. They will promptly and correctly submit the CEOs expenses. They will organize in-person and virtual meetings, support key relationships, and ensure that our Executive Team members are supported as needed. In addition, the Executive Assistant will work independently to organize and complete special projects and will occasionally assist with high-level general office management requests as needed. POSITION DESCRIPTION Responsibilities include: Provide executive-level administrative support, including managing calendars and correspondence, editing and drafting documents, organizing and supporting the CEOs and one additional executive team members travel itineraries, compiling and submitting expense reports, preparing meeting agendas and minutes as directed, and other support functions as needed. Coordinate closely with the COS regarding workflow, prioritizing, and planning. Maintain mindful gatekeeping guidelines to manage calendars for the CEO and one additional executive-level staff member as needed/directed. Communicate efficiently and often quickly with the CEO, Executive team, and COS regarding calendar changes, upcoming commitments and responsibilities, suggesting solutions as needed and following up appropriately. In close collaboration with the COS, assist the Executive Office as needed in preparing for and supporting Board of Directors meetings, maintaining established and developing processes to ensure efficiency, accuracy and strict confidentiality. Maintain high standards of professionalism, confidentiality, sensitivity and decorum, ensuring that all interactions and communications reflect the Executive Offices expectations and strategic objectives. Research, prioritize, and follow up on incoming issues and concerns including those of a sensitive or confidential nature, as directed by the Executive Office in close coordination with the COS. Maintain consistently evolving appropriate business sense aligned with the objectives of the Executive Office as to when to act independently vs. when to ask for direction. Complete critical deliverables and special projects accurately and on time as directed by the Executive Office, often involving complex business relationships requiring strict confidentiality. Mindfully resolve calendar conflicts in line with Executive Office strategic objectives. Communicate clearly, accurately and efficiently to protect and maintain relationships with important stakeholders including donors/partners and their support staff, GIIN colleagues, the Board of Directors and all others on behalf of the Executive Office. Support good data hygiene/management through meticulous data entry and organization, especially using SharePoint, Salesforce, and Outlook calendar/contact management. Other duties as needed CANDIDATE PROFILE The Executive Assistant must be an empathetic, resourceful, down-to-earth and highly responsible career professional with a flexible, collaborative spirit and a personal sense of ownership regarding their position. In addition, they must be approachable, friendly and enjoy working in a small office, eager to contribute to a mission-oriented, results-driven, and community-based work environment. The ideal candidate is experienced providing executive-level support role to C-level executives, consistently employing impeccable judgment and discretion in all situations. They will have significant prior experience in juggling multiple priorities as needed and will work well under pressure. They will be pragmatic, process-oriented problem solvers who can operate independently, but who will not hesitate to ask for direction/help as needed. They will handle a wide variety of activities and confidential matters with kindness, respect and discretion. The Executive Assistants work and orientation will always reflect the professionalism and values of the Executive Office and the GIIN as an organization, internally within our community as well as externally as a global leader in impact investing. They must be calm, confident team player with excellent organizational skills, multi-tasking abilities, and high personal standards. A sense of humor and commitment to the GIIN values and culture are essential. The Executive Assistant will report to the CEO and one additional executive-level staff member. Qualifications: Five to seven years of past experience providing direct administrative support to C-Level executives. Associates degree or higher is preferred. Strong organizational skills and abilities to perform and prioritize multiple tasks seamlessly with relentless attention to detail. Proven interpersonal skills and the ability to build relationships with stakeholders, including Board members, external partners, donors, other support/service providers, and GIIN staff members at all levels. Ability to handle confidential information with complete discretion and be mindful in prioritizing competing demands. Excellent written and verbal skills. Strategic-minded support professional who proactively seeks opportunities and proposes solutions to problems. Interpersonal skills and support-minded orientation to thrive in a small office, one-team environment. Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint). Familiarity with SharePoint and Salesforce is a plus. Enjoy learning new software and technology. Proven team player eager to work both independently and collaboratively. Engaged mindfulness regarding the objectives and priorities of the Executive Office and a willingness to learn new skills. Alignment in thought and action with GIINs values: ************************************************* Commitment to human dignity, justice, fairness, and respect. The GIIN considers the values of human dignity, fairness, justice and respect to be central to the work it does as a champion of impact investing. The GIIN believes that upholding these ideals is a global imperative and is an essential purpose of impact investing. While the challenges associated with these values are experienced differently across cultures, nations, and societies, they are fundamental to a shared human experience and the building of strong communities, a healthy world, and a sustainable future for all people. Successful candidates will be committed to continuous learning about human dignity, justice, fairness, and respect and how to manifest these principles in the workplace. LOCATION This position will be based in our New York City office year-round and is not eligible to participate in the GIINs hybrid work model. Candidates must possess valid authorization to work in the United States that does not require employment visa sponsorship. For example, possessing U.S. Citizenship or Lawful Permanent Residency (Green Card). COMPENSATION The GIIN is committed to pay equity. The salary range for this role is between $57,000-$80,000, with exact salary depending on experience, with an excellent benefits package. We aim to offer competitive salaries and benefits and are committed to fairness, trust, and consistency in compensation. We do not ask for prior pay history from our candidates and our offer-making process is negotiation-free for salaries and benefits. TO APPLY Please apply with your cover letter and CV here: No phone calls please. Only qualified candidates will be contacted. The GIIN is an Equal Opportunity Employer.

Reports to: Senior Vice President and Chief of Staff

Job Description Reports to: Senior Vice President and Chief of Staff Department: Office of the President and CEO United Way of New York City (UWNYC) works with a coalition of trusted partners to unite community power with citywide possibility. Together, we meet today's most urgent needs while building transformative solutions for tomorrow - striving for health, opportunity, and prosperity for every New Yorker in every neighborhood. Part of the United Way Worldwide system, one of the world's most recognized charitable brands, we believe that New Yorkers deserve to thrive where they live and envision a future where all New Yorkers have the resources they need to live long, healthy lives in flourishing and resilient neighborhoods. We strive to model our values in all our relationships, both internal and external: Collaboration, Compassion, Integrity, Accountability, and Superior Performance. Position Overview: The Executive Office Scheduler maximizes the effectiveness and impact of senior leadership by managing strategic scheduling operations, coordinating engagements, supporting meeting preparedness, and tracking follow-through aligned with organizational priorities. This role oversees complex calendars, board-related scheduling, external engagement coordination, and logistics for the President & CEO and Executive Office team. The position requires exceptional judgment, confidentiality, relationship management, and a forward-thinking approach to planning in a fast-paced, mission-driven environment. Primary Responsibilities: Strategic Scheduling & Prioritization Manage daily and long-range scheduling and calendar planning with alignment to organizational priorities. Evaluate, prioritize, and coordinate meeting requests; offer alternative sequencing when necessary. Demonstrate proactive judgment and strategic prioritization by anticipating scheduling needs, sequencing engagements, and aligning leadership time with organizational priorities. Protect time for internal planning, strategic thinking, staff visibility, and partner engagement. Incorporate opportunities for site visits, neighborhood convenings, and partner touchpoints that strengthen UWNYC's place-based approach. Board & External Stakeholder Coordination Coordinate scheduling with Board members, committee chairs, and related activities. Serve as scheduling liaison with philanthropic partners, government offices, community stakeholders, and senior external organizations. Draft or coordinate professional scheduling correspondence reflective of UWNYC voice and values. Support coordination of meetings, events, and activities with our government and philanthropic partners that strengthen our place-based strategy and advance impact across New York City neighborhoods. Meeting Preparedness & Follow-Through Collaborate with internal teams to secure agendas, talking points, briefing materials, and relevant context. Track commitments and next steps arising from leadership meetings; ensure timely execution and communication. Maintain systems for follow-up reminders, scheduling notes, and internal touchpoints. Surface relevant community context, neighborhood priorities, and place-based considerations when preparing leadership for engagements. Operational & Event Support Coordinate logistics for speaking engagements, site visits, travel arrangements, and internal convenings. Support Executive Office operations and special projects as requested. Monitor, flag, and communicate adjustments based on shifting internal priorities or partner needs. Plan and support leadership participation in community events, neighborhood convenings, and activities with our government and philanthropic partners that strengthen our place-based strategy and advance impact across New York City neighborhoods. Skills, Knowledge, and Experience: Bachelor's degree in business administration, management, or related field preferred. Minimum 7 years of experience supporting senior executives in scheduling, administration, or coordination. Experience working with high-visibility stakeholders (e.g., funders, government offices, board members) preferred. Proven ability to manage complex scheduling with accuracy and professionalism. Exceptional written and verbal communication skills. Proven ability to manage and understand time management needs for busy executives and ensures they are fully aware of their weekly and daily commitments. Proficiency in Microsoft Office, Outlook, Teams/Zoom, and coordination tools. Demonstrated discretion and commitment to confidentiality. Key Competencies Strategic Prioritization Anticipatory Planning Discretion & Confidentiality Stakeholder Diplomacy Executive Communication Follow-Through & Accountability Adaptability & Composure Service Excellence Place-Based Awareness & Community Alignment Salary Range: Job Title Salary Range The final determination of salary, within this range, will depend on the candidate's education, skills and experience required for the position. Additional Requirements: Successful completion of background check. UWNYC is presently on a Hybrid/In-Person work schedule. United Way of NYC Core Competencies for All Staff Mission Focused: Catalyze others' commitment to the mission to create real social change that leads to better lives and healthier communities. This drives their performance and professional motivations. Relationship-Oriented: Understands that people come before processes and is astute in cultivating and managing relationships toward a common goal. Collaborator: Understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement. Results Driven: Dedicated to shared and measurable goals for the common good: creating, resourcing, scaling and leveraging strategies and innovations for broad investment and impact. Brand Steward: Steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network. United Way of New York City is an Equal Employment Opportunity Employer

Reports to: Senior Vice President and Chief of Staff Department: Office of the President and CEO United Way of New York City (UWNYC) works with a coalition of trusted partners to unite community power with citywide possibility. Together, we meet today's most urgent needs while building transformative solutions for tomorrow - striving for health, opportunity, and prosperity for every New Yorker in every neighborhood. Part of the United Way Worldwide system, one of the world's most recognized charitable brands, we believe that New Yorkers deserve to thrive where they live and envision a future where all New Yorkers have the resources they need to live long, healthy lives in flourishing and resilient neighborhoods. We strive to model our values in all our relationships, both internal and external: Collaboration, Compassion, Integrity, Accountability, and Superior Performance. Position Overview: The Executive Office Scheduler maximizes the effectiveness and impact of senior leadership by managing strategic scheduling operations, coordinating engagements, supporting meeting preparedness, and tracking follow-through aligned with organizational priorities. This role oversees complex calendars, board-related scheduling, external engagement coordination, and logistics for the President & CEO and Executive Office team. The position requires exceptional judgment, confidentiality, relationship management, and a forward-thinking approach to planning in a fast-paced, mission-driven environment. Primary Responsibilities: Strategic Scheduling & Prioritization Manage daily and long-range scheduling and calendar planning with alignment to organizational priorities. Evaluate, prioritize, and coordinate meeting requests; offer alternative sequencing when necessary. Demonstrate proactive judgment and strategic prioritization by anticipating scheduling needs, sequencing engagements, and aligning leadership time with organizational priorities. Protect time for internal planning, strategic thinking, staff visibility, and partner engagement. Incorporate opportunities for site visits, neighborhood convenings, and partner touchpoints that strengthen UWNYC's place-based approach. Board & External Stakeholder Coordination Coordinate scheduling with Board members, committee chairs, and related activities. Serve as scheduling liaison with philanthropic partners, government offices, community stakeholders, and senior external organizations. Draft or coordinate professional scheduling correspondence reflective of UWNYC voice and values. Support coordination of meetings, events, and activities with our government and philanthropic partners that strengthen our place-based strategy and advance impact across New York City neighborhoods. Meeting Preparedness & Follow-Through Collaborate with internal teams to secure agendas, talking points, briefing materials, and relevant context. Track commitments and next steps arising from leadership meetings; ensure timely execution and communication. Maintain systems for follow-up reminders, scheduling notes, and internal touchpoints. Surface relevant community context, neighborhood priorities, and place-based considerations when preparing leadership for engagements. Operational & Event Support Coordinate logistics for speaking engagements, site visits, travel arrangements, and internal convenings. Support Executive Office operations and special projects as requested. Monitor, flag, and communicate adjustments based on shifting internal priorities or partner needs. Plan and support leadership participation in community events, neighborhood convenings, and activities with our government and philanthropic partners that strengthen our place-based strategy and advance impact across New York City neighborhoods. Skills, Knowledge, and Experience: Bachelor's degree in business administration, management, or related field preferred. Minimum 7 years of experience supporting senior executives in scheduling, administration, or coordination. Experience working with high-visibility stakeholders (e.g., funders, government offices, board members) preferred. Proven ability to manage complex scheduling with accuracy and professionalism. Exceptional written and verbal communication skills. Proven ability to manage and understand time management needs for busy executives and ensures they are fully aware of their weekly and daily commitments. Proficiency in Microsoft Office, Outlook, Teams/Zoom, and coordination tools. Demonstrated discretion and commitment to confidentiality. Key Competencies Strategic Prioritization Anticipatory Planning Discretion & Confidentiality Stakeholder Diplomacy Executive Communication Follow-Through & Accountability Adaptability & Composure Service Excellence Place-Based Awareness & Community Alignment Salary Range: Job Title Salary Range The final determination of salary, within this range, will depend on the candidate's education, skills and experience required for the position. Additional Requirements: Successful completion of background check. UWNYC is presently on a Hybrid/In-Person work schedule. United Way of NYC Core Competencies for All Staff Mission Focused: Catalyze others' commitment to the mission to create real social change that leads to better lives and healthier communities. This drives their performance and professional motivations. Relationship-Oriented: Understands that people come before processes and is astute in cultivating and managing relationships toward a common goal. Collaborator: Understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement. Results Driven: Dedicated to shared and measurable goals for the common good: creating, resourcing, scaling and leveraging strategies and innovations for broad investment and impact. Brand Steward: Steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network. United Way of New York City is an Equal Employment Opportunity Employer

This position is located within IEEE Communications Society (ComSoc) to provide full-time administrative support, working up to 37.5 hours per week, for various programs including ComSoc Training. General responsibilities: Specific responsibilities include, but are not limited to: * Assisting the Program Manager in preparing material for ComSoc Training courses, customer correspondence, certificates of participation, and CEU requests. * Providing back-up support during live sessions for ComSoc Training courses. * Collecting customer feedback provided in course evaluations and providing reports on that data as needed. * Assisting with the review of marketing messages to ensure accuracy. * Assisting with the creation and distribution of email campaigns. * Making annual updates to organizational documents such as the meeting materials, brochures, and program process documentation. * Assisting in updating program web pages as needed. * Assisting in the development of the quarterly ComSoc Educational Activities Newsletter * Assisting in the support and planning of ComSoc School Series and other TEA events * Assisting in the support of ComSoc Pre-University STEM Education Program * Assisting in the support of travel reimbursements and honorarium requests Education and Experience: * Bachelor's degree in communications, marketing, management, education, or related field. * Project Management training and/or certification highly desirable. * 4-6 years progressively responsible experience in an office environment Skills and Other Requirements: * High proficiency in either or both the Microsoft Office Suite or Google Application Suite, particularly proficient in spreadsheet. * High proficiency with web conference applications like Zoom and WebEx; experience with additional learning platforms a plus. * Excellent organizational and time management skills, including a demonstrated ability to perform tasks with limited direct supervision and independently solve problems. * Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and groups from diverse settings and locations. * Mature, detail-oriented, able to work well under deadline pressure, and work independently as well as with a team. * Strong oral and written communication skills. * Attention to detail and deadlines * Superior customer service orientation. * Experience with contract administration a plus. * Presentation and public speaking skills are desirable for this position. * Proficient in use of SmartSheets or OpenWater platform a plus. * The individual's work hours shall conform to the following requirements: * The individual shall work up to 37.5 hours per week. * Individual should be located in the New York or New Jersey area and can attend in-person meetings in the New York office once a quarter. Terms of Assignment * Potentially up to 2 years. * This assignment may be terminated earlier by either party with or without cause upon written notice. Other Requirements: As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply. PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status. For information on work demands and conditions required for this position, please consult the reference document, ADA Requirements. This position is classified under . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. =============================================== Disclaimer: This is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.

Iraq and Afghanistan Veterans of America (IAVA) is the nation's first and largest organization dedicated to serving the 2.5 million veterans of the wars in Iraq and Afghanistan, from their first day home to the rest of their lives. IAVA strives to build an empowered generation of veterans through programs in four key impact areas: Health, Education, Employment and Community. Health - IAVA makes it a priority to ensure that both mental and physical health needs are being effectively addressed in our community, and has provided support to over 20,000 returning veterans nationwide. Education - With nearly a million new veterans headed back to school under the New GI Bill, IAVA has provided over 500,000 with the tools and support needed to make informed decisions about their education. Employment - No veteran should come home from Iraq or Afghanistan to an unemployment check. To fight shockingly high joblessness rates, IAVA's Combat to Career initiative helped over 270,000 veterans in their transition to civilian careers in 2011. Community - Less than 1% of the country served in Iraq and Afghanistan - a stark contrast to the 12% that served during WWII. Building community, both online and on the ground, is a critical factor in fulfilling IAVA's mission, which means bridging geographical divides to create a united, supported and proud movement of new veterans Job Description IAVA is looking for a smart, eager and technically gifted person to join our Information Systems team in helping us manage our data and online systems. The Salesforce Administration Intern will work directly with the Salesforce Architect to support IAVA's innovative and growing Salesforce Constituent Relationship Management. The Salesforce Administration Intern will report to the Salesforce Architect. The Salesforce Administration Intern will: Support the ongoing development and data integrity of IAVA's constituent database (based in Salesforce.com). Assist in the creation and enforcement of organization-wide protocols for proper use of the database. Work with staff in all departments to find and implement database solutions to business challenges. Training staff and volunteers on proper use of our technology systems. Ensuring data cleanliness and security. Integrating Salesforce with third party systems, such as Conga Composer, Geopointe. Some coding, to create web forms, build webpage templates, etc. Working closely with content creators and online organizers to build amazing, innovative online experiences for our members. Qualifications The Salesforce Administration intern should possess: Experience with databases, Salesforce experience a major plus Organized, analytical, methodical A service orientation -- patient, helpful, and ready to teach other staff how to use our tech tools most effectively. Passionate about finding technical solutions to organizational challenges. Obsessed with accuracy. A desire to innovate. Excellent verbal and written communications skills. Ability to prioritize and juggle many requests, sometimes under pressure. Experience with any of the following a plus: FormAssembly, Predictive Response, Conga Composer, Data Loader, DemandTools, Camtasia Interest in emerging IT and online organizing trends. Experience with Content Management Systems (we use Drupal, primarily). Web development experience a plus, though not absolute necessity. Strong desire to serve our returning men and women in uniform. Additional Information To Apply: Please send a resume, cover letter, salary history and three professional references to [email protected], with “Salesforce Coordinator” in the subject line. Include a cover letter that concisely explains how your campaign experience could be applied to IAVA. Applications without a cover letter will not be considered. No phone calls, please. IAVA is an equal opportunity employer. VETERANS OF THE IRAQ AND AFGHANISTAN CONFLICTS ARE HIGHLY ENCOURAGED TO APPLY.

Editorial Assistant - In office-5 days per week The Editorial Assistant provides administrative and editorial support for the communication team and coordination with other departments, as needed, with a focus on AFA publications and brochures. Responsibilities and Duties: Maintaining and coordinating mailing and subscription lists, digital files, art assets and documents. Securing estimates from outside vendors, processing purchase orders and invoices, working with the Finance Department. Sourcing images; collaborating with graphic designer. Proofreading and copy editing for clarity, form and style. Coordinating the ordering and/or distribution of brochures for departments. Conducting research to support editorial, including fact-checking, if needed. Screening calls for the department. Securing ads, images and logos and filing them appropriately. Qualifications: Required: Bachelors degree in English, Communications, Journalism or equivalent combination of experience with 1-2 years experience. Microsoft 365 proficiency (Word, Excel, PowerPoint, Outlook); experience with graphic arts, e.g., Canva, Adobe Creative Suite (i.e., photoshop, Indesign, illustrator) a plus. Strong organizational skills, ability to manage multiple projects simultaneously, and meet Excellent written and verbal communication Strong attention to detail and Proficiency in grammar and style Ability to build relationships internally and externally and manage Administrative experience in an office environment a plus.

Editorial Assistant - In office-5 days per week The Editorial Assistant provides administrative and editorial support for the communication team and coordination with other departments, as needed, with a focus on AFA publications and brochures. Responsibilities and Duties: Maintaining and coordinating mailing and subscription lists, digital files, art assets and documents. Securing estimates from outside vendors, processing purchase orders and invoices, working with the Finance Department. Sourcing images; collaborating with graphic designer. Proofreading and copy editing for clarity, form and style. Coordinating the ordering and/or distribution of brochures for departments. Conducting research to support editorial, including fact-checking, if needed. Screening calls for the department. Securing ads, images and logos and filing them appropriately. Qualifications: Required: Bachelor's degree in English, Communications, Journalism or equivalent combination of experience with 1-2 years experience. Microsoft 365 proficiency (Word, Excel, PowerPoint, Outlook); experience with graphic arts, e.g., Canva, Adobe Creative Suite (i.e., photoshop, Indesign, illustrator) a plus. Strong organizational skills, ability to manage multiple projects simultaneously, and meet Excellent written and verbal communication Strong attention to detail and Proficiency in grammar and style Ability to build relationships internally and externally and manage Administrative experience in an office environment a plus.

Full-time Description Provides administrative, clerical, and coordination support to the Facilities team, as well as IT and Operations as needed. This role is responsible for assisting with purchasing, budget tracking, maintenance scheduling, documentation management, and process improvement planning. This role also coordinates with vendors for PM, repairs, physical plant and fleet needs. The ideal candidate is highly organized, detail-oriented, and able to work independently while supporting multiple priorities within comprehensive facilities operations. The role will provide administrative support by conducting research, preparing statistical reports, handling information requests, preparing correspondence, receiving visitors, arranging conference calls and meetings, consistently maintaining a professional image through in-person and phone interaction. Assists with any projects needed. RESPONSIBILITIES: Administrative & Clerical Support Provide day-to-day administrative support to the Facilities leadership and team Prepare, process, and track Purchase Orders (POs) and related documentation Maintain organized records for contracts, invoices, service agreements, and vendor files Budget & Financial Tracking Monitor and track facilities budgets, expenses, and purchase orders Assist with budget reporting, reconciliation, and variance tracking Coordinate with Finance to ensure compliance with company policies and use of grant funding Facilities & Maintenance Coordination Schedule repairs, service calls, and preventative maintenance activities Coordinate with internal teams and external vendors to ensure timely completion of work Track maintenance requests and follow up on outstanding items Documentation & Compliance Ensure all AIB files related to the facility are accurate, current, and properly maintained Use FIIX to organization, tracking and manage maintenance task for equipment and assets Assist with audits, inspections, and compliance-related documentation Process Improvement & SOP Development Assist in the creation, updating, and maintenance of Standard Operating Procedures (SOPs) for our future facility Identify opportunities to improve administrative and operational workflows Help document best practices and standardize facilities procedures General Support Prepare reports, presentations, and summaries as needed Manage calendars, meetings, and communications related to facilities operations Perform other administrative and facilities-related duties as assigned Assist with all mission work as needed and requested with some or no prior notice including, but not limited to, serving as a truck spotter, helping with Farm Market/Community Garden/Freight Farms/on and off-site food distributions, preparation of meals and serving home-delivered meals. Assist with other duties and projects as requested. Requirements High school diploma or equivalent required; associate or bachelor's degree preferred 2+ years of experience in an administrative, executive assistant, or facilities support role Experience with purchase orders, budget tracking, and vendor coordination preferred Strong organizational and time-management skills and excellent attention to detail and accuracy Proficiency in Microsoft Office (Excel, Word, Outlook); experience with CMMS or ERP systems a plus Excellent written and verbal communication skills and strong documentation and record-keeping skills Ability to handle sensitive and confidential information with discretion Ability to prioritize and manage multiple tasks Proactive, solution-oriented mindset Comfortable working in a fast-paced, service-oriented environment Salary Description $21.00-$23.50/hr. *Bi-weekly Pay Periods

This internship is part of the Simons Foundation's Autism in the Workplace program. We strongly encourage autistic candidates to apply. Our program includes support for interns and guidance for hiring teams in order to make the internship a successful and rewarding experience. The SFARI (Simons Foundation Autism Research Initiative) Administrative Team is looking for an intern to support a variety of administrative and technical projects related to the organization of the team's archiving hubs, such as Dropbox, Google Drive, and monday.com. This position will report to the Senior Executive Assistant & Manager, Administrative Support and will work directly with members of the administrative team. The SFARI Intern will work onsite at our New York offices. The expected schedule is three days per week (Tuesday, Wednesday, Thursday) from 10:00am to 4:00pm. This temporary internship is expected to run from June 1 to August 13, 2026. ESSENTIAL FUNCTIONS/RESPONSIBILITIES Assist with central archiving efforts Organize folders and files in Google Drive and Dropbox Audit access to folders within Google Drive and Dropbox Maintain shared Google sheets in Google Drive with up to date information Create configurable templates (Google Sheets, Google Docs) as needed Assist with organization and maintenance of various monday.com boards Recreate team conference calendar Set up AV equipment for meetings Complete additional tasks and projects as assigned MINIMUM QUALIFICATIONS Proficiency in Google Workspace is required Proficiency in Dropbox Proficiency in monday.com Adept at leveraging AI to improve workflows Strong organizational skills Accuracy and attention to detail Ability to communicate effectively with a broad range of stakeholders Team player - willingness to learn and contribute to the responsibilities of the team APPLICATION PROCESS Please submit a résumé and cover letter to Simons Foundation stating your interest in the position and the Autism in the Workplace program. If selected to move forward, the Simons Foundation partner, Integrate Autism Employment Advisors, will review your resume and cover letter and contact you to continue the process. COMPENSATION This internship pays $20 per hour. Our Commitment to Expanding Pathways to Science & Opportunities for All: Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds, and experiences. The Simons Foundation is committed to advancing basic science and mathematics to benefit humankind and expand our collective understanding of our world. As part of our mission, we support partners, programs, and initiatives that seek to broaden the scientific community and open pathways to science and mathematics careers. The Simons Foundation provides equal opportunities to all applicants without regard to race, religion, color, age, sex, pregnancy, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state, and local law.

Job DescriptionDescriptionBy applying to this position, your application will be submitted to Princess Cruises' internal Talent Acquisition team and will be reviewed by a professional recruiter who will contact you soon if your qualifications meet our requirements for this position. As the world's leading cruise line, our guests have high expectations of us, and we have high expectations of our team members. We appreciate your patience as we carefully review each candidate. Set a course for adventure with Princess Cruises! The employer of choice in the cruise industry, our fleet of Love Boats offer exceptional facilities and extensive professional development and recreational programs for our valued teammates who hail from more than 60 countries around the globe. An iconic brand beloved by millions, we love people who love what they do and work together to help our guests create a lifetime of wonderful memories while providing friendly, attentive and authentic service like only Princess can. As a member of the Princess Family, you'll enjoy a truly adventurous career with excellent incentives, unlimited opportunities for growth, and ports of call that will leave you breathless. Key Responsibilities The Activity Staff is responsible for creating lasting memories by consistently delivering a guest-centric product experience that aligns with brand standards and health and sanitization protocols. They create positive connections, emcee key activity and entertainment programming, and support a guest and teammate-centric culture that increases Net Promoter, profitability, Service Excellence, and drives a safe and healthy environment in accordance with HESS protocols. As a natural performer, they create, host, train, promote, emcee, and assist all activities and events, creating an engaging and entertaining experience for guests. They embrace MedallionClass products, services, and applications to identify guests and deliver exceptional, personalized service. They are accountable for consistent product delivery and apply the Service Excellence philosophy. They collaborate with onboard teammates to provide reliable information and updates to deliver an outstanding guest experience. They provide a positive first impression to guests through a warm, welcoming greeting, maintain the company's standard, and comply with fleet safety regulations in accordance with HESS protocols. They own their experience area and support the development, implementation, and execution of initiatives in alignment with the Entertainment leadership team. They anticipate and take ownership of guest needs and requests, demonstrate responsibility, authority, and accountability in all performance areas, and actively learn and answer questions on product, policy, demographic, itinerary, and port information. They arrive at events at least 15 minutes early to ensure efficient setup and engage with guests, and prioritize performance standards set out by the Cruise Staff Tier Program. They responsibly use consumable items and maintain assigned equipment clean and in good condition. Skills, Knowledge & Expertise Candidates for the role of Activity Staff must demonstrate an understanding of the fundamental principles of guest experience and hospitality operations. They must also exhibit a commitment to providing exemplary guest service and a willingness to support others in the delivery of the same. Those who are successful in their candidacy must demonstrate a comprehensive knowledge and enthusiasm for the implementation of an engaging and high-quality activity program, with a commitment to providing experiences for individuals of all ages and abilities. Furthermore, they must exhibit a clear understanding of the importance of offering a diverse range of activities that cater to the varying interests and abilities of participants. The candidate must possess a stage style that is confident yet charming, charismatic and energetic. The delivery must be controlled, natural and easy to watch, yet engaging, humorous and endearing. A comprehensive curriculum vitae is essential. It is important to provide a concise and easily readable overview of one's professional experience. However, if we may offer a suggestion, it is often preferable to present a minimalist approach. Additionally, a brief video presentation showcasing the candidate's personality, communication abilities, and public speaking skills is required. While it is not necessary to have a professional video, it is essential that it accurately represents the candidate's genuine appearance. Please refer to the attached Video Submission Instructions. Job BenefitsEmbark on a career adventure like no other! As part of the Princess Cruises team, you'll enjoy: A competitive salary package. Your comfortable double cabin - your space to relax and recharge. Company-paid travel to and from the ship, so you can focus on the journey ahead. Access to exclusive areas and benefits onboard (depending on the rank and occupational group). A vibrant recreation and welfare program designed to support your well-being and work-life balance. Access to exceptional learning and development opportunities to grow your skills and advance your career. The chance to travel the world, exploring exciting destinations while doing what you love. A welcoming, inclusive, and dynamic work environment where your contributions are valued. Join us and become part of a global team that's passionate about delivering unforgettable experiences-both for our guests and for one another.

Job DescriptionDescriptionBy applying to this position, your application will be submitted to Princess Cruises' internal Talent Acquisition team and will be reviewed by a professional recruiter who will contact you soon if your qualifications meet our requirements for this position. As the world's leading cruise line, our guests have high expectations of us, and we have high expectations of our team members. We appreciate your patience as we carefully review each candidate. Set a course for adventure with Princess Cruises! The employer of choice in the cruise industry, our fleet of Love Boats offer exceptional facilities and extensive professional development and recreational programs for our valued teammates who hail from more than 60 countries around the globe. An iconic brand beloved by millions, we love people who love what they do and work together to help our guests create a lifetime of wonderful memories while providing friendly, attentive and authentic service like only Princess can. As a member of the Princess Family, you'll enjoy a truly adventurous career with excellent incentives, unlimited opportunities for growth, and ports of call that will leave you breathless. Key Responsibilities The Activity Staff is responsible for creating lasting memories by consistently delivering a guest-centric product experience that aligns with brand standards and health and sanitization protocols. They create positive connections, emcee key activity and entertainment programming, and support a guest and teammate-centric culture that increases Net Promoter, profitability, Service Excellence, and drives a safe and healthy environment in accordance with HESS protocols. As a natural performer, they create, host, train, promote, emcee, and assist all activities and events, creating an engaging and entertaining experience for guests. They embrace MedallionClass products, services, and applications to identify guests and deliver exceptional, personalized service. They are accountable for consistent product delivery and apply the Service Excellence philosophy. They collaborate with onboard teammates to provide reliable information and updates to deliver an outstanding guest experience. They provide a positive first impression to guests through a warm, welcoming greeting, maintain the company's standard, and comply with fleet safety regulations in accordance with HESS protocols. They own their experience area and support the development, implementation, and execution of initiatives in alignment with the Entertainment leadership team. They anticipate and take ownership of guest needs and requests, demonstrate responsibility, authority, and accountability in all performance areas, and actively learn and answer questions on product, policy, demographic, itinerary, and port information. They arrive at events at least 15 minutes early to ensure efficient setup and engage with guests, and prioritize performance standards set out by the Cruise Staff Tier Program. They responsibly use consumable items and maintain assigned equipment clean and in good condition. Skills, Knowledge & Expertise Candidates for the role of Activity Staff must demonstrate an understanding of the fundamental principles of guest experience and hospitality operations. They must also exhibit a commitment to providing exemplary guest service and a willingness to support others in the delivery of the same. Those who are successful in their candidacy must demonstrate a comprehensive knowledge and enthusiasm for the implementation of an engaging and high-quality activity program, with a commitment to providing experiences for individuals of all ages and abilities. Furthermore, they must exhibit a clear understanding of the importance of offering a diverse range of activities that cater to the varying interests and abilities of participants. The candidate must possess a stage style that is confident yet charming, charismatic and energetic. The delivery must be controlled, natural and easy to watch, yet engaging, humorous and endearing. A comprehensive curriculum vitae is essential. It is important to provide a concise and easily readable overview of one's professional experience. However, if we may offer a suggestion, it is often preferable to present a minimalist approach. Additionally, a brief video presentation showcasing the candidate's personality, communication abilities, and public speaking skills is required. While it is not necessary to have a professional video, it is essential that it accurately represents the candidate's genuine appearance. Please refer to the attached Video Submission Instructions. This Job Opportunities is available for Japanese speaking candidates only. Job BenefitsEmbark on a career adventure like no other! As part of the Princess Cruises team, you'll enjoy: A competitive salary package. Your comfortable double cabin - your space to relax and recharge. Company-paid travel to and from the ship, so you can focus on the journey ahead. Access to exclusive areas and benefits onboard (depending on the rank and occupational group). A vibrant recreation and welfare program designed to support your well-being and work-life balance. Access to exceptional learning and development opportunities to grow your skills and advance your career. The chance to travel the world, exploring exciting destinations while doing what you love. A welcoming, inclusive, and dynamic work environment where your contributions are valued. Join us and become part of a global team that's passionate about delivering unforgettable experiences-both for our guests and for one another.

Department Activity Team Employment Type Fixed Term Contract Location Global Workplace type Onsite Key Responsibilities Skills, Knowledge & Expertise Job Benefits About Princess Cruises At Princess Cruises, we believe in creating a welcoming, inclusive, and supportive work environment for our diverse, multicultural teams, both at sea and on shore. We offer unique career opportunities that combine professional growth, adventure, and the chance to make a lasting impact on people's lives through travel. Whether you're looking to advance your hospitality career, explore the world, or work in a dynamic, high-performing environment, Princess Cruises offers: Opportunities to travel and experience new cultures. Comprehensive training and development programs. A strong focus on teamwork and personal growth. Competitive compensation and benefits. A chance to be part of a world-class brand known for excellence. Get to know us by exploring our career site. You'll learn about our history, hear first-hand what our employees love about working for Princess Cruises, and discover the passion we have for giving our guests lifetime memories. Princess Cruises is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to the applicant's age, color, race, religion, national origin, sex (including pregnancy and pregnancy related conditions), sexual orientation, gender identity or expression, disability, genetic information, or military or protected veteran status or any other characteristic protected under applicable laws. Scam Alert Protect Yourself from Recruitment Scams. Your safety and trust are important to us. Thank you for helping us maintain a secure and transparent hiring process.

Department Activity Team Employment Type Fixed Term Contract Location Global Workplace type Onsite Key Responsibilities Skills, Knowledge & Expertise Job Benefits About Princess Cruises At Princess Cruises, we believe in creating a welcoming, inclusive, and supportive work environment for our diverse, multicultural teams, both at sea and on shore. We offer unique career opportunities that combine professional growth, adventure, and the chance to make a lasting impact on people's lives through travel. Whether you're looking to advance your hospitality career, explore the world, or work in a dynamic, high-performing environment, Princess Cruises offers: Opportunities to travel and experience new cultures. Comprehensive training and development programs. A strong focus on teamwork and personal growth. Competitive compensation and benefits. A chance to be part of a world-class brand known for excellence. Get to know us by exploring our career site. You'll learn about our history, hear first-hand what our employees love about working for Princess Cruises, and discover the passion we have for giving our guests lifetime memories. Princess Cruises is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to the applicant's age, color, race, religion, national origin, sex (including pregnancy and pregnancy related conditions), sexual orientation, gender identity or expression, disability, genetic information, or military or protected veteran status or any other characteristic protected under applicable laws. Scam Alert Protect Yourself from Recruitment Scams. Your safety and trust are important to us. Thank you for helping us maintain a secure and transparent hiring process.

Fulfill reception area duties necessary to provide a welcoming, pleasant and safe environment for families. To liaise between families and staff in terms of scheduling appointments, billing in order to enhance the efficient functioning of the program. Complete tasks necessary to support the Client Relations Coordinator. Duties and Responsibilities: · Meet and greet families and provide program process information · Responsible for all aspects of scheduling. Reminder calls to maximize show rate to appointments. · Check insurance coverage, collect co-payments · Liaise with Graham finance department and insurance companies to ensure proper payment and processing of claims. · Support psychiatry staff and liaise with pharmacies, families, and insurance companies when needed. · Provide general oversight of office equipment , order supplies as needed · Support staff with routine office functions · Prepare documents for provider visits · Provide coverage in other program sites if needed · Provide language interpretation · Other clerical specific tasks as indicated by the Director Position Qualifications: · Minimum requirement, High School Diploma. Associates Degree Preferred · Bilingual Spanish speaking preferred · Proficiency in Microsoft Office for Windows application. · Excellent written and verbal communication skills. Competencies & Traits: · Ability to work in a fast-paced environment, self-starter, ability to work in high volume/auditory stimulation setting, ability to remain calm and composed under stress. · Ability to evaluate/interpret information and make independent judgments/decisions. · Ability to communicate with staff, families, vendors, support agencies and others. · Ability to work independently and in team setting. Position Type Full Time Salary Commensurate with Experience Location Harlem Graham Windham offers eligible employees a comprehensive benefit package including medical, dental, and vision coverage, paid time off, holiday pay, retirement savings plan, EOE

Fulfill reception area duties necessary to provide a welcoming, pleasant and safe environment for families. To liaise between families and staff in terms of scheduling appointments, billing in order to enhance the efficient functioning of the program. Complete tasks necessary to support the Client Relations Coordinator. Duties and Responsibilities: · Meet and greet families and provide program process information · Responsible for all aspects of scheduling. Reminder calls to maximize show rate to appointments. · Check insurance coverage, collect co-payments · Liaise with Graham finance department and insurance companies to ensure proper payment and processing of claims. · Support psychiatry staff and liaise with pharmacies, families, and insurance companies when needed. · Provide general oversight of office equipment , order supplies as needed · Support staff with routine office functions · Prepare documents for provider visits · Provide coverage in other program sites if needed · Provide language interpretation · Other clerical specific tasks as indicated by the Director Position Qualifications: · Minimum requirement, High School Diploma. Associates Degree Preferred · Bilingual Spanish speaking preferred · Proficiency in Microsoft Office for Windows application. · Excellent written and verbal communication skills. Competencies & Traits: · Ability to work in a fast-paced environment, self-starter, ability to work in high volume/auditory stimulation setting, ability to remain calm and composed under stress. · Ability to evaluate/interpret information and make independent judgments/decisions. · Ability to communicate with staff, families, vendors, support agencies and others. · Ability to work independently and in team setting. Position Type Full Time Salary Commensurate with Experience Location Bronx Graham Windham offers eligible employees a comprehensive benefit package including medical, dental, and vision coverage, paid time off, holiday pay, retirement savings plan, EOE

Full-time Description Action pact is a community action agency deeply rooted in the promise of improving lives and communities. For over 50 years, we have worked alongside local partners and have become integral to the progress of the individuals and families in the communities we serve. Join up with action pact, an agency that was built on the promise that every family should have an opportunity for success. The Position: We are seeking a motivated and reliable Administrative Support Intern to join our team. This paid student internship offers hands-on experience supporting the day-to-day operations of our organization across all programs and indirect departments. The intern will perform a wide variety of administrative and clerical tasks to ensure smooth and efficient office functions. Experience with multiple social media platforms preferred. This position is only applicable to students-that are in high school or college. Hiring Range -$10.32-$11.43 The Location: 510 Tebeau Street-Waycross, GA 31501 Hours: Flexible-between 8:00 am-4:30 pm -Monday-Friday Why Should You Apply: Paid Time Off & Sick Leave that accrues day 1 15 Paid Holidays Interested? Internal Applicants: please apply online from your Paylocity home page, click Resources, Internal Job Postings External Applicants: please apply online at ******************** Click “Join the Action”. View current open positions. Deadline to apply is: 01/22/2026 at 4:30 pm Our team at action pact works hard, has fun, and changes people's lives. If you are looking for work that is challenging and meaningful, come join our team! Employee Department: Indirect Program: Indirect Position Description: Administrative Support Intern Reports to: Executive Director Job Purpose: This paid student internship offers hands-on experience supporting the day-to-day operations of our organization across all programs and indirect department. The intern will perform a wide variety of administrative and clerical tasks to ensure smooth and efficient office functions. Specific Requirements: Knowledge: Highly organized; High level of computer proficiency; excellent customer service skills; ability to complete tasks with minimal supervision; working knowledge of common office equipment (copier, phone system, intercom, etc.) Supervisory: N/A Language: English Guidelines: Agency policies and procedures Complexity: Medium Scope: Perform various administrative support Environment: Work is generally performed in an office setting Contacts: Includes contacts with clients, employees, directors and general public Physical: Occasionally lift up to 20 lbs. without assistance Travel: Occasional travel for meetings and training Other: Safety conscious- Drug Free workplace Employee Statement: I have read and understand my job description and agree that I will be able to meet these requirements with reasonable accommodation. Print Name__________________________________________________________________________ _______________________________________________ _________________________ Employee Signature Date Department: Indirect Program: Indirect Position Description: Administrative Support Intern Reports to: Executive Director Education: Must be a student seeking High School Diploma or GED, or a college student seeking an advanced degree Specific Responsibilities: Provide general administrative support to all departments and programs Answer and direct phone calls in a professional and courteous manner File documents (both physical and electronic) accurately and timely Make copies, scan documents, and assist with document preparation Assist with mail-related duties: pick-up, coordination, stamping, and sorting Prepare and send out financial receipt logs as directed Conduct local bank runs for deposits or document drop-off Assist with maintaining and updating bulletin boards and office postings Send and receive faxes; ensure proper documentation Keep office supplies organized and stocked Help maintain a clean and organized office environment Perform other administrative tasks and special projects as assigned Qualifications: Current student enrolled in high school, college, or university Ability to maintain confidentiality and handle sensitive information Strong organizational skills and attention to detail Excellent verbal and written communication skills Proficiency in Microsoft Office (Word, Excel, Outlook) preferred Dependable, punctual, and able to follow instructions Ability to multitask and work independently with minimal supervision Professional demeanor and willingness to learn Physical Requirements: Ability to sit, stand, bend, and lift up to 20 pounds Ability to move between departments/offices and make off-site errands as needed Salary Description $10.32 - $11.43