How to hire a campus administrator

How to hire a campus administrator, step by step

Here's a step-by-step campus administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a campus administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new campus administrator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The campus administrator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A campus administrator's background is also an important factor in determining whether they'll be a good fit for the position. For example, campus administrators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of campus administrator salaries for various roles:

   Type of Campus Administrator	Description	Hourly rate
   Campus Administrator	Postsecondary education administrators oversee student services, academics, and faculty research at colleges and universities. Their job duties vary depending on the area of the college they manage, such as admissions, student life, or the office of the registrar.	$12-34
   Student Dean	A Student Dean is focused on responding to students' needs at a college or university. They plan and direct university activities related to student services and campus life.	$15-52
   Dean	A dean is responsible for overseeing the educational operations of the assigned department, enforcing school policies, and monitoring the students' progress by coordinating with the teachers and setting up procedures to improve teaching methods. Deans administer educational training and programs for the students, as well as extra-curricular activities to develop the students' social behavior, maximize their potentials, and increase their self-confidence... Show more	$23-72

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Staff Development
   • Restraints
   • Service Delivery
   • Critical Incidents
   • Administrative Review
   • Facility Operations Support
   • Direct Supervision
   • Oversight
   • HR
   • Retirement Community
   • Professional Development
   • SNF
   • Program Directors
   • Food Service

   Check all skills

   Responsibilities:

   • Manage CRM and SharePoint systems for online recruiting technology company.
   • Develop and oversight of the operating budget.
   • Provide oversight of staff, units, and facility grounds.
   • Conduct and/or assist as a restraint monitor during restraints to ensure the health and safety of the resident.
   • Present weekly lead-team PowerPoint presentation that concisely demonstrate trends for headcount and overtime for hourly and salary employees.
   • Assist in numerous details and duties of MUSC's yearly commencement.

3. Make a budget

   Including a salary range in your campus administrator job description is a great way to entice the best and brightest candidates. A campus administrator salary can vary based on several factors:

   • Location. For example, campus administrators' average salary in georgia is 52% less than in connecticut.
   • Seniority. Entry-level campus administrators earn 63% less than senior-level campus administrators.
   • Certifications. A campus administrator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a campus administrator's salary.

   Average campus administrator salary

   $44,444yearly

   $21.37 hourly rate

   ---

   Entry-level campus administrator salary

   $27,000 yearly salary

   Updated December 20, 2025

4. Writing a campus administrator job description

   A job description for a campus administrator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a campus administrator job description:

   Campus administrator job description example

   Thales Academy is excited to expand to the Greenville, SC area in 2023, opening a K-5 campus.

   We are looking for a school leader for our Greenville campus. The ideal candidate will be passionate about education, familiar with our Direct Instruction curriculum and ready to help bring Thales to Greenville!

   Travel for training will be required, working with existing campuses in Waxhaw, NC and in the Raleigh, NC area.

   The mission of Thales Academy is to provide an excellent and affordable education for students in Pre-K to 12th grades through the use of Direct Instruction (K-5) and a Classical Curriculum (6-12) that embodies traditional values.

   Thales provides a rigorous academic environment that fosters ethical behavior, critical thinking, virtuous leadership, lifelong learning, and truth seeking with a firm foundation in cognitive, non-cognitive, and technical skills. As a result, Thales Academy students are well prepared to succeed in higher education, career, and life while positively impacting the world around them.

   Responsibilities:

   Before opening:

   • Training on the "Thales Way" including curriculum, campus processes and our mission and vision
   • Marketing in the Greenville area, including parent info meetings, community events and other avenues
   • Working with Senior Administrators on schedules, student assessments, curriculum ordering and other operations planning
   • Involvement in the interviewing and hiring process for new teachers

   Once Open:

   • Implementing the approved Thales Curriculum at the campus, including training and coaching teachers
   • Overseeing day to day operations of the campus
   • Enforcing discipline and Thales policies
   • Parent communication - newsletters, campus updates, parent meetings
   • Ongoing enrollment (student assessments and parent tours/marketing)

   Qualifications:

   • High energy
   • Strong organizational and leadership skills
   • Education degree
   • Direct Instruction or other teaching experience required

   Salary: Salaries are determined by experience and qualifications.

   Benefits:

   • Medical, dental and vision insurance
   • Disability & life insurance based upon election of medical insurance
   • Paid time off
   • 401k with employer match
   • Flexible spending account (FSA)

   Copy this example

   

5. Post your job

   To find campus administrators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any campus administrators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level campus administrators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your campus administrator job on Zippia to find and attract quality campus administrator candidates.
   • Use niche websites such as k12jobspot, learn4good, serious teachers, teachingjobs.com.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit campus administrators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new campus administrator

   Once you've found the campus administrator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new campus administrator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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