How to hire a campus aide

How to hire a campus aide, step by step

Here's a step-by-step campus aide hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a campus aide job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new campus aide
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring a campus aide, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect campus aide also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list shows salaries for various types of campus aides.

   Type of Campus Aide	Description	Hourly rate
   Campus Aide	Teacher assistants work under a teacher’s supervision to give students additional attention and instruction.	$11-18
   Teacher Internship	Teaching interns are individuals who assist teachers and educators in the classroom. The interns are instructed to fulfill the tasks set out and provided by the supervisors for them... Show more	$16-32
   Para Educator	Paraeducators' primary role is to provide students with extra guidance and support outside or inside the classroom. They are also called paraprofessional educators or teaching assistants who are expected to support teachers... Show more	$11-18

   Show more

2. Create an ideal candidate profile

   Common skills:

   • CPR
   • Patrol
   • Safety Hazards
   • Financial Aid
   • Safety Rules
   • Behavioral Problems
   • Law Enforcement
   • Discipline Issues
   • Crowd Control
   • Emergency Situations
   • Behavior Issues
   • School Administration
   • Lunch Periods
   • Incident Reports

   Check all skills

   Responsibilities:

   • Train in CPR to effectively manage emergency situations.
   • Patrol campus to ensure all gates remain lock, as well that no unauthorize personnel are on campus.
   • Patrol academic building to maintain a safe learning environment in an educational setting.
   • Conduct individual exercise instruction as prescribed by supervising therapist, significantly resulting in improving the overall well being of many patients.
   • Attend IEP meetings to assist in establishing new goals and expectations.
   • Translate at conferences, parent-teacher meetings, and school events, documents send to LAUSD.

   More campus aide duties

3. Make a budget

   Including a salary range in your campus aide job description is one of the best ways to attract top talent. A campus aide can vary based on:

   • Location. For example, campus aides' average salary in missouri is 31% less than in new york.
   • Seniority. Entry-level campus aides 39% less than senior-level campus aides.
   • Certifications. A campus aide with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a campus aide's salary.

   Average campus aide salary

   $14.34hourly

   $29,824 yearly

   ---

   Entry-level campus aide salary

   $23,000 yearly salary

   Updated December 16, 2025

   Average campus aide salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New York	$34,715	$17
   2	California	$32,018	$15
   3	Ohio	$27,787	$13
   4	Florida	$23,618	$11
   5	Missouri	$22,844	$11

   Average campus aide salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Cincinnati Hills Christian Academy	$38,103	$18.32	1
   2	University of California	$37,256	$17.91
   3	Jefferson Elementary School District	$36,478	$17.54
   4	Rowland Unified School District	$35,647	$17.14	2
   5	Pioneer High School	$35,622	$17.13
   6	Hemet Unified School District	$35,034	$16.84	12
   7	La Cañada Unified School District	$34,878	$16.77
   8	Bryant & Stratton College	$33,063	$15.90
   9	Larchmont Schools	$32,745	$15.74
   10	Berkeley High School	$32,704	$15.72
   11	Camino Nuevo Charter Academy	$32,616	$15.68	2
   12	Springs Charter Schools	$32,509	$15.63
   13	San Jacinto Unified School District	$32,120	$15.44	3
   14	Bonita Unified School District	$31,795	$15.29
   15	Bright Star Schools	$31,659	$15.22
   16	Christiana Care Health Services, Inc.	$31,501	$15.14
   17	Trinity Health	$31,240	$15.02	126
   18	San Ysidro Health Center	$31,116	$14.96	5
   19	EJE Academies	$30,885	$14.85
   20	St. Louis Community College	$30,590	$14.71

4. Writing a campus aide job description

   A job description for a campus aide role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a campus aide job description:

   Campus aide job description example

   Under the supervision of the principal or designee, perform a wide variety of entry-level security services at District high schools, junior high schools, and other sites to ensure the safety of persons, protect the property of various kinds, maintain order, and enforce rules and regulations governing student conduct.
   View Job Description
   
   Requirements / Qualifications
   
   Requirements / Qualifications
   
   EDUCATION: High school graduation or the equivalent. EXPERIENCE: Experience working with adolescents is desirable. LICENSES AND OTHER REQUIREMENTS: License/Insurance Certification: Possession of a valid California Class C Driver License. Evidence of adequate insurance for a motor vehicle that meets or exceeds the California legal liability insurance requirement and continues to maintain insurability.
   
   Special Requirement: Certification of completion of 832.2 of California Penal Code, in compliance with California Education Code Section 38001.5. First aid and CPR Certificates are required within the first three months of employment. May be required to work adjustable work schedules including evenings, weekend and holiday assignments. Physical Requirement: Successfully complete a pre-employment physical examination.
   
   EDUCATION: High school graduation or the equivalent. EXPERIENCE: Experience working with adolescents is desirable. LICENSES AND OTHER REQUIREMENTS: License/Insurance Certification: Possession of a valid California Class C Driver License. Evidence of adequate insurance for a motor vehicle that meets or exceeds the California legal liability insurance requirement and continues to maintain insurability.
   
   Special Requirement: Certification of completion of 832.2 of California Penal Code, in compliance with California Education Code Section 38001.5. First aid and CPR Certificates are required within the first three months of employment. May be required to work adjustable work schedules including evenings, weekend and holiday assignments. Physical Requirement: Successfully complete a pre-employment physical examination.
   
   Comments and Other Information
   
   GENERAL ESSENTIAL DUTIES Patrol assigned portions of campus and/or parking lot before, during and after school hours, on foot and in campus vehicles; Operate a two-way radio and report incidents to district administration and appropriate law enforcement agencies as directed; Respond to radio summons from site administration. Maintain a highly visible presence to deter crime and disorderly conduct; Respond to emergency situations, and take appropriate action in accordance with established guidelines; provide basic first aid services as necessary; Attempt to prevent or break up fights and disturbances; obtain names of those students involved with violating rules and regulations and report violations to administrators; Identify and control the presence of non-students on campus. Attend extracurricular events, as assigned, such as dances, athletic events, drama productions and other events to maintain order and deter crime; Observe student behavior and caution students on the verge of violating rules. Prevent unauthorized students from leaving school; Write referrals to student offenders. Detain and escort students to appropriate administrator; Assist in directing emergency evacuations and other activities relating to the safety of individuals. Observe and report to the appropriate district administrator and law enforcement agency as directed any damage to school property; Perform a variety of routine clerical work involving recordkeeping, telephone and preparing reports involving student referrals, crimes or incidents; Write clear and concise reports of incidents. Open and close campus gates, lockers and classrooms as needed. Answer questions and direct visitors; Notify appropriate district administrator of suspected illegal activity on campus property, and areas adjacent to schools; Enforce school regulations including, but not limited to, smoking, truancy, tardiness and vandalism; Assist district administrators, other campus security personnel and law enforcement personnel in investigation and apprehension of persons committing rule or law violations; Provide appropriate leadership for students to earn their respect and cooperation in following directions and school rules. Identify, correct and/or report safety hazards that may compromise student/staff safety; Monitor parking lots for proper parking procedures and traffic flow; Assist in the supervision of On Campus Suspension rooms; Meet with district administrators and site administrators to discuss security matters; May operate battery-powered vehicle in the performance of assigned duties; Physically restrain or detain persons involved in crimes, fights or other acts of violence pending the arrival of local administrator or law enforcement officer; Travel to other district sites to assist with security as needed, using personal transportation; Perform related duties as assigned.

   Copy this example

   

5. Post your job

   There are a few common ways to find campus aides for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your campus aide job on Zippia to find and recruit campus aide candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting campus aides requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new campus aide

   Once you have selected a candidate for the campus aide position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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