How to hire a campus coordinator

How to hire a campus coordinator, step by step

Here's a step-by-step campus coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a campus coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new campus coordinator
• Step 8: Go through the hiring process checklist

What does a campus coordinator do?

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1. Identify your hiring needs

   First, determine the employments status of the campus coordinator you need to hire. Certain campus coordinator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A campus coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, campus coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of campus coordinators.

   Type of Campus Coordinator	Description	Hourly rate
   Campus Coordinator	School counselors help students develop academic and social skills and succeed in school. Career counselors assist people with the process of making career decisions by helping them develop skills or choose a career or educational program.	$15-29
   Volunteer Program Coordinator	A volunteer program coordinator usually works for non-profit organizations where they are primarily in charge of managing and coordinating all volunteer related aspects of events and programs. It is their responsibility to oversee recruitment and training processes from planning to execution, supervise all volunteers, set schedules and objectives, and ensure operations adhere to guidelines and policies... Show more	$14-26
   Student Services Coordinator	A student services coordinator is responsible for supporting the students' growth and development by facilitating programs and activities that would have them discover their potentials and career aspirations. Student services coordinators conduct one-on-one counseling to identify the students' strengths and weaknesses and develop learning solutions to address those difficulties... Show more	$14-26

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • PowerPoint
   • Class Schedules
   • Student Inquiries
   • Award Letters
   • Campuses
   • Front Desk
   • Event Planning
   • Student Services
   • Background Checks
   • Financial Aid
   • Student Organizations
   • Social Justice
   • Public Speaking

   Check all skills

   Responsibilities:

   • Maintain and correctly manage confidential information in accordance to FERPA regulations.
   • Prepare PowerPoint presentation for prospective students.
   • Educate large crowds about legislative climate policy through creative PowerPoint presentations and speeches.
   • Take ownership for full implementation of corporate programs and initiatives on merchandising, payroll management, productivity, and associate morale.
   • Develop formal policies/procedures for daily operations such as program approvals/tracking, financial tracking systems, staff meetings and leadership opportunities.

   More campus coordinator duties

3. Make a budget

   Including a salary range in your campus coordinator job description is one of the best ways to attract top talent. A campus coordinator can vary based on:

   • Location. For example, campus coordinators' average salary in south dakota is 56% less than in district of columbia.
   • Seniority. Entry-level campus coordinators 48% less than senior-level campus coordinators.
   • Certifications. A campus coordinator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a campus coordinator's salary.

   Average campus coordinator salary

   $45,258yearly

   $21.76 hourly rate

   ---

   Entry-level campus coordinator salary

   $32,000 yearly salary

   Updated December 21, 2025

   Average campus coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	District of Columbia	$61,247	$29
   2	California	$58,409	$28
   3	New York	$56,303	$27
   4	Virginia	$52,764	$25
   5	Texas	$51,038	$25
   6	New Jersey	$50,060	$24
   7	Georgia	$48,341	$23
   8	Washington	$46,153	$22
   9	New Hampshire	$45,610	$22
   10	Illinois	$44,119	$21
   11	Kansas	$43,365	$21
   12	Ohio	$43,107	$21
   13	Florida	$42,205	$20
   14	North Carolina	$42,080	$20
   15	Louisiana	$40,732	$20
   16	Arkansas	$40,211	$19
   17	Colorado	$39,825	$19
   18	Wisconsin	$39,332	$19
   19	Missouri	$39,206	$19
   20	Tennessee	$38,051	$18

   Average campus coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Misericordia University	$63,455	$30.51
   2	Arizona College	$58,634	$28.19
   3	Brenau University	$57,071	$27.44
   4	Georgetown University	$55,475	$26.67	1
   5	Coalition for Christian Outreach	$55,138	$26.51	2
   6	University of California-Berkeley	$53,910	$25.92
   7	LA State University Continuing	$53,262	$25.61	30
   8	Emory University	$52,241	$25.12	2
   9	Laramie County Community College	$51,992	$25.00
   10	Jamestown Community College	$51,497	$24.76
   11	Galveston Isd	$51,094	$24.56
   12	PSEA	$51,046	$24.54	1
   13	Pomona College	$48,856	$23.49
   14	Archdiocese Of San Antonio	$48,371	$23.26	3
   15	Amerigo Education	$48,061	$23.11	5
   16	Eastern Kentucky University	$47,474	$22.82
   17	Univ Of Colorado-Colorado Spgs	$47,101	$22.64
   18	Hope Center Recovery Program for Women	$46,329	$22.27
   19	University of Idaho	$45,316	$21.79
   20	Seattle Pacific University	$45,041	$21.65

4. Writing a campus coordinator job description

   A good campus coordinator job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a campus coordinator job description:

   Campus coordinator job description example

   Under supervision of the campus director, act as the primary point of communication between the campus and the remote enrollment team, this position is responsible for welcoming and assisting prospective admissions candidates and their support system throughout different points of the student lifecycle from new inquiry to graduate. Responsible for ensuring prospective students experience an outstanding, warm and professional admissions experience at the campus.
   Responsibilities ▪ Function as the on-campus liaison for the remote enrollment team under guidance of the Campus Director and Admissions leadership
   ▪ Professionally and warmly greet and welcome scheduled and unscheduled prospective applicants and new visitors to the campus
   ▪ Help guide prospective applicants through each phase of the on-campus enrollment process with the remote enrollment team, ensuring proper setup and facilitation of video conferencing sessions, web-conferencing, and arranging proctoring and financial aid interactions
   ▪ Perform specifically designed individual and group campus tours using approved verbiage to highlight the people, simulation labs, and academic services that make the campus and the institution valuable and unique.
   ▪ Always maintain professional appearance and conduct
   ▪ In coordination with the Campus staff and remote enrollment staff, assist in campus event planning, and serve as a primary participant in campus events
   ▪ Help manage prospective admissions candidates on-campus and serve as the guide to help candidates with virtual communications via web-conference or phone with the remote Admissions team
   ▪ Work closely with the helpdesk, campus staff and the remote enrollment team to ensure video conferencing and related technology is properly setup and configured
   ▪ Coordinate with front-desk and other campus staff to ensure an excellent campus experience for new visitors or current students
   ▪ Develop and carry out on-campus and phone-based referral initiatives under the direction of the enrollment team and Campus Director and ensure audit new inquiries from outbound calls are entered correctly and assist with Front Desk job duties as needed
   ▪ Track enrollment and completion status, including but not limited to conversion and call detail reports by rep and Canvas connect RSVP lists and attendance
   ▪ Provide applicants guidance on proper completion and submission of admissions paperwork, as needed ▪ Carry out administrative and reporting duties as needed
   ▪ Field inbound calls and make outbound calls to current or prospective students regarding campus events and scheduling as needed
   ▪ Organize and/or participate in local events, sometimes in coordination with marketing, to promote the campus within the community
   ▪ Other duties, projects, and tasks as assigned by Campus Director Qualifications ▪ Minimum 2 years' experience in client-facing customer service position. ▪ Associates Degree preferred ▪ Strong communication skills and ability to multitask and manage multiple priorities ▪ Demonstrated ability to present with skill and confidence in front of individuals and large groups. ▪ Strong computer skills with ability to use video and web conferencing applications; field and transfer multiple inbound calls ▪ Knowledge of Microsoft Office and Contact Managers We Offer: Medical, Dental and Vision starting the 1 st of the month following 30 days of employment 2 Weeks' starting Vacation per year. Increasing based on years of service with company 10 paid Holidays and 1 Floating Holiday 401K with a Company Match Company Paid Life Insurance at 1x's your annual salary Leadership development and training for career advancement Tuition assistance and Forgiveness for you and your family up to 100% depending on program

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right campus coordinator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your campus coordinator job on Zippia to find and recruit campus coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting campus coordinators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new campus coordinator

   Once you've decided on a perfect campus coordinator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a campus coordinator?