Administrative Assistant jobs at Carle Foundation

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow- through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail. Position requires high school diploma or G. E. D. with a minimum of two years' experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate's degree in an administrative, business, or medical-related program. Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc. Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through. Experience with coordination of travel and expense management. Proficient application of English grammar, punctuation, and sentence structure.

The Coding Administrative Assistant - RCM requires a CPC-A certificate from AAPC. Experience working in a medical records department, or medical clerical experience is preferred but not required. Heath care background is a plus. A primary job function for this role is to obtain medical records documentation needed for coding from USAP partner facilities, accomplished by accessing various hospital medical record EMR systems, and/or communicating with facilities using eFax, email, or phone requests. Other key duties are running detailed reports from charge capture/coding platforms for use in KPI monitoring and process improvement. The Coding Administrative Assistant - RCM must be meticulous and possess excellent organization/time management skills. Coding Administrative Assistants contribute to the team KPI's and must be able to meet production standards and follow departmental pathways. The ideal candidate will possess excellent communication skills when interacting with external facility employees, and all levels of internal USAP. They often collaborate with other departments, and their duties also include communication to physicians and other care team members. At this time, US Anesthesia Partners does not hire candidates residing in California, Hawaii, or Alaska. Job Highlights ESSENTIAL DUTIES AND RESPONSIBILITIES: (The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation) * Experience with a variety of electronic medical records.• Utilizes EMR Navigation to locate and obtain required medical records. • Communicates with external facility staff with a high level of professionalism. • Enters data into excel tracking workbooks. • Utilizes coding platforms as required per divisional requirements. • Prepares reports for aging and KPI for coding leadership as assigned or requested. • Prepares data worksheets for coding reviews. • Communicates daily assignments with vendor partners. • Assists with maintenance of team playbooks (SOP/Pathways).• Interacts with and responds to physician coding documentation deficiencies. • Monitors and tracks clinician responses to documentation deficiencies and provides feedback to Coding Quality and Education.• Processes post-op pain rounding visits. • Entry level coding (post prospective audit).• Performs other duties as assigned. • Adheres to all company policies and procedures - especially HIPAA and confidentiality. Qualifications KNOWLEDGE/SKILLS/ABILITIES (KSAs): * High school graduate or equivalent.• CPC-A, or CPC with limited experience in anesthesia, RHIT eligible or newly credentialed.• Minimal level of coding experience with a basic understanding of documentation guidelines, and the ability to understand and keep abreast of coding guidelines. • Ability to self-motivate and initiate new projects when the opportunity presents itself. • Ability to work independently, but under the direction of the team lead or supervisor. • Complete projects in a timely manner.• Intermediate knowledge and working experience with Microsoft Word and Excel.• Intermediate Outlook skills.• Ability to type 50 words per minute.• Communicate well with all levels of USAP employees and vendors. • Excellent organizational skills.• Ability to read, write, and speak English. • Excellent computer skills. * The physical demands described here are representative of those that may need to be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Occasional Standing• Occasional Walking• Frequent Sitting• Frequent hand, finger movement• Use office equipment (in office or remote) • Communicate verbally and in writing US Anesthesia Partners, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit based factors.

is $21.97 - $29.66 (Hourly Rate) Placement within the salary range is dependent on several factors such as relevant work experience and internal equity. For positions represented by a labor union, placement within the salary range is guided by the rules outlined in the collective bargaining agreement. We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section located at jobs.nm.org/benefits to learn more. Northwestern Medicine is powered by a community of colleagues who are purpose-driven and committed to our mission to deliver world-class care. Here, you'll work alongside some of the best clinical talent in the nation leading the way in medical innovation and breakthrough research with Northwestern University Feinberg School of Medicine. We recognize where you've been, and we support where you're headed. We celebrate diverse perspectives and experiences, which fuel our commitment to equity and culture of service. Grow your career with comprehensive training and development opportunities, mentorship programs, educational support and student loan repayment. Create the life you envision for yourself with flexible work options, a Reimbursable Well-Being Fund and a Total Rewards package that support your physical, mental, emotional, and financial well-being. Make a difference through volunteer opportunities we offer in local communities and drive inclusive change through our workforce-led resource groups. From discovery to delivery, come help us shape the future of medicine. Benefits: * $10,000 Tuition Reimbursement per year ($5,700 part-time) * $10,000 Student Loan Repayment ($5,000 part-time) * $1,000 Professional Development per year ($500 part-time) * $250 Wellbeing Fund per year ($125 for part-time) * Matching 401(k) * Excellent medical, dental and vision coverage * Life insurance * Annual Employee Salary Increase and Incentive Bonus * Paid time off and Holiday pay Description Full-time, 40 hours/week. Monday - Friday, 8:00am/8:30am - 5:00pm Hybrid role - 3 days onsite, 2 days remote The Administrative Assistant II position reflects the mission, vision, and values of Northwestern Medicine, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards. The Administrative Assistant II is primarily responsible for providing coordination that may involve collecting and analyzing information prior to presenting to management; preparing reports; expediting work results; and establishing and revising work procedures with a variety of MS Office and other applications. Responsibilities: * Greets customers and responds to general and specific inquiries that require advanced departmental knowledge and critical thinking skills. * Independently collects information and coordinates preparation of reports. * Identifies and assesses issues and opportunities for improvement and implements changes following managerial review. * Maintains department schedule by coordinating calendars for department personnel, arranging meetings, conferences, teleconferences and travel with minimal direction. * In collaboration with Management, creates and maintains operating procedures and guidelines. * Reads, researches and routes correspondence: drafts letters and documents; collects and analyzes information and initiates telecommunications. * Delivers and/or coordinates the delivery of documents and materials as required. * Maintains equipment in good working order. * Records meeting discussions by attending meetings and recording key discussions and conclusions. * Supports accounts receivable/payable processing. * May perform other duties as assigned. Qualifications Required: * High school diploma or GED equivalent. * Two (2) to five (5) years' experience in a relevant role. Preferred: * College studies and/or a minimum of two years providing office services (strongly preferred). * Basic understanding of Microsoft Office Software. Equal Opportunity Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status. Background Check Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act. Benefits We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more. Sign-on Bonus Eligibility: Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.

is $17.43 - $23.53 (Hourly Rate) Placement within the salary range is dependent on several factors such as relevant work experience and internal equity. For positions represented by a labor union, placement within the salary range is guided by the rules outlined in the collective bargaining agreement. We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section located at jobs.nm.org/benefits to learn more. Northwestern Medicine is powered by a community of colleagues who are purpose-driven and committed to our mission to deliver world-class care. Here, you'll work alongside some of the best clinical talent in the nation leading the way in medical innovation and breakthrough research with Northwestern University Feinberg School of Medicine. We recognize where you've been, and we support where you're headed. We celebrate diverse perspectives and experiences, which fuel our commitment to equity and culture of service. Grow your career with comprehensive training and development opportunities, mentorship programs, educational support and student loan repayment. Create the life you envision for yourself with flexible work options, a Reimbursable Well-Being Fund and a Total Rewards package that support your physical, mental, emotional, and financial well-being. Make a difference through volunteer opportunities we offer in local communities and drive inclusive change through our workforce-led resource groups. From discovery to delivery, come help us shape the future of medicine. Benefits: * $10,000 Tuition Reimbursement per year ($5,700 part-time) * $10,000 Student Loan Repayment ($5,000 part-time) * $1,000 Professional Development per year ($500 part-time) * $250 Wellbeing Fund per year ($125 for part-time) * Matching 401(k) * Excellent medical, dental and vision coverage * Life insurance * Annual Employee Salary Increase and Incentive Bonus * Paid time off and Holiday pay Description The Administrative Assistant I reflects the mission, vision, and values of NM, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards. The Administrative Assistant I performs a variety of clerical and secretarial duties to support the efficient and effective operation and activities related to the department under the direction of the Department Manager. Responsibilities: * Composes and types in an accurate and timely fashion confidential correspondence, memos, and minutes from oral dictation, record transcription, shorthand, or rough draft. * Manages telephone operations; answers, screens, and directs telephone calls. * Receives, screens, distributes or files all incoming correspondence and other mail. * Maintains a sufficient inventory of all office supplies and printed forms. * Provides calendar management support for the department manager; schedules meetings and meeting rooms; arranges for catering; confirms attendance; and supports in preparation and distribution of materials as necessary. * Utilizes Microsoft Office applications to design and lay-out presentations and reports. * Communicates (verbally and written) with a wide range of departments, employees, vendors, and physicians; and serves as a liaison on behalf of the department Manager to foster strong working relationships. AA/EOE Qualifications Required: * High school diploma or equivalent * At least one year secretarial or related experience * Strong Microsoft Office skills * Excellent organizational, communication, and interpersonal skills * Must be able to follow directions independently Preferred: * Advanced degree or certificate in secretarial administration * Three to five years secretarial experience * Healthcare experience Equal Opportunity Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status. Background Check Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act. Benefits We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more. Sign-on Bonus Eligibility: Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.

Job Title: Administrative Assistant Employment Status: Exempt Minimal Qualifications/Experience/Skills: * Associate or bachelor's degree (Business, Communications, Healthcare Administration, or related field). * 3+ years of experience supporting executive leadership (healthcare or nonprofit preferred). * Strong organizational, project coordination, and time management skills. * Excellent written and verbal communication skills. * Proficiency in Microsoft Office / Google Workspace. * Experience with social media content creation and scheduling tools. * Ability to manage multiple priorities in a fast-paced environment. * High level of professionalism and ability to maintain confidentiality. Preferred Qualifications * Experience in a Federally Qualified Health Center (FQHC) or healthcare delivery system. * Understanding of HRSA compliance, quality reporting, or UDS metrics. * Familiarity with Canva or other basic graphic design tools. * Experience tracking performance metrics or maintaining dashboards. * Knowledge of strategic planning, project management, or process improvement. Direct Supervisor/Reports To: Chief Operating Officer Summary The Administrative Assistant to the COO provides high-level administrative, operational, and communication support to the Chief Operating Officer of Christian Community Health Center (CCHC). This role ensures efficient execution of daily operational priorities, supports strategic initiatives, manages critical timelines, and enhances the COO's capacity to lead across all clinical, social service, and administrative functions. The Administrative Assistant also manages the COO's professional social media presence and supports organizational storytelling by creating and scheduling mission-aligned content that highlights operational excellence, community impact, and strategic initiatives. This position requires exceptional organizational skills, confidentiality, initiative, and an understanding of the FQHC environment, including compliance, quality improvement, and performance tracking. Responsibilities: 1. Administrative Assistant Support (50%) * Manage and prioritize the COO's calendar, meetings, travel, and logistics. * Prepare agendas, presentations, minutes, and follow-up tasks for internal and external meetings. * Draft and proofread correspondence, reports, dashboards, and summaries. * Track deadlines, deliverables, strategic initiatives, and ensure timely completion. * Coordinate communication between the COO and internal/external stakeholders. * Maintain confidential records and handle sensitive information with discretion. * Support COO participation in Executive Management Team (EMT), Board, and committee meetings as needed to back up CEO EA. 2. Operational & Strategic Support (30%) * Assist in tracking strategic plan benchmarks, KPIs, and quarterly updates. * Support process improvement projects and data collection for quality and operational reporting. * Help maintain dashboards, UDS metrics, and performance tracking tools. * Coordinate environmental scanning and research to inform COO decision-making. * Assist in preparing reports on operational initiatives, partnerships, and compliance activities. * Support cross-departmental communication and alignment of operational priorities. * Monitor and follow up on Form 5A-C data, contracts, and partner relationships. * Assist with preparation of implementation plans, corrective action plans, and project timelines. 3. Social Media & Communications (20%) * Manage and execute CCHC's professional social media accounts including and not limited to updating the company's website in addition to social media postings. (e.g., LinkedIn, Twitter/X). * Elevate visibility of operational achievements, clinical integration, workforce initiatives, community impact, and strategic goals. * Create, draft, edit, and schedule posts aligned with CCHC's mission and brand. * Collaborate with Marketing/Communications to ensure message consistency. * Capture content from internal events, site visits, and initiatives. * Track social media analytics and recommend improvements based on engagement. * Support storytelling around patient-centered care, innovation, and community partnerships. * Managing the internal and external electronic signage. * Work with management to respond to social media grievances. Employee Benefits offered to Fulltime Staff * Blue Cross Blue Shield Medical Insurance * Blue Cross Blue Shield Dental and Vision Insurance * Supplemental Benefits * Life Insurance (Provided by the company)

Assists with the day to day operations of the Human Resources Department. The Administrative Assistant is responsible to answer the department phone, greet customers to the office, maintain personnel files and assist with recruitment # onboarding. # Will assist with special projects as assigned. Consistently exercises initiative, independent judgment, attention to detail and courteous customer service. # QUALIFICATIONS # Professional/Educational High School diploma#and three to five years of secretarial/administrative support#experience is#required. # Associates Degree or Certification in Human Resource Management#is preferred. Proficiency in multiple computer applications. Experience using Microsoft Word, Excel # Power Point, Outlook and the Internet. Working knowledge of employment law, principles of selection and placement and employee relations is preferred. Experience with various office equipment including FAX machine, printer, scanning#and copy machine. # Personal Strong verbal and written communication skills. Analytical skills. Ability to multitask and prioritize projects. # Actual pay will be determined by qualifications, experience, and internal equity. # Morris Hospital # Healthcare Centers offers a comprehensive benefit package including: Medical, dental, vision plans Paid time off Retirement plan, including immediate 100% vesting Life insurance Disability coverage Nurse residency program Wellness program Health club / gym membership reimbursement Reward # Recognition programs Tuition Reimbursement Employee Assistance Program # Morris Hospital Employee Benefits

Life's Plan Inc is looking for a part-time Trust Administrator Assistant to provide administrative support to the Trust Administrator and Executive Director, assisting with the daily management of beneficiary trusts, participant communication, referrals, account processing, and record maintenance. Duties and Responsibilities: * Support the Trust Administrator in managing approximately 30% of the Pooled Trusts caseload. * Act as a liaison between clients, legal, tax, accounting, and banking personnel. * Assist with daily administration of trust accounts, including deposits, withdrawals, and reporting. * Open and close trust accounts; process referrals. * Provide personalized trustee-management and communication with participants. * Manage trust requests and disbursements in compliance with policies. * Maintain accurate records and assist with tax documentation. * Provide coverage during staff absences to ensure continuity of service. * Uphold agency mission, values, policies, and procedures in all interactions. Requirements Education/Certification: * High School Diploma/GED (Required) * Valid Illinois Driver's License (Preferred) Experience: * None required; up to 2 years of job-related experience preferred Abilities: * Proficiency with Microsoft Office (Outlook, Word, Excel) * Excellent written and oral communication skills * Ability to work independently and manage multiple priorities * Attention to detail, empathy, and commitment to supporting individuals with disabilities Schedule and Compensation * Hourly, non-exempt role * Scheduled for three days per week, eight hours per day (maximum 24 hours/week)

Job DescriptionDescription: Life's Plan Inc is looking for a part-time Trust Administrator Assistant to provide administrative support to the Trust Administrator and Executive Director, assisting with the daily management of beneficiary trusts, participant communication, referrals, account processing, and record maintenance. Duties and Responsibilities: · Support the Trust Administrator in managing approximately 30% of the Pooled Trusts caseload. · Act as a liaison between clients, legal, tax, accounting, and banking personnel. · Assist with daily administration of trust accounts, including deposits, withdrawals, and reporting. · Open and close trust accounts; process referrals. · Provide personalized trustee-management and communication with participants. · Manage trust requests and disbursements in compliance with policies. · Maintain accurate records and assist with tax documentation. · Provide coverage during staff absences to ensure continuity of service. · Uphold agency mission, values, policies, and procedures in all interactions. Requirements:Education/Certification: · High School Diploma/GED (Required) · Valid Illinois Driver's License (Preferred) Experience: · None required; up to 2 years of job-related experience preferred Abilities: · Proficiency with Microsoft Office (Outlook, Word, Excel) · Excellent written and oral communication skills · Ability to work independently and manage multiple priorities · Attention to detail, empathy, and commitment to supporting individuals with disabilities Schedule and Compensation • Hourly, non-exempt role • Scheduled for three days per week, eight hours per day (maximum 24 hours/week)

At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better health care, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, our goal is to take care of our employees. Ready to join our quest for better? Job Description The Administrative Assistant I reflects the mission, vision, and values of NM, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards. The Administrative Assistant I performs a variety of clerical and secretarial duties to support the efficient and effective operation and activities related to the department under the direction of the Department Manager. Responsibilities: Composes and types in an accurate and timely fashion confidential correspondence, memos, and minutes from oral dictation, record transcription, shorthand, or rough draft. Manages telephone operations; answers, screens, and directs telephone calls. Receives, screens, distributes or files all incoming correspondence and other mail. Maintains a sufficient inventory of all office supplies and printed forms. Provides calendar management support for the department manager; schedules meetings and meeting rooms; arranges for catering; confirms attendance; and supports in preparation and distribution of materials as necessary. Utilizes Microsoft Office applications to design and lay-out presentations and reports. Communicates (verbally and written) with a wide range of departments, employees, vendors, and physicians; and serves as a liaison on behalf of the department Manager to foster strong working relationships. AA/EOE Qualifications Required: High school diploma or equivalent At least one year secretarial or related experience Strong Microsoft Office skills Excellent organizational, communication, and interpersonal skills Must be able to follow directions independently Preferred: Advanced degree or certificate in secretarial administration Three to five years secretarial experience Healthcare experience Additional Information Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status. Background Check Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act. Benefits We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more. Sign-on Bonus Eligibility: Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.

Work Schedule: 100% FTE, Full time. Day shift, Monday - Friday 730-4pm. You will work at the UW Health Swedish American Hospital. Additional components of compensation may include: Evening, night, and weekend shift differential Overtime On-call pay At UW Health in northern Illinois, you will have: Competitive pay and comprehensive benefits package including: PTO, Medical, Dental, Vision, retirement, short and long-term disability, paternity leave, adoption assistance, tuition assistance Annual wellness reimbursement Opportunity for on-site day care through UW Health Kids Tuition reimbursement for career advancement--ask about our fully funded programs! Abundant career growth opportunities to nurture professional development Strong shared governance structure Commitment to employee voice Work Experience 2 years of secretarial experience. Required Our Commitment to Social Impact and Belonging UW Health is committed to fostering a workplace that creates belonging for everyone and is an Equal Employment Opportunity (EEO) employer. Our respect for people shines through patient care interactions and our daily work practices as we work to embrace the knowledge, unique perspectives and qualities each employee and faculty member brings to work each day. It is the policy of UW Health to provide equal opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Job Description UW Health in northern Illinois benefits

We are seeking a compassionate, organized, and motivated Administrative Assistant to work in a busy hospice environment who is eager to grow in the areas of business development, community outreach, and referral coordination. This position supports the leadership and marketing teams through administrative excellence, relationship management, and assistance with key growth initiatives. The ideal candidate is detail-oriented, enjoys connecting with people, and wants to be part of a mission-driven team that makes a difference in the lives of patients and families every day. Key Responsibilities Provide high-level administrative support to the Administrator, Director of Clinical Services, and Community Outreach Team and other office team mates. Coordinate calendars, meetings, and event logistics for internal and external activities. Assist with tracking referrals, census growth reports, and marketing metrics. Prepare and organize marketing packets, presentations, and community materials. Support business development initiatives including outreach to facilities, hospitals, and physician offices. Assist in planning community events, educational in-services, and health fairs. Communicate professionally with partner facilities, referral sources, and internal team members. Help ensure timely follow-up on leads, inquiries, and partnership opportunities. Perform general administrative duties including correspondence, data entry, filing, and document preparation. General Office Duties including phones, faxes, and emails Qualifications 1+ years of administrative or healthcare office experience (hospice, home health, or senior care preferred). Strong organizational, time management, and communication skills. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with CRM systems a plus. Proficiency in Google and Google tools Ability to handle confidential information with sensitivity and professionalism. Compassionate and patient-centered mindset aligned with hospice values. Interest in business development, community relations, or healthcare marketing. Team player with initiative and desire to grow professionally. Opportunities for Growth This role offers the opportunity to learn and participate in the business side of hospice operations, including: Community outreach and referral development. Facility relationship management. Data tracking and reporting for census growth. Marketing coordination and content support. Exposure to leadership, compliance, and clinical coordination activities. The right candidate can grow into a Community Liaison or Business Development Representative role with experience and performance. Job Posted by ApplicantPro

Full-time Description Illinois Bone & Joint Institute, LLC, is one of the largest independent physician-owned orthopedic practices in the United States, with 100 locations and 150 physicians throughout the Chicagoland area, expertise in every orthopedic specialty, and complete diagnostic and rehab services. Illinois Bone & Joint Institute offers relief, solutions, and the comprehensive integrated care you need. IBJI's dedicated physicians and staff pair cutting edge technology with modern practice techniques to offer the most beneficial and effective means of recovery. This integration allows us to perform a full-range of collaborative and comprehensive services that directly impact our patients quality of life. IBJI wants to help you move better, so you can live better. Summary This position acts as a liaison between his/her assigned physician and patients/families, staff, primary care physicians and other specialist, attorneys, vendors, etc. Ensures that physician schedules are in accordance with their protocols/needs and that the schedule provides for a smooth/effective delivery of patient care; coordinates incoming physician-related phone calls; and, as requested, assists the physician in the coordination of personal responsibilities in an effort to ensure that the professional requirements of the physician's workday are met. The sucessful candidate must be willing and able to travel between our north office locations. Essential Job Functions Physician Liaison Activities Responds to incoming phone calls and determines best method for resolution of caller's needs through the identification of the most appropriate respondent (i.e. physician, administrative assistant, administration, clinical staff, etc). Channels requests appropriately in an effort to ensure resolution. Scheduling surgeries for your physician and ensuring those surgical cases go through without issues. Maintains schedules/calendars for the doctor in regards to clinics, surgeries, and on-call schedules. Appointment Scheduling Schedules pre op and post op appts for surgical patients. Assist with dates and times for new patient appointments if Call Center employee are unable to find available spots. Arranges for legal depositions, ensuring that all patient records are available prior to the deposition and conference rooms or zoom meetings are booked. Surgical Patient Activities Coordinates cardiac and medical clearance for patients prior to surgery. Completes appropriate form for facility, i.e. Salt Creek Surgery Center, Hinsdale or Good Samaritan Hospitals. Schedules appropriate surgical appointments and cases in EMR system. Schedules appropriate pre and post-op visits, including therapy if needed. Secures pre-certification for surgery and document in chart. Maintains and updates physician calendar regarding surgery. If patient fails pre-op labs/EKG, helps patient to secure appointments with appropriate physician. Help prepare surgical packets for scheduled surgeries. Notifies Reps in regards to surgical equipment, as necessary. Correspondence/Clerical Functions Sends orders for therapies, return to work notes, gym notes etc., as requested. Opens and distributes physician's/department mail. Helps team with “Attending Physician” statements, handicap parking permits, jury duty requests, PE excuse notes, disability forms, etc. Prepares physician on call schedules and coordinates physician schedule changes. As necessary, secures appropriate releases and copies medical information for patient pick-up. Works closely with copy service and monitors reports to ensure timely mailing of all requests for records. Forwards physician credentials and CME credits to credentialing department upon request by physician. Other Functions Works on projects for physician as requested. Orders physician lunches and other miscellaneous items, if requested. Handles payments received for depositions, record subpoenas, etc. Communication Internal: Patients, physicians, P.A.'s, administration, professional and non-professional staff. External: Patients/families, attorneys, vendors, hospitals, surgery centers. Requirements Physical Requirements/Environment Work is primarily indoors. Extended periods of sitting in the same position may be required. Ability to hear telephonic communication and speak English language is required. Position requires repetitive hand movement as necessary for computer data entry work. May require occasional outdoor travel via automobile. Educational/Training Requirements High school diploma or equivalent is required. Able to type 40 wpm with good spelling ability. Computer literate and knowledgeable in business software/equipment. Knowledgeable in basic medical terminology. Able to communicate (verbal and written) in the English language. Excellent phone and people skills. Capable of keeping up in a “fast-paced” work environment. Good sense of humor, helpful. Valid Illinois Driver's License. Base salary offers for this position may vary based on factors such as location, skills and relevant experience. We offer the following benefits to those who are benefit eligible (30+ hours a week): medical, dental, vision, life and AD&D insurance, long and short term disability, 401k program with company match and profit sharing, wellness program, health savings accounts, flexible savings accounts, ID protection plan and accident, critical illness and hospital benefits. In addition, we offer paid holidays and paid time off. Salary Description $19- $25/ hour

Full-time Description Illinois Bone & Joint Institute, LLC, is one of the largest independent physician-owned orthopedic practices in the United States, with 100 locations and 150 physicians throughout the Chicagoland area, expertise in every orthopedic specialty, and complete diagnostic and rehab services. Illinois Bone & Joint Institute offers relief, solutions, and the comprehensive integrated care you need. IBJI's dedicated physicians and staff pair cutting edge technology with modern practice techniques to offer the most beneficial and effective means of recovery. This integration allows us to perform a full-range of collaborative and comprehensive services that directly impact our patients quality of life. IBJI wants to help you move better, so you can live better. Summary This position acts as a liaison between his/her assigned physician and patients/families, staff, primary care physicians and other specialist, attorneys, vendors, etc. Ensures that physician schedules are in accordance with their protocols/needs and that the schedule provides for a smooth/effective delivery of patient care; coordinates incoming physician-related phone calls; and, as requested, assists the physician in the coordination of personal responsibilities in an effort to ensure that the professional requirements of the physician's workday are met. The sucessful candidate must be willing and able to travel between our south office locations in Joliet, New Lenox, and Naperville. Prior experience with surgery scheduling is preferred. Essential Job Functions Physician Liaison Activities Responds to incoming phone calls and determines best method for resolution of caller's needs through the identification of the most appropriate respondent (i.e. physician, administrative assistant, administration, clinical staff, etc). Channels requests appropriately in an effort to ensure resolution. Scheduling surgeries for your physician and ensuring those surgical cases go through without issues. Maintains schedules/calendars for the doctor in regards to clinics, surgeries, and on-call schedules. Appointment Scheduling Schedules pre op and post op appts for surgical patients. Assist with dates and times for new patient appointments if Call Center employee are unable to find available spots. Arranges for legal depositions, ensuring that all patient records are available prior to the deposition and conference rooms or zoom meetings are booked. Surgical Patient Activities Coordinates cardiac and medical clearance for patients prior to surgery. Completes appropriate form for facility, i.e. Salt Creek Surgery Center, Hinsdale or Good Samaritan Hospitals. Schedules appropriate surgical appointments and cases in EMR system. Schedules appropriate pre and post-op visits, including therapy if needed. Secures pre-certification for surgery and document in chart. Maintains and updates physician calendar regarding surgery. If patient fails pre-op labs/EKG, helps patient to secure appointments with appropriate physician. Help prepare surgical packets for scheduled surgeries. Notifies Reps in regards to surgical equipment, as necessary. Correspondence/Clerical Functions Sends orders for therapies, return to work notes, gym notes etc., as requested. Opens and distributes physician's/department mail. Helps team with “Attending Physician” statements, handicap parking permits, jury duty requests, PE excuse notes, disability forms, etc. Prepares physician on call schedules and coordinates physician schedule changes. As necessary, secures appropriate releases and copies medical information for patient pick-up. Works closely with copy service and monitors reports to ensure timely mailing of all requests for records. Forwards physician credentials and CME credits to credentialing department upon request by physician. Other Functions Works on projects for physician as requested. Orders physician lunches and other miscellaneous items, if requested. Handles payments received for depositions, record subpoenas, etc. Communication Internal: Patients, physicians, P.A.'s, administration, professional and non-professional staff. External: Patients/families, attorneys, vendors, hospitals, surgery centers. Requirements Physical Requirements/Environment Work is primarily indoors. Extended periods of sitting in the same position may be required. Ability to hear telephonic communication and speak English language is required. Position requires repetitive hand movement as necessary for computer data entry work. May require occasional outdoor travel via automobile. Educational/Training Requirements High school diploma or equivalent is required. Able to type 40 wpm with good spelling ability. Computer literate and knowledgeable in business software/equipment. Knowledgeable in basic medical terminology. Able to communicate (verbal and written) in the English language. Excellent phone and people skills. Capable of keeping up in a “fast-paced” work environment. Good sense of humor, helpful. Valid Illinois Driver's License. Base salary offers for this position may vary based on factors such as location, skills and relevant experience. We offer the following benefits to those who are benefit eligible (30+ hours a week): medical, dental, vision, life and AD&D insurance, long and short term disability, 401k program with company match and profit sharing, wellness program, health savings accounts, flexible savings accounts, ID protection plan and accident, critical illness and hospital benefits. In addition, we offer paid holidays and paid time off. Salary Description $19- $25/ hour

Full-time Description Illinois Bone & Joint Institute, LLC, is one of the largest independent physician-owned orthopedic practices in the United States, with 100 locations and 150 physicians throughout the Chicagoland area, expertise in every orthopedic specialty, and complete diagnostic and rehab services. Illinois Bone & Joint Institute offers relief, solutions, and the comprehensive integrated care you need. IBJI's dedicated physicians and staff pair cutting edge technology with modern practice techniques to offer the most beneficial and effective means of recovery. This integration allows us to perform a full-range of collaborative and comprehensive services that directly impact our patients quality of life. IBJI wants to help you move better, so you can live better. Summary The Administrative Assistant I acts as a liaison between their assigned physician and patients/families, staff, primary care physicians and other specialists, attorneys, vendors etc. This role ensures that physician schedules are in accordance with their protocols/needs and that the schedule provides for a smooth/effective delivery of patient care; coordinates incoming physician-related phone calls; and, as requested, assists the physician in the coordination of personal responsibilities in an effort to ensure that the professional requirements of the physician's workday are met. This is a full time position working with our physician's team primarily at our Westmont office location. Responsibilities Physician Liaison Activities Responds to incoming phone calls and determines the best method for resolution of caller's needs through the identification of the most appropriate respondent (i.e. physician, physician assistant, clinical/nursing staff, etc). Channels requests appropriately in an effort to ensure resolution. Appointment Scheduling Assists in scheduling of appointments for new/established patients. Arranges for legal depositions, ensuring that all patient records are available prior to the deposition. Correspondence/Clerical Functions Sends prescriptions for therapies, return to work notes, gym notes etc., as requested. Composes and types non-patient visit letters/correspondence for the physician. Opens and distributes physician/department mail. Provides workers' compensation carriers with updated status on patients. Assigns handicap parking permits, jury duty requests, school/physical education excuse notes, disability forms, etc. Prepares physicians on call schedules and coordinates physician schedule changes. As necessary, secures appropriate releases and copies, medical information for patient pick-up. Works closely with copy service and monitors reports to ensure timely mailing of all requests for records. Other Functions as assigned, including but not limited to: Works on special projects Secures insurance pre-certifications as requested (i.e. MRI's PT, Synvisc, injections, etc.) Handles payments received for depositions, record subpoenas, etc., by completion of appropriate forms for the Revenue Cycle department and notation of receipt of payments in the chart. Requirements Job Requirements High school diploma or equivalent is required. Able to type 40 wpm with good spelling ability. Computer literate and knowledgeable in business software/equipment. Knowledgeable in basic medical terminology. Able to communicate (verbal and written) in the English language. Excellent phone and people skills. Capable of keeping up in a “fast-paced” work environment Good sense of humor, helpful. Valid Illinois Driver's License. Physical Requirements/Work Environment Work is primarily indoors. Extended periods of sitting in the same position may be required. Ability to hear telephonic communication and speak the English language is required. Position requires repetitive hand movement as necessary for computer data entry work. May require occasional outdoor travel via automobile. Base salary offers for this position may vary based on factors such as location, skills and relevant experience. We offer the following benefits to those who are benefit eligible (30+ hours a week): medical, dental, vision, life and AD&D insurance, long and short term disability, 401k program with company match and profit sharing, wellness program, health savings accounts, flexible savings accounts, ID protection plan and accident, critical illness and hospital benefits. In addition, we offer paid holidays and paid time off. Salary Description $18 - $25 per hour

Full-time Description Physician Liaison Activities Responds to incoming phone calls and determines the best method for resolution of caller's needs through the identification of the most appropriate respondent (i.e. physician, physician assistant, clinical/nursing staff, etc). Channels requests appropriately in an effort to ensure resolution. Secures charts related to diagnostic tests, physical/occupational therapy reports, etc. and discusses issues with physicians. Relates physician information back to patient/requestor. Completes chart notes, as appropriate. Appointment Scheduling Registers and assists in scheduling of appointments for new/established patients. Arranges for legal depositions, ensuring that all patient records are available prior to the deposition. Correspondence/Clerical Functions Responsible for chart preparation prior to clinic hours; ensures that the chart is in order and complete with all documentation needed by the physician. If test results, dictation or other documentation is needed, this role will call to obtain it before clinic hours. Sends prescriptions for therapies, return to work notes, gym notes etc., as requested. Composes and types non-patient visit letters/correspondence for the physician. Opens and distributes physician/department mail. Provides workers' compensation carriers with updated status on patients. Completes, handicap parking permits, jury duty requests, school/physical education excuse notes, disability forms, etc. Prepares physicians on call schedules and coordinates physician schedule changes. As necessary, secures appropriate releases and copies, medical information for patient pick-up. Works closely with copy service and monitors reports to ensure timely mailing of all requests for records. Maintains an orderly file on physician credentials and CME credits. Other Functions as assigned, including but not limited to: Works on special projects Secures insurance pre-certifications as requested (i.e. MRI's PT, Synvisc, injections, surgery etc.) Handles payments received for depositions, record subpoenas, etc., by completion of appropriate forms for the Revenue Cycle department and notation of receipt of payments in the chart. Requirements Requirements Job Requirements High school diploma or equivalent is required. Able to type 40 wpm with good spelling ability. Computer literate and knowledgeable in business software/equipment. Knowledgeable in basic medical terminology. Able to communicate (verbal and written) in the English language. Excellent phone and people skills. Capable of keeping up in a “fast-paced” work environment Good sense of humor, helpful. Valid Illinois Driver's License. Physical Requirements/Work Environment Extended periods of sitting in the same position may be required. Ability to hear telephonic communication and speak the English language is required. Position requires repetitive hand movement as necessary for computer data entry work. Base salary offers for this position may vary based on factors such as location, skills and relevant experience. We offer the following benefits to those who are benefit eligible (30+ hours a week): medical, dental, vision, life and AD&D insurance, long and short term disability, 401k program with company match and profit sharing, wellness program, health savings accounts, flexible savings accounts, ID protection plan and accident, critical illness and hospital benefits. In addition, we offer paid holidays and paid time off. Salary Description 18.00 - 25.00

Modern dental offices with locations in Downers Grove and Aurora is looking for office assistant. Normal working hours are from 9AM to 4PM on weekdays only We are looking for a caring, outgoing, energetic, and motivated candidate with strong desire and capability to learn new technologies and to be cross-trained. Computer, good communication and personal skills are required. Dental assistant experience is much preferred but not needed. Candidates with no prior dentistry experience will start at assisting at front desk followed by assisting at the back work as needed. Graduating or recent graduates from Dental Assistant and other medical programs are welcome to apply. Please email your resume and indicate your available days and hours. Apply for a bonus paying and a no weekends professional career job.

Modern dental offices with locations in Downers Grove and Aurora is looking for office assistant. Normal working hours are from 9AM to 4PM on weekdays only We are looking for a caring, outgoing, energetic, and motivated candidate with strong desire and capability to learn new technologies and to be cross-trained. Computer, good communication and personal skills are required. Dental assistant experience is much preferred but not needed. Candidates with no prior dentistry experience will start at assisting at front desk followed by assisting at the back work as needed. Graduating or recent graduates from Dental Assistant and other medical programs are welcome to apply. Please email your resume and indicate your available days and hours. Apply for a bonus paying and a no weekends professional career job.

Job DescriptionDescription: A busy private medical office is seeking an experienced and reliable Front Desk Receptionist/Medical Administrative Assistant to support daily operations at our Oak Park location. Schedule: Monday to Friday, 8:40 AM - 5:00 PM Occasional Saturday rotation (approximately once a month), 9:00 AM - 1:00 PM Key Responsibilities: Manage front desk duties including answering phones, responding to messages, and assisting patients in a timely and professional manner Schedule appointments and manage patient records using our Electronic Health Records (EHR) system Process emails and maintain accurate and organized patient files, including intake forms and communications Coordinate with other medical offices and facilities to support continuity of care Perform general office tasks and other duties as assigned by supervisor Qualifications: Strong computer and organizational skills Previous experience in a medical office setting preferred Excellent communication and customer service skills Spanish bilingual is required. We are currently hiring for the following location - please ensure this commute works for you: 6326 Roosevelt Rd, Oak Park, 60304 To learn more about our practice, please visit: ************************************* Requirements:

Job DescriptionDescription: A busy private medical office is seeking an experienced and reliable Front Desk Receptionist/Medical Administrative Assistant to support daily operations at our Midway location. Schedule: Monday to Friday, 7:40 AM - 4:00 PM Occasional Saturday rotation (approximately once a month), 9:00 AM - 1:00 PM Key Responsibilities: Manage front desk duties including answering phones, responding to messages, and assisting patients in a timely and professional manner Schedule appointments and manage patient records using our Electronic Health Records (EHR) system Process emails and maintain accurate and organized patient files, including intake forms and communications Coordinate with other medical offices and facilities to support continuity of care Perform general office tasks and other duties as assigned by supervisor Qualifications: Strong computer and organizational skills Previous experience in a medical office setting preferred Excellent communication and customer service skills Spanish bilingual is a plus We are currently hiring for the following location - please ensure this commute works for you: 4354 W 63rd St, Chicago, IL 60629 To learn more about our practice, please visit: ************************************* To apply: Please send your resume for consideration. We look forward to hearing from you! Job Type: Full-time Benefits: Health insurance Health savings account Paid time off Retirement plan Vision insurance Schedule: 8 hour shift Monday to Friday Rotating weekends Work Location: In person Requirements: