Office Administrator jobs at Carle Foundation

As an Enterprise Program Administrator, your primary responsibilities will be to work with your assigned customers, service vendors, and others as the need arises, to meet the customer's service requirements. This will include scheduling Preventive Maintenance and repair services, ensuring that service requests are acted on in a timely manner, and responding to customer requests and inquiries. You may also be responsible for recommending vendors, administering procurement functions, and reporting costs. This is a customer-facing role. Ability to work onsite as needed Principal Duties and Responsibilities: Schedule on-site repair for contract, warranty, and trade requests. Schedule all Preventive Maintenance and Compliance Services. Maintain and use accurate coding standards to ensure data accuracy. Has ownership of Support delivery for the assigned customer. Communicate with the customer to clearly identify and set expectations, address any expectation issues, and keep customers updated on the status of their calls. Handles customer feedback and communication. Communicates with and leads schedules with 3rd party service providers. Development of customer relationships, often requiring tact, persuasion and negotiation skills. Directly contact External and Internal Customers of all levels. Initiates partner concern to Support Management of Customer issues. Solves a variety of problems varying in complexity, involving multi-departments. End-to-end service management. Understand service management asset delivery needs, service levels, and cost. Run Third party service delivery within customer's system and processes. Report and supervise 3rd party delivery and costs. Recommend improvements for both delivery and costs that meet needs and requirements. Qualifications Degree or equivalent combination of education and experience. At least 3+ years of meaningful experience for entry to this level. Experience using Customer Database Systems. Previous experience working in a GMP environment (Preferred but not required). Knowledge of GxP guidelines and requirements (Preferred but not required). Vital planning and interpersonal skills. Previous experience scheduling service events. Excellent communication skills. Proven efficiency working in a team environment. Proven ability to optimally advise the actions of others. Ability to work with team members remotely. Excellent keyboarding skills and knowledge of PC applications -- including Microsoft and SAP products. Understand and apply appropriate quality improvement processes. Must align with all customer site access requirements, including GMP training and medical requirements. Shown ability to adjust quickly to process and policy changes. Must be available for occasional travel, including overnight training and other Agilent activities. Additional Details This job has a full time weekly schedule. It includes the option to work remotely. Applications for this job will be accepted until at least November 14, 2025 or until the job is no longer posted.The full-time equivalent pay range for this position is $30.08 - $50.29/hr plus eligibility for bonus, stock and benefits. Our pay ranges are determined by role, level, and location. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. During the hiring process, a recruiter can share more about the specific pay range for a preferred location. Pay and benefit information by country are available at: ************************************* Agilent Technologies, Inc. is an Equal Employment Opportunity and merit-based employer that values individuals of all backgrounds at all levels. All individuals, regardless of personal characteristics, are encouraged to apply. All qualified applicants will receive consideration for employment without regard to sex, pregnancy, race, religion or religious creed, color, gender, gender identity, gender expression, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, registered domestic partner status, age, sexual orientation, military or veteran status, protected veteran status, or any other basis protected by federal, state, local law, ordinance, or regulation and will not be discriminated against on these bases. Agilent Technologies, Inc., is committed to creating and maintaining an inclusive in the workplace where everyone is welcome, and strives to support candidates with disabilities. If you have a disability and need assistance with any part of the application or interview process or have questions about workplace accessibility, please email job_******************* or contact ***************. For more information about equal employment opportunity protections, please visit *************************************** Required: OccasionalShift: DayDuration: No End DateJob Function: Services & Support

Responsible for working/editing daily download of assigned Governmental Program claims while adhering to all regulatory, contractual, compliance and BHSF mandates/guidelines. Optimizes timely transmittal of accurate and clean claims to achieve daily set thresholds. Protects payer filing deadlines by utilizing all available resources to resolve held claims. Communicates effectively with all BHSF Departments responsible for Revenue Cycle delays and works with Billing Management to achieve resolution. Responsible for training new employees and assisting management with auditing queues during the probation period. Must be willing to take on additional queues as back up to bill all carriers. Estimated pay range for this position is $20.02 - $24.22 / hour depending on experience. Degrees: * High School,Cert,GED,Trn,Exper. Additional Qualifications: * BA preferred or equivalent Medicare or Medicaid Billing experience required. * 4-7 years prior experience in Billing of claims. * CPC, CPC-H, CCS, RMC certifications a plus. * Current BHSF employees must have a high fully meets or exceeds merit rating 3. * 5 - 4. * 0. * Ability to train personnel a must. * Know all required fields on a 1500 and UB for hospitals and diagnostic facilities a must. * Extensive knowledge with Govt related regulations National, State, and Local, for Medicare, Medicaid,Champus/Tricare. * Medical Necessity and Correct Coding Initiative a must. * Exp in other related Business Office functions incl Government Funded programs. * Adjudication of claims is desirable. * Working knowledge and understanding of: medical terminology ; Revenue Codes ; DRG guidelines ; ICD9/10, CPT4, Modifiers & HCPC codes ; HIPAA ; Online verifications DDE ; Internet savvy ; Knowledge of Microsoft Suite a must. * Extensive analytical ; critical thinking ; detail oriented ; problem solver ; good math, writing, and interpersonal skills required. * Must be able to report issues to management, IT support. * Communicate with other depts in order to resolve pending or missing inf on the claim to meet daily transmissions. * Excellent Time Management skills. * Ability to multi-task and work under press. Minimum Required Experience: 4 Years

Office Coordinator Office Coordinator Reports To: Regional Director of Operations FLSA Status: Full-time - Hourly, non-exempt as defined under Fair Labor Standards Act Content Last Revised: 07/22/2025 ORGANIZATION OVERVIEW The Central Florida Family Health Center, Inc. dba True Health is a private, not-for-profit federally qualified health center (FQHC) serving Central Florida since 1977. Our mission is to provide high-quality, comprehensive healthcare at a reasonable cost to everyone. JOB SUMMARY The Office Coordinator oversees the administrative duties and operational efficiency of the Center. They are responsible for monitoring the schedule for an efficient workflow through the check-in and checkout process, for managing patient complaints, and for ensuring the office is well organized. THIS IS NOT A REMOTE POSITION. KEY RESPONSIBILITIES Maintains a transparent, effective relationship with the Regional Director of Operations by supporting the organization's activities Provides a courteous professional working environment Maintains effective communication with patients, coworkers, partners, and visitors Ensures efficient patient flow Registers patients into the electronic medical record (EMR) Interviews patients for sliding fee scale services and update eligibility Verifies insurances and set eligibility dates in system Communicate with patients to bring in missing information prior to their appointment Collects payment and patient responsible balances Scans and import demographic and clinical documentation into patient charts Schedules patient appointments Monitors appointment schedule to accommodate walk-in patients Directs patients to the proper department for assistance Answer multi-line telephone system Resolves patient complaints and inquiries Operates office equipment, i.e. fax, copier, computer, credit card, and check machine Provides copies of patient medical records as requested Contributes and enhances the positive image of the front office operations Collaborates with department leadership to help facilitate staff development and overall team building Collaborates with community partners to facilitate patient care within all locations Participates in special projects aimed at maximizing the overall departmental efficiency Attends professional development trainings to maintain and enhance professional skills Attends internal and external meetings Conducts office meetings and communicates pertinent information Coordinates client referrals and interagency activities Contributes to achievement of company objectives Travel as necessary using personal vehicle (must maintain current auto insurance at own expense) Other responsibilities as assigned ESSENTIAL FUNCTIONS Problem Solving Customer Service Verbal Communication Written Communication Leadership Professional Judgement Planning/Organizing Adaptability Initiative Administration/Operations Cash Handling Management MINIMUM QUALIFICATIONS Education: Bachelor's degree or higher from an accredited college or university, Preferred or related field with two (2) years of public health/community development experience High School Diploma or equivalent, Required Experience: Proficiency in Microsoft Office (Ex. Word, Excel, Outlook, PowerPoint) Minimum of 2 years of professional experience working in the customer service, Preferred Bilingual in English, Spanish, or Creole, Preferred Licenses or Certifications: N/A Criminal Background Clearance: True Health is a Health Center Program grantee under 42 U.S.C. 254b, a deemed Public Health Service employee under 42 U.S.C. 233(g)-(n), and partners with agencies that require criminal background checks. True Health has established policies and procedures that may influence the overall employment process, hiring, and "just cause" for the termination of employees. An employee's career could be shortened ifthere is a violation of any policies and procedures. Prohibited criminal behavior is defined in Florida Statute (F.S.) 408.809. Any employee arrested for any offense outlined in the F.S.408.809 will be immediately suspended and remain suspended until the charges are disposed of in court. The employee will be terminated for an arrest or conviction of any violation listed above. DRUG/ALCOHOL SCREENINGS A post-offer drug and alcohol screen is a requirement for employment. Failure to successfully pass the drug/alcohol screen will be cause for the offer to be rescinded. Employees are subject to random drug/alcohol screenings throughout the duration of their employment with True Health. If an employee fails to pass the drug/alcohol screening, then this shall become grounds for discipline up to and including immediate termination. WORK ENVIRONMENT The employee is subject to prolonged periods of sitting at a desk and working on a computer. The employee is subject to perform repetitive hand and wrist motions. The employee is frequently required to stand, walk, talk, and hear. The employee is occasionally required to use hands to handle or feel objects, reach with hands and arms, stoop, kneel, crouch, and move or lift up to twenty five (25) pounds. The employee is required to use close vision, peripheral vision, depth perception, and adjust focus. A reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. WORKING CONDITIONS The employee will work as the needs of the operation require. Normal work days and hours are Monday through Thursday, 8am - 6pm and Fridays, 8am - 12pm; however, there will be times when the employee will need to come in or work on "off hours" or "off days" to meet the needs of the position. CORE COMPETENCIES Mission-Focused: Commits to and embraces True Health's mission to enable access to care for uninsured and underinsured individuals. Relationship-Oriented: Understands that people come before process and is essential in cultivating and managing relationships toward a common goal. Collaborator: Understands the roles and contributions of all sectors of the organization and can mobilize resources (financial and human) through meaningful engagement. Results-Driven: Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and community impact. Brand Steward: Steward of True Health's brand and understands his/her role in growing and protecting the reputation and results of the greater organization. Visionary: Confronts the complex realities of the environment and simultaneously maintains faith in a different and better future, providing purpose, direction, and motivation. Team-Builder: Fosters commitment, trust, and collaboration among internal and external stakeholders. Business Acumen: Possesses a high-level of broad business and management skills and contributes to generating financial support for the organization. Network-Oriented: Values the power of networks; strives to leverage True Health's breadth of community presence, relationships, and strategy. SELECTION GUIDELINES The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Office Coordinator Office Coordinator Reports To: Regional Director of Operations FLSA Status: Full-time - Hourly, non-exempt as defined under Fair Labor Standards Act Content Last Revised: 07/22/2025 ORGANIZATION OVERVIEW The Central Florida Family Health Center, Inc. dba True Health is a private, not-for-profit federally qualified health center (FQHC) serving Central Florida since 1977. Our mission is to provide high-quality, comprehensive healthcare at a reasonable cost to everyone. JOB SUMMARY The Office Coordinator oversees the administrative duties and operational efficiency of the Center. They are responsible for monitoring the schedule for an efficient workflow through the check-in and checkout process, for managing patient complaints, and for ensuring the office is well organized. THIS IS NOT A REMOTE POSITION. KEY RESPONSIBILITIES Maintains a transparent, effective relationship with the Regional Director of Operations by supporting the organization's activities Provides a courteous professional working environment Maintains effective communication with patients, coworkers, partners, and visitors Ensures efficient patient flow Registers patients into the electronic medical record (EMR) Interviews patients for sliding fee scale services and update eligibility Verifies insurances and set eligibility dates in system Communicate with patients to bring in missing information prior to their appointment Collects payment and patient responsible balances Scans and import demographic and clinical documentation into patient charts Schedules patient appointments Monitors appointment schedule to accommodate walk-in patients Directs patients to the proper department for assistance Answer multi-line telephone system Resolves patient complaints and inquiries Operates office equipment, i.e. fax, copier, computer, credit card, and check machine Provides copies of patient medical records as requested Contributes and enhances the positive image of the front office operations Collaborates with department leadership to help facilitate staff development and overall team building Collaborates with community partners to facilitate patient care within all locations Participates in special projects aimed at maximizing the overall departmental efficiency Attends professional development trainings to maintain and enhance professional skills Attends internal and external meetings Conducts office meetings and communicates pertinent information Coordinates client referrals and interagency activities Contributes to achievement of company objectives Travel as necessary using personal vehicle (must maintain current auto insurance at own expense) Other responsibilities as assigned ESSENTIAL FUNCTIONS Problem Solving Customer Service Verbal Communication Written Communication Leadership Professional Judgement Planning/Organizing Adaptability Initiative Administration/Operations Cash Handling Management MINIMUM QUALIFICATIONS Education: Bachelor's degree or higher from an accredited college or university, Preferred or related field with two (2) years of public health/community development experience High School Diploma or equivalent, Required Experience: Proficiency in Microsoft Office (Ex. Word, Excel, Outlook, PowerPoint) Minimum of 2 years of professional experience working in the customer service, Preferred Bilingual in English, Spanish, or Creole, Preferred Licenses or Certifications: N/A Criminal Background Clearance: True Health is a Health Center Program grantee under 42 U.S.C. 254b, a deemed Public Health Service employee under 42 U.S.C. 233(g)-(n), and partners with agencies that require criminal background checks. True Health has established policies and procedures that may influence the overall employment process, hiring, and "just cause" for the termination of employees. An employee's career could be shortened ifthere is a violation of any policies and procedures. Prohibited criminal behavior is defined in Florida Statute (F.S.) 408.809. Any employee arrested for any offense outlined in the F.S.408.809 will be immediately suspended and remain suspended until the charges are disposed of in court. The employee will be terminated for an arrest or conviction of any violation listed above. DRUG/ALCOHOL SCREENINGS A post-offer drug and alcohol screen is a requirement for employment. Failure to successfully pass the drug/alcohol screen will be cause for the offer to be rescinded. Employees are subject to random drug/alcohol screenings throughout the duration of their employment with True Health. If an employee fails to pass the drug/alcohol screening, then this shall become grounds for discipline up to and including immediate termination. WORK ENVIRONMENT The employee is subject to prolonged periods of sitting at a desk and working on a computer. The employee is subject to perform repetitive hand and wrist motions. The employee is frequently required to stand, walk, talk, and hear. The employee is occasionally required to use hands to handle or feel objects, reach with hands and arms, stoop, kneel, crouch, and move or lift up to twenty five (25) pounds. The employee is required to use close vision, peripheral vision, depth perception, and adjust focus. A reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. WORKING CONDITIONS The employee will work as the needs of the operation require. Normal work days and hours are Monday through Thursday, 8am - 6pm and Fridays, 8am - 12pm; however, there will be times when the employee will need to come in or work on "off hours" or "off days" to meet the needs of the position. CORE COMPETENCIES Mission-Focused: Commits to and embraces True Health's mission to enable access to care for uninsured and underinsured individuals. Relationship-Oriented: Understands that people come before process and is essential in cultivating and managing relationships toward a common goal. Collaborator: Understands the roles and contributions of all sectors of the organization and can mobilize resources (financial and human) through meaningful engagement. Results-Driven: Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and community impact. Brand Steward: Steward of True Health's brand and understands his/her role in growing and protecting the reputation and results of the greater organization. Visionary: Confronts the complex realities of the environment and simultaneously maintains faith in a different and better future, providing purpose, direction, and motivation. Team-Builder: Fosters commitment, trust, and collaboration among internal and external stakeholders. Business Acumen: Possesses a high-level of broad business and management skills and contributes to generating financial support for the organization. Network-Oriented: Values the power of networks; strives to leverage True Health's breadth of community presence, relationships, and strategy. SELECTION GUIDELINES The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Focused on supporting individuals, teams, departments or entire offices including: •Data entry and paper/electronic document filing/archiving •Scheduling/coordinating meetings, diaries, and travel arrangements •Receiving/relaying telephone messages from internal and external sources •Researching vendors for office supplies/equipment and outsourcing services •Planning office events, moves, and assisting with office space planning •Implementing corporate programs and requirements at the local office level Requires basic knowledge of job procedures and tools obtained through work experience and may require vocational or technical education. May require the following proficiency: • Works under moderate supervision. • Problems are typically of a routine nature but may at times require interpretation or deviation from standard procedures. • Communicates information that requires some explanation or interpretation. Position Overview: To provide administrative support to the sales teams. Collect medical documentation and information to setup new clients of 180 Medical. Audit patient files to meet state rules and regulations. Key Responsibilities: · Request (via fax, email, and phone) necessary documentation for clients · Assist with reporting and tracking for Outside Sales Reps · Contribute on company projects as assigned · Make entries as appropriate in MT2 · Assist auditors by answering questions and providing requested information · Send business letters and Thank You card as requested by Sales Team · Cross flow pertinent information with assigned team members and sales reps · All other duties as assigned Qualifications/Education: Must have a high school diploma; college degree preferred, not required. Clerical and administrative experience required. Possess medical administrative skills Good verbal and written communication skills with professionals in clinics and hospitals Ability to reason and problem solve Multi task a variety of issues Strong organization skills Highly proficient in Microsoft Office programs Familiar with Adobe Acrobat Reader Excellent attention to detail Reliable and dependable Able to work independently Flexible and adaptable to changes in environment and industry undefined Dimensions: Physical Demands Regularly required to sit, stand, walk, and occasionally bend and move about the facility. Infrequent light physical effort required. Occasional lifting under 20 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. undefined Working Conditions · Work performed in an office environment, Special Factors · This role can be performed remotely. Beware of scams online or from individuals claiming to represent Convatec A formal recruitment process is required for all our opportunities prior to any offer of employment. This will include an interview confirmed by an official Convatec email address. If you receive a suspicious approach over social media, text message, email or phone call about recruitment at Convatec, do not disclose any personal information or pay any fees whatsoever. If you're unsure, please contact us at ********************. Equal opportunities Convatec provides equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, gender identity, military or veteran status, genetic predisposing characteristics or any other basis prohibited by law. Notice to Agency and Search Firm Representatives Convatec is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Convatec employee by a third party agency and/or search firm without a valid written and signed search agreement, will become the sole property of Convatec. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you. Already a Convatec employee? If you are an active employee at Convatec, please do not apply here. Go to the Career Worklet on your Workday home page and View "Convatec Internal Career Site - Find Jobs". Thank you!

To provide administrative support to the sales teams. Collect medical documentation and information to setup new clients of 180 Medical. Audit patient files to meet state rules and regulations. Key Responsibilities: Request (via fax, email, and phone) necessary documentation for clients Assist with reporting and tracking for Outside Sales Reps Contribute on company projects as assigned Make entries as appropriate in MT2 Assist auditors by answering questions and providing requested information Send business letters and Thank You card as requested by Sales Team Cross flow pertinent information with assigned team members and sales reps All other duties as assigned Qualifications/Education: Must have a high school diploma; college degree preferred, not required. Clerical and administrative experience required. Possess medical administrative skills Good verbal and written communication skills with professionals in clinics and hospitals Ability to reason and problem solve Multi task a variety of issues Strong organization skills Highly proficient in Microsoft Office programs Familiar with Adobe Acrobat Reader Excellent attention to detail Reliable and dependable Able to work independently Flexible and adaptable to changes in environment and industry Dimensions: Physical Demands Regularly required to sit, stand, walk, and occasionally bend and move about the facility. Infrequent light physical effort required. Occasional lifting under 20 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Working Conditions Work performed in an office environment, Special Factors This role can be performed remotely. Beware of scams online or from individuals claiming to represent Convatec A formal recruitment process is required for all our opportunities prior to any offer of employment. This will include an interview confirmed by an official Convatec email address. If you receive a suspicious approach over social media, text message, email or phone call about recruitment at Convatec, do not disclose any personal information or pay any fees whatsoever. If you're unsure, please contact us at ********************. Equal opportunities Convatec provides equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, gender identity, military or veteran status, genetic predisposing characteristics or any other basis prohibited by law. Notice to Agency and Search Firm Representatives Convatec is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Convatec employee by a third party agency and/or search firm without a valid written and signed search agreement, will become the sole property of Convatec. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you. Already a Convatec employee? If you are an active employee at Convatec, please do not apply here. Go to the Career Worklet on your Workday home page and View "Convatec Internal Career Site - Find Jobs". Thank you!

This position is administrative support staff within the warehouse office and typically serves as a support to the Warehouse and Customer Service Teams. The responsibilities will vary slightly from location to location. Key Responsibilities and Authority Provide administrative support in assigned areas, including, but not limited to: Location accounts payable, logistics, inventory, and document filing as needed. Coordinate incoming/outgoing shipments as needed. Assist the daily flow of shipments and distribution activities. Maintain good in-person relationships with customers, vendors, and freight carriers (and drivers) that may visit or call into the warehouse directly. Serve as support to the Customer Service Team, assisting with customer orders, status updates and delivery information. Provide general office support as requested for safety, quality assurance, shipment documentation, inventory, and reporting. Reviews completed pick lists and product receipts and scans them to the main office. Maintains and updates the customer complaint and non-conformance databases. Qualifications Education Level: High School Experience Level: 3-5 years Computer Skills: Moderate Other Requirements: Skills/Abilities Strong verbal and written communication skills. Strong interpersonal and customer service skills. Strong organizational skills and attention to detail. Strong time management skills with a proven ability to meet deadlines. Strong analytical and problem-solving skills. Give and receive direction positively. Ability to function well in a high-paced and at times stressful environment. Proficient with Microsoft Office Suite or related software. Ability to learn and operate company-specific software. Physical Requirements Prolonged period of sitting at a desk and working on a computer. Must be able to lift up to 25 pounds occasionally, 10 pounds regularly. Some standing, walking required.

We are looking for a highly motivated and organized individual to join our team as a Virtual Assistant. The ideal candidate will be proficient in a variety of tasks, including administrative support, project management, and customer service. Responsibilities: Providing administrative support to the team, including managing calendars, scheduling appointments, and taking notes Managing projects from start to finish, including setting goals, creating timelines, and tracking progress Providing customer service to clients, including answering questions, resolving issues, and providing support Using a variety of software programs to complete tasks, including Microsoft Office, Google Suite, and project management tools Communicating effectively with team members and clients, both verbally and in writing Qualifications: High school diploma or GED Strong organizational and time management skills Excellent written and verbal communication skills Proficiency in Microsoft Office, Google Suite, and project management tools Ability to work independently and as part of a team Flexibility and willingness to work a variety of hours

Job Description We are Gateway Regional Medical Center Our mission is to provide compassionate, high-quality healthcare services to our community, promoting wellness and healing through innovative treatments, advanced technology, and a dedicated team of professionals. We are committed to fostering a culture of respect, integrity, and excellence, ensuring that every patient receives personalized care in a safe and nurturing environment. Together, we strive to enhance the health and well-being of those we serve and to be a trusted partner in their journey to better health. Position Overview: The Clinic Coordinator is responsible for administering, directing, planning, and coordinating all clerical and administrative office activities within the clinic. This role ensures efficient day-to-day operations by overseeing front-office workflows, supporting clinical staff, and maintaining a patient-centered environment. The Clinic Coordinator manages scheduling, patient registration processes, medical record accuracy, and communication flow to promote organizational effectiveness. Additionally, the position serves as a key resource for staff, providers, and patients, helping to resolve operational issues, streamline processes, and uphold regulatory and organizational standards. Specifics: -Position: Clinic Office Coordinator -Department: Gateway Medical Group -Location: Gateway Regional Medical Center 2100 Madison Ave. Granite City, IL 62040 -Position Status: Full-time -Work Schedule: M-F 40 hrs per week Education Qualifications: Required: High School graduate or equivalent Preferred: Two years of college Preferred: Courses in medical terminology and health care office management Certification Qualifications: Required: Current Illinois Nursing License Required: Current Basic Life Support (AHA or American Red Cross BLS) certification Required: Nonviolent Crisis Intervention training course (CPI) required within 1 month of hire date Preferred: Advanced Cardiac Life Support (AHA or American Red Cross ACLS) Experience Qualifications: One (1) year of experience in an office or medically related environment. Ability to work collaboratively with all members of the health care team and excellent communication skills required. Company Benefits: Competitive salary and performance-based incentives Comprehensive health, dental, and vision insurance plans. Click Benefits Guide to see all available Retirement savings plan with employer matching Vacation time and holiday pay Shift differentials Supportive and inclusive work environment Pay Range: The pay range for this position is $23.80-35.70 per hour. Disclaimer: Pay is determined based on various factors, including education level, years of experience, relevant certifications, and specific skills related to the position. The final compensation package will be discussed with Human Resources to ensure fairness and alignment with the candidate's qualifications.

Details Print and distribute morning reports. Track Colorado/County/City Sales and Use Tax Certificates for Customer Accounts Maintain current knowledge of sales and use tax laws, rules and regulations to help the companies stay in compliance, and to leverage any opportunities for cost savings; disseminates information as needed to keep others informed. Process accounts receivable. Access and process Accounts Payable. Open and distribute letter mail. Answer phones in a courteous manner and help customers both on the phone and in person whenever possible. Assist President/Manager with appointment management and scheduling. File packing lists, purchase orders, and all other files as assigned by the President/Manager/2nd in Command. Order and maintain office supply stock. Complete VIR process and process Vendor Warranties Assist President/Manager with other duties, as he/she may deem necessary. Complete career track training in WIN University for Office Assistant/Manager Qualifications/Experience High School diploma or equivalent Valid driver's license w/ no pending infractions Quickly learn organization procedures and operations Maintain proficiency in related applications in the WISE system Analyze administrative details and correct routine error situations Must work well with other people. Help management, co-workers, customers, and others meet their objectives and complete their assignments. Basic knowledge of accounting principles and accounts payable functions Degree in Business or Accounting experience preferred Initial background check and drug screening required Benefits: Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Vision insurance

Chestnut Health Systems is hiring a Housing Administration Specialist to play a vital role in maintaining the operational efficiency of our housing programs. With a focus on accuracy and responsiveness, this position involves overseeing data entry, paperwork completion, and ensuring compliance with housing funder requirements. As a Housing Administration Specialist, you'll be instrumental in resolving tenant issues, conducting property inspections, and providing essential case management and community support services. This full-time position will work Sunday through Thursday from 7:00am to 3:30pm and is based at our Granite City, IL location. Responsibilities Your responsibilities will include accurate data entry, managing documentation to meet housing funder requirements, handling inquiries via calls and messages, and resolving property management and tenant issues. Additionally, you will provide consumer-driven services, maintain a safe and clean environment, and ensure the oversight of the safe self-administration of medication. Promoting positive interactions within Chestnut and the community, attending meetings, participating in crisis intervention, and upholding customer service excellence are integral aspects of this role. As a Housing Administration Specialist, you will contribute to the success and reputation of our housing programs. Qualifications High school diploma or equivalent, five years of social service, admissions, scheduling, screening, or peer experience; or a high school diploma or equivalent and be a Certified Recovery Support Specialist (CRSS) or Certified Peer Recovery Specialist (CPRS) in good standing with the State of Illinois; or have a bachelor's degree. Effective communication skills with employees, consumers, support systems, and community contacts. Good keyboarding skills, including data entry into various databases. General knowledge of standard office procedures and office equipment. Valid driver's license, private automobile insurance, and insurability. Flexibility to work at multiple housing sites, including overnights and weekends. Ability to remain awake, alert, and active during the entire shift. Are you intrigued by this job but don't meet every single requirement? Chestnut is committed to building a diverse and inclusive workplace. If you're excited about any of our posted positions but your experience doesn't line up perfectly, please apply anyway! We'd love to explore the possibilities with you. Chestnut Health Systems is a leader in the effort to achieve health equity, providing high-quality health and human services in underserved communities. We deliver trauma-informed, fully integrated care by combining behavioral health with community-based primary health care. Chestnut's research division is nationally recognized for its contribution to evidence-based practices. Our empathic and innovative employees live our mission of making a difference. EOE - Minorities/Females/Veterans/Disabled. Chestnut welcomes applications from qualified individuals with recovery experience. The anticipated starting pay for new hires for this position is between $21.00 - $22.00 an hour. There are several factors taken into consideration in determining base pay, including but not limited to: job-related qualifications, skills, education, experience, local market conditions, and internal equity. Check out additional benefits here!

Office Assistants are responsible for processing appointments, customer reception, and encounter management of both visits in person and contacts by phone. Processes medical information including, but not limited to, results and encounter documentation that may be electronic or paper. May have primary or back-up responsibility for managing encounter charge posting and clinic billing functions in an accurate and timely manner. Assists with questions regarding their care and service. Performs additional responsibilities as needed by individual clinic/office settings and as directed by Clinic Supervisor or Clinic Director. Department: Pre-registration Hours: Part-time, 20 hours/week Required: High School Diploma Pay: Based on experience, starting at $16.94 Responsibilities Answers all incoming calls to the clinic and forwards calls to the appropriate individuals or takes detailed messages as appropriate., Completes patient check-in process by verifying that all patient information is current and accurate and by preparing the patient file for the clinical staff., Completes patient check-out process, taking and posting personal payments, entering charges on the charge ticket and totaling., Enters payments into the cash drawer and reconciles the cash drawer totals on a daily basis. Prepares bank deposits on a daily basis., Greets patients and visitors to the clinic., Performs general clerical functions including preauthorization or referral checks/follow-up, managing deposits, balancing cash box, ordering office supplies, and managing electronic and paper records related to encounters., Provides general assistance to patients and/or visitors as needed. Requirements High School (Required) Compensation Estimated Compensation Range $16.94 - $26.26 Pay based on experience

Support housing residents in their goal to live independently, ensure they have the resources they need, and manage day-to-day administrative details. This full-time position will work Monday through Friday from 8:00am to 5:00pm at our Madison, IL location. Responsibilities Provide consumer-driven services including case management, screening and assessment by conducting tenant applicant interviews to assess for housing eligibility, needs and preferences. Will also link consumers to community resources. Help to oversee move-ins and move-outs once consumers have been deemed eligible. Help with property management and tenant issues including apartment inspections, tenant and/or landlord complaints, information technology requests, and monitoring non-payment of rent. Promote the recovery model of treatment including trauma-informed care, hope, respect, empowerment, health/wellness, and spirituality/connectedness. Qualifications High school diploma or equivalent plus five years' social service, admissions, scheduling, screening, or peer experience; OR high school diploma or equivalent and be a Certified Recovery Support Specialist or certified Peer Recovery Specialist; OR bachelor's degree. Effective communication with employees, consumers, potential consumers, and support systems. Ability to respond effectively and calmly in conflict or emotional situations. Good keyboarding skills. Data entry experience - preferably with an electronic health record or electronic billing system. Knowledge of standard office procedures and use of office equipment. Must have a valid driver's license, private automobile insurance, and be insurable. Are you intrigued by this job but don't meet every single requirement? Research shows that women and people of color are less likely to apply for jobs when that's the case. Chestnut is committed to building a diverse, inclusive, and authentic workplace. If you're excited about any of our posted positions but your experience doesn't line up perfectly, please apply anyway ! You might be just the right candidate for another role. We'd love to explore the possibilities with you! EOE - Minorities/Females/Veterans/Disabled. Chestnut welcomes applications from qualified individuals with recovery experience. The anticipated starting pay for new hires for this position is between $21.00 - $22.00 an hour. There are several factors taken into consideration in determining base pay, including but not limited to: job-related qualifications, skills, education, experience, local market conditions, and internal equity. Check out additional benefits here!

The Division of Industrial Compliance and its associated boards ensure Ohioans are safe in public buildings such as businesses, educational institutions and municipal buildings. This includes drafting and applying the Ohio Building Code; conducting appeal hearings; issuing variances to code requirements; licensing commercial contractors; inspecting boilers, elevators and bedding; and regulating ski tramways. The division has responsibility for portions of the Manufactured Homes Program, and licenses installers and parks. The division also oversees Ohio's minimum wage, prevailing wage and minor labor law programs. * Acts as liaison with attorneys, agencies, and internal staff. * Manages public records requests and assists with legal processes, filings, and Chapter 119 hearings. * Conducts research, drafts contracts, prepares reports, and supports special projects. * Handles public inquiries, communications, publications, and presentations. * Performs secretarial and clerical tasks such as scheduling, mail processing, file management, transcription, and proofreading. * Files administrative rules through state electronic systems. * Supports boards/commissions, including serving as secretary for small division boards and backing up the secretary for a department board. 36 mos. trg. or 36 mos. exp. in business administration, management science or public administration. If assigned to operate vehicles regulated by Section 4506.01 of Revised Code, applicants must also have valid commercial driver's license. * Or completion of undergraduate core program in business administration, management science or public administration; 12 mos. trg. or 12 mos. exp. in supervisory, administrative &/or managerial position which involved limited research & public contact. If assigned to operate vehicles regulated by Section 4506.01 of Revised Code, applicants must also have valid commercial driver's license. * Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 12 mos. trg. or 12 mos. exp. in supervisory, administrative, managerial &/or staff position which involved limited research & public contact. If assigned to operate vehicles regulated by Section 4506.01 of Revised Code, applicants must also have valid commercial driver's license. * Or equivalent of Minimum Class Qualifications For Employment noted above. Job Skills: Program Management

DYS is seeking a Client Advocate Program Administrator to serve as part of our administrative team at Indian River JCF. The ideal candidate will be a team player with a passion to habilitate youth. The Youth Advocate will be responsible for the coordination of the Youth Advocate Program at Indian River Juvenile Correctional Facility. Duties include, but are not limited to: * Serve as youth advocate: attend Intervention Hearings on behalf of youth; investigate accuracy of charges on behalf of the youth; serve as an advocate for the youth at hearings &/or give advice regarding pleas * Serve as Prison Rape Elimination Act (PREA) Compliance Manager for the facility; monitor and respond to allegations of sexual abuse and/or harassment per policy and PREA standards * Recommend/develop &/or revise policies & procedures to ensure that the youth intervention process is accurately & fairly administered on behalf of the youth * Develop & conduct orientation on youth rights & intervention process to incarcerated youth * Provide training & technical advice to facility's Superintendent, managers, & supervisors on the youth advocacy program * Consult with Interdisciplinary Team regarding alternative sanctions &/or opportunities for appropriate learning experiences based on negative behaviors * Submit monthly report as required regarding Intervention Hearings, recommendations for resolution, & outcomes; attend training sessions as needed; process inquiries from the public regarding youth advocacy program; perform other duties as assigned (e.g., attends meetings as required, serve on commit-tees as needed; maintains records, tracking log &data analysis information, etc.) Preferred Qualifications… * Leadership, commitment to excellence, professionalism, strong interpersonal communication skills, good judgment of people and situations, change agent, excellent customer service, trauma-responsive, and solution driven. Completion of undergraduate core program in social work or mental health technology; 12 mos. exp. in advocating & delivery of client rights services for persons who have been abused, neglected or who have been diagnosed with mental illness &/or developmental disabilities &/or behavior disorders. * Or equivalent of Minimum Class Qualifications for Employment noted above. Job Skills: Human Services

* Requires thorough knowledge of management principles/techniques, supervisory principles/techniques and agency policies and procedures and formulate and implement program policy for Reentry * Acts for administrator (e.g., responds to issues and needs within reentry) * Works with communities, correctional institutions, and Adult Parole Authority to connect incarcerated and formerly incarcerated persons with reentry resources and programming Facilitates reintegration efforts for individuals returning to the community, under direction of the Office of Reentry * Connects individuals with communities, programs, and resources * Staff's cases with ODRC staff to make proper referrals to service providers regarding recommendations (e.g., hard-to-place, long-term IPs, homeless, special reentry needs) Electronically documents contacts and interventions as necessary * Coordinates and facilitates video in reach process and pre-release activities * Coordinates community-based family engagement events * Maintains communication with Adult Parole Authority and institutional Unit Management Chiefs and/or other designated staff to exchange information about reentry initiatives, programming delivery, continuity of care issues, and release planning and housing * Conduct site visits to correctional institutions, reentry coalitions, and reentry courts * Formulates and implements policies relating to reentry and analyzes and evaluates programs and procedures * Develops and coordinates public relations programs * Conducts community-based family forums to involve and inform families of incarcerated/formerly incarcerated of resources, opportunities, and problem solving * Guides and/or assists individuals in attainment of potential state and federal benefits to increase opportunities for successful reentry * Research and responds to ViaPath inquiries for reentry planning and resources * Shares updates/relevant information with community organizations and reentry coalitions to assist in the development of reentry services * Establishes and maintains up to date community resources and information * Facilitates pre-release video conferences with staff and community partners for reentry preparation and planning * Provides supportive and relevant information to reentry coalitions and community entities regarding Citizen Circles and coalitions * Participates in work groups, committees, or task forces to identify and resolve problems and to improve delivery of services to staff and individuals * Coordinates and/or facilitates community-based reentry approved programs. 4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration. * Or completion of undergraduate core program in business administration, management science or public administration; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position. * Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position or staff position involving planning, research &/or policy/procedure development. * Or 1 yr. exp. as Program Administrator 1, 63122. * Or equivalent of Minimum Class Qualifications For Employment noted above Job Skills: Program Management

Job Description We are Gateway Regional Medical Center Our mission is to provide compassionate, high-quality healthcare services to our community, promoting wellness and healing through innovative treatments, advanced technology, and a dedicated team of professionals. We are committed to fostering a culture of respect, integrity, and excellence, ensuring that every patient receives personalized care in a safe and nurturing environment. Together, we strive to enhance the health and well-being of those we serve and to be a trusted partner in their journey to better health. Position Overview: Responsible for administering, directing, planning and coordinating all clerical and administrative office activities. Specifics: -Position: Clinic Office Manager -Department: Physician Practices -Location: Gateway Regional Medical Center 2100 Madison Ave. Granite City, IL 62040 -Position Status: Full-time Education Qualifications: Required: High School graduate or equivalent Preferred: Two years of college Preferred: Courses in medical terminology and health care office management Experience Qualifications: One (1) year of experience in an office or medically related environment. Ability to work collaboratively with all members of the health care team and excellent communication skills required. Company Benefits: Competitive salary and performance-based incentives Comprehensive health, dental, and vision insurance plans. Click Benefits Guide to see all available Retirement savings plan with employer matching Vacation time and holiday pay Shift differentials Supportive and inclusive work environment Pay Range: The pay range for this position is $ 25.71-38.56 per hour. Disclaimer: Pay is determined based on various factors, including education level, years of experience, relevant certifications, and specific skills related to the position. The final compensation package will be discussed with Human Resources to ensure fairness and alignment with the candidate's qualifications.

The Ohio Department of Taxation is responsible for the administration of individual and business taxes across the state. Guided by our Mission Statement, we are ONE TEAM providing education, innovation, outreach, and exceptional service to our customers through courtesy, accuracy, and responsiveness in each interaction. Taxation is committed to building a strong and skilled workforce. We invest in the development of each employee through comprehensive training, a competitive total compensation package that includes benefits (medical, dental, and vision insurance), tuition reimbursement, health and wellness programs, work-life balance initiatives, and opportunities for career advancement. The Ohio Department of Taxation is seeking multiple Intermittent Office Professional 1 in the Revenue Processing Division. What you'll do as an Office Professional 1: * Open and sort incoming mail * Prepare organized mail for scanning * Must be able to sit for long periods of time * Must be able to lift/carry mail trays To request a reasonable accommodation due to disability for the application or interview process, please contact ADA Coordinator J.D. Hawkins by phone: ************ or by email to: Accessibility@tax.ohio.gov. A full Position Description will be provided during the interview process. This is an intermittent position. Intermittent appointments are limited to 1000 hours per fiscal year and are not eligible for health benefits or paid leave. The wage will remain at step 1 in the pay scale. Formal education in arithmetic that includes addition & subtraction & in reading, writing & speaking common English vocabulary. * Or equivalent of Minimum Class Qualifications for Employment noted above. Technical Skills: Clerical & Data Entry Professional Skills: Active Learning, Teamwork, Problem Solving and Customer Focus

Current Saint Francis Employees - Please click HERE to login and apply. Full TimeDays Work shift: 4:45am - 2:15pm; work schedule: 4 9-hour shifts per week with rotating weekends Job Summary: Responsible for the daily collaboration with clinical managers, administrative supervisors, and other key personnel to acquire and maintain the appropriate levels of daily staffing and scheduling to ensure the ability to provide quality patient care. Monitors, adjusts and corrects time and attendance, payroll, other time keeping functions for large populations. Minimum Education: High School Diploma or GED. Licensure, Registration and/or Certification: None. Work Experience: 1 year related experience. Knowledge, Skills and Abilities: Ability to utilize PC skills, including Microsoft Office, for correspondence and data entry. Effective written, oral and interpersonal communication skills. Ability to organize and prioritize work in required time frame and desired outcomes. Essential Functions and Responsibilities: Prepares and maintains schedules to meet daily staffing requirements while making adjustments based on need/census in order to ensure quality patient care. Coordinates with clinical managers, administrative supervisors and other key personnel to adjust staffing in a timely manner. Assigns patient companions for patients with precautions. Monitors, adjusts and corrects time and attendance, payroll and any other related time keeping function ensuring timeliness, accuracy of data entry ensuring accurate payroll. Transcribes confidential correspondence, physician orders and other confidential documentation as needed in an accurate and timely manner. Processes reports for morgue. Performs reporting, updating of manuals, assists with updates to policies and procedures, any related clerical/secretarial duties that contribute the smooth operations of assigned areas. Performs any related support functions as needed to ensure smooth workflow process. Decision Making: Independent judgment in making decisions involving non-routine problems under general supervision. Working Relationships: Coordinates activities of others (does not supervise). Works directly with patients and/or customers. Works with internal customers via telephone or face to face interaction. Works with external customers via telephone or face to face interaction. Works with other healthcare professionals and staff. Special Job Dimensions: None. Supplemental Information: This document generally describes the essential functions of the job and the physical demands required to perform the job. This compilation of essential functions and physical demands is not all inclusive nor does it prohibit the assignment of additional duties. Central Staff Office - South Campus Location: Tulsa, Oklahoma 74133 EOE Protected Veterans/Disability