Administrative Coordinator jobs at Carnegie Mellon University - 23 jobs

As part of the School of Drama's Business Office, this position works closely with the Business Manager and Associate Head, Operations. Responsible for providing advanced administrative support for the Business Manager and the SoD at-large. Provides assistance across the School, requires advanced administrative skills and in-depth knowledge of department practices, policies, procedures and programs. This includes reviewing and processing invoices and frequent interactions with vendors, serving as a primary purchaser for the school and coordinating and scheduling travel for faculty and guests. May produce or deposit checks, generate and distribute accounting reports, process payments, assist in reconciling purchases or assist business manager in a department or division by monitoring the expenditures and processing of transactions. Supports and facilitates student worker hiring. The Senior Administrative / Finance Coordinator will also provide general office support as needed: purchasing supplies, processing expense reports, and handling general inquiries to the Business Office. Solves problems that do not need to be referred to supervisor. Your core responsibilities will include: Within the department, coordinates and reconciles budget expenditures; reviews and processes purchase orders; determines proper Oracle information to be charged; reviews, monitors and analyzes monthly financial statements or expense reports; processes journal entries, reimbursements, authorizing payments of invoices; makes deposits, etc. Arranges travel for faculty and guest lecturers/artists to the school. Advises others in resolving vendor and/or department questions, concerns and issues. Handles special or difficult transactions, including special requests for payments, foreign wire transfers, cutting of checks, check cancellations and reissues; creation and distribution of accounting reports, etc. Facilitates and organizes student worker hiring. Performs miscellaneous office duties such as answering telephones, making copies, record-keeping, opening and date stamping mail, stuffing envelopes, collating and organizing materials and booking travel for staff and guests. Works with other support staff and work-study employees. Is responsible for ensuring that all work is performed accurately and in a timely fashion. Checks on progress and approves finished work. Trains new or temporary employees in office systems and processes. Directly handles difficult issues. Also directs other departmental staff concerning proper procedures or payment processing. Other duties as assigned. Flexibility, excellence, and passion are vital qualities within Computing Services. Inclusion, collaboration, and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work. Physical and Mental Requirements: Ability to maintain composure when dealing with difficult situations and/or individuals. Ability to meet deadlines, work under pressure and with frequent interruptions. Ability to pay close attention to detail; keep and maintain accurate and detailed reports and records. Ability to prioritize work and handle multiple tasks simultaneously. Ability to understand and follow directions. Ability to work well with others and/or as part of a team. Ability to work with sensitive information, maintain confidentiality and use discretion. Visual acuity to perform activities such as extended use of a computer monitor, extensive reading, transcribing, analyzing data and figures, visual inspection involving small defects, small parts and/or operation of machines, using measurement devices, and/or assembly of parts at distances close to the eye. Other duties as assigned Decision Making: Decisions generally affect own job or specific functional area. Working Conditions: Required to work normal business hours; evening and weekend work may occasionally be required. Required to work in a normal office environment. Accountability: Accountable for the successful completion of individual goals and priorities. Direction: Assigned duties according to specified procedures and receives detailed instructions. Supervision: Authority to oversee the work activities of others. Does not have authority to undertake or recommend. employment actions Qualifications: Associate's Degree Bachelor's Degree is preferred 3-5 years of relevant work experience - Administrative Support, Organization and Planning Skills, Financial Acumen Skills, Data Entry, Accounts Payable, Bookkeeping, Reporting. A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered. Requirements: Successful background check Are you interested in this exciting opportunity?! Apply today! Joining the CMU team opens the door to an array of exceptional benefits. Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance. Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more! For a comprehensive overview of the benefits available, explore our Benefits page. At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations. Are you interested in an exciting opportunity with an exceptional organization?! Apply today! Location Pittsburgh, PA Job Function Administrative Support and Coordination Position Type Staff - Regular Full Time/Part time Full time Pay Basis Hourly More Information: Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world. Click here to view a listing of employee benefits Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. Statement of Assurance

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Financial Administrative Coordinator NBC Job Profile Title Financial Administrative Coordinator Summary The Financial Administrative Coordinator provides comprehensive financial and administrative support to ensure efficient daily operations. This role is responsible for coordinating, monitoring, and processing all transactions related to the office's financial activities, maintaining accurate records, and serving as a key point of contact for internal and external stakeholders. Position located in Kennett Square, no public transportation available. Job Description Job Responsibilities The Financial Administrative Coordinator provides comprehensive financial and administrative support to ensure efficient daily operations. This role is responsible for coordinating, monitoring, and processing all transactions related to the office's financial activities, maintaining accurate records, and serving as a key point of contact for internal and external stakeholders.Job Responsibilities + Process all financial transactions, including purchasing, payables, receivables, and reimbursements. + Assist the Business Manager in monitoring account spending and preparing financial data for reporting. Maintain accurate records in compliance with University, State, and Federal regulations. + Ensure adherence to financial policies and procedures. Provide guidance to department contacts on proper processes and remain current on University financial policies. + Perform general office duties such as filing, scheduling meetings, maintaining office equipment, assisting with the shipping & receiving of supplies, facilitate the use of university vehicles, and coordinating events. + Serve as the primary contact for outside vendors. Submit work requests for building and equipment repairs; liaise with internal and external service providers. + Assist new staff and faculty with area-specific processes, workspace setup, and lab access. Provide international scholars with resources to acclimate to the area. + Support faculty in research and teaching activities. Respond to requests from faculty, staff, and students. Qualifications + High School Grad/GE Degree and 5 to 7 years of experience or equivalent combination of education and experience is required. + Familiarity with procurement, employee expense reimbursements, and accounts receivable. Experience with BEN Financials and University financial systems is preferred but not required . + General understanding of financial policies, compliance, and internal controls. + Proficiency in Microsoft Excel A Cover Letter and Resume/CV are required to be considered for this position. Job Location - City, State Kennett Square, Pennsylvania Department / School School of Veterinary Medicine Pay Range $21.15 - $30.00 Hourly Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law . Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits + Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars. + Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions. + Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. + Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be. + Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting. + Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance. + Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally. + University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free. + Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks. + Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures. + Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements. + Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household. To learn more, please visit: ******************************************** The University of Pennsylvania's special character is reflected in the wide variety of backgrounds, experiences, and perspectives of the Penn community. We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the University's commitment to excellence in teaching, research, and scholarship. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law.

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Financial Administrative Coordinator NBC Job Profile Title Financial Administrative Coordinator Summary The Financial Administrative Coordinator provides comprehensive financial and administrative support to ensure efficient daily operations. This role is responsible for coordinating, monitoring, and processing all transactions related to the office's financial activities, maintaining accurate records, and serving as a key point of contact for internal and external stakeholders. Position located in Kennett Square, no public transportation available. Job Description Job Responsibilities The Financial Administrative Coordinator provides comprehensive financial and administrative support to ensure efficient daily operations. This role is responsible for coordinating, monitoring, and processing all transactions related to the office's financial activities, maintaining accurate records, and serving as a key point of contact for internal and external stakeholders. Job Responsibilities * Process all financial transactions, including purchasing, payables, receivables, and reimbursements. * Assist the Business Manager in monitoring account spending and preparing financial data for reporting. Maintain accurate records in compliance with University, State, and Federal regulations. * Ensure adherence to financial policies and procedures. Provide guidance to department contacts on proper processes and remain current on University financial policies. * Perform general office duties such as filing, scheduling meetings, maintaining office equipment, assisting with the shipping & receiving of supplies, facilitate the use of university vehicles, and coordinating events. * Serve as the primary contact for outside vendors. Submit work requests for building and equipment repairs; liaise with internal and external service providers. * Assist new staff and faculty with area-specific processes, workspace setup, and lab access. Provide international scholars with resources to acclimate to the area. * Support faculty in research and teaching activities. Respond to requests from faculty, staff, and students. Qualifications * High School Grad/GE Degree and 5 to 7 years of experience or equivalent combination of education and experience is required. * Familiarity with procurement, employee expense reimbursements, and accounts receivable. Experience with BEN Financials and University financial systems is preferred but not required . * General understanding of financial policies, compliance, and internal controls. * Proficiency in Microsoft Excel A Cover Letter and Resume/CV are required to be considered for this position. Job Location - City, State Kennett Square, Pennsylvania Department / School School of Veterinary Medicine Pay Range $21.15 - $30.00 Hourly Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law. Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits * Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars. * Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions. * Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. * Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be. * Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting. * Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance. * Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally. * University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free. * Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks. * Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures. * Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements. * Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household. To learn more, please visit: ********************************************

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Administrative Coordinator Job Profile Title Administrative Coordinator Summary The Administrative Coordinator serves a diverse set of functions consisting of primary administrative support and coordination to the PIs and administrative leadership of Division of Infectious Diseases. Generate Travel and other reimbursement report using Concur. Serve as a default reviewer and a liaison for question and concerns regarding travel and reimburse policies. Enter purchase orders, process invoices and non-PO payments, run and reconcile reports, correct transactions for specific grants as assigned. The coordinator will schedule appointments and maintain calendars. Schedule meetings for internal and external staff, collaborators, funders, and others as needed. Prepare communications, such as memos, emails, reports and other correspondence. Coordinate travel to meetings, presentations and collaborative events and process reimbursement reports. Plan a variety of departmental meetings and events, including space, hotels, food, gifts and transportation. Prepare communications, such as memos, emails as well as other projects as assigned. This role requires excellent interpersonal skills and the ability to interact effectively with faculty, as well as the ability to exercise discretion in working with confidential and sensitive matters. Excellent verbal and written communication. Other Penn Medicine duties as assigned. The position is hybrid. Job Description Job Responsibilities Manage & maintain Principal Investigators complex calendar; Schedule small and large & arrange meetings as assigned. Schedule travel to meetings, presentations, and collaborative events. Plan local meetings and events, including space, hotels, meals, and transportation. Arrange travel and process travel reimbursement reports for specific faculty reimbursement. Generate Travel and other reimbursement report using Concur. Serve as a default reviewer and a liaison for question and concerns regarding travel and reimburse policies. Coordinate and request Penn Card for incoming staff. Enter purchase orders, process invoices and non-PO payments, run and reconcile reports, correct transactions for specific grants as assigned. Generate monthly grant reports for all PIs in the division using UPENN financial systems. Identify and correct any wayward generated in the monthly basis. Other duties as assigned. CONTINGENT UPON FUNDING Qualifications * High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is required. Job Location - City, State Philadelphia, Pennsylvania Department / School Perelman School of Medicine Pay Range $21.15 - $21.15 Hourly Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law. Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits * Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars. * Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions. * Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. * Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be. * Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting. * Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance. * Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally. * University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free. * Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks. * Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures. * Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements. * Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household. To learn more, please visit: ********************************************

Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.

Performs various administrative and student services duties in support of a school. Facilitates human resources recruiting support for faculty, staff, and students; student registration; coordination of teaching schedules; and other related faculty and student services.

UPMC Bedford is looking for a full-time Admin Assistant to work in Radiology! This position will work 9:30 a.m. to 6:00 p.m. Responsibilities: * Under direct supervision, provides general administrative support to a department or group of professionals. * Orders office supplies and maintains office equipment. * Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions). * Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head). * Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. * Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information. * Answers, screens, and routes incoming calls and messages. Responds to routine questions. * Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes). * Greets, screens, and directs visitors to appropriate staff member. Qualifications: * High School diploma or equivalent. * Up to one year administrative experience preferred. * Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software * Ability to use applicable MS Suite products * Knowledge of business processes and procedures * Ability to use basic reasoning skills Licensure, Certifications, and Clearances: * Act 34 with renewal UPMC is an Equal Opportunity Employer/Disability/Veteran

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Administrative Assistant, Distribution Services (Space Planning & Operations) Job Profile Title Administrative Assistant B Summary Under the supervision of the Director of Distribution Services, and guidance of the Administrative Coordinator, the Administrative Assistant provides administrative support for all functions of the Distribution Services workgroup, including the Mail Center, Receiving, Infectious Waste Removal, Glasswash, Remote Location Support, and Event Support. The position facilitates daily office operations, drafts and disseminates confidential information, handles high-volume communications and customer service triage, and assists with staff scheduling and timekeeping. The role maintains inventory of supplies, organizes and supports meetings, manages department records, and upholds compliance and professional standards. The Administrative Assistant assists the Sr Coordinator, Distribution Services, with the electronic package tracking system, tracking and reconciling delivery and package data, and preparing operational and activity reports to ensure smooth and timely service delivery. Additional responsibilities include proofreading and formatting correspondence, supporting standard operating procedures, and ensuring proper documentation and reporting. The position requires strong organizational skills, professionalism, and a commitment to customer service for internal and external stakeholders, supporting a positive and compliant department culture. This is considered an "essential" position. Job Description Education/Experience: A high school diploma and three to five years' experience or equivalent combination are required; an associate's degree and at least 3 years of administrative, office, or customer service experience, preferably in a large institutional, distribution, or service-oriented setting, is preferred. Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience using database systems, electronic document management, and package tracking systems. Strong written and verbal communication skills; ability to draft, proofread, and format correspondence and reports. Demonstrated ability to manage multiple tasks, prioritize workload, and meet deadlines with accuracy and attention to detail. Professional and courteous demeanor with excellent customer service abilities, including effective problem-solving and triage of inquiries. Ability to maintain confidentiality and follow policies related to privacy, document retention, and information security. Capacity to work independently and collaboratively in a fast-paced, essential-services environment and handle occasional interruptions or urgent requests. Ability to occasionally lift or move office supplies or packages (up to 25 lbs.) and willingness to provide flexible support for operational needs. SPECIAL REQUIREMENTS: The Perelman School of Medicine is a multi-building research and teaching complex with an emphasis on biomedical research. As such, and to ensure successful fulfillment of its mission (research and education), the School Community requires a much higher level of support service delivery than usually experienced in a typical academic environment. Problems that would be mere annoyances in some facilities have the potential of destroying thousands of dollars and months or years of often-irreplaceable work. The Department of Space Planning & Operations is responsible for coordinating and assuring uninterrupted delivery of the necessary utility and other support services. The above statement is included in this position description in an attempt to provide the reader with an understanding of: 1) The responsibilities of this Office 2) The importance to both the School and the University of the work performed and 3) The stress and pressure placed upon employees by the emergency situations to which they must repeatedly respond 4) All employees of the Space Planning & Operations department are considered to be "essential." Job Location - City, State Philadelphia, Pennsylvania Department / School Perelman School of Medicine Pay Range $18.99 - $20.67 Hourly Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law. Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits * Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars. * Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions. * Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. * Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be. * Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting. * Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance. * Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally. * University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free. * Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks. * Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures. * Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements. * Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household. To learn more, please visit: ********************************************

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. Posted Job Title Part Time Temporary Operations Coordinator Job Profile Title Temporary Employee - Non-Exempt Summary The University of Pennsylvania Carey Law School is one of the nation's oldest and most distinguished law schools. The School offers a unique approach, incorporating cross-disciplinary legal education, a distinctly collaborative environment, and an innovative curriculum to enrich student learning. The small and highly interdisciplinary faculty achieves scholarly excellence while emphasizing a shared effort to advance understanding of the law. The result is an intellectual community that bridges traditional boundaries and disciplines within a renowned internal culture of collegiality, making the University of Pennsylvania Carey Law School an extraordinarily supportive academic community for all its members. The University of Pennsylvania Carey Law School staff play a critical role in providing a world-class educational experience, supporting faculty, students, alumni, and fellow staff members in a collaborative, ambitious environment. The Facilities Department at Penn Carey Law plays a vital role in creating and maintaining a safe, functional, and welcoming environment for students, faculty, staff, and visitors. The department is responsible for a broad range of services including capital planning, design and construction management, space planning, building operations, maintenance, security, housekeeping, comprehensive event scheduling and support, and sustainability. The staff members of the Facilities Department take pride in stewarding the law school's four-building complex to a standard of excellence which matches the academic mission and supports the members of the law school community. The Operations Coordinator reports to the Associate Director of Facilities Operations and is a key partner in delivering high quality service and operational efficiency, contributing to the success of the department and the school. Job Description Job Location - City, State Philadelphia, Pennsylvania Department / School Law School Pay Range $7.25 - $28.00 Hourly Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law . Special Requirements A background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits + Health and Life: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. + Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. Please note that benefit eligibility is determined/based on ACA guidelines. The University of Pennsylvania's special character is reflected in the wide variety of backgrounds, experiences, and perspectives of the Penn community. We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the University's commitment to excellence in teaching, research, and scholarship. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law.

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. Posted Job Title Part Time Temporary Operations Coordinator Job Profile Title Temporary Employee - Non-Exempt Summary The University of Pennsylvania Carey Law School is one of the nation's oldest and most distinguished law schools. The School offers a unique approach, incorporating cross-disciplinary legal education, a distinctly collaborative environment, and an innovative curriculum to enrich student learning. The small and highly interdisciplinary faculty achieves scholarly excellence while emphasizing a shared effort to advance understanding of the law. The result is an intellectual community that bridges traditional boundaries and disciplines within a renowned internal culture of collegiality, making the University of Pennsylvania Carey Law School an extraordinarily supportive academic community for all its members. The University of Pennsylvania Carey Law School staff play a critical role in providing a world-class educational experience, supporting faculty, students, alumni, and fellow staff members in a collaborative, ambitious environment. The Facilities Department at Penn Carey Law plays a vital role in creating and maintaining a safe, functional, and welcoming environment for students, faculty, staff, and visitors. The department is responsible for a broad range of services including capital planning, design and construction management, space planning, building operations, maintenance, security, housekeeping, comprehensive event scheduling and support, and sustainability. The staff members of the Facilities Department take pride in stewarding the law school's four-building complex to a standard of excellence which matches the academic mission and supports the members of the law school community. The Operations Coordinator reports to the Associate Director of Facilities Operations and is a key partner in delivering high quality service and operational efficiency, contributing to the success of the department and the school. Job Description Job Location - City, State Philadelphia, Pennsylvania Department / School Law School Pay Range $7.25 - $28.00 Hourly Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law. Special Requirements A background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits * Health and Life: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. * Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. Please note that benefit eligibility is determined/based on ACA guidelines.

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Administrative Assistant, The College Office (Academic Year) Job Profile Title Administrative Assistant B Summary The College of Arts & Sciences at Penn seeks a staff member to serve as the primary point of contact for students and visitors to the main office suite, requiring strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The College Office is the central location and hub for the offices of the Dean, Advising, and Academic Affairs, as well as all events and services of the College of Arts & Sciences at Penn. The College Office Administrative Assistant serves as the first contact and face of the College for students and other visitors, maintaining a welcoming, professional, and responsive atmosphere in person, by phone, and via email. This is a full-time position for 9-10 months per year (i.e., "limited service"), approximately August to May, and is benefits-eligible. Job Description Tracing its roots to the founding of the University, the College is home to 6,400 undergraduates in the School of Arts and Sciences. It is the heart of the academic experience at the University of Pennsylvania, with students from across all of the undergraduate schools at Penn taking many of their courses in the College. Penn's tree-lined campus exists in the midst of one of the country's greatest urban centers, providing College students with tremendous opportunity. From a diverse array of academic options to a strong network of advising and support services, College students are empowered to approach their studies in the true spirit of a liberal arts education. Responsibilities The Administrative Assistant is responsible for triaging student needs and inquiries, directing them to the appropriate staff or campus resource. They must engage with students in a manner informed by best practices of student care, recognizing and handling emergent situations with responsibility and compassion. This person also actively manages student traffic through the College Office waiting room and advisor meetings, ensuring that each student sees a staff member and moves in and out of the Office in a timely fashion, especially during peak weeks of student drop-in visits. The Administrative Assistant also trains and supervises several student workers to provide the same standard of service to all visitors. The Administrative Assistant is also responsible for a variety of tasks related to the operations of the College Office including physical spaces, supplies, and schedules. This person opens and closes the office, including arming and disarming the alarm system, setting up and cleaning up the office kitchen, managing mail and package delivery, ensuring that all incoming phone and email messages are received by the appropriate staff members, and managing reservations and use of shared spaces. In addition, this person assists with various College events and activities, aiding with student reservations and tracking, setup and management of events, as well as processing and posting transfer credits to student transcripts and similar tasks related to student records as assigned. Finally, this role includes some assistance for senior College leadership in the event of unavailability of other administrative staff. This is a fully in-person position. Qualifications * High School Grad/GE Degree and 3 to 5 years of experience in an office environment, or equivalent combination of education and experience is required. * Excellent organizational skills, ability to adapt to various communication and working styles, ability to prioritize and manage time effectively, ability to work independently, and ability to work with sensitive information required. * Service orientation and excellent people skills a must. * Ability to work in a team environment desired. * Excellent communication skills, both oral and written. * A Cover Letter and Resume/CV are required to be considered for this position. Please upload these documents where it asks you to upload your Resume/CV; multiple documents are allowed. This is a full-time, in-person position for 9-10 months per year (i.e., "limited service"), approximately August to May, and is benefits-eligible. Job Location - City, State Philadelphia, Pennsylvania Department / School School of Arts and Sciences Pay Range $18.99 - $24.00 Hourly Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law. Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits * Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars. * Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions. * Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. * Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be. * Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting. * Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance. * Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally. * University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free. * Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks. * Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures. * Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements. * Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household. To learn more, please visit: ********************************************

At UPMC, we're all here for the same reason - to make Life Changing Medicine happen. Join our team and you will play a unique and important role in our mission to change healthcare for the better. Why Join UPMC? We don't just take care of patients - we take care of our team, too. And we have the data to prove it. In addition to the benefits you'd expect from an industry leader you can expect: * AWARD-WINNING WORKPLACE: Ranked #1 for Best Places to Work for Women & Diverse Managers by Diversity MBA * A recent study showed that UPMC benefits are 20% higher in value than other healthcare providers in our market. * Competitive pay * Tuition reimbursement * Opportunities to grow in your career at UPMC UPMC is looking for a full-time Perioperative SCM Operations Coordinator to support Mercy hospital. This position works Monday- Friday, 6:00am - 2:00pm. Purpose: Supports the needs of assigned Operating Rooms/procedural areas in the hospital by ensuring that inventory is obtained in a timely and accurate manner. Maintains a high standard of accuracy when ordering supplies and interacts frequently with the hospital clinical staff to ensure service levels are being met. Efficiently manages tasks while working in a sterile, fast-paced and high-demand environment. Responsibilities: * Monitors and controls walk-in inventory from vendor reps. * Monitors consignment levels and works closely with vendor representatives to ensure product availability for surgical case load while minimizing UPMC owned product. * Develops and evaluates par levels and makes adjustments as needed to support service levels with minimal overstock. Re-distributes slow moving or items no longer needed to other UPMC facilities to reduce waste and overall spend. Receives high dollar products into inventory management system. Capable of basic Excel usage; Access preferred. * Identifies items to be ordered as warehouse stock or non-stock and appropriately establishes the items within the par location, allocates the proper storage requirements and accurately labels the product for identification and traceability. * Closely monitors expiration dates of all products and documents findings on a monthly basis to ensure compliance and redistribute slow moving products to other facilities to reduce waste. Stores items within designated storage locations accurately and maintains the supply areas neat and clean with the proper labels for identification. Performs cycle counts; performs root cause analysis to resolve inventory variances. * Responds quickly to emergent physician and clinical requests, including any product concerns or material issues. Identifies opportunities for service improvements, cost reductions and product standardization in support of these initiatives. * Examines incoming shipments of supplies to verify the accuracy and quality of the vendor shipment with PO quantities and product types ordered. * Monitors and adjusts inventory levels in order to mitigate excess inventory and to ensure the end-users have what is needed to perform surgical cases. * Accountable for monitoring and controlling inbound freight and courier costs through working with the UPMC Freight and on-site Materials Manager. * Orders high dollar surgical supplies and equipment. Qualifications: Required * High school diploma and 2 years of related experience Or * Bachelor's degree * Previous inventory control experience * Strong organizational skills * Strong communication skills Preferred * Experience managing medical product inventories Licensure, Certifications, and Clearances: UPMC is an Equal Opportunity Employer/Disability/Veteran

Assists in the planning, organization, and execution of faculty appointments and formal reviews. Drafts and edits written materials and senior leadership communications. Maintains and reviews faculty records.

Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.

Performs administrative assistant support work of moderate complexity.

Western Psychiatric Hospital is seeking full-time Administrative Assistant - Intermediate's for various units. Under general supervision, the Administrative Assistant - Intermediate provides varied administrative tasks. This position will support inpatient unit(s) while assisting the Unit Director and Project Analyst. Some responsibilities include scheduling, timekeeping, onboarding new hires and maintaining employee files. Additional duties include, but are not limited to, independent processing in Kronos (payroll) and ShiftSelect (scheduling), managing employee files, scheduling direct care staff for mandatory in-services, interacting with all members of the treatment team and assisting administratively in many other ways. The ideal candidate for this position must be able to work independently, have previous work experience in an office and/or healthcare setting, display professionalism, be able to handle flexible assignments and be a team player. The ability to pay attention to detail, strong organizational skills, adaptability, being able to jump into any needed task and personal accountability is crucial for this role. Responsibilities: Administrative Support * Provides varied administrative support. * Makes travel arrangements. * Maintains accounting and budget records. * Collects and analyzes data. * Composes reports. * Reviews administrative procedures. Clerical and Calendar Management * Performs clerical tasks: copying, filing, typing. * Maintains office files and records. * Orders supplies and maintains equipment. * Manages calls and messages. * Greets visitors. * Schedules meetings and ensures smooth flow. Presentation and Correspondence * Assists with presentations. * Composes and modifies correspondence. Qualifications: * High school diploma or equivalent * Three year's experience in an administrative support role * Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software * Ability to use applicable MS Suite products * Working knowledge of business processes and procedures * Knowledge of basic accounting and financial principles and functions * Ability to analyze data and use basic reasoning skills Licensure, Certifications, and Clearances: * Cardiopulmonary Resuscitation (CPR) * Act 31 Child Abuse Reporting with renewal * Act 33 with renewal * Act 34 with renewal * Act 73 FBI Clearance with renewal UPMC is an Equal Opportunity Employer/Disability/Veteran

Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.

Performs administrative and general office support work.

Performs administrative assistant support work of moderate complexity.