Cash application specialist job description

What You Will Do:

General SummaryUnder the supervision of the CBO Billing Supervisor ensures that payments are posted, reconciled and reported accurately for all professional fee billing. Determines if applied payments should be refunded; Researches patient's accounts on all requested refunds and credit balances and completes necessary paperwork to finalize refund process.

Principal Responsibilities and Tasks

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

1. Receives and records all non-electronic payments from lockbox or other locations on a daily basis.2. Reconciles all payment, adjustment and refund batches to the daily journal. Resolves any out of balance batches before closing. Responsible for reporting to CBO Billing Supervisor any problems or issues on the monthly reconciliation. Keeps all batches filed chronologically by date of entry to the system. Monthly inputting post goal of a minimum of $700,000 with less than a 3% error rate.3. Update patient demographic information into Billing System as required from information received through the lockbox.4. Posts all manual payments, adjustments and rejections to the correct patient account. Transfers secondary balances to the correct payor or patient as the account dictates. Forwards copies of rejections or incorrect payments to the Accounts Receivable Specialist for research and resolution.5. Informs the Billing Supervisor of any insurance payment issues (payment below fee schedule, rejection of specific services) and works to resolve the issue, as appropriate.6. Keeps daily work and batches in an organized manner to facilitate access.7. Posts all unapplied cash to the appropriate service and patient account. Researches all credit balance accounts to ensure balance is actual credit prior to processing refunds for both insurance and patient amounts, including receiving refund checks, producing letters to patients and sending out checks and letters.8. Attends all mandated department trainings and staff meetings.

What You Need to Be Successful:

Education and Experience

1. High School Diploma or equivalent (GED) is required.2. Three years general billing or finance experience preferred.Knowledge, Skills and Abilities

1. Working knowledge of medical coding and insurance claims processing required.2. Excellent typing/data entry skills are required.3. Demonstrated knowledge of MS Office software applications such as Microsoft Excel and Microsoft Word and billing system is required.4. Ability to maintain a culture of excellent customer service, open and friendly staff relations with all levels of staff.5. Effective verbal and written communication and listening skills are required to interact with various individuals seeking accounting-related information.6. Ability to work to deadlines within a stressful environment during month end activities.

We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Work with the best! Per Mar Security, an industry leader in providing integrated security solutions, is seeking hardworking motivated people.

Per Mar Security Services has been a family owned and operated, full-service security company since its inception in 1953. We provide security officer, electronic security, fire alarm and background and investigative services, serving customers in multiple states throughout the Midwest region.
Job Skills / Requirements

The primary purpose of this position is to ensure that all cash payments received are deposited to the bank daily and posted to the correct customer invoice and to also work in Accounts Payable and ensure all bills are posted and paid in an accurate and timely manner.

Starting pay between $16 and $18 an hour, based on experience

What You'll Be Doing:

* Post cash payments received daily, including cash, checks, credit card, and EFT transactions to the correct account and invoice.
* Ensure daily deposits are electronically deposited by the end of each business day.
* Perform banking activities as needed using a company vehicle or personal vehicle if company vehicle is not available. Mileage will be paid if personal vehicle is used. Company vehicle will need to be refueled as required.
* Process credit card payments as needed.
* Research and answer questions from other personnel at Per Mar regarding postings and credit card payments.

What You'll Need:

* High School Diploma or GED is required.
* Associate's degree (A.A.) in related field is preferred.
* Six months to one year related experience and/or training is preferred.
* Strong computer skills with demonstrated experience in Microsoft Office including Word and Excel.
* Be able to quickly learn and navigate within software programs.
* Excellent written and verbal communication skills in addition to customer service skills.
* Be detail oriented, able to handle multiple tasks and manage time effectively.
* Be able to work in a high pace environment.

#PMADM

Education Requirements (Any) High School Diploma/GED Additional Information / Benefits Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Holidays, 401K/403b Plan, Educational Assistance Screening Requirements: Drug Screen, Criminal Background Check

The Cash Applications Specialist ("Specialist") is responsible for the daily applications of cash processing and reconciliation of payments to the hospital accounts receivable. Reviews AR postings to ensure payments are applied correctly and appropriately. Reconciles adjustments related to prior payments posted as well as auditing and correction of rejected payments. Research and resolve unapplied/unidentified cash postings. Responsible for identifying inappropriate adjustment/discounts taken by Payors and forwarding them to the appropriate follow up personal. Performs a daily audit to balances all cash application transactions to ensure accuracy to the Accounts Receivable and General Ledger

The Specialist consistently demonstrates support of the SRAlab statement of Vision, Mission and Core Values by striving for excellence, contributing to the team efforts and showing respect and compassion for patients and their families, fellow employees, and all others with whom there is contact at or in the interest of the institute.

The Specialist demonstrates SRAlab Core Attributes: Communication, Accountability, Flexibility/Adaptability, Judgment/Problem Solving, Customer Service and SRAlab Values (Hope, Compassion, Discovery, Collaboration, & Commitment to Excellence) while fulfilling job duties.
Principal Responsibilities



Identify and import all electronic remittances daily. Analyze and process all hospital payments received within the hospital, via the mail, or from the electronic bank lock box. Post contractual allowances from EOB' s per current contract terms. Post non-payment EOB's received from Payors using the appropriate transaction codes. Post and reconcile all electronic postings for applicable Payors. Transfer MD payments from accounts to MSRIC Reconcile unidentified accounts weekly to avoid unidentified payments remaining in the account longer than 15 days. Perform an audit at the end of each day to ensure that all activities from lock box, vouchers and Cashier's Office (live checks and credit cards) are balanced. Complete an audit spreadsheet and forward to the PFS Financial Analyst and Finance department reflecting the daily cash totals and identifying any variances or backlog of payments. Research and respond to interdepartmental and external departments on issues related to cash applications. Work with the Finance department each month to ensure that all payments posted in the prior month balances to the General Ledger. Participate in/assist with quality management process (es) to identify and improve cash posting procedures. Attend training sessions as specified by PFS management. Other duties as assigned.


Reporting Relationships



Reports to Billing Manager



Knowledge, Skills & Abilities Required



Associate's Degree in Accounting required or 3 - 5 years of direct experience with Accounts Receivable hospital cash applications. Ability to complete mathematical calculations in order to complete required analyses and reports. Ability to effectively use a personal computer and working knowledge of spreadsheet application to perform data entry and analysis (must be proficient in Excel and Word). Interpersonal skills needed to explain and interpret ledgers and accounts to employees and managers. Communication and interpersonal skills necessary to interact with internal/external customers in various circumstances. Ability to collaborate effectively in a team setting in order to maximize quality and efficiently of operations. Excellent organizational and time management skills. Ability to establish and meet deadlines while managing multiple priorities.



Working Conditions


1. Normal office environment with little or no exposure to dust or extreme temperature.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

SRAlab is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.