How to hire a casting coordinator

How to hire a casting coordinator, step by step

Here's a step-by-step casting coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a casting coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new casting coordinator
• Step 8: Go through the hiring process checklist

Post a casting coordinator job for free, promote it for a fee

Post free

1. Identify your hiring needs

   Before you start hiring a casting coordinator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A casting coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, casting coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of casting coordinators and their corresponding salaries.

   Type of Casting Coordinator	Description	Hourly rate
   Casting Coordinator		$12-20
   Leader	Leaders pave the way for a company to achieve certain goals. They are in charge of bringing the organization to greater heights... Show more	$23-73
   Lead Person	A lead person or lead worker is an employee who provides leadership and instructions to others in a group to complete tasks quickly and effectively. Lead workers plan and organize meetings with supervisors and the management to discuss a particular project's progress and development... Show more	$30-82

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Production Schedules
   • Expense Reports
   • RAN
   • Photo Shoots
   • Sag-Aftra
   • ABC
   • Background Checks
   • HR

   Responsibilities:

   • Provide leadership development opportunities for youth and lead community events and activities for the community.
   • Initiate and maintain all interactions between professional hockey league and MTV casting crew and staff.
   • Perform detailed analysis of all Medicare and Medicaid program areas to determine critical programs requiring executive decision making during emergency disasters.
   • Proofread corporate collateral materials for clients in the residential and commercial construction industry.

3. Make a budget

   Including a salary range in your casting coordinator job description is one of the best ways to attract top talent. A casting coordinator can vary based on:

   • Location. For example, casting coordinators' average salary in mississippi is 37% less than in wyoming.
   • Seniority. Entry-level casting coordinators 42% less than senior-level casting coordinators.
   • Certifications. A casting coordinator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a casting coordinator's salary.

   Average casting coordinator salary

   $15.87hourly

   $33,007 yearly

   ---

   Entry-level casting coordinator salary

   $25,000 yearly salary

   Updated December 17, 2025

4. Writing a casting coordinator job description

   A casting coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a casting coordinator job description:

   Casting coordinator job description example

   We are a fast-growing digital video advertising agency with a wide range of e-commerce clients. We work closely with many well-known e-commerce companies and have been growing significantly over the past year. As we grow rapidly, we are looking for more talented people to join our team.
   What we do:
   
   We focus on producing and rigorously testing hundred of video ads for our clients. This allows our clients to scale their marketing campaigns by acquiring more new customers on Facebook, Instagram, Snapchat, and TikTok. While other agencies take months to produce one video, we work at a much faster pace to support our clients.
   
   This is a full-time position. This position is full time in the office. Applicant must be fully vaccinated.
   
   Responsibilities will include:
   
   * Casting for Instagram/Tiktok influencers and actors on social media platforms and other casting platforms
   * Research new talent to partner with and put together curation sheets for upcoming shoots
   * Manage multiple casting projects simultaneously
   * Coordinate with talent to arrange shoots at our studio or remotely.
   
   What we are looking for:
   
   * A self-sufficient self-starter
   * 1-2+ Years Production and previous casting experience
   * Detail oriented, organized, computer-savvy, and excellent communication skills.
   * Knowledge throughout the casting process
   * Must work well under pressure and in a fast-paced environment.
   * Proficiency in relevant social channels including Instagram, Facebook, Twitter, Snapchat and YouTube as well as emerging channels
   * Positive attitude and be a self-starter
   * Ability to multi-task and thrive in a fast-paced environment
   
   An ideal candidate should be able to adapt to any work environment, be well-organized and have a good attitude.
   
   Job Type: Full-time
   
   Pay: From $45,000.00 per year
   
   Benefits:
   * Dental insurance
   * Health insurance
   * Paid time off
   * Vision insurance
   Schedule:
   * 8 hour shift
   * Monday to Friday
   
   Ability to commute/relocate:
   * Pasadena, CA 91107: Reliably commute or planning to relocate before starting work (Required)
   
   Experience:
   * Social media management: 1 year (Preferred)
   * Marketing: 1 year (Preferred)
   * Negotiation: 1 year (Preferred)
   
   Work Location: One location

   Copy this example

   

5. Post your job

   There are a few common ways to find casting coordinators for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your casting coordinator job on Zippia to find and recruit casting coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with casting coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new casting coordinator

   Once you've found the casting coordinator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   Once that's done, you can draft an onboarding schedule for the new casting coordinator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire a casting coordinator?