Lifestyle Coordinator
Coordinator job at Castle Management, Inc.
The Lifestyle Coordinator is responsible for assisting with the planning and coordination of social events for the community.
The Lifestyle Coordinator provides exemplary service in a manner consistent with the values and mission of the Castle Group. He or she performs all responsibilities while demonstrating outstanding customer service skills representative of Castle Royal Service.
Responsibilities
Promote site events and activities by creating and/or updating accurate printed and digital materials including flyers, registrations/order forms, posters, show tickets, floor plans, signup sheets, check in sheets, directional and informational signs, brochures, newsletters, and relevant media announcements.
Maintains the Master Calendar of events for the association
Coordinate, attend, and organize major annual events and manage logistics throughout the year
Assist Clubs with the reservation and preparation of on-site events
Manage inventory of supplies and equipment; restocking and ordering as needed
Scan checks into banking software and enter all deposits into property management software (i.e. Jenark)
Provide weekly updates of ticket sales.
Plan and execute approved events.
Other duties and responsibilities as assigned.
Supervisory Responsibilities
None
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience
High school diploma or equivalency .
2+ years in administrative and/or event planning role or similar position
Skills and Abilities
Strong customer service, communication, and interpersonal skills to help create effective customer-focused relationships with all levels within the organization.
Able to work under tight deadlines and use time effectively based on key priorities.
Ability to prioritize multiple tasks with a high volume of requests.
Intermediate command of computer hardware/software, specifically Microsoft Office Suite.
Effective written and verbal communication skills
Excellent interpersonal and conflict resolution skills.
Excellent organizational skills and attention to detail.
Strong analytical and problem-solving skills.
Ability to act with integrity, professionalism, and confidentiality.
Communicate, receive, and exchange ideas and information by means of spoken and written.
Physical requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Able to work under pressure, maintain composure and utilize good judgment during emergency/difficult and stressful situations.
Ability to lift 30 lbs. following appropriate safety procedures.
Ability to:
work in an upright standing, and sitting position for long periods of time
crawl in small and tight spaces
work in different environmental working conditions (e.g., heat, cold, wind, rain).
walk and climb stairs
stoop and bend
Extensive use of fingers for typing and visual use of the computer monitor.
Handle, grasp, feel objects and equipment.
Reach with hands and arms.
Ability to quickly and easily navigate property/buildings is required to meet the job functions.
Repeat various motions with wrists, hands, and fingers.
Ability to detect auditory and/or visual emergency alarms
May be to perform work outdoors during all seasons
Ability to climb ladders and work at heights above ground level.
Ability to hear, understand and respond appropriately to verbal requests made in person and over the telephone.
Visual ability correctable to 20/20.
Ability to respond verbally in an understandable, professional manner in person and over the telephone.
May be to travel for training sessions off-site
Ability to work extended hours and weekends if needed.
EQUAL EMPLOYMENT OPPORTUNITY
Castle is an equal opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other protected status under federal, state, or local laws.
DISCLAIMER
This is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties, responsibilities, and activities may change or be supplemented at any time based on organizational needs. In addition, management has the right to change any portion of this job description at any time and for any reason.
Auto-ApplyTraveling Sales Coordinator Specialist
Orlando, FL jobs
Headquartered in Farmington Hills, Michigan, RHP Properties (************ is the nation's largest private owner and operator of manufactured home communities. With over 370 communities throughout 30 states, we continue to expand our footprint to provide accessible and affordable housing across the country. All of this would not be possible without the energy and drive of our talented team! We invest in our team members, with regular training, opportunities for advancement, and team events that bring everyone together.
As we continue to grow, we are in search of a Sales Coordinator Specialist for our team. This role is responsible for implementing sales and financing strategies to increase the value of home sites and community sales while maintaining and increasing occupancy and revenue.
As a Successful Sales Coordinator Specialist, You Will:
Develop, implement and manage marketing strategies to meet or exceed sales goals, generate interest, establish positive relationships with the community and to maintain and increase occupancy. The position is a traveling position that requires extended overnight travel in excess of 80%.
Research market, demographics, competition, products, customer needs and follow through on all sales leads and referrals.
Create plans and take proactive measures to market the community to prospective.
Work in conjunction with the Community Manager in new/used home sales and home.
Prepare and distribute advertising materials in order to gain visibility in the marketplace.
Implement sales strategies to help maintain and increase home sales
Understand, communicate and document all customer, vendor and financial transactions for future potential clients.
Assist Community Manager with general office responsibilities.
Assist with cleaning, repairing and making homes available for sale.
Perform other duties as assigned.
Minimum Requirements:
A minimum of 2 - 3 years of sales experience required; property management experience, preferred.
High school diploma or GED required.
Exceptional customer service and communication skills.
Strong organizational, time management and follow-through skills.
Detailed orientated and the ability to work independently.
Valid driver's license and the ability to travel between communities.
Ability to multitask and be a team player in a fast-paced environment.
Proficiency in Microsoft Office specifically Excel and Outlook.
Compensation:
This is a full-time opportunity with competitive compensation plus commissions. Benefits include medical, dental and vision insurance; short-term and long-term disability; life insurance; paid time off and holidays; flexible spending; and 401k.
Real Estate Operations Coordinator
Palm Beach Gardens, FL jobs
Job Description
KW Reserve is seeking an Operations Coordinator to partner directly with our Owner and leadership team. This is not a traditional administrative role; it's a key leadership position designed for a systems-minded operator who thrives behind the scenes, aligning vision with execution and building the infrastructure for scalable growth.
Compensation & Benefits
$60,000-$70,000 base salary (commensurate with experience)
Performance-based bonus opportunities
Paid Time Off (PTO)
Benefits stipend available
Leadership growth and professional development opportunities
Compensation:
$60,000 - $70,000 commensurate with experience
Responsibilities:
Strategic Operations & Systems Leadership
Partner with the Owner to translate vision into operational priorities and measurable results.
Help to recruit and network at a high level to help with overall team growth.
Oversee and optimize backend operations, allowing the sales team to focus on production and growth.
Design, implement, and refine systems for CRM, transaction management, database oversight, and client communication.
Build scalable processes, SOPs, and operational manuals that evolve with the business.
Client Experience & Reputation Excellence
Develop systems to drive client testimonials, referrals, and brand loyalty.
Ensure the client journey is consistent, elevated, and aligned with KW Reserve's values.
Partner with marketing to execute brand promises and maintain engagement beyond the close.
Qualifications:
3-5+ years of leadership, operations, or executive support experience (real estate industry preferred).
Bachelor's degree strongly preferred.
Exceptional communication, organizational, and analytical abilities.
A passion for systems, process improvement, and enabling others to succeed.
Calm under pressure, resourceful, and results-driven.
Who You Are
A strategic partner who bridges big-picture vision with tactical execution.
A trusted operator who thrives in a high-growth, fast-paced environment.
A systems builder who sees complexity and creates clarity.
A team-first leader who values excellence, accountability, and collaboration.
Growth-minded, proactive, and energized by scaling organizations.
About Company
At KW Reserve, we believe that buying or selling a home is more than just a transaction-it's a life-changing experience. That's why our team of experienced, passionate real estate professionals is dedicated to delivering exceptional, personalized service to every client. We take pride in the relationships we build and work relentlessly to help clients achieve their real estate goals.
Our team represents the best and brightest in the industry, constantly raising the bar through innovation, research, and consumer education. In today's fast-paced market, clients need a trusted advisor-and that's exactly what we strive to be. With in-depth knowledge and a commitment to timely, accurate guidance, KW Reserve is the go-to source for real estate insight and expertise.
Brokerage Coordinator
Houston, TX jobs
Four dynamic, integrated companies make up the Transwestern enterprise, giving us the perspective to think broadly, deeply and creatively about commercial real estate. Clients and investors rely on us for expertise that spans institutional and opportunistic investment, development, hospitality, and brokerage and asset services. Our award-winning, collaborative culture empowers team members with resources and independence to work across boundaries in pursuit of innovative solutions, reinforcing a reputation for service excellence that translates to measurable results. Through offices nationwide and alliance partners around the globe, we positively impact the built environment and our communities while fostering a work climate that champions career vitality for all. Learn more at transwestern.com and @Transwestern.
Part of the Transwestern companies, Transwestern Real Estate Services (TRS) strives to add value for investors, owners, and occupiers across all commercial property types. Fueled by a holistic perspective of the real estate life cycle, agility and creativity are hallmarks of our approach, while vast national resources and sound market intelligence underpin customized recommendations and property solutions.
Transwestern is built on a common purpose - Empowering Good People to do Extraordinary Things Together. We are committed to the hiring of smart, passionate, hard-working people who understand the benefits of both collaboration and independence.
POSITION SUMMARY:
The Brokerage Coordinator position is responsible for the administrative and operational support of a team of brokers. The Brokerage Coordinator will provide administrative, research, and marketing support to various Healthcare and Life Sciences Advisory Services portfolios and clients.
It is also the responsibility of the Brokerage Coordinator not only to exhibit legendary customer service when communicating with clients, owners, vendors, and fellow team members but also to focus on productivity and results. The Brokerage Coordinator will support the entire lifecycle of the broker's deals.
ESSENTIAL JOB FUNCTIONS:
* Prepare high level designed deliverables, proposals, and presentation decks incorporating text, charts, tables, and other documents using various software packages.
* Develop and modify existing marketing collateral (informational factsheets, marketing packages, presentations, brochures, direct mail and eblasts, etc.). using design software (i.e., Adobe Acrobat Creative Cloud).
* Gather and compile relevant data and real estate market information for use in presentations, meetings, analysis, and proposals.
* Update and maintain contact databases to track prospects, tenants, clients, and deal information.
* Process client's lease documents through various client-driven processes.
* Prepare negotiation summaries/RFP comparison matrixes.
* Gather data and real estate market information from research and brokers to assist in presentations, analysis, and proposals.
* Track and report marketing activity, listing expirations, and other critical dates.
* Regularly design and schedule Click Dimensions e-mail blasts.
* Produce tour books, assist with market surveys, and coordinate tour schedules.
* Ensure accuracy of property information across all platforms (i.e., CoStar, xRM, VTS, Crexi , etc.)
* Review complex real estate documents as part of the team's leasing process and identify key economics.
* Complete accounting tasks including expense reports, pipeline entries, deal sheets, invoices, XRM reports and related items.
* Participate in planning and implementation of external client events for the team/buildings.
* Schedule and organize meetings, conference calls and appointments.
* Coordinate travel arrangements including air reservations, scheduling options, hotel reservations, and car rental reservations.
* Develop travel itineraries to correspond with current schedules.
* Maintain professional, positive, and proactive performance at all times.
* Other duties and assignments as requested.
POSITION REQUIREMENTS:
* A bachelor's degree in business, economics, marketing, real estate, or related field preferred.
* A minimum of 2-4 years of administrative experience, in commercial real estate a plus.
* Proficiency with Microsoft Word, Teams, Excel, PowerPoint, Access, CRM/Database Management, Adobe Acrobat, social media platforms and Outlook.
* Expert with Adobe InDesign and Photoshop to create marketing brochures, proposal brochures and team branding materials.
* Flexible attitude, solution-focused and proven analytical and problem-solving abilities.
* A strong desire to tackle new projects to assist a high performing team.
* Excellent interpersonal skills - effective verbal and written communication skills.
* Resourceful approach to effectively managing workloads to meet deadlines, while delivering high quality work in a fast-paced environment.
* Strong attention to detail - excellent proofreading and editing skills.
* Ability to maintain discretion regarding personnel and industry-related matters.
* A strong work ethic and sense of responsibility, reliability, and responsiveness.
* Uses a computer in conjunction with various software packages the majority of the day.
* Uses office equipment (copiers, binders, phone system, etc.)
* Uses audio-visual equipment
WORK SHIFT:
LOCATION:
Houston, TX
ABOUT US
Transwestern's Guiding Principles are woven into the fabric of our firm and underscore the value of each individual team member. We embrace inclusion - not only as the right thing to do, but as a reflection of who we are. It is our responsibility and heartfelt desire to create an environment that elevates the human spirit and brings out the best in everyone.
Different backgrounds, life experiences and cultures shape our individual perspectives and ultimately generate the best results for our clients. Strategic human capital planning combined with development initiatives foster a work environment that celebrates uniqueness and champions the achievements attained through collaboration.
Please note that all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification. In addition, your employment with Transwestern is subject to successfully passing a drug screen check prior to your starting with the Company along with satisfactory references.
We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have your story. We want to hear it. We encourage you to apply today so that you may become a part of the Transwestern story.
Auto-ApplyCash Management Coordinator
Dallas, TX jobs
Founded in 1965 by Mack Pogue as Lincoln Property Company, Willow Bridge Property Company is one of the United States' most respected full-service residential property companies, operating a successful portfolio in 75 markets. Headquartered in Dallas, Texas, Willow Bridge proudly employs over 5,500 team members, has built over 200,000 apartments and manages 220,000 units for its clients. To learn more, visit willowbridgepc.com.
We create places people want to call home - starting with you.
With decades of proven success, Willow Bridge is a national leader in residential property management and development, active in 29 states and managing more than 230,000 apartment homes across the U.S.
At Willow Bridge, our purpose drives everything we do. Whether you're launching your career or looking to take the next step, we're here to support your growth with intention, flexibility, and real opportunities to make an impact.
We're currently hiring for a Cash Management Coordinator - someone who brings fresh thinking, follows through, and knows how to bring people together to get results. We value people who lead by listening, communicate with clarity, and take initiative to find better ways forward. If you're someone who believes in showing up with integrity, working collaboratively, and driving positive change, you'll feel right at home here.
Let's grow together at Willow Bridge.
Responsibilities
* Respond in a timely manner to Accounting and/or Property personnel requesting research on banking transactions, account maintenance changes and other miscellaneous needs.
* Assist in the implementation of Treasury workstation.
* Processing of payments as requested by the Accounting Department.
* Organize and adhere to time sensitive deadlines.
* Verify information.
* Assist with various projects within the department.
Qualifications
* 2+ years of treasury experience
* Proficient in Microsoft applications, including Excel & Word.
* Working knowledge of Treasury Workstation implenentation is a plus.
* Possess strong skills in time management and be very detail oriented.
* Committed to high standards of customer service.
Benefits
Willow Bridge Property Company offers competitive pay, a benefits package that includes health, dental, vision and 401(k) and opportunities for career development and advancement.
Auto-ApplyBrokerage Coordinator
Dallas, TX jobs
Four dynamic, integrated companies make up the Transwestern enterprise, giving us the perspective to think broadly, deeply and creatively about commercial real estate. Clients and investors rely on us for expertise that spans institutional and opportunistic investment, development, hospitality, and brokerage and asset services. Our award-winning, collaborative culture empowers team members with resources and independence to work across boundaries in pursuit of innovative solutions, reinforcing a reputation for service excellence that translates to measurable results. Through offices nationwide and alliance partners around the globe, we positively impact the built environment and our communities while fostering a work climate that champions career vitality for all. Learn more at transwestern.com and @Transwestern.
Part of the Transwestern companies, Transwestern Real Estate Services (TRS) strives to add value for investors, owners, and occupiers across all commercial property types. Fueled by a holistic perspective of the real estate life cycle, agility and creativity are hallmarks of our approach, while vast national resources and sound market intelligence underpin customized recommendations and property solutions.
Transwestern is built on a common purpose - Empowering Good People to do Extraordinary Things Together. We are committed to the hiring of smart, passionate, hard-working people who understand the benefits of both collaboration and independence.
POSITION SUMMARY:
The Brokerage Coordinator position will be responsible for providing marketing, research and administrative support to the brokerage team as assigned, team members subject to change at any time, with or without notice. Overarching responsibilities include performing all aspects of supporting the team with pre-sales marketing, research and transaction processing, while supporting the team through direct and indirect marketing support. This position retains latitude in formulation and implementation of new procedures and processes within the Brokerage group that are consistent with the company's objectives.
It is also the responsibility of Brokerage Coordinator not only to exhibit legendary customer service when communicating with clients, owners, vendors, and fellow team members but also to focus on productivity and results.
POSITION ESSENTIAL FUNCTIONS
* Assist the brokerage team with marketing and PR strategy and implementation, development and execution of social media best practices, and creation of brand awareness for Transwestern.
* Prepare proposals and presentation decks incorporating text, charts, tables and other documents using various software packages.
* Assist in developing new business and with selling, leasing, and marketing for the team.
* Respond to all internal and external client requests for data and information.
* Review internal and external collateral materials, proofreads content, ensures appropriate branding, and approves materials for final distribution.
* Develop and catalog business intelligence for brokerage teams.
* Provide lease reviews, abstracts and basic financial analysis using assigned software application where applicable.
* Prepare correspondence on behalf of brokerage team including but not limited to letters, leases, lease abstracts, letters of intents, requests for proposal, lien waivers, marketing brochures, space flyers, analysis, company overviews, market reports, project overviews and CoStar.
* Coordinate projects from primary stages through completion.
* Coordinate the handling of broker requests for data and research information.
* Order and distribute client gifts, correspondence as assigned.
* Assist brokerage with the completion of market surveys, property/space comparisons, data analysis, company overviews and other deliverables as assigned.
* Assist team with business development and monitoring the team's pipeline and deal activity in XRM or other databases as assigned.
* Complete accounting tasks including expense reports, pipeline entries, deal sheets, invoices, XRM reports and similar items.
* Complete travel arrangements for team members.
* Coordinate occasional broker/client events, conference room scheduling, set up and breakdown when necessary.
* Maintain professional, positive, and proactive performance at all times.
* Assist other Brokerage and Marketing Coordinators as available as needed.
* Other duties and assignments as requested.
POSITION REQUIREMENTS
* A bachelor's degree in business, economics, real estate, or related field preferred.
* A minimum of 2-4 years of administrative experience in commercial real estate.
* Real Estate Salesperson license preferred or willing to obtain.
* Proficiency with Microsoft Word, Teams, Excel, PowerPoint, Access, CRM/Database Management, Adobe Acrobat, social media platforms and Outlook.
* Expert with Adobe InDesign and Photoshop to create marketing brochures, proposal brochures and team branding materials.
* Excellent writing skills to prepare complete and accurate reporting.
* Excellent oral communication skills to represent the company and maintain the Company's image.
* Strong organizational skills, creativity, and interpersonal skills.
* Ability to analyze qualitative and quantitative information and translate into strategic deliverables.
* Strong attention to detail - excellent proofreading and editing skills.
* Must be able to work independently and with minimal supervision.
* Resourceful approach to effectively managing workloads to meet deadlines, while delivering high-quality work in a fast-paced environment.
* Ability to maintain discretion regarding personnel and industry-related matters.
* A strong work ethic and sense of responsibility, reliability, responsiveness and customer service.
WORK SHIFT:
LOCATION:
Dallas, TX
ABOUT US
Transwestern's Guiding Principles are woven into the fabric of our firm and underscore the value of each individual team member. We embrace inclusion - not only as the right thing to do, but as a reflection of who we are. It is our responsibility and heartfelt desire to create an environment that elevates the human spirit and brings out the best in everyone.
Different backgrounds, life experiences and cultures shape our individual perspectives and ultimately generate the best results for our clients. Strategic human capital planning combined with development initiatives foster a work environment that celebrates uniqueness and champions the achievements attained through collaboration.
Please note that all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification. In addition, your employment with Transwestern is subject to successfully passing a drug screen check prior to your starting with the Company along with satisfactory references.
We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have your story. We want to hear it. We encourage you to apply today so that you may become a part of the Transwestern story.
Auto-ApplySuite & Loge Box Pantry Coordinator (Pt)
Fort Worth, TX jobs
In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. SUITE & LOGE BOX PANTRY COORDINATOR (PT) Trail Drive Management Corp. - Dickies Arena of Fort Worth, TX
Dickies Arena is a 14,000 seat, spectacular multipurpose venue located adjacent to the Will Rogers Memorial Center campus in Fort Worth, Texas. The arena is owned by the City of Fort Worth and managed by the not-for-profit operating entity, Trail Drive Management Corp (TDMC). The state-of-the-art arena, opened in November 2019, hosts concerts, sporting events and family entertainment, and is the new home to Fort Worth Stock Show rodeo performances.
Reports to: Manager of Suites & Loge Boxes
The Suite & Loge Box Pantry Coordinator is responsible for making sure each suite and loge box is properly and completely set for each event. This, in part, is accomplished by the checking in/out and rotation of product, accurate inventory and pantry organization. They are required to answer phones, communicate with servers, and assign food runners to different tasks. The Pantry Coordinator is also in charge of all the billing at the end of the night. This includes entering orders, closing orders, reauthorizing credit cards, and adding gratuities. It is the Pantry Coordinators job to be helpful, respectful and to always ensure that our suite and loge box guests have a seamless and enjoyable food and beverage experience. Pantry Coordinators work closely with the entire team to ensure productivity and efficiency. Pantry Coordinators are responsible for assistance in preparation for events and operational efficiency before, during, and after. The pantry coordinator assists in monitoring staff, ensuring safety, sanitation and responsible service of alcohol, while striving for an optimal experience for guests and staff. Pantry coordinators will actively support any additional needs and objectives of the Dickies Arena Leadership Team. Suite and Loge Box Pantry Coordinators reports to the Suites and Loge Box Management Team. This is a part-time, event-based position located within the Food and Beverage Department of Dickies Arena. Hours for this position fluctuate depending upon the arena event schedule. In-person and predictable attendance.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
Responsible for ensuring quality and hospitality throughout the Suite Level of the arena
Responsible for communication between counter parts within the department
Responsible for pantry organization and event preparation
Responsible for assisting in closing out financials each event and ensuring correct billing takes place
Responsible for assigning team members to specific event related tasks
Serve as a liaison between Suite and Loge Box Management, Suite & Loge Box Staff and Suite and Loge Box guests throughout each event
Responsible for assisting with the supervision of team members on non-event and event days
Communicate and work with department counter parts to ensure food quality and service standards are always maintained
Assist management with monitoring department by maintaining policies and procedures, upholding safety and sanitation standards, and ensuring a positive atmosphere for team members and guests
Capture and properly track food and beverage orders that are placed during the event
Expedite the communication of special food and beverage requests, late food and beverage orders, changes to any food and beverage orders, and guest-related issues to the appropriate entities
Prepare and track the distribution of receipts, invoices, and/or refund transaction documents on an event basis
Help always maintain and ensure excellent customer service for internal and external guests
Assist management with monitoring department by maintaining policies and procedures, upholding safety and sanitation standards, and ensuring a positive atmosphere for team members and guests
Monitor and enforce safe alcohol policies and procedures
Monitor and maintain inventory control and product requisition with pantry/ department
Help always maintain and ensure excellent customer service for internal and external guests
Have full knowledge of food and beverage menu items and accompaniments
Responsible for reporting “important” information to staff
Be comfortable with the arena and know how to navigate personally, as well as, assist guests
Direct any inquiries not regarding food and beverage to the correct entity and/or personnel within the arena
Support any other Food & Beverage departments as needed
Support any other tasks as assigned by the Dickies Arena Leadership Team
Competencies
1. Communication Proficiency.
2. Ethical Conduct.
3. Leadership.
4. Problem Solving/Analysis.
5. Strategic Thinking.
Supervisory Responsibility
Exercises general supervision over clerical, administrative and professional staff assigned to the department.
Physical demands
While performing the essential functions of this job, the employee will frequently operate a computer and other office devices such as calculators, telephones, copy machines, faxes and printers. Employee will constantly move about inside and outside various areas of the facility before/during/after events to interact with internal/external clients and supervise the work of employees during events. Employee must constantly communicate via telephone, radio and in-person with others and exchange accurate information. Employee will regularly spend most of their shift standing and walking, traversing stairs, with limited to no sitting. Employee may occasionally be required due to business demands and event operations to lift and/or move up to 50 pounds. As business, maintenance, operations or emergency situations require, employee may sporadically assist in lifting/moving 100 lbs. or more. Employee must be comfortable with raised volume and/ or dark lighting in specific event settings.
Additional Eligibility Qualifications
Must be a minimum 18 years of age
At least one-year operations experience, as well as, at least one-year of experience in an administrative role; a food and beverage background preferred
Candidate should be proficient in Microsoft applications (Word, Excel, PowerPoint, CRM, and Outlook)
Possess excellent interpersonal skills and diplomacy
Possess excellent written and verbal communication skills
Ability to multi-task
Strong attention to detail and proven customer service skills
Exceptional organization and prioritization
Works well with others; establishing and maintaining effective relationships with fellow workers and supervisors
Ability to lift, push, and pull up to 50lbs
Flexible schedule - nights, weekends and holidays
Must be able to work in an environment with fluctuating temperatures
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Partnership Coordinator
Irving, TX jobs
The Partnership Coordinator orchestrates the end-to-end lead intake process, serving as the critical link between external partners and internal teams. This entry level role is responsible for qualifying incoming leads, maintaining data integrity within Salesforce, and accurately routing opportunities to the appropriate teams. By facilitating seamless communication and validating deal parameters, the Partnership Coordinator ensures an efficient and streamlined client onboarding experience.Key Responsibilities
Lead Intake Review: Monitor and review incoming lead forms from multiple sources, verifying accuracy and completeness.
Deal Creation in Salesforce: Create new deals with complete and accurate information, following established conventions.
Routing and Assignment: Determine the correct team or individual for each deal and route it using Salesforce. Document routing decisions in the system.
Quality Control: Ensure all deals are accurate, complete, and processed within the required timeframe (within one hour of intake, blackout window from 5 p.m. to 9 a.m.).
Communication: Coordinate with team members and supervisor regarding discrepancies, missing information, or workflow issues.
Continuous Improvement: Participate in training, provide feedback on process efficiency, and suggest improvements.
Qualifications and Skills
High attention to detail and organizational skills.
Proficiency with Salesforce or other CRM platforms preferred.
Strong written and verbal communication skills.
Ability to follow structured workflows and adapt to process updates.
Ability to manage multiple leads simultaneously and prioritize effectively.
Auto-ApplyPartnership Coordinator
Irving, TX jobs
Job DescriptionThe Partnership Coordinator orchestrates the end-to-end lead intake process, serving as the critical link between external partners and internal teams. This entry level role is responsible for qualifying incoming leads, maintaining data integrity within Salesforce, and accurately routing opportunities to the appropriate teams. By facilitating seamless communication and validating deal parameters, the Partnership Coordinator ensures an efficient and streamlined client onboarding experience.Key Responsibilities
Lead Intake Review: Monitor and review incoming lead forms from multiple sources, verifying accuracy and completeness.
Deal Creation in Salesforce: Create new deals with complete and accurate information, following established conventions.
Routing and Assignment: Determine the correct team or individual for each deal and route it using Salesforce. Document routing decisions in the system.
Quality Control: Ensure all deals are accurate, complete, and processed within the required timeframe (within one hour of intake, blackout window from 5 p.m. to 9 a.m.).
Communication: Coordinate with team members and supervisor regarding discrepancies, missing information, or workflow issues.
Continuous Improvement: Participate in training, provide feedback on process efficiency, and suggest improvements.
Qualifications and Skills
High attention to detail and organizational skills.
Proficiency with Salesforce or other CRM platforms preferred.
Strong written and verbal communication skills.
Ability to follow structured workflows and adapt to process updates.
Ability to manage multiple leads simultaneously and prioritize effectively.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
Sales Coordinator- The Carlisle Naples
Naples, FL jobs
$22- $25 hour
For over 37 years, Senior Resource Group-SRG has been an innovator in the development and operation of senior living communities across the USA. Our experience and passion has helped us win many awards for innovative community design, excellent service and exceptional care.
Job Description
Our luxury SRG senior living community is seeking a seasoned, highly organized and motivated administrative professional capable of supporting the community's on-site sales and marketing team. We are looking for someone with a proven track record of sales administration and coordination to facilitate and assist with the transition from prospective resident through move-in to the community.
The best candidate will:
Possess superior hospitality and customer service skills
Have strong communication and relationship building skills
Demonstrate excellent telephone skills, while employing principles to meet the needs of our senior market including good listening techniques and clear communication methods.
Have strong computer skills and familiarity with CRM system
Efficiently track and coordinate dates, residence status and new resident information for a smooth and timely move into the community.
Demonstrate excellent organizational skills
Qualifications
(2) Years experience in Move-in coordination, Customer Service or Hospitality management. Senior Living experience preferred.
Strong computer skills and experience using a sales CRM system preferred.
Experience in senior living, country club or hospitality industry preferred.
2 Year degree
Additional Information
All your information will be kept confidential according to EEO guidelines.
Senior Resource Group is an equal employment opportunity employer. We do not discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws, and we prohibit harassment of applicants or employees based on any of these protected categories. We comply with all applicable federal, state and local laws, including but not to limited, respecting consideration of unemployment status in making hiring decisions. Completing an application does not guarantee that you will be offered a position.
Note to Applicants: Smoking is prohibited in all indoor areas of Senior Resource Group unless designated smoking areas have been established by a particular office in accordance with applicable state and local law.
Lifestyle Coordinator
Jacksonville, FL jobs
Lifestyle Coordinator - RISE JAX | $23-$25/hr
Create connection. Build joy. Elevate community living.
We're looking for a creative, people-loving Lifestyle Coordinator to bring energy, connection, and fun to our residents at RISE JAX, a vibrant 55+ Active Living apartment community in Jacksonville, FL. In this role, you'll be the heartbeat of resident life - planning engaging events, activities, and social experiences that enhance daily living and build a strong sense of community. Compensation & Benefits
Hourly Pay: $23-$25/hr based on experience
Paid Time Off: Vacation, sick time, and a floating holiday
Benefits: Medical, dental, vision, EAP
401K with company match
Fast Benefit Start: Coverage begins the 1st of the month after your hire date
What You'll Do
Plan and execute a robust calendar of events, outings, and activities for residents
Collaborate with residents to understand their interests, preferences, and ideas
Lead group activities that promote wellness, creativity, and social interaction
Build strong community partnerships for guest events or off-site experiences
Promote participation and ensure all events are inclusive and welcoming
Work closely with the on-site team to align lifestyle programming with community goals
Leasing Support
Assist with tours, follow-ups, and leasing conversions
Help manage inquiries, applications, and renewals
Ensure the office and model units are tour-ready and welcoming
Represent the community with energy and professionalism, both in person and online
What You'll Bring
Experience in event planning, recreation, or hospitality
A warm, outgoing personality and strong interpersonal skills
Creativity, organization, and comfort leading group activities
A passion for building community and enhancing resident well-being
Ability to work independently and adapt to a flexible schedule (evenings/weekends as needed)
Why You'll Love This Role This is more than a job - it's a chance to shape the daily experiences of the residents you serve. From themed socials and wellness workshops to holiday events and day trips, you'll create moments that matter. Your creativity, passion, and care will make RISE JAX feel like home for every resident. Ready to bring the fun? Apply today and help us make life at RISE JAX extraordinary.
Land Coordinator
Richardson, TX jobs
Job Details Chesmar Homes - Dallas East - Richardson, TXDescription
Our Story
Are you are looking for a fun new place to call home? If you desire the opportunity to work with people that feel like family, a place that values respect of others, ownership for your role in the organization, and freedom to do the right thing, you just may have what it takes to be a Chesmarian.
Chesmar Homes entered the Texas market in 2005 with a mission and philosophy rooted in the core values: Do the Right Thing, Respect Everyone, Ownership, Freedom & Responsibility, and Having Fun. Two years ago, Chesmar joined the Sekisui House family, one of the world's largest homebuilders and together we are dedicated to making home the happiest place in the world.
We focus on building uniquely styled homes with superior craftsmanship, aspiring to be the builder of choice for our homeowners. At Chesmar Homes, we believe in fostering an inclusive work environment that promotes work-life balance and supports our team in every way. We are Chesmarians, united in setting the higher standard in everything we do. Building homes is not just our job; it's our passion, ingrained in our DNA.
Your Next Great Adventure
The Land Coordinator supports the land acquisition team in identifying, evaluating, and securing land for residential development. Key responsibilities include coordinating due diligence activities, managing documentation, and ensuring compliance with regulatory requirements. This role is essential in facilitating the land acquisition process and maintaining effective communication among stakeholders.
Qualifications
Success Is Built On
Assist with the collection and review of due diligence materials, including environmental reports, surveys, and title documents, ensuring accuracy and compliance with regulations.
Coordinate with consultants, legal teams, and government agencies to obtain approvals, permits, and manage lot closings.
Maintain and organize documentation, including contracts, agreements, and correspondence, ensuring records are up-to-date.
Track expenses, process invoices, and support budget preparation and monitoring for land acquisition projects.
Serve as a liaison between the land acquisition team, internal departments, and external stakeholders, such as brokers and consultants.
Schedule and coordinate meetings, site visits, and inspections for land acquisition activities.
Prepare regular reports and provide data insights to support decision-making and project status updates.
College Degree preferred
Perks
At Chesmar, we're committed to helping our team members be
better
-professionally, financially, physically, and mentally. We offer competitive compensation, comprehensive healthcare coverage focused on overall well-being, 401(k) contributions, paid time off and holidays, and opportunities for professional growth and development.
Chesmar Homes is an equal opportunity employer and does not discriminate against applicants or employees. We welcome applications regardless of race, color, religion, gender, national origin, ancestry, age, marital status, sexual orientation, gender identity, veteran status, disability, or any other classification protected by law.
If this sounds like fun, we would love to hear your story. Apply today and join the Chesmar Homes family!
Project Controls Coordinator IV
Houston, TX jobs
The Project Controls Coordinator IV works independently to monitor, control and report on the performance and cost-related aspects of projects, managed by the assigned project management teams. This includes ensuring that costs for assigned projects are identified, accounted for and reported in an accurate and timely manner and in accordance with the company's established business practices and procedures
Functions include:
Collecting information for project cost estimates, establishing control budgets, on-going monitoring and control of incurred project costs, cost forecasting, cost variance analysis and cost reporting to various stakeholders
Provide capital cost control, variance analysis and reporting requirements for multiple complex and multi-disciplined programs / projects.
Ensure that Enbridge-sanctioned cost control processes are applied in the execution of their project activities.
Interpret project-specific business requirements and ensure alignment with Enbridge's project lifecycle gating control processes.
Assign priorities to complex, multiple, competing projects by effectively prioritizing work activities. Establish and adjust priorities based on the department's objectives and the company's strategic plan.
Work closely with the PMO and the Financial Services department and liaise with other project stakeholders for project related responsibilities.
Widen and apply expertise by broadening alliances and working relationships with a broad cross-section of stakeholders, both within and beyond the Projects business unit. Communicate and work effectively with a varying set of these stakeholders on a regular basis.
Prepare reports and presentations for and provide support to project management team members and stakeholders regarding the cost status of their respective project budgets.
Track and report Project's performance against the plan by working closely with Project Scheduler.
Review policies and procedures and recommend improved processes for project cost management.
Scope:
Impacts can extend to the multiple work units as well as to internal stakeholders (e.g., support departments) and external stakeholders (e.g., vendors and customers)
Decision making is guided by standardized practices, existing processes, and professional judgement.
Assignments are often self-identified and are completed independently.
Recommendations are reviewed for soundness of judgement, but usually accepted as technically accurate.
May provide guidance to junior employees.
Working Conditions:
Office environment.
Overnight business or construction field trips may be required.
Expectation to produce required reports and cost data in a timely manner.
Occasional travel to field worksite locations. May require Personal Protective Equipment (PPE).
Knowledge, Skills & Abilities:
University degree or related construction or operational training and/or experience.
Ability to comfortably work with Microsoft Office software, company financial systems, enterprise structure and standard operating procedures, etc.
Ability to effectively manage and prioritize workload and resolve issues in a timely manner.
Ability to communicate effectively, both verbally and in written form. This includes the ability to effectively interact with peers, internal and external stakeholders. Strong written communications abilities, including good spelling and grammar are essential for this position.
Possess an aptitude for successfully building relationships with employees, internal stakeholders, vendors and service providers.
Project Coordinator
San Antonio, TX jobs
Requirements
SKILLS AND EXPERIENCE
Bachelor's degree in Real Estate Development, Construction Management, or a related field required, Master's degree preferred.
7+ years of experience in real estate development, preferably in the multifamily industry.
Professional certifications such as Certified Development, Design, and Construction Professional (CDCDP) or Real Estate Development Professional (REDP) are a plus.
Proven experience leading and managing development teams.
Deep understanding of real estate development principles and practices.
Knowledge of construction methods, building codes, and safety regulations.
Ability to analyze market data and financial information.
Excellent project management and organizational skills.
Strong communication and interpersonal skills.
Proficient in Microsoft Office Suite and project management software.
Must have a valid driver's license with no major infractions in the last 12 months.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is often exposed to outside weather conditions. The noise level in the work environment is usually moderate.
This job description is intended to provide a general overview of the Director of Development role. The specific duties and responsibilities may vary.
Sales Enablement Coordinator
Plano, TX jobs
Inhabit operates a unique collective of tech-forward companies serving the residential, commercial, and short-term rental industries. Our team members deliver best-in-class software solutions and services while fostering innovation and collaboration with business leaders and industry experts. Inhabit believes that property managers are central to the success of the residential and short-term rental markets and delivers products built to empower them, their investors, and communities. Come help build the company you want to Inhabit. To learn more, visit inhabit.com.
About the Role
The Sales Enablement Associate supports the growth and performance of our GTM organization by equipping sales teams with the knowledge, tools, and processes needed to sell effectively. Reporting to the Sales Enablement Manager, this role ensures our teams are consistently trained, informed, and ready to deliver value at every stage of the customer journey.
This position serves as a key connector across Sales, Marketing, Product, and RevOps, helping translate strategy into action by delivering scalable enablement programs and maintaining high-quality, easily accessible resources.
This role is ideal for a self-starter who thrives in a fast-paced, cross-functional environment and is passionate about enabling sales teams with the right resources at the right time.
What You'll Do (Functions & Responsibilities)
Training & Onboarding
* Support the development and delivery of onboarding programs for new hires across sales, SDR, and account management roles.
* Assist in maintaining structured continuing education programs for existing team members.
* Deliver and track participation in enablement sessions, certifications, and learning modules through our LMS (e.g., Grow).
* Facilitate in-person and virtual training on key tools (Salesforce, Outreach, LinkedIn Sales Navigator) and core sales methodologies.
Content & Tools Management
* Create and continuously update sales enablement materials - including playbooks, battle cards, product sheets, competitive comparisons, FAQs, and case studies.
* Own the organization and upkeep of the Sales Enablement SharePoint and content repositories, ensuring all resources are current, searchable, and easily accessible.
* Partner with Marketing to ensure sales content reflects the latest messaging, campaigns, and product positioning.
* Assist with tool adoption and manage light administration for enablement platforms and dashboards.
Sales Process & Performance Support
* Collaborate with Sales Ops and Marketing to analyze enablement effectiveness using performance metrics, feedback loops, and funnel analytics.
* Identify training gaps, process inefficiencies, or content needs that affect win rates, ramp time, or deal velocity.
* Support campaign launches and initiatives with aligned sales assets and talk tracks.
* Contribute to continuous improvement of sales playbooks, qualification frameworks, and discovery templates.
Cross-Functional Collaboration
* Serve as a communication bridge between Sales, Marketing, Product, and RevOps to ensure strategic alignment.
* Gather feedback from the field and translate it into actionable enablement improvements.
* Participate in key GTM initiatives such as Leadership Funnel Calls, Strategic Account Reviews, and product launches.
Qualifications
What We're Looking For (Minimum qualifications)
* 2+ years of experience in Sales Enablement, Sales Operations, or B2B SaaS Sales
* Strong understanding of modern sales methodologies and enablement best practices
* Experience with sales tools including Outreach, SalesMail, Salesforce, and LinkedIn Navigator
* Excellent communication and content creation skills (decks, training modules, job aids)
* Proven track record in building and scaling onboarding and enablement programs
* Highly collaborative with the ability to work across departments and with sales leadership
* Strong organizational skills and a passion for helping others succeed
Education Requirements
* Bachelor's Degree preferred
Type
* Full Time, Exempt
Location
Knoxville, TN or Mason, OH or Plano, TX or Atlanta, GA or Lehi, UT
Benefits Include
* Competitive Pay
* Health Insurance: Medical, Dental, Vision and Prescription Plans
* Health Savings Accounts
* Flexible Spending Account
* Dependent Flexible Spending Account
* Critical Illness
* Accident
* Retirement Savings Plan (401K) with discretionary company match
* Short- and Long-Term Disability
* Company Paid $25,000.00 life insurance
* Supplemental Life and AD&D Insurance
* Employee Assistance Program
* Paid Holidays
* Paid Vacation
* Paid Volunteer Time
* Inhabit Employee Discount Programs
Our Company is an Equal Opportunity Employer and complies with all federal, state, and local laws, including providing reasonable accommodations to applicants.
#inhabithires
Sales Coordinator
Pensacola, FL jobs
Job Code: Sales Coordinator (FT) Address: 2600 W. Michigan Avenue City: Pensacola State: FL Country: United States of America Description Who is RHP Properties? Headquartered in Farmington Hills, Michigan, RHP Properties (************ is the nation's largest private owner and operator of manufactured home communities. With more than 370 communities throughout 30 states, we continue to expand our footprint to provide accessible and affordable housing across the country. All of this would not be possible without the energy and drive of our talented employees! We invest in our employees, with regular training, opportunities for advancement, and fun events to bring everyone together.
As we continue to grow, we are in search of a Sales Coordinator for our Timberlake community, located in Pensacola, FL who will implement sales and financing strategies to increase the value of home sites and community sales while maintaining and increasing occupancy and revenue.
As a successful Sales Coordinator, you will:
* Develop, implement and manage marketing strategies to meet or exceed sales goals, generate interest, establish positive relationships with the community and to maintain and increase occupancy.
* Research market, demographics, competition, products, customer needs and follow through on all sales leads and referrals.
* Create plans and take proactive measures to market the community to prospective customers.
* Work in conjunction with the Community Manager in new and used home sales.
* Implement sales and financing strategies and maintain regular contact with vendors.
* With the Regional Manager, prepare advertising materials in order to gain visibility in the marketplace.
* Implement sales and financing strategies to increase the value of home sites and community.
* Understand, communicate and document all customer, vendor and financial transactions for future potential clients.
* Assist Community Manager with general office responsibilities.
* Assist with cleaning, repairing and making homes available for sale.
* Perform other duties as assigned.
Minimum Requirements
* A minimum of 2 - 3 years of sales experience required; property management experience, preferred.
* High school diploma or GED required.
* Exceptional customer service and communication skills.
* Strong organizational, time management and follow-through skills.
* Detailed orientated and the ability to work independently.
* Valid operator's license and the ability to travel between communities.
* Ability to multitask and be a team player in a fast-paced environment.
* Proficiency in Microsoft Office specifically Excel and Outlook.
Compensation:
This is a full-time opportunity with competitive compensation and commissions. Benefits include medical, dental and vision insurance, paid time off and holidays, life insurance, and 401K.
Travelling Sales Coordinator Specialist
Orlando, FL jobs
Job Code: Sales Coordinator Specialist (FT) City: Orlando State: FL Country: United States of America Description Who is RHP Properties? Headquartered in Farmington Hills, Michigan, RHP Properties (************ is the nation's largest private owner and operator of manufactured home communities. With more than 370 communities throughout 30 states, we continue to expand our footprint to provide accessible and affordable housing across the country. All of this would not be possible without the energy and drive of our talented employees! We invest in our employees, with regular training, opportunities for advancement, and fun events to bring everyone together.
As we continue to grow, we are in search of a Sales Coordinator Specialist for our team based out of Orlando, FL. This role is responsible for implementing sales and financing strategies to increase the value of home sites and community sales while maintaining and increasing occupancy and revenue.
As a successful Sales Coordinator Specialist, you will:
* Develop, implement and manage marketing strategies to meet or exceed sales goals, generate interest, establish positive relationships with the community and to maintain and increase occupancy. The position is a traveling position that requires extended overnight travel in excess of 80%.
* Research market, demographics, competition, products, customer needs and follow through on all sales leads and referrals.
* Create plans and take proactive measures to market the community to prospective.
* Work in conjunction with the Community Manager in new/used home sales and home.
* Prepare and distribute advertising materials in order to gain visibility in the marketplace.
* Implement sales strategies to help maintain and increase home sales
* Understand, communicate and document all customer, vendor and financial transactions for future potential clients.
* Assist Community Manager with general office responsibilities.
* Assist with cleaning, repairing and making homes available for sale.
* Perform other duties as assigned.
Minimum Requirements
* A minimum of 2 - 3 years of sales experience required; property management experience, preferred.
* High school diploma or GED required.
* Exceptional customer service and communication skills.
* Strong organizational, time management and follow-through skills.
* Detailed orientated and the ability to work independently.
* Valid operator's license and the ability to travel between communities.
* Ability to multitask and be a team player in a fast-paced environment.
* Proficiency in Microsoft Office specifically Excel and Outlook.
Compensation:
This is a full-time opportunity with competitive compensation plus commissions. Benefits include medical, dental and vision insurance; short-term and long-term disability; life insurance; paid time off and holidays; flexible spending; and 401K.
Sales Coordinator
Gainesville, FL jobs
Job Code: Sales Coordinator (FT) Address: 4000 SW 47th Street City: Gainesville State: FL Country: United States of America Description Who is RHP Properties? Headquartered in Farmington Hills, Michigan, RHP Properties (************ is the nation's largest private owner and operator of manufactured home communities. With more than 370 communities throughout 30 states, we continue to expand our footprint to provide accessible and affordable housing across the country. All of this would not be possible without the energy and drive of our talented employees! We invest in our employees, with regular training, opportunities for advancement, and fun events to bring everyone together.
As we continue to grow, we are in search of a Sales Coordinator for our Oak Park Village community, located in Gainesville, Florida who will implement sales and financing strategies to increase the value of home sites and community sales while maintaining and increasing occupancy and revenue.
As a successful Sales Coordinator, you will:
* Develop, implement and manage marketing strategies to meet or exceed sales goals, generate interest, establish positive relationships with the community and to maintain and increase occupancy.
* Research market, demographics, competition, products, customer needs and follow through on all sales leads and referrals.
* Create plans and take proactive measures to market the community to prospective customers.
* Work in conjunction with the Community Manager in new and used home sales.
* Implement sales and financing strategies and maintain regular contact with vendors.
* With the Regional Manager, prepare advertising materials in order to gain visibility in the marketplace.
* Implement sales and financing strategies to increase the value of home sites and community.
* Understand, communicate and document all customer, vendor and financial transactions for future potential clients.
* Assist Community Manager with general office responsibilities.
* Assist with cleaning, repairing and making homes available for sale.
* Perform other duties as assigned.
Minimum Requirements
* A minimum of 2 - 3 years of sales experience required; property management experience, preferred.
* High school diploma or GED required.
* Exceptional customer service and communication skills.
* Strong organizational, time management and follow-through skills.
* Detailed orientated and the ability to work independently.
* Valid operator's license and the ability to travel between communities.
* Ability to multitask and be a team player in a fast-paced environment.
* Proficiency in Microsoft Office specifically Excel and Outlook.
Compensation:
This is a full-time opportunity with competitive compensation and commissions. Benefits include medical, dental and vision insurance, paid time off and holidays, life insurance, and 401K.
Sales Coordinator
Grapevine, TX jobs
Job Details Hilton Garden Inn DFW North Grapevine - Grapevine, TXDescription
Our Sales Assistant:
Supports through administrative tasks. This includes but is not limited to: entering group SRPs, monitoring reports from PMS/Revenue Systems, calling for cut off dates and rooming lists and agendas for groups.
Contributes to the implementation of at least two major local concentrated sales efforts involving hotel sales staff.
Takes responsibility for the daily administration of the Sales Office.
Maintains thorough knowledge of the hotels Sales policies and procedures. Coordinates the effective utilization of policies and procedures throughout the sales department and all other departments in the hotel.
Assists the Director of Sales with his/her daily duties as needed. Is familiar with and able to carry out the duties of the Director of Sales and/or the Catering Manager in case of absence.
Meets with clients in the absence of the Director of Sales or Catering Sales Manager, Effectively and professionally convey necessary fundamentals and details of the sale to the client.
Utilizes an efficient sales strategy for the maximization of hotel revenue.
Composes and types routine correspondence, reports or contracts (to include banquet event orders, sales contracts, PACE report, statistical reports, etc.) based on organizational practice, policies and procedures at the direction of the Director of Sales.
Ensures all documents produced by the Sales Department (i.e. BEOs, contracts, rooming lists, proposals) are completed accurately and on time.
Maintains a filing system and files sales records, correspondence and other miscellaneous items.
Is a member of various committees and attends various sales conferences/meetings. Relays beneficial information from meetings to the Sales Department.
Schedules appointments, travel arrangements, reservations and conference rooms for clients and/or members of the Sales Department.
Coordinates necessary arrangements with vendors relating to sales. Establishes strong relationships with vendors to ensure the maximization of hotel revenue.
Ensures that all completed employee paperwork is received by the appropriate department/person.
Answers the telephone and gives information to callers or routes call to appropriate sales personnel.
Reads and routes incoming mail and prepares outgoing mail related to the Sales Department.
Sends information to guests who inquire about the property. Works with clients to book Pool Parties and other small functions.
Sends group room contracts to clients promptly and follows up to ensure that they are returned to the hotel on-time.
Follows up with past client events by sending out surveys. Compiles Guest Surveys and distributes them to Department Heads.
Post advanced deposits/payments to group accounts.
Creates Fliers, Mailers, Certificates, etc. to promote new business.
Research Internet Sites for possible Hotel link opportunities.
Assists the Director of Sales in preparing reports for the Daily Revenue Meeting.
Actively contributes to daily Sales and Revenue meetings, weekly sales meetings, weekly revenue meetings.
Makes copies of correspondence or other printed material.
Assists other office staff during periods of absence and downtime.
Responds quickly to guest requests in a friendly manner. Follows up to ensure guest satisfaction.
Provides a professional image at all times through appearance and dress.
Follows company policies and procedures.
Note: Other duties as assigned by supervisor or management
Qualifications:
Hilton Experience required
Education/Experience: High School diploma or equivalent. Three to six months of sales and/or clerical experience required. Special consideration will be given to those who exhibit exemplary performance.
Lifestyle Coordinator
Coordinator job at Castle Management, Inc.
The Lifestyle Coordinator is responsible for assisting with the planning and coordination of social events for the community.
The Lifestyle Coordinator provides exemplary service in a manner consistent with the values and mission of the Castle Group. He or she performs all responsibilities while demonstrating outstanding customer service skills representative of Castle Royal Service.
Responsibilities
Promote site events and activities by creating and/or updating accurate printed and digital materials including flyers, registrations/order forms, posters, show tickets, floor plans, signup sheets, check in sheets, directional and informational signs, brochures, newsletters, and relevant media announcements.
Assist Lifestyle Director with maintaining Master Calendar of events for association
Coordinate, attend and organize major annual events with Lifestyle Director and manage logistics throughout the year
Assist Clubs with reservation and preparation of on-site events
Manage inventory of supplies and equipment and notify Lifestyle Director if restocking and ordering is needed
Scan checks into banking software and enter all deposits into property management software (i.e. Jenark)
Provide weekly updates of ticket sales to Lifestyle Director
Assist LD in the planning and execution of approved events
Other duties and responsibilities as assigned.
Supervisory Responsibilities
None
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience
High school diploma or equivalency .
2+ years in administrative and/or event planning role or similar position
Skills and Abilities
Strong customer service, communication, and interpersonal skills to help create effective customer-focused relationships with all levels within the organization.
Able to work under tight deadlines and use time effectively based on key priorities.
Ability to prioritize multiple tasks with a high volume of requests.
Intermediate command of computer hardware/software, specifically Microsoft Office Suite.
Effective written and verbal communication skills
Excellent interpersonal and conflict resolution skills.
Excellent organizational skills and attention to detail.
Strong analytical and problem-solving skills.
Ability to act with integrity, professionalism, and confidentiality.
Communicate, receive, and exchange ideas and information by means of spoken and written.
Physical requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Able to work under pressure, maintain composure and utilize good judgment during emergency/difficult and stressful situations.
Ability to lift 30 lbs. following appropriate safety procedures.
Ability to:
work in an upright standing, and sitting position for long periods of time
crawl in small and tight spaces
work in different environmental working conditions (e.g., heat, cold, wind, rain).
walk and climb stairs
stoop and bend
Extensive use of fingers for typing and visual use of the computer monitor.
Handle, grasp, feel objects and equipment.
Reach with hands and arms.
Ability to quickly and easily navigate property/buildings is required to meet the job functions.
Repeat various motions with wrists, hands, and fingers.
Ability to detect auditory and/or visual emergency alarms
May be to perform work outdoors during all seasons
Ability to climb ladders and work at heights above ground level.
Ability to hear, understand and respond appropriately to verbal requests made in person and over the telephone.
Visual ability correctable to 20/20.
Ability to respond verbally in an understandable, professional manner in person and over the telephone.
May be to travel for training sessions off-site
Ability to work extended hours and weekends if needed.
EQUAL EMPLOYMENT OPPORTUNITY
Castle is an equal opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other protected status under federal, state, or local laws.
DISCLAIMER
This is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties, responsibilities, and activities may change or be supplemented at any time based on organizational needs. In addition, management has the right to change any portion of this job description at any time and for any reason.
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