How to hire a casual clerk

How to hire a casual clerk, step by step

Here's a step-by-step casual clerk hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a casual clerk job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new casual clerk
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you post your casual clerk job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a casual clerk for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A casual clerk's background is also an important factor in determining whether they'll be a good fit for the position. For example, casual clerks from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents casual clerk salaries for various positions.

   Type of Casual Clerk	Description	Hourly rate
   Casual Clerk		$12-19
   Insert Operator	An insert operator's job is to set up, maintain, and troubleshoot the insert machine to produce accurate work on a timely basis. The operator conducts quality checks and performs other tasks whenever needed as he/she works with one or more machines from time to time depending on workload and date of delivery (DOD)... Show more	$12-19
   Mail Machine Operator	A mail machine operator is responsible for ensuring that all outbound and inbound mail is properly managed and distributed. They commonly handle mail machines for the purpose of collecting, sorting, opening, fixing, sealing, and folding mail envelopes... Show more	$12-17

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Delivery Truck
   • Mail Handling
   • Processing Equipment
   • Postal Service
   • Mail Carriers
   • RAN
   • Processing Machines
   • Collate
   • APC
   • USPS
   • Automated Mail Processing
   • Mail Containers
   • Unload Trucks

   Check all skills

   Responsibilities:

   • Manage $24K official mail account, expertly track expenditures ultimately saving the DoD $1K with little to no supervision.
   • Reload all trucks by pushing the APC's BMC's into the trailer and securing them properly.
   • Prepare bulk mail in BMC by (country, zip, etc . )
   • Maintain and update various GSA databases.
   • Sort and run mail through automate equipment.
   • Process incoming and outgoing mail according to DOD policies and regulations.

3. Make a budget

   Including a salary range in your casual clerk job description is a great way to entice the best and brightest candidates. A casual clerk salary can vary based on several factors:

   • Location. For example, casual clerks' average salary in montana is 33% less than in vermont.
   • Seniority. Entry-level casual clerks earn 39% less than senior-level casual clerks.
   • Certifications. A casual clerk with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a casual clerk's salary.

   Average casual clerk salary

   $15.86hourly

   $32,987 yearly

   ---

   Entry-level casual clerk salary

   $25,000 yearly salary

   Updated January 20, 2026

4. Writing a casual clerk job description

   A good casual clerk job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a casual clerk job description:

   Casual clerk job description example

   The Casual Clerk (Union) will perform various office support and administrative functions for the Operations/Facility Manager and their management staff. Support the functions of the office through various tasks and duties.
   ESSENTIAL DUTIES AND RESPONSIBILITIES
   * Perform clerical assignments in accordance with established procedures and under general instruction.
   * Perform money-related functions including preparation of bank deposits and driver collect bills to assure positive cash flow for the facility and corporation. OS&D (Overages, Shortages, and Damages) including yard and dock checks, claims assistance, cashiering and customer service duties as required.
   * Ensure incoming and outgoing shipments are correct, including paperwork, tracking and expediting shipments.
   * Handle hazardous material breakouts, bills of lading, manifests, and all other related shipping and receiving documents to ensure accuracy and government compliance.
   * Compile data for routing reports, as directed.
   * Post information to records, prepare invoices and sort and distribute mail.
   * Review and maintain various reports and ensure proper authorization for company functions and purchases are obtained.
   * Assist in the administration and office support functions by maintaining office records, personnel files and answering routine questions about company policy.
   
   COMPETENCIES
   * Adaptability - Maintaining effectiveness when experiencing major changes in work responsibilities or environment (e.g., people, processes, structure, or culture); adjusting effectively to change by exploring the benefits, trying new approaches, and collaborating with others to make the change successful.
   * Building Trusting Relationships - Using appropriate interpersonal styles to establish effective relationships with customers and internal partners; interacting with others in a way that promotes openness and trust and gives them confidence in one's intentions.
   * Collaborating - Working cooperatively with others to help a team or work group achieve its goals.
   * Communication - Conveying information and ideas clearly and concisely to individuals or groups in an engaging manner that help them understand and retain the message; listening actively to others.
   * Continuous Learning - Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application.
   * Initiating Action - Taking prompt action to accomplish work goals; taking action to achieve results beyond what is required; being proactive.
   * Work Standards - Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
   
   BENEFITS
   * Competitive pay starting at $16.00 / hour
   
   MINIMUM REQUIREMENTS
   * High School diploma or equivalent.
   * Effective organizational, planning and prioritization skills.
   * Proficient using MS Office applications (Word, Outlook, PowerPoint, and Excel).
   * Excellent verbal, written and interpersonal communication skills
   
   PREFERRED QUALIFICATIONS
   * Some college or related training.
   * Experience in the transportation industry.
   
   WORKING CONDITIONS
   
   This job operates in a professional office environment indoors. Routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
   
   PHYSICAL DEMANDS
   
   The position requires the ability to spend long hours sitting or standing while using office equipment and computers. Ability to perform repetitive tasks such as typing and keying. Occasional lifting, pushing/pulling, carrying 10 lbs of supplies and materials is required.
   
   Job Type: Part-time
   
   Pay: $16.00 per hour
   
   Work Location: One location

   Copy this example

   

5. Post your job

   To find casual clerks for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any casual clerks they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level casual clerks with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your casual clerk job on Zippia to find and recruit casual clerk candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit casual clerks, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new casual clerk

   Once you've found the casual clerk candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new casual clerk. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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