Administrative Assistant jobs at Catholic Diocese of Arlington

The Administrative Assistant for Student Ministries supports the Church by performing general administrative duties and providing support to the Student Ministry team. He or She must be committed to the Mission and Core Values of St. Martin's Episcopal Church. ESSENTIAL FUNCTIONS To glorify God every day by affirming and valuing the Christian faith as affirmed by the worldwide Anglican Communion, which emphasizes the Holy Scriptures as the primary authority and guide for individual faith and practice. Oversee all administrative aspects of Student Ministries, including maintenance of student databases, parent newsletter, and retreat and mission trip coordination. Oversee mail-outs (birthdays, life groups, etc.). Assist with and attend life groups as needed. Assist with budget/finance functions as appropriate, including credit card reconciliation and event payments. Engage parents and students in a loving and responsive manner. Attend departmental and staff meetings for input and informational purposes. Create and maintain big event binders containing all pertinent information on all Student Ministry events. Track attendance for Student Ministry functions. Maintain all necessary forms for Student Ministries. Assist in calendar planning and notification to the appropriate parties, including booking appropriate space for events in the online event scheduler. Ensure that office equipment is clean and well-maintained; includes procurement of replacements and supplies. Proofread any newsletter or mass communication pieces as assigned. Order supplies for Student Ministry. Perform related duties as required. SCHEDULE: This is a full-time position. Days and hours of work will generally be Monday - Friday, with occasional overtime on evenings or weekends if requested by leadership. No travel is expected for this position. EDUCATION AND EXPERIENCE: Required experience includes graduation from high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping. Additional eligibility qualifications include three to five years of increasingly responsible related experience, or any equivalent combination of related education and experience.

Job Details Warrenton, MODescription General Responsibilities: Responsible to coordinate corporate prayer initiatives (Chapel, IBOT, WDOP, IPF, 50 Days of Prayer, May Prayer Event, Devotions Prayer Tracking). Also responsible to manage the intlmin inbox and organize incoming emails. Supports the preparation of reports, regional prayer meetings, while providing administrative backup assistance as assigned so we may reach Every Child, Every Nation, Every Day. Realizes the importance of the CEF Culture Points and commits to upholding them personally and in the ministry of CEF (the importance of Godly leadership at every level, of the spiritual welfare of our workers, of prayer as our foundation, of evangelizing children, of a clear and Biblical presentation of the Gospel, and of a commitment to excellence, for the glory of God). Qualifications Specific Responsibilities: Coordinates prayer requests for Chapel, IBOT, WDOP, IPF, 50 Days of Prayer, May Prayer Event, and Devotions Prayer Tracking. Manages, organizes and categorizes emails for the intlmin inbox and ensures timely responses. Create Prayer Chapel quarterly bulletins and additional resources for prayer chapel. Schedules and facilitates Regional Prayer Coordinators Meetings; supports the Powered by Prayer initiative. Collection and compiling Regional Director IBOT reports Performs additional duties as assigned. Essential Job Functions: Have 1-2 years' experience in communications, administration, or a related field, or a bachelor's degree in a relevant discipline. Demonstrate proficiency with Microsoft Office Suite, email platforms, and messaging applications such as WhatsApp; experience with mail merge and basic spreadsheet functions preferred. Very detail oriented with strong organizational skills and the ability to manage multiple deadlines. Possess excellent written and verbal communication skills and cross‑cultural awareness. Be team‑oriented and exhibit a servant attitude, supporting colleagues and volunteers. Have a passion for prayer ministry and willingness to facilitate corporate prayer efforts. Desire to uphold and personally embody the CEF Culture Points in daily work. Willing to sign remote work agreement

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow- through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail. Position requires high school diploma or G. E. D. with a minimum of two years' experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate's degree in an administrative, business, or medical-related program. Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc. Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through. Experience with coordination of travel and expense management. Proficient application of English grammar, punctuation, and sentence structure.

Job DescriptionBenefits: Qualified Retirement Plan Bonus based on performance Child Evangelism Fellowship of Virginia, Peninsula Chapter is seeking a committed servant of God to serve as Chapter Administrator. This position will be a full-time, hourly staff position. The administrator will report to the Local Coordinator and oversee the administrative operations of the Chapter. Specific responsibilities include, but are not limited to: General Responsibilities: Promote and assist the local coordinator/director and district team leaders with all CEF ministries, including Prayer Groups, Good News Clubs, Christian Youth in Action, 5-Day Clubs, and Christmas Party Clubs Conform to the requirements of the CEF USA Operations and Policy Manual, CEF of Virginia Peninsula Committee guidance, and the local coordinators supervision Work with technology applications and social media necessary to assist with all CEF ministries and to communicate with the Virginia Peninsula Chapter staff, volunteers, supporting churches and the public Specific Responsibilities: First point of contact for mail/email to local chapter, referring communication to staff Purchase necessary office supplies with reimbursement, maintain chapter printer, and written files Maintain donor records; send timely receipt letters, and end-of-year giving records Support all chapter fundraising efforts by overseeing campaign mailings and aiding in event coordination Assists in designing, formatting, and distribution of newsletters and seasonal evites for training as well as promotional events Maintain segmented lists on Mailchimp system for ease of communication with donors, volunteers, and others Compile and submit monthly reports to Virginias state office, the Peninsula Committee, and manage CEF USAs online reporting Update and maintain online eGiving site If requested, take minutes for Chapter committee meetings Other duties, as assigned Qualifications for Ministry Staff: * Is born again, has the assurance of salvation and is willing to give a testimony of his/her salvation * Believes and signs CEF Statement of Faith and manifests a Christ-controlled and disciplined life * Has a burden and vision to reach lost children with the Gospel * Is called to serve in this ministry and can explain that calling * Demonstrates an active dependence on prayer and is a continual student of the Word of God * Participates in raising ministry support Other Qualifications Needed: * Has the ability to multi-task and is a self-starter: flexible with an ability to work independently * Possesses excellent oral and written communication skills, as well as attention to detail * Proficient in Microsoft Office 365, including Word, Power Point, Excel, and Publisher As a religious organization, CEF is permitted and reserves the right to prefer employees or prospective employees on the basis of religion. Work remote temporarily due to COVID-19.

Job DescriptionSalary: JOB SUMARY The Administrative Assistant for Outreach will provide administrative support for all Missions, Church Planting, Young Adult Communities, and University Ministry efforts. The Administrative Assistant for Outreach is a part-time position that works 20 hours per week and is classified as a non-exempt position. This position does not qualify for the ministerial exception. MINIMUM SKILLS AND QUALIFICATIONS Desire to serve others and the ability to be a team player. Ability to receive, summarize, and act upon instructions. Ability to organize multiple tasks and complex projects, often simultaneously. A teachable, caring, and compassionate spirit with a high degree of integrity, responsibility and confidentiality. Able to graciously interact with and respond to church members and others in a personable and professional way. Excellent skills of coordination and communication. Excellent relational skills. The ability to maintain confidentiality. Proficiency in MS-Office (Word, Excel, Outlook, PowerPoint) DESIRABLE SKILLS Experience working in a large church setting Five or more years of administrative experience in a nonprofit environment. Canva Sign up genius Touchpoint or other database management software RESPONSIBILITIES & DUTIES: Provide administrative and logistical support to the Directors of Young Adults, University, Missions, and Church Planting, as well as the City Connectivity Coordinator. Including, but not limited to: Database management, including the tracking of committee members, volunteers, and other outreach related ministry groups. Event coordination, including the oversight and management of registrations, facility communications, and payments Communication with Committees, FPC ministry partners, and FPC Covenant Partners Food pickup/ordering for Young Adult Ministry, University Ministry, Zbinden Center Cohorts, and Missions events Manage check requests, annual funding applications and quarterly reporting (Missions and Church Planting), and accompanying letters for checks. Attend Committee meetings to take minutes, submit to Committees for approval, and submit to Session. Print documents and materials for ministry team as needed Prepare slides for ministry events as needed REPORTS TO: This position reports to the Associate Pastor for Outreach. SUPERVISES: N/A

Who work remotely and use technology to deliver services to clients globally. Most work from their home offices and receive their project instructions by phone, fax, e-mail or even instant message. Performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls (parent company), receiving and directing visitors, word processing, filing, and faxing. Extensive A software skill is a must, as well as Internet research abilities and strong communication skills. Staff in this category also may have the title of department assistant, coordinator, or associate. Social media and blogging is very important also. Priorities Relieve management of administrative detail, all projects Coordinate work flow Update and chase delegated tasks to ensure progress to deadlines Take initiative in manager's absence Keep projects on schedule Maintain procedures manual to ensure consistent performance of routines Communication Monitor online chat support during business hours Compose correspondence/reports for own or manager's signature Arrange essential mail in priority action order for boss Check deadlines on incoming requests and put preliminary work in play Process replies on own initiative or from bosses' dictation or notes Research, draft or abstract reports Phone Handle all inquiries within my capacity Arrange "callbacks" to protect boss's time Provide back-up materials for callbacks Route calls elsewhere as needed Do phone surveys/inquiries as needed Appointments/Meetings -Prepare agenda in advance -Arrange meeting facilities -Act as recording secretary; prepare action minutes

Café and Bookstore Administrative Assistant - Troy Campus Woodside Bible Church is seeking a Café and Bookstore Administrative Assistant to support the daily operations of the Woodside Café and Bookstore at our Troy Campus. This role reports to the Café and Bookstore Director and focuses on customer service, volunteer coordination, inventory, and administrative support-ensuring smooth and welcoming operations that reflect Christ-centered hospitality. Key Responsibilities: Support daily operations, including product preparation, merchandising, and inventory management. Recruit, train, and schedule volunteers, serving occasionally as a shift lead. Manage cash handling, POS systems, deposits, and vendor relationships. Provide excellent customer service and assist with special events. Qualifications: 2-5 years of café, retail, or ministry experience. ServSafe Manager Certification (or willingness to obtain). Strong organizational, customer service, and volunteer coordination skills. Proficiency with POS systems and Microsoft Office; ability to lift up to 30 lbs. If you are detail-oriented, relational, and passionate about serving others through hospitality, we'd love to hear from you! This role is part-time (up to 24 hours per week), hourly, non-exempt, and requires membership and active participation at our Troy campus. For additional information, please check out the job description.

Campus Administrative Assistant - Warren Campus

Are you a person of compassion? An advocate for justice? Someone who stands up for the rights of the vulnerable and speaks out for the marginalized, the exploited and the forgotten? Do you believe in our calling as Christians to welcome the least of these and love our neighbor? If you answered ‘yes', to any of the above, World Relief, and millions of people around the world need you. At this pivotal moment in time, we are rapidly expanding and growing our team to meet the increasing needs of our world. We are looking for people who want to use their gifts and talents to make a real and tangible difference in our world and the lives of the suffering. If you're looking for a purpose-driven career in which you can grow your talents, while also standing up for the rights of the vulnerable, we want you to join us today. ORGANIZATION SUMMARYWorld Relief is a global Christian humanitarian organization whose mission is to boldly engage the world's greatest crises in partnership with the church. The organization was founded in the aftermath of World War II to respond to the urgent humanitarian needs of war-torn Europe. Since then, for 80 years, across 100 countries, World Relief has partnered with local churches and communities to build a world where families thrive and communities flourish. Today, organizational programming focuses on humanitarian and disaster response, community strengthening and resilience, and refugee & immigrant services and advocacy. This position is reliant upon funding and may be subject to modification or termination based on resource availability. POSITION SUMMARY: World Relief Memphis is seeking a highly organized, detail-oriented, and proactive Part-Time Administrative Assistant to support the Executive Director in advancing the organization's mission. This role is critical to ensuring timely execution in administrative priorities and effective internal communication, allowing the Executive Director to focus on strategic priorities, relationship building, and organizational leadership.ROLE & RESPONSIBILITIES: Administrative Support Complete administrative tasks to support the Executive Director, such as timesheets, mileage reimbursements, reimbursement requests, credit card receipts, and balancing the credit card. Support other office leaders in these tasks as assigned. Support the Executive Director in scheduling, preparing for, executing and following up on internal and external meetings and events by purchasing supplies, preparing space, collateral, agendas, and taking notes. Prepare and organize meeting materials, agendas, and presentations as needed. Attend meetings to record, transcribe, and distribute accurate minutes or action items. Draft, proofread, and manage correspondence and other written communication. Work with office staff to prepare and clearly present office updates and reports, such as the Monthly Director's Report. Serve as a point of contact between the Executive Director and internal/external stakeholders while maintaining confidentiality. Manage the Executive Director's calendar, schedule appointments, and coordinate meetings. Prepare briefing materials, presentations, and reports for meetings with donors, partners, and board members. Provide support in coordinating and executing special projects and cross-departmental initiatives. Support the Executive Director in maintaining deadlines and following up on outstanding tasks. Support internal and external event planning and execution as assigned by supervisor Perform other duties as assigned. Administrative Fundraising Support Assist the Executive Director in drafting and sending thank-you notes and acknowledgment letters. Coordinate administrative logistics for donor meetings, including scheduling, preparing materials, and follow-up communications. Assist in capturing key organizational achievements and stories for reports, newsletters, and presentations. Process general mail for Executive Director including received gifts in a timely manner according to local and headquarters processes and confidentiality protocols. Work with headquarters staff to maintain and update donor management software with accurate records of contributions, contacts, and engagement activities. Work with headquarters staff to capture and maintain performance data related to fundraising activities to support progress toward annual fundraising goals. Work closely with other staff members to ensure alignment of donor communications and program updates to support the Executive Director in achieving fundraising goals. Perform other duties as assigned. JOB REQUIREMENTS: Mature and personal Christian faith Committed to the mission, vision, and values of World Relief Desire to serve and empower the Church to impact vulnerable communities Able to affirm and/or acknowledge World Reliefs Core Beliefs, Statement of Faith, Christian Identity and National Association of Evangelicals' For the Health of The Nation document 1-3 years of experience in administrative support, preferably in a nonprofit or development environment. Strong written and verbal communication skills. Highly organized, detail-oriented, and able to manage multiple tasks and deadlines. Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and experience with donor management software (e.g., Raiser's Edge, HubSpot) preferred. Professional demeanor, discretion, and ability to handle sensitive information. PREFERRED QUALIFICATIONS: Associate or Bachelor's degree preferred, or equivalent administrative experience. World Relief offers a competitive benefits package and employee discount program for full-time, Regular, and part-time (25+ hours per week) employees World Relief is honored to be recognized with the Gold-level Cigna Healthy Workforce Designation for exceeding the core components of our well-being program including leadership and culture, program foundations and execution, and whole person health. ***Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing. For World Relief staff, strong commitment to the mission, vision, and values of World Relief is essential, and Christian faith is a prerequisite for employment, based upon United States federal guidelines provided in Title VII of the Civil Rights Act of 1964.

POSITION DESCRIPTION SUMMARY: The administrative assistant for faith formation enhances administrative effectiveness by providing clerical support to the department and the pastor for duties associated with the parish programs for Baptism, First Communion, Confirmation and Marriage (including annulments). The Diocese of Orlando four core values lay the foundation for the work performed by employee. 1. Authenticity : Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living 2. Respect: Affirming each person's God-given dignity and uniqueness. 3. Courage : Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly. 4. Commitment : Individually and collectively, we are steadfast to the team and its purpose. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. 1. Parishioner engagement: Greets, informs, refers visitors and parishioners seeking sacramental preparation to the appropriate clergy, ministers and programs (parish/diocese), including phone calls/emails to sacrament candidates and faith formation families. Responsible for assisting candidates in the process for obtaining proper records needed for sacramental rites within parish or from other parishes, Dioceses, the Tribunal, etc. 2. Parish inter-department coordination: Maintains the sacramental calendar, working with clergy and ministers in faith formation and liturgy regarding scheduling. 3. Sacramental record keeping: Develops and maintains effective records and information management systems. This includes sacramental records in the sacramental ledger books and on Parish Data System (PDS). Provides sacramental certificates when requested. Sends notification to the baptismal parish of record of those receiving the sacraments within 30 days of sacrament. Provides sacramental record statistics annually. 4. Business matters: Assures fees, donations or stipends for programs are requested at the appropriate time in the process as well as tracking and recording with the parish finance office. 5. Communication: Communicates in a timely, accurate and courteous manner, in writing and verbally, with internal and external customers, including the Spanish-speaking community. Maintains parishioner and pastoral trust by keeping information confidential. 6. Clerical effectiveness: Continually monitors administrative processes to achieve timely and accurate completion of work. 7. Parish staff collaboration: Participates as a member of the parish clerical services team. Performs other duties as assigned. Collaborates with other parish ministries, organizations, and individuals. Participates in staff meetings and retreats. Requirements QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Skills and abilities fort this role includes: · Ability to demonstrate high level of organizational and interpersonal /relational skills. · Ability to effectively present reports and information. Ability to read and analyze routine correspondence and compose appropriate responses to communicate in writing or verbally in English and Spanish. Ability to maintain confidentiality. Ability to use personal computers and software for record keeping, word-processing and other parish projects. CATHOLIC FAITH Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese. EDUCATION and/or EXPERIENCE High school diploma or equivalent supplemented by two (2) or more years of previous progressively responsible clerical / record-keeping experience in an office environment. Proficiency in Microsoft Office, especially Word, Excel, PowerPoint, and Outlook. WORKING CONDITIONS The working hours of this position are not limited to an 8-hour day. This person will need to be available in the evening and weekends, as needed. Must be willing to work in conditions of stress and function well under pressure. PHYSICAL REQUIREMENTS Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. The ability to sit and stand for long periods of time. Must be able to reach, grasp, feel, and see up close and from afar. Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation. Must be able to communicate verbally and in written form.

TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. EXCELLENT BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, staggered work hours, Employee Assistance Program and a Return-to-Work Program. For new employees or rehires, health insurance is available on the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. PLEASE NOTE: All applications must contain complete job histories in the WORK HISTORY SECTION to include * Job Title * Dates of employment (month/year) * Hours worked per week * Name of Employer, Name of Supervisor and Phone Number * Description of duties performed * Volunteer experience credit is counted toward any experience requirement. Please list those experiences to receive credit towards meeting the minimum requirements. * Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. * Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. * College Transcripts are required at the time of interview (unless otherwise noted on the posting) if education is used to meet the minimum requirements of the job posting. A copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. * Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. * Work In Texas (WIT) Applications: WIT applicants are required to complete the supplemental questions to be considered for the posting. To complete the supplemental questions, login to CAPPS Recruit. IF THIS INFORMATION IS NOT SUBMITTED, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE. NEED HELP? Watch our VIDEO ON HOW TO APPLY FOR JOBS MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Administrative Assistant I-VI Army 15P, 42A, 56M, 68G, 420A Administrative Assistant I-VI Navy AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X Administrative Assistant I-VI Coast Guard YN, PERS Administrative Assistant I-VI Marine Corps 0100, 0111, 3372, 3381, 6046, 0170, 4430 Administrative Assistant I-VI Air Force 3F5X1, 8A200 Administrative Assistant I-VI Space Force No Military Crosswalk. Qualified veterans are encouraged to apply. * More information on military occupational specialty codes can be found below: ***************************************** ********************************************************************************** MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted. If you have questions regarding this requirement, please visit our Military Employment Reference page at ************************************** Required forms that will need to be attached with application for Military Employment Preference: * Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation). * Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. * Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. * Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active-duty military orders. * Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. HIRING CONTACT: Javier De Leon, ************** / Email address: **************************** PHYSICAL WORK ADDRESS: Estero Llano Grande State Park, 154-A Lakeview Drive Weslaco, TX 78596 GENERAL DESCRIPTION: Under the direction of Office Manager, this position performs routine (journey-level) administrative support work to include disseminating information, preparing correspondence and/or maintaining filing systems regarding personnel management, purchasing, budgeting, training, material/property management, and/or other administrative procedures as assigned. May provide information and assistance to the public. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. ESSENTIAL JOB DUTIES: % of Time Essential Job Duties by Category 30% Administrative Support: Responds to basic inquiries involving routine administrative rules, regulations, policies and procedures. Responsible for daily tasks and workflow of administrative duties. Click or tap here to enter text. 40% Purchasing, Accounting and/or Budgeting Duties: May provide assistance with fiscal control, revenue collection and reporting as required. May review and enter data related to purchase orders, requisitions and procurement card transactions into system of record. May make purchases with a state procurement card. 5% Personnel Management: May coordinate equipment and uniform assigment/retrievals for new and seperating employees. May provide information on agency and division specific training requirements for employees and volunteers. May assist with screening applicants. 20% Other Division Specific Job Duties: Provides customer service to provide information and assistance to site visitors/public. 5% Marginal Job Duties: Performs additional duties as assigned. Complies with Agency, Division and Department rules, regulations, and procedures. GENERAL MINIMUM QUALIFICATIONS: Education: Graduation from High School or GED. Experience: One year of experience in administrative support work. Licensure: Applicant must possess a valid state driver's license. PREFERRED QUALIFICATIONS: Experience: Two years of experience in administrative support work. Experience in customer service. Experience in cash management, accounting, auditing or revenue reporting concepts. Bilingual in English and Spanish GENERAL KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of office practices or administrative procedures. Knowledge of budget management, tracking, or monitoring. Knowledge of purchasing, procurement methods or procedures. Knowledge of retail sales practices and procedures, including ordering, receiving, inventory control, and merchandise display. Skill in use of standard office equipment and software. Skill in using Microsoft Office Suite, Virtual meeting platforms (MS Teams, Zoom, Webex, etc) and/or Adobe products. Skill in training others. Ability to communicate effectively. Ability to handle difficult/emergency situations. Ability to accurately handle cash and account for revenue collected. WORKING CONDITIONS: Required to work 8 hours per day, 5 days per week. May be required to work overtime, holidays, weekends, and hours other than regularly scheduled with supervisor approval. May be required to operate a state vehicle. Required to travel 5% with possible overnight stays. Required to conform to dress and grooming standards, work rules and safety procedures. Required to follow non-smoking policy in all state buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS

The principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. MINISTRY DESCRIPTION: Provides clerical support for the Formation Department such as filing and data entry. Principal Accountabilities: General Administration Manages the proper storage and disposal of confidential information and personally identifiable information (PII) in accordance with policy and law Fosters mutually responsive relationships with parish staff and the parish community at large. Mitigates conflicts quickly and charitably. Works independently and within teams on special nonrecurring and ongoing projects as assigned. Maintains a high level of attention to detail in the completion of administrative processes and procedures. Proofreads and edits drafts of departmental products for spelling, grammar, accuracy, and conformity to prevailing guidance. Responsible for accuracy, clarity and translation (as applicable) of final copy. Maintains an accurate and current database of standard templates, forms, and files. Creates new products when requested, regularly audits existing products (quarterly), and archives obsolete products or old versions of products (after an update). Database Responsible for the data entry of sacramental or formation information. Responsible for the review and management of formation information on the parish database; ensures information available to the public is accurate, relevant, easy to understand. Supports staff requests for the output of computer data such as reports, directories, labels, etc. Coordinates with the Business Manager for Diocesan reports pertaining to sacraments and formation metrics. Sacramental Records Maintains the parish books for baptisms, first communions, confirmations, RCIA/OCIA, and anointings. Assists parishioners and staff with the distribution of information, completing forms, and certificate generation. Assists Formation staff in the collection of sacramental information; maintains contact and relationships with those interested or actively in pursuit of the sacraments or formation; follows up with those who have taken a pause in their formation journey; maintains an inventory of outstanding information/requirements as well as those received. Establishes, develops, maintains, and updates filing systems (hard copy and electronic). Retrieves information from files when needed. Maintains Formation Department archives. Ensures the electronic scanning and filing of all hard copy records. Audits records for PII protection and compliance; records and communicates deficiencies, makes appropriate corrective actions, and stores or destroys when appropriate. RECORD RETENTION RESPONSIBILTIES: Maintains a current work process binder for each project or major area of responsibility. Volunteer and training schedule archives. Maintains an inventory of correspondence. Maintains call logs with appropriate call back information VOLUNTEERS: Administrative support volunteers Internal Contacts: Diocese Pastors, Priests, School Presidents, Principals, Business Managers, and employees. External Contacts: Diocese vendors, local, state, and federal agency representatives, and auditors. Working Conditions and/or Physical Requirements: This position works in a typical office environment but is subject to stress due to the evolving and quickly expanding needs of the Diocese, tight deadlines and moderate workloads. Ability to sit and perform computer work for lengthy periods of time. Able to access and maintain centralized departmental files. Involves extending arms and reaching files stored in multiple levels on shelves, climbing up a stepladder to access files. A significant amount of time regularly spent on the telephone providing customer service support and problem solving for both internal and external customers. Ability to accept work interruptions while remaining focused on duties. Data entry via computer keyboard requires repetitive and frequent hand and wrist movements. Ability to lift-up to 35 pounds without assistance and up to 60 pounds with assistance. Travel Requirements: Infrequent travel, by car, may be required to Diocese Parishes and/or schools. Education and Experience Preferred: High school /GED Ability to communicate effectively Practicing Catholic in good standing with the Catholic Church Must pass a background and credit check Knowledge and Skills Preferred: Practicing Catholic, faithful to the Magisterium, and in good standing with the Catholic Church. Associates degree or experience in administrative management. Previous volunteer management, database management, and budget experience preferred. Ability to work well with people from a diverse variety of audiences. Ability to honor and maintain confidentiality. Ability to receive, understand, retain, and complete verbal and written tasks. Ability to work independently as well as in teams. Ability to work nights and weekends. Excellent organization, prioritization, and communication skills. Excellent time management skills. Excellent writing skills (syntax, tone, and style). Excellent grammar, composition, spelling and referencing skills. Willingness to continue with personal and professional development. Demonstrated competency in Microsoft Word, Excel, Outlook and Parish Data Systems. Demonstrated history of good judgement. Demonstrated aptitude for adaptability and flexibility. General ability to work with, troubleshoot, and learn how to use technology. Bilingual (Spanish/ English) is highly desirable, but not required. FLSA Designation: Non-Exempt; Occasional; 15 hours per week

Job Description Doeren Mayhew is a $235 million tax, assurance and advisory firm headquartered in Troy, Michigan with 18 offices across the country and abroad. Founded in 1932, Doeren Mayhew is recognized as the 46th largest CPA firm in the U.S. and is positioned for successful future growth. If you want to join a rising firm that is consistently named among the 50 best-managed firms in the nation, this is the firm for you. Doeren Mayhew is seeking a full-time Administrative Assistant to join our Nashville, TN office. The Administrative Assistant will provide high level client service and administrative office support. Responsibilities: Greet clients and visitors in a friendly, professional manner upon arrival at the office. Provide project based professional administrative support to team members. Assist team members with preparing reports, drafting letters, memos and other client-related correspondence. Answer and transfer incoming calls to appropriate team members. Assist, process and coordinate client tax return filings including both paper and electronic return deliveries. Prepare materials for presentations and client meetings using Microsoft Excel, PowerPoint and Word. Coordinate internal and client meetings - reserving conference rooms, sending calendar invitations, preparing materials, ordering meals, etc. Assist with clerical duties including printing, scanning, filing and faxing documents. Process expense reports requested and submit via time and billing software. Provide back-up support for assistance with team member invoicing and collection process. Maintain office cleanliness and organization. Other ad hoc administrative duties as needed. Qualifications: High School diploma or GED required 5+ years of administrative or clerical experience required Ability to work in the office Monday through Friday. Proficiency in Microsoft Office programs including Word, PowerPoint, Excel, Outlook and Adobe Excellent time management skills with the ability to multi-task and prioritize work Strong organization and communication skills Ability to work independently and with a team Strong attention to detail and problem-solving skills Basic accounting knowledge preferred Doeren Mayhew is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or any other status protected by law. "Doeren Mayhew" is the brand name under which Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC and its subsidiary entities provide professional services. Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC (and its subsidiary entities) practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations and professional standards. Doeren Mayhew Assurance is a licensed independent CPA firm that provides attest services to its clients, and Doeren Mayhew Advisors, LLC and its subsidiary entities provide tax and business consulting services to their clients. Doeren Mayhew Advisors, LLC and its subsidiary entities are not licensed CPA firms.

Full-time Description The Administrative Assistant is support to the Director of Adult Ministry in the Secretariat for Laity, Family and Life. He/she will perform a variety of clerical activities to support the evangelical work of the secretariat, helping to ensure that its activities are successful in enkindling a deeper faith, forming leaders in Christ, and harmonizing ministries to the mission of the Catholic Church. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Produces documents, reports, and other media by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Organizes work by reading and routing correspondence, collecting information, and initiating telecommunications. Create event registration portals and manage registration processes in collaboration with Diocesan guidelines. Maintains department's schedule by maintaining calendar, arranging meetings, conferences, teleconferences, and coordinate occasional travel arrangements. Researches ministry related information through the Internet and other communication sources. Maintains and organizes department files. Coordinates departmental meetings; records and distributes minutes and response letters to appropriate individuals. Compiles information for upcoming meetings. Completes requests by answering or referring inquiries via telephone and email; greets visitors; refers inquiries to appropriate person, entity, or outside agencies. Creates and updates brochures, flyers, invitations, programs, certificates, prayer aides, and other documents as needed. Maintains “customer” confidence and protects operations by keeping information confidential. Contributes to Faith Formation office goals by accomplishing additional work-related responsibilities as needed. Maintains department budgets; tracks expenditures and purchase orders; reconciles/processes payments and expense reports. Requirements CATHOLIC FAITH Requires an appreciation and respect for the Catholic Church and its teachings. Employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the Diocese. EDUCATION AND EXPERIENCE Associate's degree preferred and three to five years of secretarial experience. Proficient in Microsoft Office. Bilingual in Spanish and English helpful, as is knowledge of the Catholic Church and its teachings. Must possess excellent writing skills and the ability to maintain confidentiality.

Administrative Assistant - Office of Schools Advancement & Alumni Relations Founded by Detroit philanthropists George and Ellen Booth in 1904, Cranbrook Educational Community is one of the world's leading centers of education, science, and art. Comprised of a graduate Academy of Art, contemporary Art Museum, Center for Collections and Research, House and Gardens, Institute of Science, and more than 1,600 students attending our Pre-K through 12 independent college preparatory Schools, Cranbrook welcomes thousands of visitors and students to its campus each year. Critics have called Cranbrook “the most enchanted and enchanting setting in America” and in 1989 it was designated a National Historic Landmark. The campus is located in Bloomfield Hills, Michigan, about 20 miles north of downtown Detroit. For more, please visit our website: ****************** The Administrative Assistant will provide logistical and operational assistance related to parent and alumni engagement activities within the Office of Schools Advancement and Alumni Relations. The Administrative Assistant will report directly to the Director of Parent Relations to assist primarily in the production of engagement activities for parents. The Administrative Assistant will also provide administrative support to the Alumni Relations program. Responsibilities include, but are not limited to: Clerical and Volunteer Support Keep Directors of Parent Relations and Alumni Relations informed and up to date on event progress. Respond to calls and emails in a timely and professional manner. Coordinate and attend event meetings. Take meeting minutes when asked and distribute them in a timely fashion. Assist the Business Services office in negotiating contracts and filing for raffle, liquor and any other required licenses. Enter Purchase Requisitions as needed and seek/manage quotes from vendors Compile, maintain and update event timelines/planning binders. Development Support Send tax information to donors and attendees as necessary. Manage all phases of auction events. Work with Director of Parent Relations on volunteer succession planning. Maintain and respect donor confidentiality. Acquisitions/Finance Support Assist volunteers in creating and tracking event budgets. Update donor, advertising and sponsor forms weekly. Manage auction item intake. Label and store all items in an organized and secure manner using standard inventory tracking system. Work with Business Office to reconcile event budgets. Marketing and Communications Support Create, compile and organize event promotional material. Coordinate the distribution of material to relevant constituents, including volunteers, donors, sponsors and advertisers. Assist in the mailing/distribution of invitations and track all responses. Maintain lists of event attendees. Work with the Directors of Parent Relations and Alumni Relations to maintain and keep current online content via CranNet and the Schools website. Approach work with service-oriented perspective and possess strong interpersonal skills. Polite, respectful and professional communications with the event chairs and all volunteers is required. Set-Up Assist in the set-up and tear-down at all events and help manage guest check-in and check-out at all events. Requirements: A high school degree or GED is required. A minimum of two years administrative experience is required. Excellent communication skills are needed to interact with donors, sponsors, advertisers, event volunteers, parents, faculty and staff. Computer proficiency in Microsoft Office Suite is required, experience with design software is preferred. Must have strong attention to detail as well as the ability to prioritize and organize multiple tasks. Ability to exercise discretion and confidentiality is required. Requires a valid Michigan driver's license with a satisfactory driving record Cranbrook offers competitive compensation and benefits that include medical, dental, life insurance, long-term and short-term disability, and retirement programs with employer contribution. We also offer generous paid time off, 11 paid holidays and 3 floating holidays, employee discounts, and a unique environment in an educational setting that values collaboration. For consideration, please submit a resume and cover letter.

Job DescriptionDescription: Job Title: Administrative Assistant Hours: Part time-24 hours per week HallKeen Management Company is looking for an Administrative Assistant. This position assists and supports the management team and provides prompt and efficient administrative support for multiple properties. Responsibilities: Includes but are not limited to: Answering telephones & greeting of visitors Processing invoices Processing service requests Assists in maintaining the waiting list Handle incoming mail and correspondence Provide administrative support for activities related to annual recertification Marketing/leasing of apartments Process rental applications, conduct interviews for recertifications Performs general administrative duties Requirements: Qualifications: Candidate must be organized, detail oriented, should be able to perform and prioritize multiple projects in a busy office; should have effective written and oral communication skills, excellent customer service skills and a professional demeanor. Must be proficient in Word, Excel. Prior experiences in the property management field a plus.

Residential Administrative Assistant Are you a detail-oriented and compassionate individual passionate about supporting nonprofit work? We are seeking a full time Administrative Assistant to join our team. If you have a excel in organization and a genuine interest in making a difference, this is the perfect opportunity for you. We are looking for someone who aligns with our mission and has the enthusiasm to transform our vision into effective administrative support and direct care. Join us in ensuring our facility operates smoothly and our clients receive the best care possible. As an Administrative Assistant, you will assist with data entry, billing and organizational tasks of keeping client files updated with appropriate documentation. This role functions as a contact for funding sources for documentation to ensure proper documentation is in the client files. This role will be responsible for outcomes surveying for discharged clients, as well as maintaining billing prompts, census tracking, and auditing archiving for the Clinical director. Key Responsibilities Conduct intakes and ensure all required documentation is uploaded to client files. Serve as the point of contact for medical professionals and the VA, ensuring documentation (releases, lab work, admission/discharge forms) is complete and filed. Perform quarterly audits to maintain compliance for client records. Facilitate and track outcomes for biweekly computer and financial literacy groups. Manage aftercare resources for clients nearing program completion (counseling, case management, insurance, housing, etc.). Conduct outcome surveys at 30, 60, 90 days, and 6 months post-discharge and report quarterly results. Coordinate MAT appointments and assist with monthly billing. Participate in community events and represent the residential program. Sort and distribute mail, assist with staff/client events, and attend staff meetings and required trainings. Complete any additional tasks as assigned by the Clinical Director. REQUIRED EDUCATION AND EXPERIENCE High School Diploma or GED PREFERRED EDUCATION AND EXPERIENCE One year of college or vocational school. One-year behavioral health or substance use disorder experience. Status Type: Full-time Monday - Friday 8-5pm Salary: $16.00 per hour What We Give! Benefits: Medical Insurance Employee Discounts Referral Program Flexible Schedule 401K Vision and Dental Insurance Paid Time Off Wellness Days 401k Professional Development Assistance And so much more! Culture: At The Transition House, your mental health is our top priority! We understand the importance of mental well-being and are committed to providing our employees with the highest quality of support. Our team fosters a culture of collaboration and balance between work and home life. We strive to offer our employees the same supportive care that we give our clients. Join us today to prioritize your mental health and be part of a vibrant team dynamic! AAP/EEO Statement: The Transition House is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by law. All employment decisions are based on qualifications, merit, and business need.

Job Title: Administrative Assistant, Tribunal office Reports to: The Judicial Vicar Classification: Hourly/Nonexempt The administrative assistant to the office of the Marriage Tribunal in the Diocese of Venice Florida is responsible for assisting the day-to-day operations of the Tribunal office. Job Responsibilities Provides professional, secretarial, and clerical support to the staff and parishioners. Filing, mailing, and scanning. Data entry of Tribunal cases client information into Data Base System. Researches and verifies addresses, locations, and documents. Answers phones, appropriately responds to requests or inquires. Serves as support resource to other Offices as needed. Performs additional responsibilities as needed or directed. Other tasks as assigned.

Administrative Assistant What we are looking for! A full-time Administrative Assistant for our Counseling Center located in Kissimmee FL. We will be working with community members that need services with behavioral health, meaning individual counseling, group counseling with children, adolescent groups, and case management services for those needing assistance navigating the system, and those looking for assistance with substance use and mental health. Our ideal candidate will be compassionate, motivated, a team player, have excellent written and verbal communication skills, energetic, creative, understand the theories of behavior management and positive reinforcement, and represent yourself as a positive role model. Looking for a true team member to help provide the best quality services to these individuals, to inspire brighter and healthier lives. What we give! The Transition House Inc. believes in Inspiring Brighter and Healthier Lives not only with our clients but with our staff as well, so we have incorporated benefits that promote health and wellness within our agency. Generous PTO time that starts accruing from day one Health and Wellness time 10 Paid Holidays a year Employer paid portions for medical and dental insurance 401K Life Insurance Opportunities to earn free Continuing Education Credits for licensure or certification Amazing team culture and clinical support Career advancement opportunities And more… Our Culture, Our Expectations At The Transition House Inc., we strive to incorporate our mission, vision, and values into our culture and every aspect of our organizational framework. This is integrated into the delivery of quality programming for the individuals we serve, their families, and other stakeholders, as well as the development and empowerment of our employees. We offer challenging and exciting work, and our supportive team environment creates an empowering and positive atmosphere. As a member of our team, you will support our commitment to cultural diversity and equity across all programs and services, and within all policies and employee practices. Qualifications This position requires a High School diploma/GED and the hope is that anyone applying may have experience in the human services or medical field. Ability to participate in our Drug-Free work place program Ability to pass a background check bilingual is required. Must be able to speak English/Spanish Schedule Monday through Friday