Administrative Assistant jobs at Catholic Diocese of Arlington - 435 jobs

Are you an experienced Executive Assistant with fantastic time-management and organizational skills? Are you ready to join an incredible foundation making a difference in Washtenaw County? If so, read on! About Us The Ann Arbor Area Community Foundation (AAACF) is a $300 million dollar community foundation focused on improving the economic mobility and quality of life of the residents of Washtenaw County. Our assets have doubled since 2015, and now AAACF is one of the 20 fastest-growing community foundations in the US. Founded in 1963, AAACF administers over 600 charitable funds. Through a core team of 20 Trustees, 19 employees, and 400+ volunteers. AAACF works to connect people, charitable causes, and permanent capital for community impact as the philanthropic hub of Washtenaw County. To learn more, visit ************** Don't check off every box? - Apply Anyway! Statistics show that marginalized groups - such as women, LGBTQ+, and people of color - are less likely to apply to jobs unless they meet every single qualification. AAACF is dedicated to building an inclusive, diverse, equitable, and accessible workplace that fosters a sense of belonging - so if you're excited about this role but your experience does not align perfectly with every requirement below, we encourage you to still consider applying. Who knows, you might be the right fit for another future role! About the Role The Executive Assistant is a full-time, exempt position within the Office of the CEO, providing comprehensive, strategic support to the President/CEO, Vice President/Chief of Staff, and the Board of Trustees. This role reports to the President/CEO. This position requires exceptional judgment, discretion, and organizational skills to anticipate needs, manage sensitive information, and maintain alignment with AAACF's strategic priorities. Key Responsibilities Manage the President/CEO's calendar with precision, ensuring seamless scheduling and preparation for meetings, conferences, and events. Prioritize and organize email communications, flagging critical items and ensuring timely responses. Anticipate needs by preparing agendas, briefing materials, and follow-up documentation for executive engagements. Coordinate travel arrangements and maintain accurate records of memberships and subscriptions. Serve as the secondary administrator for the Board of Trustees, ensuring timely and accurate preparation of meeting materials and communications. Maintain board rosters, compliance forms, and orientation resources. Oversee the board portal and ensure accessibility and accuracy of governance documents. Coordinate logistics for board meetings, retreats, and recognition activities, fostering strong trustee engagement. Maintain strict confidentiality of sensitive information. Represent AAACF's mission and values in all interactions, ensuring professionalism and responsiveness. About You A bachelor's degree or equivalent experience in a field related to the nonprofit sector/philanthropy is required. Experience supporting C-level executives and coordinating governance or board activities. Advanced proficiency in MS Office Suite, SharePoint, Teams, and related tools. Proven ability to manage complex schedules, confidential information, and competing priorities. Exceptional verbal and written communication skills. Familiarity with Washtenaw County issues, nonprofits, donors, and communities is preferred, but not required. Benefits The Foundation has a generous benefits package for employees which includes a hybrid work schedule; health, dental, and vision insurance; paid time off, a 403(b) plan with contribution matching; life insurance; short and long-term disability insurance; flexible and childcare savings accounts; paid time off; and other benefits.

Support Assistant - Special Education (Full-Time) 📍 Annandale, VA Make a meaningful impact. Support students who need it most. PHILLIPS Programs Schools are private special education day schools serving students with emotional and behavioral needs. We provide a structured, compassionate environment where students are supported in developing regulation, independence, and academic growth - and where staff are empowered to do meaningful, hands-on work. Why PHILLIPS? ✔ Competitive salaries ✔ Comprehensive benefits ✔ Supportive, mission-driven culture ✔ Ongoing training and professional development ✔ Eligible employer for the Federal Student Loan Forgiveness Program What You'll Do: As a Behavior Support Assistant, you'll work directly with students throughout the school day, partnering closely with Teachers, Instructional Assistants, and Clinical staff to provide consistent, individualized support. This role is highly student-facing and plays a critical role in maintaining safety, structure, and engagement. Responsibilities include: Providing individual and small-group student support aligned with IEP goals Supporting individualized programs focused on regulation, engagement, and skill development Assisting with data collection and documentation related to student progress Supervising students during classroom activities, transitions, meals, transportation, and off-campus activities Supporting de-escalation and crisis response in accordance with training and school protocols Collaborating with teachers, behavior staff, and related service providers Helping maintain a safe, structured, and supportive learning environment Assisting with classroom organization and daily program needs What We're Looking For: 🎓 High school diploma required; college coursework in Education, Psychology, or related fields preferred 💡 Experience supporting students with special needs, emotional regulation challenges, or similar settings strongly preferred 🤝 Ability to remain calm, patient, and consistent in fast-paced situations 📊 Comfort with documentation, data tracking, and following structured plans ❤️ Genuine interest in supporting students with diverse learning and emotional needs Who This Role Is Great For: Candidates interested in special education, behavioral health, or youth services Individuals with experience in behavioral support, residential care, or therapeutic settings Those seeking a hands-on, student-facing role with strong team support and growth opportunities

Who work remotely and use technology to deliver services to clients globally. Most work from their home offices and receive their project instructions by phone, fax, e-mail or even instant message. Performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls (parent company), receiving and directing visitors, word processing, filing, and faxing. Extensive A software skill is a must, as well as Internet research abilities and strong communication skills. Staff in this category also may have the title of department assistant, coordinator, or associate. Social media and blogging is very important also. Priorities Relieve management of administrative detail, all projects Coordinate work flow Update and chase delegated tasks to ensure progress to deadlines Take initiative in manager's absence Keep projects on schedule Maintain procedures manual to ensure consistent performance of routines Communication Monitor online chat support during business hours Compose correspondence/reports for own or manager's signature Arrange essential mail in priority action order for boss Check deadlines on incoming requests and put preliminary work in play Process replies on own initiative or from bosses' dictation or notes Research, draft or abstract reports Phone Handle all inquiries within my capacity Arrange "callbacks" to protect boss's time Provide back-up materials for callbacks Route calls elsewhere as needed Do phone surveys/inquiries as needed Appointments/Meetings -Prepare agenda in advance -Arrange meeting facilities -Act as recording secretary; prepare action minutes

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow- through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail. Position requires high school diploma or G. E. D. with a minimum of two years' experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate's degree in an administrative, business, or medical-related program. Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc. Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through. Experience with coordination of travel and expense management. Proficient application of English grammar, punctuation, and sentence structure.

The Administrative Internship at Nicklaus Children's Health System is a 10-12-week opportunity for graduate students enrolled in Master's programs in health care administration, business administration, nursing, public health, health informatics, or a related field to gain unique and valuable experience for professional growth. Over the course of the program, the intern will develop working relationships with their preceptor and NCHS leaders. The intern will have the opportunity to become involved in an array of special projects, mentorship, and exposure to pediatric healthcare operations. * Internship start date is approximately June 1st, 2026. Job Specific Duties * Contributes to various organizational objectives through meaningful projects and assignments for internship preceptors as requested. * Attends all meetings as specified by the NCHS Leadership Team. * Complies with all standards for safety, risk management, and infection control as required by enforcement agencies. * Responsible for personal and professional growth and expertise by remaining current with state/federal associations and professional trends, and by participating in community activities. * Maintains records of goals and accomplishments to be reported to preceptor on weekly basis. * Participates as requested on teams, committees, and special projects both internal and external to the organization. * Serves as a resource to the organization through introduction of current academic theories and management techniques and by challenging current philosophies. Minimum Job Requirements * Enrolled in an accredited Master's degree program in health care administration, business administration, nursing, public health, health informatics, or a related field. Knowledge, Skills, and Abilities * Experience in healthcare field is helpful. * Demonstrates critical thinking skills and initiative. * Able to work independently, and is flexible and adaptable to change. * Able to work full-time during the summer (Monday-Friday, 8 hours/day during business hours). * Demonstrates the ability to juggle workload and to absorb and assimilate new knowledge in a short amount of time. * Able to relate cooperatively and constructively with clients and co-workers. * Fluent in reading, writing and speaking English. * Strong communication skills (verbally and in writing). * Able to maintain confidentiality of sensitive information. * Strong computer literacy and analytical skills. * Ability to use logical and scientific thinking to interpret technical data and solve a broad range of problems.

Internship Job Description INTERN TITLE: Youth Ministry Admin Intern DEPARTMENT: Youth Ministry REPORTS TO: Youth Groups Coordinator DAYS/HOURS: Thursday - Sunday (20-25 hours) ____________________________________________________ Mission of Calvary Chapel: At Calvary Chapel, we are called to make disciples of Jesus Christ by connecting people to God, people to people, and people to outreach. Our vision is to reach our community and change our world. As staff members and interns, it's not what we do, it's who we are. Mission of Youth Ministry: Love God. Love People. Have fun. Our mission is to lead students into a lifelong relationship with Jesus by cultivating a love for God, a love for people, and a joy-filled faith. We do this by creating a culture centered on God's presence, grounded in His Word, strengthened through discipleship, and lived out in community and spiritual disciplines. Role of Youth Admin Intern: Create content and distribute weekly communications to students and parents using Ministry Platform and external email tools such as MailChimp, Blackpulp, and Parent Handout. Update new student/family database records. Link families together Add parent records to Mailchimp Keeping track of ministry supplies. Assist the youth ministry team with all administrative needs. Facilitate tracking, measuring, and reporting for youth ministry reports. Help manage and create content for our social media accounts. Assist with Youth Events administration needs. Assist with weekend services. Assist with Youth Events as needed. Learning goals: Develop skills in communication tools and platforms (e.g., Ministry Platform, Mailchimp). Gain experience in creating and managing digital communications. Strengthen organizational and administrative abilities. Learn to manage and maintain accurate ministry records. Assist with the planning and execution of events and services. Build teamwork and collaboration skills within a ministry setting. Create and manage content for social media engagement. Improve verbal and written communication in a ministry environment. Grow in interpersonal relationships with students, families, and staff. Participate in personal and leadership development through cohort learning. You Are: Convinced a relationship with Jesus changes everything in a person's life. Committed to keeping your family as your first ministry. Dedicated in your personal study of God's Word. Consistently placing a high priority on worship and your personal prayer life. Attending weekly services. Obedient to God to take a Sabbath and make space for soul keeping. Deeply compassionate towards people who are in need or hurting. Excited about global missions and local outreach - you want to change the world. Willing to give up personal pleasures and freedoms in order to live a life above reproach and that is aligned with scripture and our Leadership Covenant. Effective in written, listening, and oral communication skills. Work Schedule: Thursday: 9a - 5p Friday: 9a - 2p (Intern Cohort) Saturday: 2:30p - 8:30p Sunday: 8:30a - 2:30p *Hours and days may vary depending on campus-wide events taking place. Additionally, you may have to bend, sit, or stand for prolonged periods of time, lift, pull, push and/or move up to 35 lbs

Job DescriptionDescription: We are looking for an Administrative Assistant that will provide administrative and operational support to the SVP, Energy Transition & ED of Houston Energy Transition Imitative (HETI) and the HETI team. The Administrative Assistant will serve as a schedule manager, coordinator, and assistant to enhance the executive's effectiveness throughout the Partnership. They will provide high-level general and administrative support for the HETI Team by preparing reports, handling information requests, managing HETI committee rosters, scheduling HETI committee meetings, and performing administrative functions such as preparing correspondence, receiving visitors and members, arranging conference calls, and scheduling virtual and in-person meetings and appointments and business details. Primary Duties and Responsibilities The following responsibilities are essential to job performance: · Perform a wide variety of administrative duties as required by daily operations of the office of the SVP · Independently respond to letters and general correspondence of a routine nature · Organize and maintain file system and files correspondence and other records · Receive and screen communications to the SVP including telephone calls and e-mail messages and help determine those requiring priority attention · Prepare reports, agendas, letters, and other documents, using word processing, spreadsheet, database, and/or PowerPoint presentation software · Coordinate with various staff for operational support activities; serve as a liaison between the various departments of the Partnership and the SVP in the resolution of day-to-day administrative and operational issues · Greets scheduled visitors and directs them to the appropriate area or person · Coordinates complex travel arrangements, meeting, and conference arrangements, maintain appointment schedules and calendars · Provides project management support as assigned · Salesforce and Excel database maintenance of membership directory · Review and summarize miscellaneous reports and documents; prepare background documents and conduct research as necessary for all meetings · Research and analyze routine and special projects and prepare first-draft reports · Prepares outgoing mail and correspondence, including e-mail · Review, code, and process payment of invoices prior to presenting to SVP · Maintains good public relations and interacts with members and co-workers in a respectful and professional manner · Other duties as assigned Requirements: Knowledge, Skills, and Abilities The following knowledge, skills, and abilities are desirable for job success: · Establish and maintain effective working relationships with the SVPs, CEO and other members of the Board, administration, committees, and all staff, etc. · Expert in Word, Excel (pivot tables, formatting large data sets), Outlook, and PowerPoint · Communicates effectively, both verbally and in writing to a diverse population inside and outside the organization · Experience with virtual meeting applications such as Zoom, Teams, etc. · Able to maintain administrative data and prepare expense reports · Strong knowledge of business English, correspondence formats, spelling, and grammar · Work independently, with a high level of dependability, consistency, and commitment · Able to complete work assignments within tight deadlines · Work constructively with others, be an effective team player · Able to organize, plan, prioritize, and coordinate own work, as well as the SVP's and other assigned projects · Able to multi-task and work with frequent interruptions · Maintain the confidentiality of private information · Able to follow general office practices and operate office equipment Education Requirements Associates degree or higher from an accredited college or university or equivalent experience. Preferred Experience · Minimum 5 years' experience in administrative support, accounting, or related field.

We are looking for an Administrative Assistant that will provide administrative and operational support to the SVP, Energy Transition & ED of Houston Energy Transition Imitative (HETI) and the HETI team. The Administrative Assistant will serve as a schedule manager, coordinator, and assistant to enhance the executive's effectiveness throughout the Partnership. They will provide high-level general and administrative support for the HETI Team by preparing reports, handling information requests, managing HETI committee rosters, scheduling HETI committee meetings, and performing administrative functions such as preparing correspondence, receiving visitors and members, arranging conference calls, and scheduling virtual and in-person meetings and appointments and business details. Primary Duties and Responsibilities The following responsibilities are essential to job performance: · Perform a wide variety of administrative duties as required by daily operations of the office of the SVP · Independently respond to letters and general correspondence of a routine nature · Organize and maintain file system and files correspondence and other records · Receive and screen communications to the SVP including telephone calls and e-mail messages and help determine those requiring priority attention · Prepare reports, agendas, letters, and other documents, using word processing, spreadsheet, database, and/or PowerPoint presentation software · Coordinate with various staff for operational support activities; serve as a liaison between the various departments of the Partnership and the SVP in the resolution of day-to-day administrative and operational issues · Greets scheduled visitors and directs them to the appropriate area or person · Coordinates complex travel arrangements, meeting, and conference arrangements, maintain appointment schedules and calendars · Provides project management support as assigned · Salesforce and Excel database maintenance of membership directory · Review and summarize miscellaneous reports and documents; prepare background documents and conduct research as necessary for all meetings · Research and analyze routine and special projects and prepare first-draft reports · Prepares outgoing mail and correspondence, including e-mail · Review, code, and process payment of invoices prior to presenting to SVP · Maintains good public relations and interacts with members and co-workers in a respectful and professional manner · Other duties as assigned Requirements Knowledge, Skills, and Abilities The following knowledge, skills, and abilities are desirable for job success: · Establish and maintain effective working relationships with the SVPs, CEO and other members of the Board, administration, committees, and all staff, etc. · Expert in Word, Excel (pivot tables, formatting large data sets), Outlook, and PowerPoint · Communicates effectively, both verbally and in writing to a diverse population inside and outside the organization · Experience with virtual meeting applications such as Zoom, Teams, etc. · Able to maintain administrative data and prepare expense reports · Strong knowledge of business English, correspondence formats, spelling, and grammar · Work independently, with a high level of dependability, consistency, and commitment · Able to complete work assignments within tight deadlines · Work constructively with others, be an effective team player · Able to organize, plan, prioritize, and coordinate own work, as well as the SVP's and other assigned projects · Able to multi-task and work with frequent interruptions · Maintain the confidentiality of private information · Able to follow general office practices and operate office equipment Education Requirements Associates degree or higher from an accredited college or university or equivalent experience. Preferred Experience · Minimum 5 years' experience in administrative support, accounting, or related field.

Supports therapy providers by organizing treatment areas, equipment, and materials, as directed by therapists Supports therapy providers by welcoming students/clients receiving therapy services Maintains patient information confidentiality Maintains safe and clean working environment by cleaning the therapy areas (i.e., mats, toys) Conducts basic office and clerical duties Qualifications Education and Training: Possess high school diploma or its equivalent Minimum Experience: 1-year experience preferred with pediatric population

BCBSM Facility & Supports Services (F&SS) team manages 2 million square feet of office space across the state of Michigan as part of 13 buildings and 5 parking structures. Of these buildings 10 are owned, while the balance are leased facilities. These 13 buildings include just under 10,000 employee workstations/ offices and over 500 meeting spaces. The buildings include such amenities as employee dining areas, Starbucks coffee beanery, multiple employee lounges, 4 auditoriums, an employee credit union, 1 exterior walking path, 1 roof top walking track, and work out space with lockers. Each year the F&SS project management team coordinates capital building improvements throughout the state that can include interior renovations, roof replacements, parking deck maintenance, building facade repairs, café equipment upgrades as well as mechanical and electrical system improvements. The Internship Program at BCBSM is designed to enhance the skills and abilities of young professionals as well as to identify and attract future talent for our organization. Interns will gain practical hands-on work experience as well as a solid understanding of the health insurance industry. Our program is an excellent way for interns to get a good start on their careers by working on meaningful projects, learning valuable skills, and networking with employees throughout our organization, which could potentially allow interns to build a future career at BCBSM. Assist in preparing information and research materials to identify business problems, offer recommendations and assist management with implementation of solutions. Support leaders on projects designed to enhance the overall efficiency and effectiveness of the organization. Develop and maintain a solid understanding of BCBSM business, products, programs, data, organizational structure, controls, research. Analyze business goals, objectives, and needs within the organization. Participate in networking events with BCBSM leaders and other interns. Engage in volunteer activities/community outreach to build knowledge of our communities and customers. Participate in department meetings and events (i.e. department wide team building events, weekly meetings to ensure team alignment, etc.). QUALIFICATIONS Current undergraduate or graduate student with a 3.0 GPA or higher required. Interns must be enrolled in a college/university or a Master's/PhD program for the duration of the internship. Effective verbal, written communication and interpersonal skills. Strong analytical skills with the ability to work independently and as a member of a team. Excellent organizational skills to deal with multiple projects and priorities. Responsible for maintaining confidential information to the highest degree. Proficient in Microsoft Office suites and applicable BCBSM systems. Ability to develop and maintain effective working relationships. Departmental Preferences Previous experience in front desk operations, reception, or hotel clerk roles is preferred as conference room scheduling will be a main component of this role.

Job Description Doeren Mayhew is a $235 million tax, assurance and advisory firm headquartered in Troy, Michigan with 18 offices across the country and abroad. Founded in 1932, Doeren Mayhew is recognized as the 46th largest CPA firm in the U.S. and is positioned for successful future growth. If you want to join a rising firm that is consistently named among the 50 best-managed firms in the nation, this is the firm for you. Doeren Mayhew is seeking an Administrative Assistant to support our Audit team in Houston, TX. The ideal candidate provides essential support to audit team, ensuring smooth administrative operations and effective coordination of audit activities. This role supports auditors through documentation management, scheduling, communication, and data handling. Responsibilities: • Assist in preparing audit reports, presentations, confirmation letters, and other workpapers • Provide general administrative support to auditors and the audit department (e.g., scheduling, document prep, correspondence) • Organize, maintain, and file audit documentation (physical and digital), ensuring compliance with firm standards • Coordinate meetings, record minutes, update calendars, and track action items • Manage incoming/outgoing mail, emails, and internal communications • Handle travel arrangements and lodging for audit personnel • Support data collection and basic audit analytics • Perform routine office duties: photocopying, scanning, supply inventory, front-desk coverage • Maintain confidentiality in handling sensitive financial and personnel information Qualifications: • High school diploma or equivalent; associate degree in business, accounting, or related field preferred • 2+ years of administrative or audit support experience, preferably within finance/accounting/audit environments • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with audit/file management software (e.g., Engagement, Suralink) is a plus Doeren Mayhew is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or any other status protected by law. "Doeren Mayhew" is the brand name under which Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC and its subsidiary entities provide professional services. Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC (and its subsidiary entities) practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations and professional standards. Doeren Mayhew Assurance is a licensed independent CPA firm that provides attest services to its clients, and Doeren Mayhew Advisors, LLC and its subsidiary entities provide tax and business consulting services to their clients. Doeren Mayhew Advisors, LLC and its subsidiary entities are not licensed CPA firms.

Doeren Mayhew is a $235 million tax, assurance and advisory firm headquartered in Troy, Michigan with 18 offices across the country and abroad. Founded in 1932, Doeren Mayhew is recognized as the 46 th largest CPA firm in the U.S. and is positioned for successful future growth. If you want to join a rising firm that is consistently named among the 50 best-managed firms in the nation, this is the firm for you. Doeren Mayhew is seeking an Administrative Assistant to support our Audit team in Houston, TX. The ideal candidate provides essential support to audit team, ensuring smooth administrative operations and effective coordination of audit activities. This role supports auditors through documentation management, scheduling, communication, and data handling. Responsibilities: Assist in preparing audit reports, presentations, confirmation letters, and other workpapers Provide general administrative support to auditors and the audit department (e.g., scheduling, document prep, correspondence) Organize, maintain, and file audit documentation (physical and digital), ensuring compliance with firm standards Coordinate meetings, record minutes, update calendars, and track action items Manage incoming/outgoing mail, emails, and internal communications Handle travel arrangements and lodging for audit personnel Support data collection and basic audit analytics Perform routine office duties: photocopying, scanning, supply inventory, front-desk coverage Maintain confidentiality in handling sensitive financial and personnel information Qualifications: High school diploma or equivalent; associate degree in business, accounting, or related field preferred 2+ years of administrative or audit support experience, preferably within finance/accounting/audit environments Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with audit/file management software (e.g., Engagement, Suralink) is a plus Doeren Mayhew is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or any other status protected by law. "Doeren Mayhew" is the brand name under which Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC and its subsidiary entities provide professional services. Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC (and its subsidiary entities) practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations and professional standards. Doeren Mayhew Assurance is a licensed independent CPA firm that provides attest services to its clients, and Doeren Mayhew Advisors, LLC and its subsidiary entities provide tax and business consulting services to their clients. Doeren Mayhew Advisors, LLC and its subsidiary entities are not licensed CPA firms.

Doeren Mayhew is a $235 million tax, assurance and advisory firm headquartered in Troy, Michigan with 18 offices across the country and abroad. Founded in 1932, Doeren Mayhew is recognized as the 46th largest CPA firm in the U.S. and is positioned for successful future growth. If you want to join a rising firm that is consistently named among the 50 best-managed firms in the nation, this is the firm for you. Doeren Mayhew is seeking an Administrative Assistant to support our Audit team in Houston, TX. The ideal candidate provides essential support to audit team, ensuring smooth administrative operations and effective coordination of audit activities. This role supports auditors through documentation management, scheduling, communication, and data handling. Responsibilities: Assist in preparing audit reports, presentations, confirmation letters, and other workpapers Provide general administrative support to auditors and the audit department (e.g., scheduling, document prep, correspondence) Organize, maintain, and file audit documentation (physical and digital), ensuring compliance with firm standards Coordinate meetings, record minutes, update calendars, and track action items Manage incoming/outgoing mail, emails, and internal communications Handle travel arrangements and lodging for audit personnel Support data collection and basic audit analytics Perform routine office duties: photocopying, scanning, supply inventory, front-desk coverage Maintain confidentiality in handling sensitive financial and personnel information Qualifications: High school diploma or equivalent; associate degree in business, accounting, or related field preferred 2+ years of administrative or audit support experience, preferably within finance/accounting/audit environments Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with audit/file management software (e.g., Engagement, Suralink) is a plus Doeren Mayhew is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or any other status protected by law. "Doeren Mayhew" is the brand name under which Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC and its subsidiary entities provide professional services. Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC (and its subsidiary entities) practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations and professional standards. Doeren Mayhew Assurance is a licensed independent CPA firm that provides attest services to its clients, and Doeren Mayhew Advisors, LLC and its subsidiary entities provide tax and business consulting services to their clients. Doeren Mayhew Advisors, LLC and its subsidiary entities are not licensed CPA firms.

Doeren Mayhew is a $235 million tax, assurance and advisory firm headquartered in Troy, Michigan with 18 offices across the country and abroad. Founded in 1932, Doeren Mayhew is recognized as the 46 th largest CPA firm in the U.S. and is positioned for successful future growth. If you want to join a rising firm that is consistently named among the 50 best-managed firms in the nation, this is the firm for you. Doeren Mayhew is seeking a full-time Administrative Assistant to join our Clarksville, TN office. The Administrative Assistant will provide high level client service and administrative office support. Responsibilities: Greet clients and visitors in a friendly, professional manner upon arrival at the office. Provide project based professional administrative support to team members. Assist team members with preparing reports, drafting letters, memos and other client-related correspondence. Answer and transfer incoming calls to appropriate team members. Assist, process and coordinate client tax return filings including both paper and electronic return deliveries. Prepare materials for presentations and client meetings using Microsoft Excel, PowerPoint and Word. Coordinate internal and client meetings reserving conference rooms, sending calendar invitations, preparing materials, ordering meals, etc. Assist with clerical duties including printing, scanning, filing and faxing documents. Process expense reports requested and submit via time and billing software. Provide back-up support for assistance with team member invoicing and collection process. Maintain office cleanliness and organization. Other ad hoc administrative duties as needed. Qualifications: High School diploma or GED required 5+ years of administrative or clerical experience required Ability to work in the office Monday through Friday. Proficiency in Microsoft Office programs including Word, PowerPoint, Excel, Outlook and Adobe Excellent time management skills with the ability to multi-task and prioritize work Strong organization and communication skills Ability to work independently and with a team Strong attention to detail and problem-solving skills Basic accounting knowledge preferred Doeren Mayhew is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or any other status protected by law. "Doeren Mayhew" is the brand name under which Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC and its subsidiary entities provide professional services. Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC (and its subsidiary entities) practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations and professional standards. Doeren Mayhew Assurance is a licensed independent CPA firm that provides attest services to its clients, and Doeren Mayhew Advisors, LLC and its subsidiary entities provide tax and business consulting services to their clients. Doeren Mayhew Advisors, LLC and its subsidiary entities are not licensed CPA firms.

It's a great feeling to work for a company that does so much good for others around the world! Academic Req: Currently pursuing a degree in Social Work, Psychology, Criminal Justice, Public Health, Communications, Sociology, or related field. Work experience: Experience working with vulnerable youth, survivors, or trauma-impacted populations. Demonstrated leadership or supervisory capacity through academics or professional experience. Summary: The Community Outreach & Administrative Intern supports the BCFS HHS - Common Thread - TX Outreach and Training Program by assisting with community engagement initiatives, development of outreach materials, volunteer program support, and general administrative functions. This role is designed for a student completing academic field hours toward degree completion in a human services-related field. The intern contributes to outreach efforts aimed at increasing awareness of human trafficking, strengthening community partnerships, and supporting prevention initiatives while gaining valuable experience in program development, event coordination, and organizational operations within a trauma-informed framework. Critical Action Items & Measurable Deliverables: Community Outreach: • Assist in outreach to specialized professionals and populations at risk for trafficking • Represent BCFS HHS - Common Thread - TX at outreach events and resource fairs • Support awareness campaigns and prevention activities Outreach & Training Materials: • Assist in the development and design of outreach and training materials • Support preparation of community awareness and professional training content • Research best practices in trafficking prevention and survivor services Volunteer Engagement Support: • Assist in sustaining the volunteer engagement program • Support volunteer recognition initiatives • Track and verify volunteer hours in volunteer database Administrative Support: • Provide general administrative assistance • Support special event planning and coordination • Assist with in-kind initiatives and logistics • Support documentation and reporting tasks Research & Program Development: • Create a bibliography of current research on human trafficking • Support program planning and innovation initiatives Requirements: 1. Pass all required background checks and screenings 2. Participate in all program trainings 3. Demonstrate strong communication, emotional regulation, organization, and leadership potential 4. Ability to work independently and as part of a multidisciplinary team 5. Completion of at least 60 academic credit hours preferred 6. Pass required criminal background and child abuse registry checks 7. Maintain confidentiality of sensitive information 8. Demonstrate strong organizational and time management skills 9. Exhibit professionalism, reliability, and strong work ethic 10. Willingness to accept direction from program staff 11. Arrive on time for all assigned shifts 12. Complete tasks within assigned timelines 13. Commit to weekly supervision meetings 14. Participate in weekly team meetings English (United States) If you like to work with people that believe they can make a difference in the world, this is the company for you! EEO Statement In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. #LI-Other#LI-Internship#LI-Internship

Human Resources Development Institute, Inc. (HRDI) is one of the largest behavioral health care agencies in the United States. HRDI provides services in alcohol and substance abuse prevention and treatment, mental health, youth prevention, family services, community health, case management, alternative youth education, HIV/AIDS prevention and education, corrective services, and gambling prevention and education. Our mission is to empower individuals, families, and communities to improve their quality of life and to influence public policy through the design and implementation of innovative, efficient, effective, and accountable behavioral health, social service, education, and economic development programs. Our vision is to set the standard for a comprehensive global system of behavioral health care and community services that utilizes the highest degree of excellence and best practices. Job Description HRDI is seeking Psychiatric Assessment Administrative Assistant to assist with the management of the Psychiatric Assessment programs including the preparation of outcome measures, reports and other documents. The Administrative Assistant will be responsible for answering the phones to the identified crisis and assessment line, documenting and listing all calls and beginning the process for mobile assessment between 8-4 pm. The Administrative Assistant also takes messages and information during times of high telephone volume and provides front desk coverage in the absence of the Office Manager. Job duties include: Receive calls requesting a TPRS Eligibility and Disposition Assessment and document the response time. Ensure that priority responses are provided to the Emergency Departments of community hospitals in Region 1 South; Document all evaluations completed and maintain these in a clinical record for the individual. Follow up with dispositions and referrals made to determine the number of individuals successfully linked to the recommended service. Along with the billing department, ensures that each individual determined to be eligible for TPRS is appropriately registered with the designated identifier in the DHS/DMH consumer registration/enrollment information system. Ensures that on a monthly basis a summary of the services and supports provided to each individual determined to be eligible for TPRS, including identification of those individuals served that were direct deflections from community hospital emergency departments and individuals discharged from other levels of care and specification of which level of care (such as CHIPS, state hospitals, crisis residential, substance abuse residential) are submitted to the DHS/DMH Regional Office. Provide high-level administrative support by preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Holds primary responsibility for answering the mobile psychiatric crisis assessment line and initiating the assessment process. Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions. Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Qualifications Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information , Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication. Minimum of an Associate Degree and at least one year of experience in applying office administrative functions and procedures; providing office clerical support within an office (i.e. composing and reviewing correspondence, maintaining an electronic filing system, greeting visitors, and experience utilizing various computer applications and software. Clerical: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology English Language: Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar Customer and Personal Service: Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction Must be detail oriented and flexible. Ability to communicate effectively and serve as a liaison to primary referral sources, families, team members, school districts, community agencies, and signatory partners. Must have good communication skills and team relations to provide accurate handoffs in acute situations. Additional Information All your information will be kept confidential according to EEO guidelines.

Administrative Assistant Christopher House closes the opportunity gap through a continuum of schools that closes through personalized learning and immersive family supports starting at birth. We operate accredited early learning, elementary, and out of school time programs grounded in research-based curricula and high-quality instruction. OUR VALUES Commitment to Excellence Achievement & Perseverance Respect & Compassion Equity OUR BELIEFS Children and Families thrive when: Education begins at birth and continues throughout life, with parents as their children's first teacher; Home environments nurture literacy, achievement, and children's success; Parents have high standards and set high expectations for themselves, their children, and children's schools; Professionally trained teachers know their students as individuals; Evaluations and program improvements are data driven; Parents and staff work together to continuously evaluate and improve programming; Education includes the development of creativity and perseverance and is multi-disciplinary in order to foster each child's unique strengths and interests; Developing independent, creative, life-long researchers, education includes curriculum designed to help scholars develop socially and emotionally as well as cognitively; Diversity is celebrated and explored so that learners develop broad perspectives on life and learning; and, Parents and caregivers support their children financially and emotionally. Position Description: Administrative Assistant Reports to: Site Director Status: Non Exempt POSITION OBJECTIVE Perform basic administration duties, including filing, typing, word processing, and basic billing functions as needed. Be the first point of contact for anyone calling Christopher House or entering the site. RESPONSIBILITIES Perform secretarial and clerical functions of a general nature. Reports and Record Keeping Conducts regular billing and inputting of payments on-time and accurately into ProCare and sends records and routine notices to parents Inputs GOLD data into ETO in an accurate and timely manner Complete monthly Quality Catering Food report. Assist with maintenance of staff file folders. Maintain class lists and updated emergency information (2 sets). Maintain and update Pro-Care system. Secretarial Type letters, financial and other reports for Site Director, or others, as requested. Receive, sort and distribute incoming mail and prepares outgoing mail for pickup. Distribute mail as needed to sites' and programs' in-house mailboxes. Answer the telephone, take messages, route calls and represent the Agency to telephone callers. Maintain office equipment and supplies. Send and receive fax transmissions; perform copying tasks as needed. Office Equipment Operates various office equipment pieces, including typewriter, fax machine, computer, postage machine, photocopy machine, etc. Perform various office-related errands, as needed. Keep the office and waiting areas full of supplies, brochures and in a neat, tidy fashion. Check these areas daily to ensure an orderly, clean environment. Quality Assurance Actively seek to align programs with best practices or standards for high quality. Actively seek out and participate in yearly trainings relevant to position Ensure on time and accurate collection of data using organization's database and/or funder databases. Analyze data with team members to determine how to explain information related to findings and improvement strategies. Report findings to supervisor; make recommendations for improving quality of services and/or department's outcomes system; ensure successful implementation department strategies. Use outcome findings to enhance organizations public image and promote programs to families, volunteers, funders, and stakeholders. Non-Classified Responsibilities Respond to agency and stakeholder needs by performing assigned tasks, which do not fall within the above description. If such tasks are not of a temporary nature, they should be added to the position's designated responsibilities. Qualifications: Competency in oral and written communication, ability to work accurately with numbers and forms and word processing and filing experience required during the course of at minimum one year of office experience. Familiarity with PC and Microsoft applications. Education: High School diploma or G.E.D. Christopher House is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran's status, or, any other protected characteristic. .

Human Resources Development Institute, Inc. (HRDI) is one of the largest behavioral health care agencies in the United States. HRDI provides services in alcohol and substance abuse prevention and treatment, mental health, youth prevention, family services, community health, case management, alternative youth education, HIV/AIDS prevention and education, corrective services, and gambling prevention and education. Our mission is to empower individuals, families, and communities to improve their quality of life and to influence public policy through the design and implementation of innovative, efficient, effective, and accountable behavioral health, social service, education, and economic development programs. Our vision is to set the standard for a comprehensive global system of behavioral health care and community services that utilizes the highest degree of excellence and best practices. Job Description HRDI is seeking Psychiatric Assessment Administrative Assistant to assist with the management of the Psychiatric Assessment programs including the preparation of outcome measures, reports and other documents. The Administrative Assistant will be responsible for answering the phones to the identified crisis and assessment line, documenting and listing all calls and beginning the process for mobile assessment between 8-4 pm. The Administrative Assistant also takes messages and information during times of high telephone volume and provides front desk coverage in the absence of the Office Manager. Job duties include: Receive calls requesting a TPRS Eligibility and Disposition Assessment and document the response time. Ensure that priority responses are provided to the Emergency Departments of community hospitals in Region 1 South; Document all evaluations completed and maintain these in a clinical record for the individual. Follow up with dispositions and referrals made to determine the number of individuals successfully linked to the recommended service. Along with the billing department, ensures that each individual determined to be eligible for TPRS is appropriately registered with the designated identifier in the DHS/DMH consumer registration/enrollment information system. Ensures that on a monthly basis a summary of the services and supports provided to each individual determined to be eligible for TPRS, including identification of those individuals served that were direct deflections from community hospital emergency departments and individuals discharged from other levels of care and specification of which level of care (such as CHIPS, state hospitals, crisis residential, substance abuse residential) are submitted to the DHS/DMH Regional Office. Provide high-level administrative support by preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Holds primary responsibility for answering the mobile psychiatric crisis assessment line and initiating the assessment process. Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions. Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Qualifications Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information , Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication. Minimum of an Associate Degree and at least one year of experience in applying office administrative functions and procedures; providing office clerical support within an office (i.e. composing and reviewing correspondence, maintaining an electronic filing system, greeting visitors, and experience utilizing various computer applications and software. Clerical: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology English Language: Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar Customer and Personal Service: Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction Must be detail oriented and flexible. Ability to communicate effectively and serve as a liaison to primary referral sources, families, team members, school districts, community agencies, and signatory partners. Must have good communication skills and team relations to provide accurate handoffs in acute situations. Additional Information All your information will be kept confidential according to EEO guidelines.

Human Resources Development Institute, Inc. (HRDI) is one of the largest behavioral health care agencies in the United States. HRDI provides services in alcohol and substance abuse prevention and treatment, mental health, youth prevention, family services, community health, case management, alternative youth education, HIV/AIDS prevention and education, corrective services, and gambling prevention and education. Our mission is to empower individuals, families, and communities to improve their quality of life and to influence public policy through the design and implementation of innovative, efficient, effective, and accountable behavioral health, social service, education, and economic development programs. Our vision is to set the standard for a comprehensive global system of behavioral health care and community services that utilizes the highest degree of excellence and best practices. Job Description The Human Resources Development Institute, Inc. (HRDI) a non profit community behavioral health organization is seeking an Administrative Assistant to the President/CEO to support the Office of the President. Position provides executive secretarial support and administration of projects for the CEO. Successful candidates will possess excellent organizational and time management skills, must also possess strong professional verbal and written communication skills, ability to handle multiple tasks at one time, take initiative, excellent interpersonal skills, the ability to interact with all levels of the organization, internal and external, the ability to maintain and protect confidential information, problem solve and meet deadlines in a fast paced environment with attention to accuracy and detail. Maintain schedule, coordinate meetings, and prepare correspondence, agendas and reports for CEO. In addition, prepare correspondence, agendas, reports and arrange quarterly board meetings for CEO. Coordinate and arrange meetings for CEO with other senior management and other key staff members. Make travel arrangements. Complete other tasks, assignments, and special projects as directed. Advanced proficiency with all MS Office applications is required. Qualifications Bachelor's degree (preferred). A minimum of five years relevant administrative experience is required Proficiency with Microsoft Office Initiative and diplomacy is critical Cooperative attitude; team player Strong service orientation Demonstrated ability to function under pressure while adhering to deadlines Additional InformationAll your information will be kept confidential according to EEO guidelines.