Associate Administrative Assistant jobs at Catholic Diocese of Arlington

The Administrative Assistant for Student Ministries supports the Church by performing general administrative duties and providing support to the Student Ministry team. He or She must be committed to the Mission and Core Values of St. Martin's Episcopal Church. ESSENTIAL FUNCTIONS To glorify God every day by affirming and valuing the Christian faith as affirmed by the worldwide Anglican Communion, which emphasizes the Holy Scriptures as the primary authority and guide for individual faith and practice. Oversee all administrative aspects of Student Ministries, including maintenance of student databases, parent newsletter, and retreat and mission trip coordination. Oversee mail-outs (birthdays, life groups, etc.). Assist with and attend life groups as needed. Assist with budget/finance functions as appropriate, including credit card reconciliation and event payments. Engage parents and students in a loving and responsive manner. Attend departmental and staff meetings for input and informational purposes. Create and maintain big event binders containing all pertinent information on all Student Ministry events. Track attendance for Student Ministry functions. Maintain all necessary forms for Student Ministries. Assist in calendar planning and notification to the appropriate parties, including booking appropriate space for events in the online event scheduler. Ensure that office equipment is clean and well-maintained; includes procurement of replacements and supplies. Proofread any newsletter or mass communication pieces as assigned. Order supplies for Student Ministry. Perform related duties as required. SCHEDULE: This is a full-time position. Days and hours of work will generally be Monday - Friday, with occasional overtime on evenings or weekends if requested by leadership. No travel is expected for this position. EDUCATION AND EXPERIENCE: Required experience includes graduation from high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping. Additional eligibility qualifications include three to five years of increasingly responsible related experience, or any equivalent combination of related education and experience.

Job Title Assistant or Associate Professor Tenure-Track English & Writing Program Administrator Agency Tarleton State University Department English & Languages Proposed Minimum Salary Commensurate Job Type Faculty Job Description The Department of English and Languages, housed in the College of Liberal and Fine Arts, is seeking an Assistant or Associate Professor of English and Writing Program Administrator. This position offers an exciting opportunity to join a vibrant department dedicated to fostering excellence in language education, cultural studies, and interdisciplinary collaboration. This is a 12-month tenure-track position located on Tarleton's main campus in Stephenville, Texas. Work hours: Mon-Fri; 8 AM-5 PM or as work and teaching requirements indicate. May be required to teach at other campuses or online at the institution's discretion. The successful candidate will be expected to demonstrate excellence and innovation in teaching, maintain an impactful research program, mentor undergraduate and graduate students, actively engage in mentoring and guiding doctoral students through their academic and research endeavors, foster a supportive and enriching environment within our PhD* program, and participate in the necessary operation of the institution. *The Civic Engagement and Humanities PhD is under submission and pending approval by THECB and the Southern Association of Colleges and Schools Commission on Colleges with a proposed launch date of Fall 2026/Spring 2027. Essential Duties and Responsibilities: 50% Administrative: Program Oversight and Leadership Provide administrative leadership for the First-Year Writing (FYW) Program and the Writing Intensive Program. Collaborate with the Tarleton Today Coordinator and faculty to oversee the Tarleton Today dual enrollment program, including publishing its assessment results. In collaboration with the FYW Coordinator, lead monthly meetings to address shared concerns, provide pedagogical guidance, and standardize appropriate assignment types for ENGL 1301 and ENGL 1302. Monitor national trends, research, and policies in writing studies; recommend related programmatic updates to the Department of English and Languages. Faculty Support and Development Partner with the FYW Coordinator to mentor and evaluate new and adjunct writing faculty. Coordinate and deliver professional development, including: Online and face-to-face faculty workshops (e.g., AI in writing, digital literacy, academic integrity). Ongoing training in writing instruction best practices. Maintenance and distribution of teaching resources on Canvas and the departmental website. Review credentials and provide hiring recommendations for FYW, Tarleton Today, and adjunct program candidates. Curriculum and Instructional Innovation Support the development of ENGL 1301 and 1302 curricula to include writing for non-academic audiences and contexts. Explore and define the role of AI in writing instruction: Ensure alignment with core pedagogical values (e.g., rhetorical awareness, critical thinking, writing as process). Develop policies and training materials to support responsible, ethical use of AI in classrooms. Assessment and Reporting Coordinate with the FYW Coordinator to conduct and document assessment of writing courses each long semester. Prepare and present an annual program assessment report addressing: Student success and retention in writing courses. Impact of initiatives aimed at improving writing outcomes. Recommendations for improving developmental and core writing completion rates. Use assessment results to inform curricular and programmatic improvements. Summer Duties Oversee hiring of new writing faculty to meet enrollment needs. Evaluate course effectiveness (face-to-face and online) and recommend revisions or new initiatives. Update Canvas course shells for all writing courses. Assist in recruiting faculty participants for the Conference on College Composition and Communication. Represent the writing program during select summer orientation weekends. 40% Teaching and Service: Plan, prepare, and deliver lectures, seminars, and/or laboratory offerings to undergraduate and/or graduate students, which may include general education core curriculum. Develop course syllabi, select instructional materials, and design assessments such as exams, quizzes, papers, etc. Assess student performance, provide timely feedback, and evaluate student learning outcomes to inform teaching practices and curriculum improvements. Engage students in active learning, foster critical thinking skills, and provide opportunities for discussion, collaboration, and hands-on learning. Provide academic support and guidance to students through office hours, feedback on assignments, and mentoring. Adhere to university policies, academic integrity standards, and accreditation requirements related to teaching responsibilities. Incorporate innovative teaching methods, technologies, and pedagogical approaches to enhance student learning and engagement. Engage in ongoing professional development activities to stay current in the field, improve teaching skills, and explore new instructional strategies. Collaborate with colleagues, departmental faculty, and university staff to coordinate course offerings, share resources, and contribute to program development and improvement. Participate in institutional service roles including but not limited to, college committees, advisory committees, student/faculty recruitment, and mentoring of new and part-time faculty. 10% Research, Scholarship, and Professional Development: Maintain an active agenda for research, scholarship, or creative activity appropriate to the applicant's academic discipline. Make original contributions to the advancement of knowledge/creative expression in the applicant's discipline through scholarly publication, presentation, or exhibition. Demonstrate potential for external funding, national impact, or professional recognition. Stay current with developments in AI, composition theory, and digital rhetoric to ensure the writing program remains adaptable and innovative. Minimum Requirements: Earned doctorate in English or a related field from an accredited university, with a specialization in Writing Studies. 2 or more years' experience with administering a first-year writing program or a writing center. Excellent written and oral communication skills in English. Knowledge, Skills, and Abilities: Knowledge and understanding of disciplinary subject matter at a level adequate for graduate-level instruction; written and oral communication skills sufficient to conduct effective teaching and research activities; ability to interact with students, staff, and faculty in a professional, collegial, and collaborative manner. ***Compensation will be competitive and commensurate with experience*** Application Procedure: During the application process applicants have one opportunity to enter the requested information, upload documents, and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via the "Submit" action. Employment applications must include (required): Completed online application Cover Letter / Letter of Interest addressing qualifications Curriculum Vitae or Resume At least 3 current professional references and their full contact information Unofficial transcripts Applicants with degrees earned outside the United States must submit transcripts translated into English, along with an official credential evaluation from a recognized service. Philosophy Statement related to Teaching, Administrative Service, and Research - no more than 1500 words Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. Incomplete applications will not be considered. Review of applications will begin immediately and continue until the position is filled. Anticipated start date Fall 2026. Official transcripts must be received directly from each degree‐granting institution prior to a letter of appointment being issued. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title PT Administrative Associate III (KLM Library) Agency Texas A&M International University Department Killam Library Proposed Minimum Salary $14.43 hourly Job Type Temporary/Casual Staff (Fixed Term) Job Description Job Summary Works under general supervision and provides complex administrative support work. Essential Duties and Responsibilities Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading. Creates and maintains spreadsheets and databases. Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. May perform mail services. Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies. Maintains a variety of fiscal, administrative, and academic records. Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents. Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food. Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials. May coordinates activities and assign work to student workers and support staff. May participate in the hiring training, and supervision of student workers and other support staff. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Minimum Requirements Education - High school diploma or GED Experience - Three years of related experience. May not be currently enrolled as a Texas A&M International University student. Knowledge and Abilities Knowledge of: Word processing, spreadsheet, and database applications. Ability to: Multitask and work cooperatively with others. Strong verbal and written communication skills. Work with sensitive information and maintain confidentiality. Strong interpersonal and organizational skills. Licensing / Professional Certification - None. Physical Requirements - General Office Environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Supervision of Others This position generally does not supervise employees. Other Requirements Evening and weekend work may be required. Position requires on campus, face-to-face interactions. Position requires maintaining a regular schedule of attendance on campus and in the workplace. Pay of Rate: $14.43/hour for up to 19 hours weekly INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you “Submit” the application materials. The software does not allow you to “Save” your application and return to complete the process at a later time. The page "My Experience " has an area provided under Resume/CV to drop or upload files. Be sure to include: Resume/CV Cover Letter At least 3 references and their full contact information Applications received by Texas A&M International University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Administrative Associate II Agency Texas A&M University - Texarkana Department CNHHS - Human Services Proposed Minimum Salary Commensurate Job Type Staff Job Description Serves as the public-facing representative of the division while performing administrative support work under general supervision. The Administrative Associate II provides assistance to accreditation processes, faculty, students, prospective students, and Title IV-E within the division. The role combines general administrative duties with specialized responsibilities supporting accredited programs, faculty, the Title IV-E program. Salary information: The expected salary range for this position is $14.42-$18.20 an hour. ESSENTIAL DUTIES & RESPONSIBILITIES: Serves as the primary point of contact and representative of the division for students and prospective students Greets visitors, answers and screens calls, provides information and referrals, and schedules appointments Receives, sorts, and routes mail and performs other mail services Applies, interprets, and communicates policies and procedures, serving as a resource for answering questions Processes and maintains the documents and reports for the Title IV-E program Supports faculty with Emburse procedures and reports Performs data entry and retrieval and maintains data files Makes arrangements for meetings, appointments, conferences, and travel including reserving university spaces Plans and coordinates events for students and stakeholders, including securing locations, arranging catering, preparing materials, and managing logistics Assists with coordinating guest speakers and presenters for program events Processes purchase orders, obtains and compares bids for goods and services, and manages procurement procedures Maintains office supplies, equipment, and reference materials (including online resources) May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials Participates in online and in-person meetings as directed Assists with inventory as directed Takes minutes for the quarterly Advisory Board meetings This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. KNOWLEDGE, SKILLS & ABILITIES: Minimum Qualifications High school diploma or equivalent combination of education and experience Two years of related experience Knowledge of word processing, spreadsheet, and database applications Ability to multitask and work cooperatively with others Effective verbal and written communication skills Preferred Qualifications Knowledge of State, and Federal laws, regulations, and policies, including FERPA Experience with DocuSign, PDF formats, and video conferencing applications Familiarity with general office equipment Experience with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook Effective interpersonal skills Accurate keyboarding ability Organizational and decision-making skills (demonstrated ability to think critically) Other Requirements Ability to occasionally work beyond normal office hours. Ability to maintain confidentiality. SUPERVISION OF PERSONNEL: This position generally does not supervise employees. OPEN UNTIL FILLED. To ensure full consideration, applications must be submitted by 10/23/2025. To apply: Upload your cover letter, resume, and 3 professional reference's contact information with one reference being a supervisor/manager in the questionnaire section of your application. Please remember once you submit your application you will not be able to “revise” or upload any documents. If you have any questions about uploading or a revision to your application, you may contact ************. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

ABOUT OUR CLIENT Our Client is a respected leader in the industrial services sector, known for its commitment to quality, reliability, and teamwork. Their collaborative office environment supports employees in delivering exceptional service and operational excellence to a diverse customer base. ABOUT THE ROLE The Administrative Accounting Assistant plays a key role in supporting daily operations across accounting, sales, and service functions. This position ensures accurate financial processing, smooth communication between departments, and consistent attention to detail in every task. The ideal candidate will be highly organized, dependable, and experienced in accounts receivable within a fast-paced, team-oriented environment. RESPONSIBILITIES Perform high-volume data entry with accuracy and efficiency Assist with accounts receivable processes, including billing, collections, and cash receipts Monitor daily productivity reports and ensure timely updates Track, order, and maintain inventory parts to ensure accuracy and availability Follow up on parts orders to confirm timely delivery Process sales invoices and reconcile service orders Prepare completed service tickets daily and ensure proper documentation flow Prepare monthly expense reports and maintain accurate records Update and maintain client contact information in the company database Order and track office supplies as needed Answer phones and provide courteous, professional customer service Use Sage and Vizio software for processing and reporting Perform additional administrative duties as assigned QUALIFICATIONS High school diploma or GED required; 1-3 years of related administrative or accounting experience preferred Strong accounts receivable experience preferred Proficiency with Microsoft Excel, Outlook, and Word Ability to adapt quickly and learn new processes and systems Excellent communication skills, both written and verbal High attention to detail and strong organizational skills Dependable, punctual, and able to work both independently and as part of a team Mechanical knowledge or experience in an industrial setting is a plus PREFERRED QUALIFICATIONS Experience using Sage or similar accounting software Previous experience in a fast-paced industrial or service-oriented office environment

Job Title Administrative Associate - Medical Records Agency Texas A&M University Department Vet Med-Teaching Hospital Proposed Minimum Salary Commensurate Job Type Staff Job Description Glimpse of the Job Are you a detail-oriented individual with experience with electronic medical records, exceptional communication skills, and a passion for providing exceptional service? As an Administrative Associate, you'll play a crucial role in supporting the Medical Records department at the Texas A&M Large Animal Hospital. In this role, you will provide administrative and medical records support and ensure accurate handling of sensitive information to keep operations running smoothly. If you're organized, friendly, and excited to make a positive impact, we want to hear from you! Opportunities to Contribute Information Management: Support accurate and timely handling of medical records and related documentation to maintain compliance and quality care. Collaborative Impact: Work closely with a dedicated team of veterinary professionals, contributing to a positive and productive work environment. Minimum Required Qualifications Administrative Associate III: High School Diploma or equivalent combination of education and experience and three years in general office or clerical work. Administrative Associate V: High School Diploma or equivalent combination of education and experience and five years in general office or clerical work. *Our current greatest need is for Administrative Associate III and Administrative Associate V. A well-qualified candidate for this position will also possess: A degree in Business Administration, Medical Records Management, Health Information Technology. Specialized training in medical terminology and/or work experience in a medical setting-may be hospital, veterinary hospital, other health care settings. Three years of related experience in administrative supporting job duties to include medical records or sensitive records management. Medical Office Administration Certificate, Medical Records Certification, Medical Records/Coding Certification. Proficient in Microsoft Office. Ability to multi-task and work cooperatively with others. Strong oral and written and interpersonal communication skills. What you need to know Salary: Starting at $15.85 - 19.00/hour. Compensation and classification are based on the needs of the department and the analyses of the above qualifications during the recruitment process. Schedule/Location: Located in College Station, TX, this onsite role has a typical schedule of Monday through Friday, 8am to 5pm. Please Note: Persons in this position are considered essential when the University declares an emergency, campus closure, class cancellations, etc., and are therefore required to report to work and remain on duty unless/until relieved by the direct supervisor. What you need to do Apply! A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section. Some of the Responsibilities Include: Administrative Support & Medical Records Management: Provides advanced administrative support and coordinates daily office activities, workflow, and resolution of sensitive, confidential matters. Schedules meetings and special events. Maintains and updates agency records, forms, and online materials while ensuring medical record integrity and confidentiality. Oversees retrieval and posting of medical records, emails, and fax logs; coordinates insurance requests and ensures accurate communication with service departments. Manages office supplies and equipment. Oversees document gathering for Open Records and compliance requests from the Texas Board of Veterinary Examiners. Prepares paper records for scanning and ensures accuracy of discharged records. Communication & Client Interaction: Serves as backup for phone lines and oversees email and fax communications related to medical records. Ensures timely and accurate information flow between clients, referring veterinarians, and service departments. Office Support & Process Improvement: Recommends process improvements and administrative changes. Handles complex case searches and manages office machines, mail, and fax. Coordinates ownership changes, duplicate accounts, case numbers, and address updates. Imaging & Data Accuracy: Oversees receipt and upload of images from clients and RDVMs, ensuring quality and accessibility. Coordinates corrections as needed. Supervision (Administrative Associate V): Directly supervises, hires, and trains student workers. Maintains timesheets and attendance, coordinates daily work schedules, and acts as supervisor delegate when needed. Provides staff guidance and monitors departmental needs. Why Texas A&M University? We are a prestigious university with strong traditions, core values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leave and at least eight hours of paid vacation each month Automatic enrollment in the Teacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more Educational release time and tuition assistance for completing a degree while a Texas A&M employee Living Well, a program at Texas A&M that has been built by employees, for employees Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Administrative Associate III Agency Texas A&M University Department Transition Academic Programs Proposed Minimum Salary $18.07 hourly Job Type Staff Job Description What We Want Transition Academics Programs is seeking an Administrative Associate III with 3+ years of general office or clerical work experience. What You Need to Know Salary: $18.07/hourly Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section. Qualifications Required Education and Experience: High school graduation or any equivalent combination of education and experience. Three years of experience in general office or clerical work. Knowledge, Skills, and Abilities: Working knowledge of spreadsheet and word processing software programs. Keyboarding skills. Must have good verbal communication skills and the ability to maintain calm and professional demeanor in an office with high student traffic. Ability to multi-task and work cooperatively with others. Strong verbal and written communication skills. Strong interpersonal and organizational skills. Preferred Qualifications: Bachelor's degree. Four years of experience in general office or clerical work including some supervisory experience. Some experience in higher education experience in academic advising, teaching, coaching, or student development/student affairs. Texas A&M University office administrative experience. Excellent customer service skills and attention to detail. Ability to work independently and manage multiple projects. Excellent skills in Microsoft Office Suite. Strong problem-solving skills. High degree of self-initiative and ability to think and work independently. COMPASS, EAB Navigate, and HOWDY proficiency. Essential Duties/Tasks Front Line Customer Service Serves as the first point of contact, along with student employees, for the Transition Academic Programs (TAP) office. Greets students and other visitors. Answers, screens, and redirects phone calls. Takes messages when staff are not available. Provides answers to general phone inquiries. Reviews and answers/redirects voice mail messages as appropriate. Monitors advising appointments. Cancels appointments when necessary. Estimates advising workload and makes adjustments to walk-in advising intake to ensure appointments may be completed during designated office hours. May train student workers and assist in coordinating efforts toward completing front desk responsibilities. Academic Record Assistance Maintains, receives, and forwards academic files and records in accordance with University and Federal guidelines. Places and removes registration holds in COMPASS. Records student notes in the EAB Navigate system. Clerical Support for Office Sends, receives, and distributes office mail. Monitors staff calendars. Schedules meeting rooms. Performs advanced word processing, desktop publishing and data management activities, and assists staff with the use of these applications. Serves in a backup administrative role for processing student applications to enter TAP, as well as for maintaining office supplies and equipment. Maintains office reference materials including online office materials. Who We Are The mission of Transition Academic Programs is to communicate relevant, timely, and accurate academic information to students in a supportive and professional environment that is focused on each student's goal to complete a degree. Our knowledge base, services, and programs reflect the broad scope of Undergraduate Studies. Our vision is that all students will find that our advocacy contributes to a supportive environment at Texas A&M University. Most students experience the uncertainties of the transition into a complex university. Our students will identify new goals and objectives for their university experience, make progress toward personal, academic, intellectual, and professional aspirations, and become capable of moving into society as responsible citizens who understand the importance of lifelong learning in the development of character and ethical leadership. Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leave and at least eight hours of paid vacation each month Automatic enrollment in the Teacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more Educational release time and tuition assistance for completing a degree while a Texas A&M employee Living Well, a program at Texas A&M that has been built by employees, for employees Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Administrative Associate IV Agency Texas A&M University Department Vet Med Pathobiology Proposed Minimum Salary $17.50 hourly Job Type Staff Job Description Glimpse of the Job Join our team as an Administrative Associate IV at the Veterinary Pathobiology Laboratory ! In this role, you'll provide vital support to faculty and help manage dermatopathology samples while handling a variety of advanced administrative tasks. The position requires someone who can stay organized, communicate clearly, and manage multiple priorities with confidence. You'll work closely with faculty and staff, so strong interpersonal skills and a proactive approach are key. If you're dependable, comfortable with learning new skills or programs, and enjoy pro blem-solving in a fast-paced environment, we want to hear from you! Minimum Qualifications High School Diploma or equivalent combination of education and experience Four years in general office or clerical work A well-qualified candidate for this position will also possess Knowledge of medical terminology Familiarity with medical database and recordkeeping, specifically within a Veterinary Teaching Hospital Knowledge of spreadsheet, presentation, and word processing software programs Excellent interpersonal and communication skills, along with effective planning and organizational abilities What you need to know Salary: Starting at $17.50/hour. Schedule/Location: Located in College Station, this onsite role has a typical schedule of Monday through Friday, 8am to 5pm. This position may require the flexibility to work holidays. Please Note: Persons in this position are considered essential when the University declares an emergency, campus closure, class cancellations, etc. What you need to do Apply! A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section. Some of the Responsibilities Include: Office Services: Perform advanced administrative tasks that support the Anatomic Pathology Laboratory including the Necropsy/Biowaste, Surgical Biopsy, and Dermatopathology services. Order materials, coordinate laboratory organization and maintenance, manage office supplies, and ensure adherence to safety regulations. Answering phone calls/emails and communicate with the Texas A&M Veterinary Teaching Hospital and Texas A&M Veterinary Medical Diagnostic Laboratory regarding relevant cases. Faculty Assistant: Provide administrative support to Veterinary Pathobiology faculty and residents in the Anatomic Pathology and Dermatopathology service centers by preparing communication materials, conveying policies and procedures, acting as a resource for related issues, and resolving advanced, sensitive, and confidential administrative matters, and monitoring compliance with policies and procedures. Dermatopathology Technical Service: Retrieve skin samples for the dermatopathology service, assign appropriate case numbers, trim tissue samples, scan the submitted history, and add it to the system. Load the processor with necropsy, surgical, and dermatopathology samples if no students are available in the histopathology laboratory. Reports and Invoices: Generate reports, invoices of the Anatomic Pathology Area, and assist/direct any Large Animal and Small Animal clinicians, and outside clients with questions or concerns. Why Texas A&M University? Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leave and at least eight hours of paid vacation each month Automatic enrollment in the Teacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more Educational release time and tuition assistance for completing a degree while a Texas A&M employee Living Well, a program at Texas A&M that has been built by employees, for employees Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Administrative Associate IV Agency Texas A&M University Department Meteorology Proposed Minimum Salary $16.50 hourly Job Type Staff Job Description Here's a Glimpse of the Job The Administrative Associate IV, under general supervision, performs daily office support functions to ensure operational efficiency and effectiveness. This role will foster a respectful, positive, and welcoming environment while maintaining professional relationships with staff and clients. Opportunities to Contribute Provide advanced administrative support by greeting visitors, managing calls, sharing procedural information, and assisting with confidential matters and problem-solving to ensure office efficiency and customer satisfaction. Serve as a resource for interpreting and communicating policies and procedures related to administrative operations, services, and programs. Coordinate general operations support for staff and faculty, including key checkouts, event hosting, flyer creation, and maintaining departmental calendars and schedules. Arrange and provide logistical support for meetings, classes, seminars, conferences, travel, and other departmental activities. Perform advanced document and data management tasks, including word processing, desktop publishing, presentations, spreadsheets, and maintaining accurate fiscal, administrative, and academic records. Prepare, verify, and process documents such as invoices and Procard receipts using LaserFiche, ensuring accuracy and discretion. Coordinate office operations including supply inventory, equipment ordering, and maintenance of reference materials both physical and online. Support daily office functions by managing mail distribution and maintaining cleanliness of departmental and shared spaces. Cross-train staff and student employees to support the team. Collaborate with the Business Coordinator and leadership to collect purchase approvals and contribute to department-specific process improvements. Conduct special analyses and prepare administrative project summaries to support leadership decision-making and monitor compliance with internal policies and procedures. Provide operational support by traveling to off-campus departmental offices as needed and managing departmental visitor parking spots. Qualifications High school graduation or any equivalent combination of education and experience. Four years of experience in general office or clerical work. Ability to move moderate weight objects. A well-qualified candidate for this position will also possess: Associate's degree Understanding of TAMU systems including AggieBuy, Laserfiche, Emburse, AggieWorks, and Howdy. Proficiency in Microsoft Office, Excel, PowerPoint, and Outlook as well as Google Drive and Google Calendar. Managed social media accounts in official capacity. Managed multiple tasks and priorities while working independently. Worked in a collaborative team environment with success. Ability to work with sensitive information and maintain confidentiality. Strong verbal and written communication skills. Strong interpersonal and organizational skills. Maintains professionalism and composure. Ability to be proactive. General office skills, competency with technology and digital applications, and attention to detail. Ability to multitask and work cooperatively with others in a team environment. Salary: $16.50 per hour What you need to do: Apply! Submitting a cover letter, resume'/CV to assist us with the review process. You may upload these documents on the application under CV/Resume. Why Texas A&M University? Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. The Department of Atmospheric Sciences at Texas A&M University researches the physical processes that influence and determine our climate as well as providing insight into how and why the climate changes. This is an enormous topic and covers spatial scales from atmospheric chemistry, aerosol particles, air pollution, cloud particles, with radii of microns, to large-scale atmospheric waves, with length scales of thousands of kilometers. Topics studied in the department include the physics of convection, climate variability, feedback physics, climate sensitivity, climate extremes, and regional modeling. Variability and predictability of climate on seasonal to millennial timescales, coupled ocean-atmosphere interaction, large-scale dynamics of the atmosphere and the oceans. We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leave and at least eight hours of paid vacation each month Automatic enrollment in the Teacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more Educational release time and tuition assistance for completing a degree while a Texas A&M employee Living Well, a program at Texas A&M that has been built by employees, for employees Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Description Doeren Mayhew is a $235 million tax, assurance and advisory firm headquartered in Troy, Michigan with 18 offices across the country and abroad. Founded in 1932, Doeren Mayhew is recognized as the 46th largest CPA firm in the U.S. and is positioned for successful future growth. If you want to join a rising firm that is consistently named among the 50 best-managed firms in the nation, this is the firm for you. Doeren Mayhew is seeking a full-time Administrative Assistant to join our Nashville, TN office. The Administrative Assistant will provide high level client service and administrative office support. Responsibilities: Greet clients and visitors in a friendly, professional manner upon arrival at the office. Provide project based professional administrative support to team members. Assist team members with preparing reports, drafting letters, memos and other client-related correspondence. Answer and transfer incoming calls to appropriate team members. Assist, process and coordinate client tax return filings including both paper and electronic return deliveries. Prepare materials for presentations and client meetings using Microsoft Excel, PowerPoint and Word. Coordinate internal and client meetings - reserving conference rooms, sending calendar invitations, preparing materials, ordering meals, etc. Assist with clerical duties including printing, scanning, filing and faxing documents. Process expense reports requested and submit via time and billing software. Provide back-up support for assistance with team member invoicing and collection process. Maintain office cleanliness and organization. Other ad hoc administrative duties as needed. Qualifications: High School diploma or GED required 5+ years of administrative or clerical experience required Ability to work in the office Monday through Friday. Proficiency in Microsoft Office programs including Word, PowerPoint, Excel, Outlook and Adobe Excellent time management skills with the ability to multi-task and prioritize work Strong organization and communication skills Ability to work independently and with a team Strong attention to detail and problem-solving skills Basic accounting knowledge preferred Doeren Mayhew is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or any other status protected by law. "Doeren Mayhew" is the brand name under which Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC and its subsidiary entities provide professional services. Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC (and its subsidiary entities) practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations and professional standards. Doeren Mayhew Assurance is a licensed independent CPA firm that provides attest services to its clients, and Doeren Mayhew Advisors, LLC and its subsidiary entities provide tax and business consulting services to their clients. Doeren Mayhew Advisors, LLC and its subsidiary entities are not licensed CPA firms.

Job Title Administrative Associate II Agency Texas A&M University Department Vet Med Small Animal Medicine & Surgery Proposed Minimum Salary $15.85 hourly Job Type Staff Job Description Glimpse of the Job Are you an organized, detail-oriented professional who enjoys supporting academic programs behind the scenes? As a part-time Administrative Associate II, you'll play a vital role in ensuring the success of the DVM program by assisting with clinical rotation logistics, grading coordination, exam proctoring and more. Your adaptability and commitment to excellent customer service will help create a seamless experience for students, faculty, and staff. If you're eager to learn and thrive in a collaborative environment, we'd love to have you on our team! The Department of Small Animal Clinical Sciences (VSCS) is committed to enhancing the lives of companion animals and their owners through compassionate care, scientific advancement, and education. Opportunities to Contribute Program & Academic Support: Help maintain the integrity and efficiency of the DVM program by coordinating grading processes, assisting with exam proctoring, and supporting course logistics. Scheduling & Operational Efficiency: Contribute to smooth operations by assisting with clinical rotation schedules, tracking student absences, and pulling reports that keep faculty and administrators informed. Customer Service & Collaboration: Serve as a reliable resource for students, faculty, and staff-providing professional, responsive support while adapting to changing priorities and fostering a positive, team-oriented environment. Minimum Qualifications High School Diploma or equivalent combination of education and experience Two years of experience in office administration A well-qualified candidate for this position will also possess: Bachelor's degree or equivalent combination of education and experience. Experience in higher education Experience with Microsoft Suite or similar (word processing, spreadsheets, etc.) Experience in working with students Customer service experience Problem solver What you need to know Salary: Starting at $15.85/hour. Schedule/Location: Located in College Station, TX, this part-time role will work within a typical Monday through Friday daytime schedule. What you need to do Apply! A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section. Some of the Responsibilities Include: Administrative Support: Provides administrative support for Program Coordinator. Assists the Program Coordinator with DVM clinical rotation logistics, grading, emergency and primary care scheduling, DVM program course support and exam proctoring. Ensures compliance with office policies and procedures. Assists Program Coordinator with pulling reports as needed. Processes and tracks student absences. Serves as primary or backup administrative support to assigned functional areas. Clinical Grade Coordination: Monitors submission of 4th year evaluations and sends reminders to faculty. Assists with pulling monthly reports for student evaluations of clinicians. Clinical Scheduling Assistance: Assists with the creation of the 4th year rotation schedule. Assists with Small Animal Emergency and Small Animal Primary Care student schedules. Assists with Small Animal Primary Care Off-site scheduling. Exam Proctoring: Proctors students with accommodations during exams. Assists with scheduling exam makeups and proctors students during makeup exams. Assists with scheduling student exam reviews and monitors students while reviewing their exam. Provides support for exam processing and assessment platforms General Support: Gathers information and conducts research in support of the departmental administrators. Analyzes requirements for projects or initiatives. Assists with documentation reviews and updates. Why Texas A&M University? We are a prestigious university with strong traditions, core values, and a community of caring and collaboration. Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Administrative Associate for Department of Computational, Engineering, & Mathematical Sciences Agency Texas A&M University - San Antonio Department Department of Computational, Engineering, and Mathematical Sciences Proposed Minimum Salary Commensurate Job Location San Antonio, Texas Job Type Staff Job Description The Administrative Associate provides advanced administrative support for the Department of Computational, Engineering, & Mathematical Sciences. The role involves managing departmental communications and calendars, coordinating faculty and student-related processes, and handling key administrative, financial, and logistical tasks. Responsibilities: Communication & Coordination: Serve as a primary point of contact for the department, manage correspondence for the department chair and faculty, and coordinate faculty and student meetings. Personnel & Hiring: Support faculty and staff hiring, including posting jobs, managing applications, scheduling interviews, and assisting with onboarding processes. Track and process approvals for new hires, reappointments, and terminations. Office & Records Management: Maintain confidential personnel files, departmental records, and office assets. Handle daily office duties and serve as a liaison between students, faculty, and administrators. Financial & Logistical Support: Process travel requests and expense reports, manage procurement card reconciliation, and handle supply ordering. Coordinate meetings, events, and special projects. May require work beyond normal office hours and/or work on weekends. This position may supervise student workers. This is not a remote position. The selected candidate will be required to work on campus. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal background check. Required Education and Experience: High school diploma or higher in related field. Five years (5) of related experience. Knowledge, Skills, and Abilities: Proficiency in Microsoft Office Suite (Word, Excel, etc.). Excellent written and verbal communication, organizational, and interpersonal skills. Ability to handle confidential information and work independently. Applicant Instructions: Please make sure to provide the following documents: Cover Letter Resume / CV Professional References For detailed instructions on how to apply for any position on our website, please use the following link: ***************************************************************** Summary of Employee Benefits: *************************************************************************** Texas A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities. Please ensure that all required documents are uploaded prior to submitting the application. Once the application is submitted, no changes or revisions can be made. If you have issues with adding documents to your application, please contact HR at ************. In compliance with ADA, if accommodations are needed for the application process, please contact HR at **************. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Administrative Associate II Agency West Texas A&M University Department Library Operations Proposed Minimum Salary $15.00 hourly Job Type Staff Job Description The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits NOTICE - All posted positions are subject to budget approval. General Summary: The Administrative Associate II reports to the Business Coordinator III (Library Procurement and Budget Coordinator) and is responsible for basic accounts payable and receivable for the purchase of resources for the library collections and for other library purchases. Includes the creation of requisitions and payments by credit card. Monitors for faculty and library staff requests for new materials and implements ordering and processing procedures as appropriate. Participates in library account reconciliation and reporting and maintains invoices in Alma, Library's ILS. Handles sensitive information in a confidential manner. Responsibilities: Library Procurement/Acquisitions - Accounts Payables Processing: Places orders for resources added to library collections and miscellaneous supplies and equipment. Performs functions required by university business office to facilitate payments of library resources and other library expenses via requisitions and credit card. Enters invoice information and purchase orders into Alma (Library's ILS). Verifies that all campus departmental charges are correct: monthly long-distance calls, telephone maintenance, IT maintenance, Print Shop, Post Office, Lock shop, and SSC. Assists Business Coordinator III with monitoring and reconciliation of Library financial accounts, ensuring payments are being made appropriately and in a timely manner. Reporting/Recordkeeping: Enters and maintains monthly ProCard purchases. Monitors for work order requests for new materials received through library Suggest a Purchase form. In coordination with Business Coordinator III, reviews requests and routes to the library's Collection Development Committee. Processes requests for new materials approved by the library's Collection Development Committee. Maintain current and accurate records of all purchases, license agreements, and payments for library materials. Reports any fiscal discrepancies or concerns to Business Coordinator III. Assists with year-end account reconciliation and financial reporting. Handles sensitive information in a confidential manner. Library Procurement/Acquisitions - Accounts Receivables: Processes University interdepartmental requisitions (IDRs) for Interlibrary Loan charges. Processes reimbursement checks from Interlibrary Loan borrowing libraries for damaged or lost Cornette Library resources/materials. Processes library monetary donations, with the exception of Friends of the Cornette Library and Texas Poets' Corner monetary donations. Facilitates transfer of funds between Library accounts. Processes vendor refunds and credits. Serves as backup to the Business Coordinator III (Library Procurement and Budget Coordinator). Maintains 100% compliance with timely completion of required System, University and job-specific online training courses. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties as assigned Necessary Qualifications: High School diploma or equivalent combination of education and experience. Two (2) years of related experience performing resource purchase and payment activities. Experience in general office work and/or data entry. Experience with Microsoft products, especially Outlook, Word, and Excel. Ability to multitask and work cooperatively with others in a busy office environment with interruptions. Ability to pay attention to detail and accuracy. Strong verbal and written communication skills. Strong interpersonal and organizational skills. Ability to work with sensitive information and maintain confidentiality. Preferred Qualifications: Bachelor's degree. Five (5) years of Library experience. Extensive experience with Excel. Applicant Instructions: Please include the following with your application: Cover letter Resume Three references Please attach all documents in the attachment box at the bottom of the “My Experience” page before continuing through the application. Please use the “Upload” button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at ************. Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System. Equal Opportunity /Veterans/Disability Employer. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Administrative Associate III Agency Texas A&M Agrilife Extension Service Department Wildlife Services Proposed Minimum Salary $15.00 hourly Job Type Staff Job Description Works under general supervision and provides complex administrative support work. Responsibilities Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading. Creates and maintains spreadsheets and databases. Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. May perform mail services. Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies. Maintains a variety of fiscal, administrative, and academic records. Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents. Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food. Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials. May coordinates activities and assign work to student workers and support staff. May participate in the hiring training, and supervision of student workers and other support staff. Qualifications Education and Experience: High school diploma or equivalent combination of education and experience. Three years of related experience. Knowledge, Skills and Abilities: Knowledge of word processing, spreadsheet, and database applications. Ability to multitask and work cooperatively with others. Strong verbal and written communication skills. Ability to work with sensitive information and maintain confidentiality. Strong interpersonal and organizational skills. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits NOTICE - All posted positions are subject to budget approval. General Summary: Works with department head and faculty to distribute funds based on designed allocations. Types requisitions, pays invoices, and deposits funds in selected accounts. Monitors budget status reports on a monthly basis and addresses account shortages and reconciliations. Serves as liaison to the dean's office and other university offices. Performs duties necessary for smooth operation of classes and departmental offices. Assists department head in maintaining and supporting all necessary departmental functions. Responsibilities: Word processing, spreadsheet and email Budget processing Answering phone Working with students/student contact Order supplies Filing Errands, email, new faculty paperwork and meetings Training (business office, IT, etc.) Promotional support Maintains 100% compliance with timely completion of required System, University and job-specific online training courses. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties as assigned. Necessary Qualifications: High School Diploma or equivalent combination of education and experience. Two (2) years of related experience including secretarial or clerical experience with computer experience. Familiarity with word processing and spreadsheet creation/management; excellent public relations skills; strong oral and written communication skills. Self-starter, possessing the ability to independently organize complex and confidential assignments. Strong editing skills. Multitasking and working cooperatively in a team environment. Preferred Qualifications: Bachelor's degree Five (5) years of secretarial/clerical experience. Working knowledge of Microsoft Word and Excel. Familiarity with Datatel and university procedures. Working knowledge of social media and graphics programs. Applicant Instructions: Please include the following with your application: Cover letter Resume Three references Please attach all documents in the attachment box at the bottom of the “My Experience” page before continuing through the application. Please use the “Upload” button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at ************. Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System. Equal Opportunity /Veterans/Disability Employer. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Administrative Associate IV Agency Texas A&M Agrilife Extension Service Department County Program D11 Proposed Minimum Salary Commensurate Job Type Staff Job Description The Administrative Associate IV works under general supervision and provides advanced administrative support work. Responsibilities Provides advanced administrative support and may serve as a personal assistant. May maintain office schedules and appointments. Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. Assists in the development of office procedures, including complex or specialized functions. Explains, applies, interprets, and communicates policies and procedures. May monitor compliance with policies and procedures. Maintains a variety of fiscal, administrative, and academic records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries. Assists in the planning of special events. Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food. Coordinates the maintenance of files, records, office supplies, or equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, or materials. May assists management in the supervision of student workers and support staff including processing complex confidential matters. Qualifications Education and Experience: High school diploma or equivalent combination of education and experience. Four years of related experience. Knowledge, Skills and Abilities: Knowledge of word processing, spreadsheet, and database applications. Ability to multitask and work cooperatively with others. Strong verbal and written communication skills. Strong interpersonal and organizational skills. Ability to work with sensitive information and maintain confidentiality. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

The Ocean Corporation, a nationally recognized leader in Commercial Diving and Nondestructive Testing training, is seeking a professional and dependable Administrative Assistant to manage front desk operations and support day-to-day administrative functions across departments. Key Responsibilities: Greet and assist students, staff, and visitors with a polished, professional demeanor as the first point of contact. Remain attentive and engaged during customer interactions, refraining from unrelated tasks. Route incoming calls and guests promptly to the correct departments and provide alternatives when necessary. Maintain a clean and professional reception area; take breaks and meals away from the front desk. Ensure consistent lobby coverage, especially during peak periods such as orientation and graduation. Manage mail and deliveries. Maintain visitor, parking, and tour logs promptly and accurately. Perform data entry and document handling with attention to detail. Provide cross-departmental administrative support, maintaining a collaborative, team-first mindset. Adapt to shifting priorities and assist with recurring tasks and special projects as directed. Qualifications & Competencies: Demonstrated reliability and punctuality in a professional setting. Commitment to upholding organizational values through integrity and professionalism. 1-3 years of relevant experience in administrative support, reception, or office operations (or equivalent transferable experience). Proficient in Microsoft Office Suite (Word, Excel, Outlook) with the ability to quickly learn new systems and tools. Strong organizational skills with proven attention to detail and effective time management. Excellent verbal and written communication skills tailored to a professional environment; customer service-oriented approach to internal and external interactions. Effective collaborator who can build respectful, cross-functional relationships across all levels of the organization. Additional Information: Position Type: Full-time or Part-time Work Schedule: Monday-Friday; flexible hours depending on department needs. Some early mornings or late afternoons may be required during peak times (e.g., orientation or graduation weeks). Compensation: Hourly; commensurate with experience Benefits: Full-time employees are eligible for a competitive benefits package including comprehensive health, PTO, 401k match, and professional development. Ready to join a team that values professionalism, teamwork, and impact? Apply today and become a key part of The Ocean Corporation's respected legacy. Submit your resume for immediate consideration.

Job Title: Administrative Assistant, Tribunal office Reports to: The Judicial Vicar Classification: Hourly/Nonexempt The administrative assistant to the office of the Marriage Tribunal in the Diocese of Venice Florida is responsible for assisting the day-to-day operations of the Tribunal office. Job Responsibilities Provides professional, secretarial, and clerical support to the staff and parishioners. Filing, mailing, and scanning. Data entry of Tribunal cases client information into Data Base System. Researches and verifies addresses, locations, and documents. Answers phones, appropriately responds to requests or inquires. Serves as support resource to other Offices as needed. Performs additional responsibilities as needed or directed. Other tasks as assigned.

The Front Desk Administrator serves as the frontline representative of the company office, responsible for delivering excellent customer service to clients, tenants, and visitors. This role involves managing front desk operations including greeting and assisting visitors, handling incoming calls, coordinating mail and package distribution, and supporting administrative tasks essential to the smooth running of office functions. The Receptionist maintains office supplies, ensures documentation and filing systems are accurately maintained. Strong communication skills, organizational skills, organizational ability, and professionalism are essential in this role to effectively support property management staff and engage with diverse clients, ensuring a positive office experience. RESPONSIBILITES · Greet and assist clients and tenants; facilitate check, mail, and package intake and distribution. · Receive and route all incoming phone calls, take messages, and provide general assistance. · Oversee mail operations including retrieval, sorting, scanning checks, signing for packages, and managing express and outgoing mail. · Manage office supply orders and inventory, including kitchen and bulk supplies, coordinate office equipment maintenance. · Continuously file, scan, and archive documents, ensuring compliance with document retention policies. · Provide administrative support for client meetings, tenant account inquiries, and property management tasks, direct clients and tenants to appropriate staff. Qualifications and Skills · Minimum of 1 year of front desk experience. · High School diploma or equivalent · Strong computer skills, experience with Office 365 (Microsoft Word, Excel, Adobe and Outlook) · Bilingual in English and Spanish · Exceptional Organizational Skills · Ability to work independently as well as collaboratively within a team setting.