Senior Administrative Assistant jobs at Cedars-Sinai

Grow your career at Cedars-Sinai! Cedars-Sinai Medical Center has been named to the Honor Roll in U.S. News & World Report's "Best Hospitals 2025-2026" rankings. When you join our team, you'll gain access to our groundbreaking biomedical research facilities and sophisticated medical education programs. We offer learning programs, tuition reimbursement and performance-improvement projects so you can achieve certifications and degrees while gaining the knowledge and experience needed to advance your career. We take pride in hiring the best, most hard-working employees. Our dedicated doctors, nurses and staff reflect the culturally and ethnically diverse community we serve. They are proof of our dedication to creating a dynamic, inclusive environment that fuels innovation and the gold standard of patient care we strive for. What will you be doing in this role? The Pediatric Primary Care Senior Administrative Assistant performs a broad range of clerical, administrative and general office activities in order to support the facilitation of administrative workflow within the department and/or unit. Supports an individual or multiple staff members by arranging their schedules, appointments and itineraries. Primary Responsibilities: * Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department. * Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate. * Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials. * Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data. * Distributes and disseminates information within the department and/or unit. * Orders supplies and arranges for equipment maintenance. * Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports. * Establishes and maintains an internal filing system. * May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or UKG editor within the department and or unit. Qualifications Educational & Experience Requirements: * High School Diploma/GED required. * Two (2) years of office and administrative experience required. Background in business preferred. * Working experience with Microsoft Office Suite strongly preferred. * Excellent communication & writing skills is strongly preferred. * Prior experience scheduling, coordinating, and administrating in a fast-paced clinical environment is a bonus. Tentative Work Shift Schedule: * Monday - Friday 8:00am - 4:30pm About Us Cedars-Sinai is a leader in providing high-quality healthcare encompassing primary care, specialized medicine and research. Since 1902, Cedars-Sinai has evolved to meet the needs of one of the most diverse regions in the nation, setting standards in quality and innovative patient care, research, teaching and community service. Today, Cedars- Sinai is known for its national leadership in transforming healthcare for the benefit of patients. Cedars-Sinai impacts the future of healthcare by developing new approaches to treatment and educating tomorrow's health professionals. Additionally, Cedars-Sinai demonstrates a commitment to the community through programs that improve the health of its most vulnerable residents. About the Team Cedars-Sinai is one of the largest nonprofit academic medical centers in the U.S., with 886 licensed beds, 2,100 physicians, 2,800 nurses and thousands of other healthcare professionals and staff. Choose this if you want to work in a fast-paced environment that offers the highest level of care to people in the Los Angeles that need our care the most. Req ID : 11277 Working Title : Senior Administrative Assistant - Guerin Children's - Pediatric Primary Care (Full-Time, On-Site, Days) Department : Pediatrics - Primary Care Business Entity : Cedars-Sinai Medical Center Job Category : Administrative Job Specialty : Administrative Overtime Status : NONEXEMPT Primary Shift : Day Shift Duration : 8 hour Base Pay : $26.32 - $39.48

Status: Full-time, Exempt (with benefits) Reports to: Rector Serves as: Member of the Senior Staff Team Supervises: Facilities & Events Coordinator (part-time), Bookkeeper (part-time), and other operations staff as assigned Works Closely with: Rector, Associate Rector, Worship Pastor, Youth Pastor, Children's Pastor, and other ministry leaders About the Role Each member of the staff serves to advance our vision-to be a church rooted in the gospel, shaped by the Anglican tradition, and sent out for the glory of God and the life of the world. The Director of Operations & Executive Assistant (DOO/EA) serves as the Rector's key administrative and operational partner, ensuring that the vision and ministry of Apostles Houston are supported by clear communication, effective systems, and professional excellence. As a senior lay leader, the DOO/EA provides high-level executive support to the Rector and oversees church operations-including administration, finance coordination, human resources, facilities, and internal communications. By fostering clarity, accountability, and efficiency, this role frees the Rector and ministry staff to focus on preaching, teaching, pastoral care, ministry, outreach, and evangelism. And because Apostles serves a resource church, the DOO/EA helps sustain and share that generosity-ensuring the systems and practices developed at Apostles can be made available to other congregations and ministries. Key Responsibilities 1. Executive Assistant to the Rector Work closely with the Rector to manage priorities, communication, and workflow for strategic alignment. Manage the Rector's calendar and appointments, keeping time and attention focused on key ministry priorities. Prepare meeting agendas, briefing materials, and notes for staff, leadership council, and ministry meetings. Track action items and ensure appropriate follow-through after meetings. Coordinate travel, hospitality, and logistics for the Rector as needed. 2. Operations and Administration Oversee day-to-day office operations and administrative systems to ensure clarity and excellence. Supervise administrative staff and volunteers, fostering teamwork, efficiency, and accountability. Ensure organizational systems and recordkeeping are effective, compliant, and accessible. Oversee internal communication, scheduling, and coordination among ministry teams. Maintain church policies, administrative forms, and workflow documentation. Serve as point of contact with the Diocese on administrative matters. 3. Finance Coordination Partner with the volunteer Treasurer and part-time Bookkeeper to ensure sound financial practices, transparency, and timely reporting. Oversee invoices, reimbursements, and credit card reconciliations. Collaborate on annual budgeting, stewardship reporting, and financial planning to support strategic decision-making. Maintain strong internal controls and clear documentation. Prepare and distribute financial reports as requested by the Rector, Treasurer, or Leadership Council. 4. Human Resources Provide leadership for HR processes to ensure compliance, consistency, and care across staff operations. Maintain employee records, contracts, and policy documentation. Coordinate onboarding and offboarding for staff and contractors. Support the Rector in implementing HR policies, benefits, and performance evaluations. Ensure compliance with diocesan and legal HR requirements. 5. Facilities and Property Provide strategic and operational leadership for the stewardship and development of Apostles Houston facilities. Oversee the day-to-day management of the building and property, including maintenance, vendor coordination, scheduling, and facility readiness for worship and ministry events. Serve as the on-site point person for facilities-related vendors and contractors, ensuring timely response, quality service and fiscal accountability. Collaborate with the part-time Facilities Coordinator-who provides architectural and strategic expertise-on long-term facility planning, master plan development, and capital projects. Monitor facilities budgets, major projects, and contracts in coordination with the Coordinator and vendors. Ensure proactive management of insurance, compliance, and long-term planning for facilities and capital needs. 6. Safeguarding and Administrative Support Maintain familiarity with Safe Church , Safe Communities policy of the Anglican Diocese of the Carolinas. Ensure staff and volunteer onboarding processes incorporate required Safeguarding steps in coordination with the Safeguarding Coordinator. Handle confidential information and records in accordance with professionalism and discretion. Model healthy boundaries and a culture of respect and safety within all administrative operations. 7. Communications Oversight Ensure communication systems-email, website, social, and print-function effectively to support parish life and mission. Collaborate with the Children's Pastor, who leads content creation, to maintain consistent messaging across platforms. Oversee brand standards, templates, and digital tools. Liaise with contractors or vendors as needed for design and digital support. Qualifications Bachelor's degree required; advanced degree in administration, management, or a related field preferred. Minimum of five years' experience in operations, administration, or executive support-ideally in a church, nonprofit, or professional services environment. Proven ability to manage multiple projects, staff, and vendors simultaneously. Excellent written and verbal communication skills, with strong organizational and problem-solving ability. High integrity, professionalism, and discretion. Proficiency with office and communication technology in a Mac-based environment (Google Workspace, Microsoft Office, and related tools). Joyfully aligns with the theological convictions and vision of Apostles Houston. Appreciates Apostles' role as a resource church and demonstrates openness to sharing systems, processes, and insights that may bless other congregations and ministries. Completion of diocesan Safeguarding certification (or ability to obtain upon hire). Core Competencies Integrity and Spiritual Maturity: Demonstrates mature faith in Christ, holiness, emotional intelligence, humility, and a life rooted in prayer and Scripture. Operational Leadership: Builds and maintains systems that support growth, clarity, and accountability. Executive Coordination: Manages priorities, schedules, and workflows with efficiency and foresight. Financial and Administrative Acumen: Ensures accuracy, transparency, and compliance across financial and operational processes. Project Management: Brings structure, follow-through, and attention to detail to complex initiatives. Team Leadership: Fosters collaboration, accountability, and care within the staff and volunteer teams. Professional Judgment: Exercises discretion, sound decision-making, and alignment with the Rector's vision and leadership. Kingdom-minded Collaboration: Embraces Apostles' call to resource and strengthen other churches, approaching ministry with generosity and humility, sharing ideas, lessons, and encouragement with churches and organizations throughout our city and state. Why Apostles Apostles Houston is a growing Anglican parish in Houston's Inner Loop, committed to Spirit-filled and thoughtful worship, deep formation, and faithful mission. We seek to proclaim the gospel, nurture mature disciples, and serve our city-for the glory of God and the life of the world. The Director of Operations & Executive Assistant to the Rector plays a vital role in this vision by enabling the ministry to run with clarity, excellence, and care-supporting the Rector and staff so that the church moves forward in healthy and unity, modeling effective systems for ministry that can resource Apostles and other churches throughout our city and state. Please submit a resume, cover letter, and ministry profile (if available) to ********************************. Applications will be received and reviewed as they are submitted.

Company:AHI agilon health, inc.Job Posting Location:Remote - USAJob Title: Sr. Executive Assistant, LegalJob Description: The Executive Assistant to the Chief Legal Officer and Corporate Secretary provides high-level administrative and organizational support to ensure the efficiency and effectiveness of the Chief Legal Officer (CLO) and the departments under her leadership, including Legal and Compliance, Government Affairs, ESG (Environmental, Social, and Governance), Human Resources, and the Office of the Corporate Secretary. This role requires strong judgment, discretion, and the ability to manage competing priorities in a fast-paced environment. The Executive Assistant serves as a trusted partner to the CLO, coordinating complex schedules, supporting Board and Committee activities, and managing logistics for internal and external meetings. In addition, the role contributes to team engagement and assists with office operations during in-person gatherings, helping foster a professional, collaborative, and inclusive workplace culture. **Considering qualified candidates across US. Key Responsibilities and ExpectationsExecutive & Teams Support Manage the CLO's calendar, including scheduling and rescheduling high-level meetings with executives, external stakeholders, and cross-functional teams, as well as coordinating recurring working sessions to support ongoing initiatives. Partner with other Executive Assistants to coordinate availability for large, multi-stakeholder meetings. Anticipate scheduling needs and adjust calendars proactively to accommodate shifting priorities. Coordinate travel arrangements for the CLO, including booking flights, accommodation, and transportation, and preparing detailed itineraries. Arrange business dinners and external engagements as required. Prepare, submit, and reconcile expense reports on behalf of the CLO. Provide scheduling and administrative support to members of the Legal, Compliance, Government Affairs, ESG, and Human Resources teams, as well as the Office of the Corporate Secretary. Maintain confidentiality and professionalism in handling sensitive legal, personnel, and governance matters. Support cross-functional initiatives by tracking deliverables, coordinating inputs, and ensuring timely follow-up across departments. Partner with Human Resources leadership to assist with employee engagement activities, leadership meetings, and communications logistics. Handle sensitive and confidential information with discretion, ensuring alignment with HR policies, governance standards, and corporate values. Support special HR projects and initiatives as assigned by the CLO. Partner with HR teams to prepare communications, dashboards, and status reports for leadership and the Board. Team Meeting & Event Coordination Plan and execute in-person team meetings and offsites by identifying dates, venues, and accommodations, and negotiating hotel or event contracts as necessary. Oversee logistics for team gatherings, including catering, meeting space setup, and audiovisual support, ensuring all sessions run smoothly and remain on schedule. Coordinate team-building activities and organize thoughtful touches, such as gifts or social events, to enhance engagement and strengthen team culture. Support ESG- and HR-related events or initiatives, including employee engagement sessions, community service activities, and sustainability-related events. Board & Committee Support Collaborate with the Office of the Corporate Secretary to prepare for Board of Directors and Committee meetings, including developing materials calendars, tracking deliverables, and issuing reminders of deadlines. Provide onsite support during Board meetings, partnering with Executive Assistants and office managers to ensure seamless execution. Assist with preparation and distribution of Board and Committee materials, maintaining confidentiality and accuracy at all times. Serve as the lead coordinator for all in-person Board and Committee meetings, managing end-to-end logistics and directing a support team of Executive Assistants to ensure seamless execution. Schedule annual and off-cycle Committee and full Board meetings, including sending calendar holds, distributing formal invitations, and ensuring virtual participation links are included. Coordinate travel, hotel room blocks, and transportation for Directors, including submission of rooming lists and management of accommodations. Partner with internal stakeholders and building management to prepare meeting spaces, including facilities, technology, and audiovisual readiness. Oversee onsite event execution: catering, menu selection, service timing, and maintaining a polished, professional environment throughout the day. Coordinate and confirm restaurant reservations for Board dinners, Executive Leadership Team dinners, and related social events. Serve as the primary liaison between the Board of Directors (and their Executive Assistants) and the Office of the Corporate Secretary for all scheduling, meeting, and logistical needs. Maintain the Board and Committee materials calendar, tracking deadlines, deliverables, and preparatory meetings for presenters. Review attendee lists and agendas to ensure accuracy prior to circulation and update calendar invites as needed. Confirm addresses and assist in coordinating shipment of physical materials, books, and binders to Board Directors and their Executive Assistants. Prepare and update the run of show, review timelines with supporting Executive Assistants, and confirm logistics alignment with meeting agendas. Print and organize final materials, including menus, signage, reserved seating, and Director/Executive Assistant packets. Provide in-person support during high-level meetings held in office, such as Executive Leadership or earnings-related events, by assisting with catering, hospitality, and ensuring the environment is professional and welcoming. Provide general support for office operations, including printing, supply coordination, and guest assistance (e.g., Wi-Fi access, workspace setup). Assist with maintaining comfortable and functional meeting spaces, including audiovisual needs, refreshments, and supplies. Run local errands when necessary to support meetings or visiting guests. Required Qualifications Bachelor's degree Minimum of 10 years of experience overall, with a percentage of that experience spent managing executive(s) in the C-suite. Expert-level competency with the Microsoft Office Suite, including Word, Excel, PowerPoint, Excel and Teams, along with a high comfort level with other virtual meeting tools, such as Zoom, is required. Location: Remote - NYPay Range: $100,000.00 - $122,600.00 Salary range shown is a guideline. Individual compensation packages can vary based on factors unique to each candidate, such as skill set, experience, and qualifications.

Why Join Us? We're on a mission to empower people with disabilities to do what they once did or never thought possible. As the world-leader in assistive communication solutions, we empower our customers to express themselves, connect with the world, and live richer lives. At Tobii Dynavox, you can grow your career within a dynamic, global company that has a clear, impactful purpose - with the flexibility to also do what truly matters to you outside of work. What's more, you'll be part of a work culture where collaboration is the norm and individuality is welcomed. As a member of our team, you'll have the power to grow ideas in an unconventional environment. At the same time, you'll work in a culture of ongoing learning and development, allowing you to constantly expand your area of expertise. About the role We're looking for a highly experienced and strategic Executive Assistant to partner with a fast-paced, high-performing executive for the North America sales unit. This is not a traditional administrative support role; it's a mission-critical position designed to amplify leadership impact by removing friction, managing complexity, and enabling focus on the highest-value work. As the Executive Assistant, you'll be a trusted partner who brings structure to chaos, anticipates needs before they arise, and ensures that time, energy, and priorities are aligned with strategic goals. You'll operate with presence, polish, and precision, yet also bringing warmth, humor, and calm under pressure. This role requires flexibility, discretion, and a proactive mindset. You'll be expected to support the executive during off-hours and while traveling, ensuring seamless execution no matter the circumstances. The candidate must live in the Greater Boston Area, preferably in the North Shore. What Success Looks Like You manage logistics, follow-ups, and scheduling so effectively that the executive can focus entirely on strategic leadership. Meetings are purposeful, communication is streamlined, and priorities are always aligned. You confidently filter noise, protect time, and act as a force multiplier. You bring a high degree of professionalism and emotional intelligence, knowing when to push back and how to do so with grace. You're available when needed, because timing often makes the difference between reacting and leading. Key Responsibilities Anticipate needs and think several steps ahead to proactively manage priorities, logistics, and potential issues. Own and optimize the executive's calendar; prioritize strategically, protect time, and schedule with precision. Draft, edit, and proofread high-level communications and presentations, ensuring alignment with the executive's voice and tone. Represent the executive with professionalism and discretion in all internal and external interactions. Manage travel arrangements, expenses, reimbursements, and itineraries with accuracy and efficiency. Build and maintain trusted relationships across all levels of the organization and with external stakeholders. Understand organizational structure, key initiatives, and strategic priorities to align the executive's time and focus. Handle sensitive and confidential information with the highest level of integrity and sound judgment. Remain composed and adaptable in high-pressure, fast-changing environments, including during off-hours and travel. Leverage tools like Outlook, Teams, Excel, PowerPoint, and Workday to streamline workflows and enhance effectiveness. Demonstrate intellectual curiosity, critical thinking, and a strong grasp of the business and industry landscape. Act as a trusted partner and sounding board, consistently operating with loyalty, discretion, and professionalism. Qualifications 8-10+ years of experience supporting C-level executives or equivalent. Exceptional organizational, communication, and multitasking skills. High emotional intelligence, discretion, and professionalism. Ability to work flexible hours, including occasional evenings or weekends. Willingness to travel up to 10%. This role offers a salary of $100,000 per year (Remote-MA). Apply today! We believe in empowering individuals - including our own employees - to reach their full potential. So, if you want to change lives while growing your own career, we'd love to hear from you.

Rezolute is a late-stage rare disease company focused on significantly improving outcomes for individuals with hypoglycemia caused by hyperinsulinism (HI). Our antibody therapy, RZ358 (ersodetug), is designed to treat all forms of HI and has shown substantial benefit in clinical trials and real-world use for the treatment of congenital hyperinsulinism (cHI) and tumor hyperinsulinism (tHI). We are a rapidly growing small clinical stage biopharmaceutical company headquartered in Redwood City, California. We are seeking an experienced office administration professional to provide support to this office and other remote employees as needed The Sr Administrative Assistant reports to the Sr. Director of Human Resources and provides primary high-quality administrative and office operations support. They will be professional, attentive to details, and effective in communication and management of interactions with external partners and personnel in other departments of the company. The successful candidates will have excellent customer service and be outcome oriented. The ability to work in a fast-paced environment with strong attention to detail is essential. Key Responsibilities: Proactively schedule, coordinate and manage meetings/conference calls and related activities including all meeting logistics such as availability for attendees, meeting room and equipment set up, catering orders, set up and break down, meeting materials preparation and distribution, taking meeting minutes as requested. Work with functional leads to resolve timing conflicts to ensure appropriate attendance. Arrange all details for offsite meetings (book hotels, make restaurant reservations, choose food for catered meals, reserve audio visual equipment, research and schedule team-building events). Assist with business travel planning and coordination as needed per company travel policy. Assist with expense reports for submission to company application. Assist in the preparation of documents, flowcharts, organizational charts and presentations. Order and maintain department office supplies. Coordinate with IT to resolve computer and other technical issues. Participate in onboarding activities of new hires working cross functionally with each department. Attend and participate in team, department and management meetings on-site and off-site, as applicable. Position will be primarily an onsite position working from the Redwood City office allowing for some flexibility for optimal cross-functional interdepartmental interaction and support. Coordinate and support leadership team calendars, department calendars and ensure that all team/staff meetings are planned and prepared. Assist Human Resources with daily administrative tasks and projects as needed. Assist in scheduling and facilitating interviews for candidates both remotely and onsite as needed Qualifications: Must have experience working within a growing biotech pre and post product launch. Ability to handle competing priorities and tight deadlines simultaneously while maintaining quality. Ability to multi-task and be proactive in identifying potential issues and providing assistance where needed. Attention to detail is essential. Must have expertise in Outlook and using standard office software applications, including Microsoft Office (proficient in Word, including PDF Forms development experienced, PowerPoint, Excel, Concur, and SharePoint) as appropriate for the function supported. Excellent communication, customer service and interpersonal skills. Reliable and able to work well independently and work well in a team. Quick learner and able to work proactively on most tasks, following established guidelines. Experienced in working with information that is confidential. Minimum 5 years of related experience in an Administrative Assistant role supporting a large team of people. Rezolute (RZLT) currently anticipates the base salary for the Sr Administrative Assistant ( 6 Month Contract) role could range from $48.00 per hour to $65.00 per hour and will depend, in part, on the successful candidate's geographical location and their qualifications for the role, including education and experience. The compensation described above is subject to change and could be higher or lower than the range described based on current market survey data and the qualifications, education, experience and geographical location of the selected candidate. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

**Galveston, Texas, United States** **New** Clerical & Administrative Support UTMB Health Requisition # 2506711 **Minimum Qualifications:** Associate's degree or equivalent and seven years of professional experience at the executive level. **Job Description:** To provide executive-level support, including research and analytical duties, to the President, the President's Chief of Staff, and the President's team in carrying out the missions of the institution. Serves as a liaison between the President's Office and the institution-at-large. Provides support in daily operations by collaborating with and providing leadership and guidance to other staff members in the executive suite. Maintains and promotes a cooperative, collaborative, customer-focused work environment and effective communication between the Office of the President and members of the public and the organization as a whole. **Preferred Qualifications:** Relevant UTMB or healthcare experience. **Job Duties:** + Serves as the liaison and interface between the President's Office, Chief of Staff, and the institution-at-large, its committees, and the education, health care, and research staffs. + Provides direct administrative support to the President by managing schedules/calendars; handling email, mail, and telephone contact; planning travel; completing documentation for expense reimbursement; and other executive-level administrative support tasks. + Executes, with minimal direction, administrative duties at the highest level, using significant discretion and judgment. + Receives and tracks various requests, communications, and projects for the President and keeps the President informed about the progress and completion of these projects. May include conducting brief background research on organizations/constituents seeking interaction with the President. + Promotes effective intra- and inter-office communication; ensures requests are responded to professionally and effectively, and deadlines are met. + Supports patient advocacy by communicating efficiently with the Patient Services division to ensure that patients have access to appropriate information and resources and that patient complaints are resolved confidentially and appropriately. + Manages the daily operations of the President's Office by collaborating and communicating effectively and providing leadership and guidance to other members of the President's team. + Assist in developing the budget for the President's Office; tracks expenses and fund expense usage reports for endowments under the control of the Office of the President. + Oversees and assures compliance with annual space survey, surplus inventory tracking, web trax inventory, and serves as inventory asset custodian. + Serves as the liaison for communication and operations with areas that report directly to the President. + Plans, organizes, and coordinates administrative responsibilities, including site visits, meetings, conferences, teleconferences, special events, speaking engagements, and other activities. + Assists top executives in establishing and attaining goals and objectives. + Coordinates and interacts with other executives and administrators or their associates, within institutional, system, or governmental settings. + Prepares or directs preparation of reports, graphs, and charts. + Responds to or initiates correspondence of a confidential or technical nature. + Assist in maintaining updated institutional committee membership lists, appointment letters, and charters, and ensure selection of members and completion of annual appointment letters in a timely manner. + Interviews candidates for administrative staff positions within the department. + Represents the President's Office with the highest level of integrity, confidentiality, professionalism, respect, and a commitment to serving others. + Adheres to internal controls and reporting structures. + Performs related duties as required. **Salary Range:** Actual salary commensurate with experience. **Work Schedule:** Monday through Friday, 8 am to 5 pm, and as needed. **Equal Employment Opportunity** UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Compensation

Equal Employment Opportunity UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Minimum Qualifications: Associate's degree or equivalent and seven years of professional experience at the executive level. Job Description: To provide executive-level support, including research and analytical duties, to the President, the President's Chief of Staff, and the President's team in carrying out the missions of the institution. Serves as a liaison between the President's Office and the institution-at-large. Provides support in daily operations by collaborating with and providing leadership and guidance to other staff members in the executive suite. Maintains and promotes a cooperative, collaborative, customer-focused work environment and effective communication between the Office of the President and members of the public and the organization as a whole. Preferred Qualifications: Relevant UTMB or healthcare experience. Job Duties: Serves as the liaison and interface between the President's Office, Chief of Staff, and the institution-at-large, its committees, and the education, health care, and research staffs. Provides direct administrative support to the President by managing schedules/calendars; handling email, mail, and telephone contact; planning travel; completing documentation for expense reimbursement; and other executive-level administrative support tasks. Executes, with minimal direction, administrative duties at the highest level, using significant discretion and judgment. Receives and tracks various requests, communications, and projects for the President and keeps the President informed about the progress and completion of these projects. May include conducting brief background research on organizations/constituents seeking interaction with the President. Promotes effective intra- and inter-office communication; ensures requests are responded to professionally and effectively, and deadlines are met. Supports patient advocacy by communicating efficiently with the Patient Services division to ensure that patients have access to appropriate information and resources and that patient complaints are resolved confidentially and appropriately. Manages the daily operations of the President's Office by collaborating and communicating effectively and providing leadership and guidance to other members of the President's team. Assist in developing the budget for the President's Office; tracks expenses and fund expense usage reports for endowments under the control of the Office of the President. Oversees and assures compliance with annual space survey, surplus inventory tracking, web trax inventory, and serves as inventory asset custodian. Serves as the liaison for communication and operations with areas that report directly to the President. Plans, organizes, and coordinates administrative responsibilities, including site visits, meetings, conferences, teleconferences, special events, speaking engagements, and other activities. Assists top executives in establishing and attaining goals and objectives. Coordinates and interacts with other executives and administrators or their associates, within institutional, system, or governmental settings. Prepares or directs preparation of reports, graphs, and charts. Responds to or initiates correspondence of a confidential or technical nature. Assist in maintaining updated institutional committee membership lists, appointment letters, and charters, and ensure selection of members and completion of annual appointment letters in a timely manner. Interviews candidates for administrative staff positions within the department. Represents the President's Office with the highest level of integrity, confidentiality, professionalism, respect, and a commitment to serving others. Adheres to internal controls and reporting structures. Performs related duties as required. Salary Range: Actual salary commensurate with experience. Work Schedule: Monday through Friday, 8 am to 5 pm, and as needed.

Mavericks Wanted When was the last time you achieved the impossible? If that thought feels overwhelming, you might want to pause here, but if it sparks excitement...read on In 2015, we pioneered a "moneyball for biotech" approach, pooling projects and promising early-stage research from academia together under one financial umbrella to reduce risk and unleash innovation. This model allows science and small teams of experts to lead the way. We build bridges to groundbreaking advancements in rare disease, and develop life-changing medicines for patients with unmet needs as fast as humanly possible. Together we define white space, push boundaries and empower people to solve problems. If you're someone who defies convention, join us and work alongside some of the most respected minds in the industry. Together, we'll ask "why not?" and help reengineer the future of biopharma. What You'll Do We're looking for a highly organized and tech-savvy Senior Executive Assistant to support the EVP, Corporate Development, and provide coordination support for the Chief People Officer. This is a hands-on role for someone who thrives in a fast-paced environment, is comfortable with executive-level communication, and embraces modern tools (including AI productivity platforms) to drive efficiency. You'll manage the EVP's high-volume calendar, support key meetings, and coordinate larger scheduling and projects across the People, IT, and Facilities teams. Responsibilities Support for the EVP, Corporate Development * Manage the EVP's complex calendar, prioritizing meetings, resolving conflicts, and ensuring alignment with strategic priorities * Coordinate domestic and international travel, prepare detailed itineraries, and manage expense reporting through Concur * Prepare, proofread, and edit materials, presentations, and reports for executive meetings * Track decisions, deliverables, and follow-ups from meetings to ensure accountability * Provide onboarding support for new vendors and agencies when needed, ensuring they have the proper access and documents/enablement required to get them up and running * Serve as the primary liaison between the EVP and internal/external stakeholders * Handle confidential information with professionalism and discretion Support for the Chief People Officer and cross-functional teams * Coordinate scheduling for larger or time-sensitive meetings involving leaders from People, IT, and Facilities * Manage logistics for People, IT, and Facilities leadership meetings, off-sites, and events, including agendas, AV, catering, and materials * Support cross-functional initiatives and projects requiring senior-level coordination * Partner with other administrative staff to maintain consistency and coverage across departments Where You'll Work This hybrid position requires being in the office four days a week (Mon-Wed in Palo Alto, Thurs in SF) to provide hands-on support, manage in-person meetings, and maintain a close connection with both executives and their teams. Who You Are * Bachelor's degree and at least 7-10 years of experience supporting senior executives * Proven ability to manage multiple high-priority tasks in a dynamic environment * Exceptional organization, judgment, and follow-through * Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel) and collaboration tools (Teams, Zoom) * Demonstrated experience using AI productivity tools such as ChatGPT, Microsoft Copilot, and Claude to enhance workflow, drafting scheduling, and communication * Strong written and verbal communication skills * High level of integrity and discretion in handling confidential information * A proactive, positive attitude and the ability to anticipate needs before they arise Rewarding Those Who Make the Mission Possible We have high expectations for our team members. We make sure those working hard for patients are rewarded and cared for in return. Financial Benefits: * Market leading compensation * 401K with 100% employer match on first 3% & 50% on the next 2% * Employee stock purchase program * Pre-tax commuter benefits * Referral program with $2,500 award for hired referrals Health & Wellbeing: * Comprehensive health care with 100% premiums covered - no cost to you and dependents * Mental health support via Spring Health (6 therapy sessions & 6 coaching sessions) * Hybrid work model - employees have the autonomy in where and how they do their work * Unlimited flexible paid time off - take the time that you need * Paid parental leave - 4 months for birthing parents & 2 months for non-birthing parents * Flex spending accounts & company-provided group term life & disability * Subsidized lunch via Forkable on days worked from our office Skill Development & Career Paths: * People are part of our growth and success story - from discovery to active drug trials and FDA pipelines, there are endless opportunities for skill development and internal mobility * We provide career pathing through regular feedback, continuous education and professional development programs via LinkedIn Learning, LifeLabs, Spring Health & BetterUp Coaching * We celebrate strong performance with financial rewards, peer-to-peer recognition, and growth opportunities

Centered in the heart of Yuba-Sutter County, Adventist Health and Rideout has been one of the area's leading healthcare providers since 1907. We are comprised of a 221-bed hospital, 21 physician clinics, home care services, comprehensive cancer care and a vast scope of award-winning services located throughout Marysville and the surrounding areas. The allure of Marysville's community is complimented by its proximity to major metropolitan cities in the Bay Area and Sacramento, as well as just a quick drive to Lake Tahoe. Job Summary: Oversees a broad range of administrative and clerical duties in support of department operations. Directs workflow. Ensures a consistent and professional appearance in all communications in written and verbal form. Assists with research and provides administrative support to special projects. Assists in making recommendations to management on process improvement, new processes, tools and techniques. Works with sensitive and confidential information, often involving the interpretation of policies and procedures. Assists with orienting and providing on-the-job skills training to others. Job Requirements: Education and Work Experience: * High School Education/GED or equivalent: Preferred * Associate's/Technical Degree or equivalent combination of education/related experience: Preferred * Two years' administrative and clerical experience in a healthcare setting: Preferred Essential Functions: * Oversees clerical and administrative activities for Director such as processing correspondence, answering the telephone, scheduling meetings/appointments, making travel arrangements and maintaining employee department files. * Creates documents, tracks budgets and assists with special projects. Maintains current calendar of Director. Prepares all departmental memos, agendas, minutes and reports. Copies, distributes and files reports/memos/records as requested. * Coordinates departmental/program functions with other hospital departments. Conducts research for director. Coordinates arrangements for meetings including notification, preparing material, reserving room and equipment as needed. * Performs special projects/events (i.e., conferences, in-services and presentations). Prepares all departmental memos, agendas, minutes and reports. * Organizes and maintains systematic records and reports. Assists with ordering supplies and maintaining inventory of all supplies, as needed. Ascertains files are current, accurate and complete. * Performs other job-related duties as assigned. Organizational Requirements: Adventist Health is committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations as a condition of employment and annually thereafter, where applicable. Medical and religious exemptions may apply. Adventist Health participates in E-Verify. Visit ******************************************** for more information about E-Verify. By choosing to apply, you acknowledge that you have accessed and read the E-Verify Participation and Right to Work notices and understand the contents therein.

Job Description Our founder is seeking a highly organized Executive Assistant to support both her business endeavors and personal affairs to lead calendar and house management, optimize processes and provide administrative support for Lyndsey and The Avenue at large. We are seeking candidates with strong project management skills who thrive in a fast-paced environment by being resourceful, proactive and thinking critically. The candidate must have strong interpersonal and communication skills and enjoy a dynamic calendar and day-to-day workload. This role is full-time, salaried and comes with an employee discount to The Avenue. Responsibilities include but are not limited to the below. Work with Lyndsey to optimize her day-to-day schedule including workflow and personal agenda items Manage Lyndsey's various inboxes to ensure important matters are rolled up and/or delegated and facilitate responses accordingly Maintain all Avenue inventory and optimize the organization and flow of product Coordinate deliveries and household appointments and correspondence with personnel Provide regular proactive insights to support house management and scheduling efforts Prepare relevant materials for Avenue meetings Support communication efforts to the Avenue and household team Manage special projects for household and the Avenue on an as-needed basis Document comprehensive meeting notes and communicate relevant and important action items for Lyndsey with Plan and execute travel arrangements for business and personal trips Provide event assistance on an as-needed basis Shoot organic content during Lyndsey's day to support The Avenue's marketing team efforts Assist with photo shoot production: floral retrieval, prop sourcing, set-up and clean-up Requirements Must be local to Houston Bachelor's degree Experience in a project management or a prior Executive Assistant / Personal Assistant role is a major plus Fluency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Benefits Join a growing start-up and learn the ins and outs of a scaling entrepreneurial business A significant discount to all Avenue product Potential travel opportunities domestically and international A dynamic workday An incredible resume building opportunity with learnings in marketing, retail, e-commerce, interior design, operations & more Unlimited vacation days

If you are interested please apply online and send your resume to *********************** Implement directives of the President of the MLK Health Foundation. Administer operations of the President's office providing confidential, comprehensive executive support and assistance to the President. Coordinate and perform projects, activities, appointments and administrative functions in the Administration Office utilizing knowledge of office systems and procedures and interdepartmental functions. The Executive Assistant to the President of the MLK Health Foundation reports directly to the President of the MLK Health Foundation. ESSENTIAL DUTIES AND RESPONSIBILITIES Administer day-to-day operations of the President's office by coordinating the workflow of the President's daily activities. Provide confidential executive administrative assistance to the President. Support and manage the Administration Office's operational flow; screen incoming calls with professional, friendly demeanor and direct calls appropriately. Proactively manage and optimize President's time, travel, and meeting attendance. Maintain and manage President's calendar and schedule, and coordinate appointments. Facilitate meeting arrangements for the President. Ensure President's meeting preparation by providing materials and documentation required in advance and/or as needed. Establish and maintain effective communication with staff members reporting directly to the President. Participate in organizational planning and implementation processes as assigned . Ensure timely reciprocal exchange of information between President and staff. Monitor President's email account and respond or act on appropriately Coordinate and attend weekly Leadership Team and other meetings as directed by President. Prepare agenda, take and transcribe minutes. Plan and coordinate events, staff meetings, retreats, etc. on behalf of the President. Receive and open incoming correspondence addressed to Administration and/or President and determine proper disposition and route appropriately. Compose, prepare and complete written correspondence, reports, spreadsheets, etc. of professional quality for the President and others as directed. Provide administrative support to the MLK-LA Board of Directors. Manage special projects on behalf of President as needed. Assist with statistics, data, online search, studies and reports as required. Updates, edits, and proofreads internal and external documentation. Monitor progress toward completion of assigned tasks. Ensures that reports are submitted in a timely manner. Apprise President of status and progress of assigned tasks. Some additional responsibilities as assigned by the Medical Director of MLK Health Associates. Other duties as assigned. POSITION REQUIREMENTS Education Bachelor's degree preferred. B. Qualifications/Experience Five (5) to eight (8) years previous executive assistant experience preferably supporting C-level and/or executive management Three (3) years experience in the health care industry. Acute care hospital experience performing administrative support functions preferred Current Notary Public commission desirable Demonstrated knowledge and skills necessary in the use of Microsoft Office applications C. Special Skills/Knowledge Strong communication and organizational skills Must be detail-oriented Must have the ability to multi-task Takes initiative Must have ability to problem solve Demonstrated ability to accept instruction from and work with employees at various levels Ability to work in a team setting Must be able to work in a culturally, diverse environment #LI-MM1

Department: Administration Shift: First Shift (United States of America) Standard Weekly Hours: 40 The Senior Executive Assistant provides high-level, confidential administrative and clerical support to the hospital president, while also serving as a gatekeeper to prioritize and protect the executive team's time. Key responsibilities include expertly managing complex calendars; coordinating all meeting and travel logistics; producing professional reports, presentations, and correspondence (including meeting minutes); efficiently handling financial administration, such as expense management and reimbursements; and communicating with a wide range of individuals both internal and external to the company and system. Furthermore, this role coordinates and supports the implementation of campus policies, regular leadership meetings, special projects, and events. Qualifications: * High School diploma, required * Bachelor's degree in Business, Finance, Management, Public Administration, Management or closely related field, preferred * 3-5 years professional executive assistant experience at board level required; 2 years board level event planning and 1 year project management experience preferred. * Strong ability to work with all levels of staff and in a diverse environment; Able to perform job duties with minimum of direction and supervision; Self-motivated, energetic, confident, good communicator and able to use independent judgment when necessary; Exhibit professional demeanor & attitude; Strong verbal and written skills; Demonstrate intermediate and up to advanced proficiency in use of PC software, including MS Windows, Internet / Intranet and; experience using spreadsheets and graphics. About Us: Cook Children's is an equal opportunity employer. As such, Cook Children's offers equal employment opportunities without regard to race, color, religion, sex, age, national origin, physical or mental disability, pregnancy, protected veteran status, genetic information, or any other protected class in accordance with applicable federal laws. These opportunities include terms, conditions and privileges of employment, including but not limited to hiring, job placement, training, compensation, discipline, advancement and termination.

Department: Administration Shift: First Shift (United States of America) Standard Weekly Hours: 40 The Senior Executive Assistant provides high-level, confidential administrative and clerical support to the hospital president, while also serving as a gatekeeper to prioritize and protect the executive team's time. Key responsibilities include expertly managing complex calendars; coordinating all meeting and travel logistics; producing professional reports, presentations, and correspondence (including meeting minutes); efficiently handling financial administration, such as expense management and reimbursements; and communicating with a wide range of individuals both internal and external to the company and system. Furthermore, this role coordinates and supports the implementation of campus policies, regular leadership meetings, special projects, and events. Qualifications: High School diploma, required Bachelor's degree in Business, Finance, Management, Public Administration, Management or closely related field, preferred 3-5 years professional executive assistant experience at board level required; 2 years board level event planning and 1 year project management experience preferred. Strong ability to work with all levels of staff and in a diverse environment; Able to perform job duties with minimum of direction and supervision; Self-motivated, energetic, confident, good communicator and able to use independent judgment when necessary; Exhibit professional demeanor & attitude; Strong verbal and written skills; Demonstrate intermediate and up to advanced proficiency in use of PC software, including MS Windows, Internet / Intranet and; experience using spreadsheets and graphics. About Us: Cook Children's is an equal opportunity employer. As such, Cook Children's offers equal employment opportunities without regard to race, color, religion, sex, age, national origin, physical or mental disability, pregnancy, protected veteran status, genetic information, or any other protected class in accordance with applicable federal laws. These opportunities include terms, conditions and privileges of employment, including but not limited to hiring, job placement, training, compensation, discipline, advancement and termination.

+ Oakland, CA + Executive + AHS Executive Support + Full Time - Day + $44.15 - 73.56/Hour + Req #:42536-31572 + FTE:1 **Alameda Health System offers outstanding benefits that include:** + 100% employer health plan for employees and their eligible dependents + Unique benefit offerings that are partially or 100% employer paid + Rich and varied retirement plans and the ability to participate in multiple plans. + Generous paid time off plans **Role Overview:** Alameda Health System is hiring! Under general direction of the assigned C-Suite Executive, the Executive Assistant-Project Coordinator provides administrative, operational and organizational services as well prepares and implements a variety of studies and inquiries, maintains calendars, coordination of facility projects and coordinates and scheduling of meetings throughout Alameda Health System. May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations. May screen and coordinate interviews for job applicants and orient new leadership employees; perform varied, complex and often confidential administrative support duties for the C-suite level executives of AHS. The incumbent serves as the Project Coordinator of critical programs and projects, as assigned by senior leadership. Performs other duties as assigned. **DUTIES & ESSENTIAL JOB FUNCTIONS:** NOTE: Following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification. Engages in the coordination and planning of operational projects, space utilization and administrative duties. Prepares and maintains detailed spreadsheets, presentations, and personnel requests. Coordinates timekeeping issues or submissions. Initiates correspondence for signature of the appropriate executive, receives incoming correspondence and attaches appropriate supporting documentation and distributes to as appropriate. Maintains accurate records and files related to work performed. Coordinates develop and administer correspondence, attendance minutes, agendas, and action items for assigned departments and committees. Performs office administrative activities such as organizing and maintaining administrative files and ordering office supplies and related equipment; maintains records of purchases. Plans, oversees, reviews, and implements administrative services supporting the executive's activities and functions. Schedules appointments and arranges conferences for the executive and other relevant staff; coordinates travel arrangements and preparing reimbursement requests. Create and update the website of assigned departments in collaboration with the public affairs department Instrumental in Coordinating the onboarding of leadership working in collaboration with recruitment and human resources. Maintains all communications vital to Nursing Leadership throughout the health system. Plans and conducts administrative or operational studies; determines information gathering processes; obtains required information for analysis; evaluates alternatives and makes recommendations; prepares reports and makes presentations. Plans, oversees, reviews, and personally performs a variety of administrative services in support of activities and functions. Prepares and compiles reports from various information systems and databases regarding complex, sensitive and confidential information to implement change for administrative concerns, policies, procedures, functions and operations. Represents and acts as liaison with other departments, representatives of other public and private organizations, program participants and the public; serves on a variety of committees and task forces as needed. Coordinates and administers personal service or consultant contracts; ensures that contract provisions are met and that appropriate approvals are received. Performs revenue and expenditure projections for department's budget; compiles figures, prepares justifications, and coordinates the budget development process; reviews expenditure reports, prepares internal reports and maintains inventory records. Assists the C-suite level executive staff member in managing departmental and associated budgets, including preparing and maintaining detailed spreadsheets, monitoring encumbrances, payments, and journal entries; analyzes budget requests and provides recommendations to the executive staff member. **MINIMUM QUALIFICATIONS:** Required Education: High School diploma or equivalent. Preferred Education: Master's Degree. Required Licenses/Certifications: Certification as a Project Management Professional PMP. Required Licenses/Certifications: Lean Six Sigma Certification: Green Belt. Required License/Certification: Education: Microsoft Office certification required within 12 months of hire, Expert Level. Required Experience: Six Five years office administrative experience; three years as an Executive Assistant II. Alameda Health System is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military background.

SUMMARY/JOB PURPOSE: This position provides assistance with a variety of complex administrative and organizational tasks, which may be of a confidential nature, in support of a Business Unit. Essential Duties And Responsibilities: Manages Outlook calendars for assigned team members, schedules internal and external meetings, coordinates visits by outside guests Produces and edits complex and/or confidential correspondence, documents and reports using word processing, PowerPoint, and spreadsheet software Coordinates travel for assigned team members with company travel agency, manage air and hotel reservations, create itineraries Provides support for reimbursement requests and expense reports Tracks contracts, purchase requisitions and invoices Orders office supplies and handles incoming and outgoing packages and mail Manages office communications-fields and routes organizational phone calls, emails, and traditional mail Maintains office services, including IT resources and facilities (includes fielding technical questions and submitting service requests) May provide presentation support and perform special projects as requested Answers questions regarding departmental policies and procedures Collaborates across departments to help plan events and further company initiatives Provides as-needed back-up support for other administrators Represents Exelixis' interests in relationships with external associates including vendors, consultants, and clients Complies with all company health & safety policies and procedures Supervisory Responsibilities: No supervisory responsibilities EDUCATION/EXPERIENCE/KNOWLEDGE & SKILLS: Education/Experience: High School Diploma or General Education Degree (GED) and a minimum of five years of related experience; or, Associate's degree (A.A.) or equivalent from two-year college or technical school and a minimum of three years of related experience; or, Bachelor's degree (B.A./B.S.) from four-year college or university and a minimum one year of related experience; or, Equivalent combination of education and experience Experience/The Ideal for Successful Entry into Job: Experience within the pharmaceutical and biotech industries Prior computer and administrative experience including calendar management, travel arranging, expense reporting, handling logistics, typing, editing, customer service Knowledge/Skills: Advanced computer skills including advanced knowledge of Microsoft Outlook, Microsoft Word, Microsoft Excel, PowerPoint, adept at Internet research. Ability to prioritize and organize complex, confidential, time sensitive tasks and display exceptional project management skills. Ability to demonstrate independent judgment, initiative, and common sense in problem-solving and making recommendations. Ability to communicate effectively with all employee levels in person, by phone and by email. Demonstrates tact, diplomacy, respect, and confidentiality, is approachable and interacts professionally; builds business relationships based on mutual respect. Builds cooperative, team relations with a wide variety of coworkers throughout the organization and with some individuals outside the organization. Consistently demonstrates leadership on assignments and among peers and is routinely sought out for critical assignments. Works efficiently, responds promptly Responds well to changing demands and frustrating situations by maintaining flexibility and professionalism. Routinely anticipates and takes initiative to solve problems, recommends and implements process/project improvements. Produces error-free work routinely, contributes to efficiency and productivity of department by support provided and suggestions given. In-depth understanding of job-related practices and department procedures and processes; ability to act as information resource on departmental operations and policies. Advanced, up-to-date knowledge of relevant desktop systems and software and ability to apply them to maximize department effectiveness and problem solving. JOB COMPLEXITY: Working Conditions: Environment: primarily working indoors, performing administrative/computer work Travel not required If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The base pay range for this position is $84,000 - $119,500 annually. The base pay range may take into account the candidate's geographic region, which will adjust the pay depending on the specific work location. The base pay offered will take into account the candidate's geographic region, job-related knowledge, skills, experience and internal equity, among other factors.In addition to the base salary, as part of our Total Rewards program, Exelixis offers comprehensive employee benefits package, including a 401k plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts. Employees are also eligible for a discretionary annual bonus program, or if field sales staff, a sales-based incentive plan. Exelixis also offers employees the opportunity to purchase company stock, and receive long-term incentives, 15 accrued vacation days in their first year, 17 paid holidays including a company-wide winter shutdown in December, and up to 10 sick days throughout the calendar year. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

SUMMARY/JOB PURPOSE: This position provides assistance with a variety of complex administrative and organizational tasks, which may be of a confidential nature, in support of a Business Unit. Essential Duties And Responsibilities: * Manages Outlook calendars for assigned team members, schedules internal and external meetings, coordinates visits by outside guests * Produces and edits complex and/or confidential correspondence, documents and reports using word processing, PowerPoint, and spreadsheet software * Coordinates travel for assigned team members with company travel agency, manage air and hotel reservations, create itineraries * Provides support for reimbursement requests and expense reports * Tracks contracts, purchase requisitions and invoices * Orders office supplies and handles incoming and outgoing packages and mail * Manages office communications-fields and routes organizational phone calls, emails, and traditional mail * Maintains office services, including IT resources and facilities (includes fielding technical questions and submitting service requests) * May provide presentation support and perform special projects as requested * Answers questions regarding departmental policies and procedures * Collaborates across departments to help plan events and further company initiatives * Provides as-needed back-up support for other administrators * Represents Exelixis' interests in relationships with external associates including vendors, consultants, and clients * Complies with all company health & safety policies and procedures Supervisory Responsibilities: * No supervisory responsibilities EDUCATION/EXPERIENCE/KNOWLEDGE & SKILLS: Education/Experience: * High School Diploma or General Education Degree (GED) and a minimum of five years of related experience; or, * Associate's degree (A.A.) or equivalent from two-year college or technical school and a minimum of three years of related experience; or, * Bachelor's degree (B.A./B.S.) from four-year college or university and a minimum one year of related experience; or, * Equivalent combination of education and experience Experience/The Ideal for Successful Entry into Job: * Experience within the pharmaceutical and biotech industries * Prior computer and administrative experience including calendar management, travel arranging, expense reporting, handling logistics, typing, editing, customer service Knowledge/Skills: * Advanced computer skills including advanced knowledge of Microsoft Outlook, Microsoft Word, Microsoft Excel, PowerPoint, adept at Internet research. * Ability to prioritize and organize complex, confidential, time sensitive tasks and display exceptional project management skills. * Ability to demonstrate independent judgment, initiative, and common sense in problem-solving and making recommendations. * Ability to communicate effectively with all employee levels in person, by phone and by email. * Demonstrates tact, diplomacy, respect, and confidentiality, is approachable and interacts professionally; builds business relationships based on mutual respect. * Builds cooperative, team relations with a wide variety of coworkers throughout the organization and with some individuals outside the organization. * Consistently demonstrates leadership on assignments and among peers and is routinely sought out for critical assignments. * Works efficiently, responds promptly * Responds well to changing demands and frustrating situations by maintaining flexibility and professionalism. * Routinely anticipates and takes initiative to solve problems, recommends and implements process/project improvements. * Produces error-free work routinely, contributes to efficiency and productivity of department by support provided and suggestions given. * In-depth understanding of job-related practices and department procedures and processes; ability to act as information resource on departmental operations and policies. * Advanced, up-to-date knowledge of relevant desktop systems and software and ability to apply them to maximize department effectiveness and problem solving. JOB COMPLEXITY: Working Conditions: * Environment: primarily working indoors, performing administrative/computer work * Travel not required If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The base pay range for this position is $84,000 - $119,500 annually. The base pay range may take into account the candidate's geographic region, which will adjust the pay depending on the specific work location. The base pay offered will take into account the candidate's geographic region, job-related knowledge, skills, experience and internal equity, among other factors. In addition to the base salary, as part of our Total Rewards program, Exelixis offers comprehensive employee benefits package, including a 401k plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts. Employees are also eligible for a discretionary annual bonus program, or if field sales staff, a sales-based incentive plan. Exelixis also offers employees the opportunity to purchase company stock, and receive long-term incentives, 15 accrued vacation days in their first year, 17 paid holidays including a company-wide winter shutdown in December, and up to 10 sick days throughout the calendar year. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

SUMMARY/JOB PURPOSE: Provides assistance with a variety of moderate to complex administrative and organizational tasks in support of executive assistant and assigned groups. Essential Duties And Responsibilities: •Provides administrative support including a variety of moderate to complex administrative and organizational tasks to assigned department(s). •Produces and edits moderately complex to complex correspondence, documents and reports using word processing, spreadsheet and powerpoint software. •Assists in maintaining calendars for assigned team members, schedules internal and external meetings, makes travel arrangements, and coordinates visits by outside guests. •Provides support for reimbursement requests and expense reports. •Orders office supplies and journals, maintains office equipment and distributes mail. •Answers and directs phone calls and routes messages; produces copies and maintains filing systems. •Answers questions regarding departmental policies and procedures. •May provide presentation support and perform special projects as requested. •Complies with all company health & safety policies and procedures. Supervisory Responsibilities: •There are no supervisory responsibilities for this job. EDUCATION/EXPERIENCE/KNOWLEDGE & SKILLS: Education/Experience: •Associate's degree (A.A.) or equivalent from two-year college or technical school and a minimum of two years related experience. •Or equivalent combination of education and experience. Experience/The Ideal for Successful Entry into Job: •Minimum of 2 years prior computer and administrative experience including handling logistics, typing, editing, distributing information, filing, telephone usage, etc. Knowledge/Skills: •Strong computer skills including well-developed knowledge of Microsoft Outlook, Word, Excel, PowerPoint, and Internet research capabilities. •Ability to multi-task, organize and prioritize time sensitive tasks and display effective, independent project management skills. •Ability to use sound judgment and initiative in resolving problems and making recommendations. •Demonstrates tact, diplomacy, respect and confidentiality; is approachable and interacts professionally; builds business relationships based on mutual respect. •Works efficiently, responds promptly and does not repeat errors. •Responds well to shifting priorities by maintaining flexibility and professionalism. •Routinely anticipates and takes initiative to problem-solve, and recommends and implements process/project improvements. •Routinely produces error-free work, contributes to efficiency and productivity of department(s). •Ability to write moderately complex to complex correspondence. •Effectively presents information to groups and individuals and promptly responds to questions. •Encourages communication and cooperation and mutually beneficial solutions to problems. •Ability to communicate effectively and professionally in person, by phone and by email with visitors and colleagues of varying employee levels. •Understanding of departmental procedures and processes with the ability to act as an information source on departmental operations and policies. •Up-to-date knowledge of relevant desktop systems and software and ability to apply them to improve department effectiveness and execute daily and ongoing projects. •General understanding and application of technical principles, theories and concepts in field of specialty and other related disciplines. JOB COMPLEXITY: Working Conditions: •Works on assignments that are moderately complex to complex in nature where ability to recognize deviation from accepted practice is required. •Applies job skills and company's policies and procedures to complete a variety of tasks. •Demonstrates appreciation for critical issues facing the department, plays an active role in helping to solve problems and seeks ways to make a difference even when not immediately obvious. •Builds cooperative team relations with colleagues throughout the organization and with vendors outside the organization. #LI-JP1 If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The base pay range for this position is $73,000 - $104,500 annually. The base pay range may take into account the candidate's geographic region, which will adjust the pay depending on the specific work location. The base pay offered will take into account the candidate's geographic region, job-related knowledge, skills, experience and internal equity, among other factors.In addition to the base salary, as part of our Total Rewards program, Exelixis offers comprehensive employee benefits package, including a 401k plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts. Employees are also eligible for a discretionary annual bonus program, or if field sales staff, a sales-based incentive plan. Exelixis also offers employees the opportunity to purchase company stock, and receive long-term incentives, 15 accrued vacation days in their first year, 17 paid holidays including a company-wide winter shutdown in December, and up to 10 sick days throughout the calendar year. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

SUMMARY/JOB PURPOSE: Provides assistance with a variety of moderate to complex administrative and organizational tasks in support of executive assistant and assigned groups. Essential Duties And Responsibilities: * Provides administrative support including a variety of moderate to complex administrative and organizational tasks to assigned department(s). * Produces and edits moderately complex to complex correspondence, documents and reports using word processing, spreadsheet and powerpoint software. * Assists in maintaining calendars for assigned team members, schedules internal and external meetings, makes travel arrangements, and coordinates visits by outside guests. * Provides support for reimbursement requests and expense reports. * Orders office supplies and journals, maintains office equipment and distributes mail. * Answers and directs phone calls and routes messages; produces copies and maintains filing systems. * Answers questions regarding departmental policies and procedures. * May provide presentation support and perform special projects as requested. * Complies with all company health & safety policies and procedures. Supervisory Responsibilities: * There are no supervisory responsibilities for this job. EDUCATION/EXPERIENCE/KNOWLEDGE & SKILLS: Education/Experience: * Associate's degree (A.A.) or equivalent from two-year college or technical school and a minimum of two years related experience. * Or equivalent combination of education and experience. Experience/The Ideal for Successful Entry into Job: * Minimum of 2 years prior computer and administrative experience including handling logistics, typing, editing, distributing information, filing, telephone usage, etc. Knowledge/Skills: * Strong computer skills including well-developed knowledge of Microsoft Outlook, Word, Excel, PowerPoint, and Internet research capabilities. * Ability to multi-task, organize and prioritize time sensitive tasks and display effective, independent project management skills. * Ability to use sound judgment and initiative in resolving problems and making recommendations. * Demonstrates tact, diplomacy, respect and confidentiality; is approachable and interacts professionally; builds business relationships based on mutual respect. * Works efficiently, responds promptly and does not repeat errors. * Responds well to shifting priorities by maintaining flexibility and professionalism. * Routinely anticipates and takes initiative to problem-solve, and recommends and implements process/project improvements. * Routinely produces error-free work, contributes to efficiency and productivity of department(s). * Ability to write moderately complex to complex correspondence. * Effectively presents information to groups and individuals and promptly responds to questions. * Encourages communication and cooperation and mutually beneficial solutions to problems. * Ability to communicate effectively and professionally in person, by phone and by email with visitors and colleagues of varying employee levels. * Understanding of departmental procedures and processes with the ability to act as an information source on departmental operations and policies. * Up-to-date knowledge of relevant desktop systems and software and ability to apply them to improve department effectiveness and execute daily and ongoing projects. * General understanding and application of technical principles, theories and concepts in field of specialty and other related disciplines. JOB COMPLEXITY: Working Conditions: * Works on assignments that are moderately complex to complex in nature where ability to recognize deviation from accepted practice is required. * Applies job skills and company's policies and procedures to complete a variety of tasks. * Demonstrates appreciation for critical issues facing the department, plays an active role in helping to solve problems and seeks ways to make a difference even when not immediately obvious. * Builds cooperative team relations with colleagues throughout the organization and with vendors outside the organization. #LI-JP1 If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The base pay range for this position is $73,000 - $104,500 annually. The base pay range may take into account the candidate's geographic region, which will adjust the pay depending on the specific work location. The base pay offered will take into account the candidate's geographic region, job-related knowledge, skills, experience and internal equity, among other factors. In addition to the base salary, as part of our Total Rewards program, Exelixis offers comprehensive employee benefits package, including a 401k plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts. Employees are also eligible for a discretionary annual bonus program, or if field sales staff, a sales-based incentive plan. Exelixis also offers employees the opportunity to purchase company stock, and receive long-term incentives, 15 accrued vacation days in their first year, 17 paid holidays including a company-wide winter shutdown in December, and up to 10 sick days throughout the calendar year. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

Office of the CEO Executive Assistant Sunnyvale, California, United States We are looking for an Executive Assistant to provide support for the Office of the CEO. This person will report into the Chief of Staff, Office of the CEO and provide a wide range of administrative support tasks and work both independently and within a team environment. This individual will bring strong organization skills and a proactive attitude. They will need to manage ambiguity and multiple priorities. The utmost confidentiality is imperative, as well as a solution-oriented mindset. Who We Are We are a group of individuals passionate about genetic discovery. 23andMe Research Institute is a nonprofit medical research organization that enables people everywhere to access their genetic information, learn about themselves, and participate in the world's largest crowdsourced research initiative. The Institute aims to be the world's most significant contributor to scientific advancement, uniting people with the common goal of improving health and deepening our understanding of DNA - the code of life. What You'll Do * Manage the CEO's calendar and email as the primary functions of the role. * Own all scheduling, details and logistics that flow from the CEO's 23andMe and personal calendar. * Obtain all related materials for meetings, including agendas, backgrounders and other information based on the CEO's daily schedule. * Own daily management and prioritizing of CEO's email. * Work with the Office of the CEO's team to help support various needs around the CEO's 23andMe and personal travel. * Work with the Chief of Staff to organize quarterly strategic calendar check-ins with the CEO and Office of the CEO team to look at the calendar from a strategic perspective and make recommendations to drive efficiency of the CEO's time. * Operate systems to keep information flowing for the Office of the CEO. * Prepare in coordination with the Office of the CEO daily updates to the CEO with reminders and questions in a timely and organized fashion. * High level of communication required with family office to ensure all details and actions are relayed in a timely manner. * Own Office of the CEO administrative tasks. * Provide administrative support and management of executive team meetings and offsites, including send the VP executive weekly updates, prepare weekly executive team materials, OKRs and other tasks as needed by the team. * Own office management functions as needed. * Create and submit expense reports for the CEO and the team and manage approval requests. * Own the maintenance of the Office of the CEO administrative manual, keeping it up to date on best practices and as a resource where all information can be found. * Act as back-up to other assistants, which may include taking notes in meetings and following-up on action items. * Assist the Office of the CEO and Chief of Staff with special projects. * Work with the Chief of Staff on a variety of special projects, including but not limited to coordinating annual performance review cycle for the CEO's direct reports, own the management of the CEO's annual holiday mailing, and upkeep the historical archive project ensuring Anne's presentations, pictures and other items get updated into the archive. * Handle highly confidential and sensitive information. * Continuously strive to deliver excellence service and improve on processes and systems. * Maintain compliance with all company policies and procedures. * Perform administrative tasks as needed and other related duties as assigned. * Work as a team to allow the CEO to execute and operate with excellency. What You'll Bring * Minimum 10-15 years of relevant work experience supporting a C-level executive * Strong attention to detail and organizational skills, while maintaining a sense of urgency * Ability to problem solve, including to analyze and identify key issues and information * Strong follow-up skills, including perseverance and creativity to work within an unconventional environment * Excellent verbal and written communication skills * Be able to work independently with little direction and possess a strong sense of ownership of role and responsibilities * Willingness to participate in all levels of administrative support duties; whatever it takes to get the job done with a positive attitude * Demonstrated dependability; ability and willingness to continuously acquire new competencies and accept new challenges * Knowledge of health industry strongly preferred * Full time, with flexibility to work after hours and on weekends as necessary * Some travel may be required over time About Us 23andMe, headquartered in California, is a leading consumer genetics and research company. The company's mission is to help people access, understand, and benefit from the human genome. 23andMe has pioneered direct access to genetic information as the only company with multiple FDA authorizations for genetic health risk reports. The company has created the world's largest crowdsourced platform for genetic research, with 80 percent of its customers electing to participate. 23andMe research participants consent to research conducted by 23andMe which is overseen by an independent third-party Institutional Review Board (IRB) regulated under the 'Common Rule' (45 CFR part 46). More information is available at ************************* At 23andMe, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at accommodations-ext@23andme.com. 23andMe will reasonably accommodate qualified individuals with disabilities to the extent required by applicable law. Please note: 23andMe does not accept agency resumes and we are not responsible for any fees related to unsolicited resumes. Thank you. Pay Transparency 23andMe takes a market-based approach to pay, and amounts will vary depending on your geographic location. The salary range reflected here is for a candidate based in the San Francisco Bay Area. The successful candidate's starting pay will be determined based on job-related skills, experience, qualifications, work location, and market conditions. These ranges may be modified in the future. San Francisco Bay Area Base Pay Range $120,000-$180,000 USD Apply Now Back