Administrative Coordinator jobs at Center for Autism and Related Disorders

A well-established, fast-growing company is seeking a Confidential Executive Assistant / Personal Assistant to provide high-level administrative, operational, and occasional personal support to the CEO. This position requires exceptional organizational skills, professionalism, and discretion. The right candidate will be highly reliable, resourceful, and comfortable managing a wide range of responsibilities - from executive scheduling and communications to local driving and logistical coordination. Responsibilities: Manage and prioritize the CEO's daily schedule, appointments, and travel logistics. Coordinate meetings, prepare agendas, take notes, and track follow-up actions. Draft, edit, and prepare correspondence, presentations, and reports. Serve as liaison between the CEO and internal/external stakeholders, maintaining confidentiality at all times. Manage special projects and assist in planning company meetings and off-site events. Provide occasional personal support, including driving the CEO to meetings, events, and airport drop-offs/pickups. Ensure vehicle cleanliness, readiness, and safe transport at all times. Handle confidential and sensitive matters with discretion and professionalism. Anticipate needs and proactively resolve issues to ensure smooth daily operations. Requirements: Bachelor's degree or equivalent professional experience. Minimum 7+ years of experience supporting senior or executive-level leadership. Exceptional organizational, time-management, and multitasking abilities. Excellent written and verbal communication skills. Professional demeanor with strong attention to detail and follow-through. Valid driver's license and clean driving record (MVR required). Ability to maintain confidentiality and use sound judgment in all matters. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Flexibility to assist with personal errands, occasional after-hours needs, or short trips as required. Must be reliable, discreet, and able to represent the CEO and organization with the utmost professionalism. What's Offered: Competitive base salary commensurate with experience. Comprehensive health, dental, and vision insurance. 401(k) with employer match. Generous paid time off and holidays. Flexible hybrid work arrangement when not driving or on-site. Opportunity for long-term growth within a respected organization. Professional and supportive environment working directly with executive leadership.

Adams & Martin Group has partnered with a well-respected law firm to identify an experienced Litigation Legal Secretary for their team. This is a full-time, on-site opportunity supporting attorneys with high-level litigation, legal document production, trial preparation, and administrative responsibilities. Responsibilities Perform advanced and highly skilled legal secretarial duties, including drafting, proofreading, and preparing complex litigation documents, pleadings, and correspondence Maintain consistent communication with attorneys, paralegals, clients, and regulatory agencies while upholding strict confidentiality of all legal matters Handle litigation calendar management, including monitoring court appearance dates, deadlines, filing requirements, and trial schedules Set up shell pleadings with minimal supervision and follow court-specific litigation protocols for federal and state courts Coordinate attorney travel arrangements, meetings, conferences, and trial preparation logistics Process incoming mail, enter attorney time, and prepare expense reports Exercise sound judgment and discretion when communicating with clients and legal partners Provide administrative support, overflow support, and serve as a team facilitator/team lead when needed Recommend and implement new procedures to improve workflow efficiency Maintain organized physical and electronic litigation filing systems for accurate document retrieval Perform clerical tasks including photocopying, mailing, messenger/FedEx coordination, and transcribing dictations or telephone messages Use litigation knowledge to ensure accurate and timely e-filings in federal and state courts Apply strong attention to detail when proofreading documents for accuracy, grammar, and legal formatting compliance Support attorneys with multitasking across competing litigation priorities and deadlines Integrate fully with the litigation team and contribute to a proactive, collaborative environment Qualifications Minimum of seven years of litigation secretarial experience in a law firm Expert-level knowledge of litigation court protocols, filing requirements, and e-filing procedures (federal and state) Strong proficiency in Microsoft Office Suite and legal document production Ability to type 60+ WPM Strong communication skills, professionalism, and ability to work with confidential legal information Highly organized, detail oriented, and able to work independently with minimal supervision Ability to prioritize tasks, meet deadlines, and manage shifting litigation demands Strong judgment, discretion, and ability to exercise initiative Problem-solving skills and ability to handle high-volume legal document workflows High school diploma or equivalent required Willingness to work overtime as necessary Benefits Thirty-five-hour work week Two weeks' vacation to start; three weeks after three years; up to four weeks accrued Ten days of sick leave Full health benefits, including vision coverage Work Schedule Full-time position, Monday-Friday, 9:00 AM-5:00 PM Hybrid schedule - must be in the office a minimum of three days per week Evening and weekend work may be required during peak litigation periods Non-exempt position under the Fair Labor Standards Act This firm offers competitive compensation, comprehensive benefits, and the opportunity to join a collaborative legal team with a strong litigation practice. Please submit your resume for confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Top-tier Executive Personal Assistant / Chicago, IL Established security firm based in Chicago is seeking an Executive Assistant to support the Executive Office of the Founder and CEO. Responsibilities will include: managing complex schedules, directing communication and information flow to/from the principals, researching a wide array of topics, and providing comprehensive administrative support. This role will also include PA support; assisting with family scheduling, bill pay, and event coordination. Candidates should have exceptional communication skills, a commitment to achieving a high level of accuracy and attention to detail, and a no-task-too-small approach to the work. CEO is a wonderful man who is a hard worker himself. He needs a right hand who can anticipate needs and proactively support with little direction. This is a year-round, full-time opportunity with a pay range of $150,000 to $190,000 per year and a generous benefits package including medical benefits and PTO. Compensation will be commensurate with credentials and experience. Requirements: -Bachelor's or advanced degree, with evidence of academic or other intellectual distinction -Ability to communicate clearly and concisely, both verbally and in writing -Strong research and analytical skills -Willingness to enthusiastically complete both high-level and low-level tasks -Exemplary references You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Prestigious global law firm is seeking an experienced Litigation Secretary to support Labor and Employment (L&E) attorneys in Los Angeles. The ideal candidate will possess excellent time management, communication, and organizational skills and have extensive knowledge of state and federal judicial systems and agency procedures in labor and employment law. Responsibilities Coordinate attorney support with internal teams (billing, calendar, etc.). Submit clear, accurate documentation to support teams. Track deadlines and notify attorneys as needed. Update litigation records (e.g., Virtual Binder, TOCs, TOAs). Prepare and file/e-file documents with state and federal courts ensuring proper service. Assist with preparing for trials, depositions, and hearings. Qualifications 5+ years of civil litigation defense experience; L&E Defense preferred. Strong organization for managing tasks across attorneys. Effective time management and prioritization skills. Expertise with Best Authority for TOCs/TOAs. Familiar with court rules & ECF procedures. Additional Information Compensation: $90,000 - $105,000 commensurate with relevant experience and education. The firm offers generous compensation and benefits packages. This hybrid position is based in Century City or Downtown, with a schedule of working in-office 2-3 days per week. Submit your resume in Word or PDF format today for immediate and confidential consideration! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Title: Finance Administrative Specialist Job Type: Contract (6 months) Compensation: $26.00-29.00 per hour (W2) Industry: Chemical Manufacturing --- About the Role We are seeking a Finance Administrative Specialist to support a global leader in water, hygiene, and energy solutions. This role focuses on managing financial processes and contract administration within a dynamic corporate environment. You will play a key part in ensuring accurate billing, contract compliance, and pricing activities while collaborating across teams. Job Description Manage billing arrangement setups, renewals, and amendments. Provide front-end and back-end contract review support, including intake and facilitation. Assist with year-end price-related activities such as planning and implementation. Perform ad hoc tasks as needed to support finance operations. Qualifications Required: Associate degree and 5+ years of relevant experience. Strong technical aptitude for ERP systems. Proficiency in Microsoft Excel and Outlook. Excellent attention to detail and strong communication skills. Ability to work independently and follow defined processes and protocols. Positive attitude, willingness to ask questions, and collaborative mindset. Preferred: Bachelor's degree in Finance or Business Administration. SAP experience (daily use expected). Previous billing experience. Benefits Dahl Consulting is proud to offer a comprehensive benefits package to eligible employees that will allow you to choose the best coverage to meet your family's needs. For details, please review the DAHL Benefits Summary: *********************************************** How to Apply Take the first step on your new career path! To submit yourself for consideration for this role, simply click the apply button and complete our mobile-friendly online application. Once we've reviewed your application details, a recruiter will reach out to you with next steps! Equal Opportunity Statement As an equal opportunity employer, Dahl Consulting welcomes candidates of all backgrounds and experiences to apply. If this position sounds like the right opportunity for you, we encourage you to take the next step and connect with us. We look forward to meeting you!

A minority-owned professional recruitment and staffing advisory firm assisting clients with direct hire and contract talent search solutions across a variety of skillsets and industries, Russell Tobin is disrupting the industry with our total dedication to creating bespoke programs that enable our clients to meet their exact recruiting goals. How do we accomplish this? With an empowering corporate culture based on continuous learning, accountability, and growth-and the result is an impressive roster of clients, long-lasting business relationships, and one of the best places to work in the staffing sector. Pride Global is seeking a motivated and organized Administrative Assistant to support our New York City office. This is an excellent opportunity for someone who enjoys keeping things running smoothly, has great attention to detail, and is excited to grow within an organization. The ideal candidate will be proactive, reliable, and eager to learn beyond traditional administrative duties. Responsibilities: •Serve as the main point of contact for general office operations for the building and outside vendors. •Manage incoming and outgoing mail and deliveries. •Handle bank deposits and managing of checks. •Maintain and order office and kitchen supplies; coordinate with vendors as needed. •Assist with scheduling, meeting coordination, and event logistics. •Support company events, engagement activities, and team celebrations. •Help coordinate interviews and candidate logistics alongside the recruiting team. •Maintain an organized and welcoming office environment. •Assist leadership with ad-hoc administrative projects. Qualifications: •Bachelor's Degree required •1-3 years of administrative or office management experience preferred (internships or entry-level experience welcome) •Strong communication and organizational skills •Proficiency with Microsoft Office •Comfortable managing multiple priorities in a fast-paced environment •Friendly, professional demeanor and a proactive, team-oriented mindset •Missing something? If this sounds like a great job you can do, but you're missing a few qualifications, we encourage you to apply anyway. We understand a diverse workplace requires a diversity of experience-and we want to include yours in the mix if you've got the skills we need! Important Details: •Location: New York, NY •Compensation: $25-$30/hour (based on experience) •Schedule: Monday-Friday, In-Office Our Benefits •A complete benefits package that includes health, medical, vision, and 401k, as well as a range of free programs aimed at supporting employee wellness. •Opportunities for growth and development across a global corporate network while impacting people's lives and Helping the World Work as part of the Pride Global family of companies. •A supportive workplace that promotes diversity of thought, new ideas, and team success through an empowering, inclusive corporate culture (learn more at decidedlydiverse.com). •Access to inspiring events, invitations to happy hours, and many more opportunities for fun with the most dynamic and motivated team in the industry. Our Pledge The Pride Global family of companies is an Equal Opportunity Employer. We believe in an inclusive workplace that values different perspectives, fosters creativity, and delivers innovative solutions for ourselves and our clients. We aim to hire and cultivate talent from all backgrounds at the same time we work to create opportunity and address challenges for diverse professionals in our workplace and our industry. If you require any accommodations or have questions, please reach out to **************************. For more information, visit our website at prideglobal.com.

: The mission of the Vibration Institute is to provide practical information on evaluating machinery behavior and condition without commercial bias. The Institute offers programs that include education, training, and certification, as well as opportunities for exchanging technical knowledge, information, procedures, and data through meetings, publications, formal training, and networking. Role Description: We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The ideal candidate will play a crucial role in supporting the Vibration Institute's operations by coordinating office functions and assisting with training, certification, and conference programs. This role strengthens member services and provides direct support to the Manager of Operations and staff. Key Responsibilities: Administrative & Office Support: • Provide comprehensive administrative support to the Manager of Operations and staff. • Coordinate and manage supply ordering for the office, training courses, and events. • Act as primary liaison with office vendors, including printer services, shipping providers, and building management. • Support membership functions such as mailings, webinars, and delivery of member benefits (e.g., magazine, technical resources, video library). • Process and maintain accurate records for store orders and manage online store inventory. • Perform database updates and maintenance as required. • Assist with special projects and initiatives as assigned. • Carry out additional administrative duties to ensure efficient office operations. Training & Certification Program Support: • Enter and maintain accurate data in the VI database for all customer and participant activities (domestic and international). • Assist in coordination of logistics for public training, corporate training, correspondence & online courses. • Assist in preparation and distribution of course materials, support documents and shipments in a timely manner. • Review, process, and maintain proctor database and certification records. • Assist with exam preparation, grading, proctor administration, certification issuance, and recertification requests. • Ensure quality control and consistency of all training and certification materials. • Scan, file, and archive all certification and training-related forms. • Cross-train to support both domestic and international program procedures. Conference & Committee Support: • Assist with administrative and logistical duties for the Annual Training Conference. • Support assigned Vibration Institute Committees as staff liaison as needed. Experience & Qualifications: Experience: • 2-4 years of administrative or office coordination experience, preferably in a nonprofit, association, or educational/training environment. • Experience supporting events, training programs, or certification activities strongly preferred. • Hands-on experience with databases or CRM systems (Association Management Systems a plus). • Demonstrated success in customer or member service roles, with strong communication skills. • Prior experience managing vendors, supplies, or office logistics is desirable. Skills: • Proven organizational and time management skills with strong attention to detail. • Exceptional written and verbal communication, with the ability to clearly convey ideas across diverse audiences. • Demonstrated ability to multitask, take initiative, and follow through in a fast-paced environment is required. • Must possess strong analytical and problem-solving skills with the ability to troubleshoot and resolve challenges as they arise. • Collaborative team player with ability to also work independently. Working Conditions: • Office-based with occasional travel (5-10%) • Ability to lift and carry up to 50 lbs. Compensation and Benefits: • Compensation is commensurate with experience and qualifications. • Health insurance, paid time off, retirement plan, professional development opportunities Application Process: Interested candidates should submit a resume and cover letter to ****************************. Applications will be reviewed on a rolling basis until the position is filled. References: Upon request

Title : Administrative Assitant Hourly Pay : $35/hr Duration : 6-12 Months NEED : SAP or Concur (expesne management & Reporting) The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Job Summary & Responsibilities: • Provide administrative support to executives across multiple cities in a team-oriented environment; Flexibility to support varying teams and cover where necessary. • Coordinates domestic and international travel arrangements as required, including visa procurement, • Processes heavy volumes of expense reports, sponsorships or related invoices in a timely & compliant manner. • Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested • Handles highly confidential and sensitive client information with utmost discretion. • Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required Adhere to Compliance regulations and gain the relevant approvals Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.

A reputable law firm in DTLA is seeking a Litigation Secretary with experience in civil defense litigation, including trial support. The ideal candidate is dependable, proactive, and can self-manage without micromanagement. Insurance defense or toxic tort experience is a plus, not a must. Litigation Secretary Key Responsibilities: Prepare, edit, and e-file pleadings, motions, discovery, subpoenas Maintain case files, calendars, and track deadlines Open new matters, conduct conflict checks, and organize files Communicate with clients, courts, and counsel professionally Schedule court dates, travel, and manage attorney calendars Provide admin and project support as needed We're open to Litigation Secretary candidates with fewer than 5 years of experience, as long as you demonstrate stability and a great attitude. If you're a motivated Litigation Secretary who thrives in a collaborative, low-supervision environment, we want to hear from you. Please email your resume to for confidential consideration. This is a great opportunity for a Litigation Secretary looking to grow with a supportive and dynamic team. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

A West Los Angeles law firm is seeking a Litigation Secretary to join their team. The Litigation Secretary will provide comprehensive administrative and legal support to multiple attorneys in a fast-paced environment. This Litigation Secretary role requires 5 years of litigation experience, calendaring, and e-filing. Firm offers competitive salary, full benefits package, and hybrid on-site/hybrid work location. Litigation Secretary Duties, Responsibilities & Qualifications: Prepare and revise correspondence, pleadings, discovery submissions, and exhibits for agency, state, and federal matters. Assist with preparation of administrative filings Experience using Complulaw is preffered Proficiency in document management systems (NetDocs or similar), Microsoft Word and Outlook; familiarity with billing and expense software (InTapp, Concur) is a plus 5+ years of experience + an associate degree or 4-year college degree preferred, or relevant experience considered. Please submit your resume in MS Word format for immediate and confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Preeminent national defense firm has an immediate need for an experienced Litigation Secretary in their Downtown Los Angeles office. The Litigation Secretary will collaborate with a dynamic team of attorneys to deliver comprehensive support. The ideal candidate has 5+ years of experience drafting and revising correspondence, pleadings, and legal documents; organizing and managing electronic files; preparing expense reports; managing attorney calendars; and performing other legal administrative tasks as needed. Duties and Responsibilities: Maintain and update electronic case files, adhering to protocols for efficient searching and tracking. Prepare and revise legal documents, pleadings, exhibits, administrative filings, and mediation/arbitration materials. Manage attorney calendars to monitor deadlines, coordinate filings, and ensure timely task completion. Handle administrative tasks such as expense reports, client invoicing, conflict checks, and new client onboarding. Arrange travel logistics, including bookings, transportation, and updating reservations through the firm's travel agency. Proofread documents, prepare notebooks and exhibits, and manage confidential, time-sensitive materials. Required Experience: Minimum of 5 years of civil litigation experience with strong understanding of legal terminology and procedures. Commercial Litigation experience preferred but not required. Proficiency in e-filing systems (ECF and California state), document databases (e.g., NetDocs), and Microsoft Office Suite (Word and Outlook). Familiarity with billing and expense reporting software is a strong plus. Comprehensive benefits, generous PTO, and flexible work schedules offered. Compensation: $90,000 - $110,000 based on experience. If you are looking to work in an environment of open communication and collaboration built on mutual respect across all levels of the firm, this is the place for you! Apply today for immediate and confidential consideration! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Adams & Martin Group is supporting a great Oakland firm with a Temporary Litigation Secretary position. Provide secretarial, word processing, and administrative support to multiple attorneys across varied practice areas. Responsibilities Prepare, revise, and format legal documents, pleadings, agreements, and correspondence. Proofread for accuracy in grammar, spelling, and formatting. Manage E-filing in State and Federal courts. Schedule and calendar meetings, depositions, hearings, and court reporters. Advance word processing skills in styles, formatting, track changes, redlining & redacting. Communicate with clients, attorneys, and staff via phone and email. Qualifications Prior legal administrative/secretarial experience. Strong word processing skills Proficiency in Microsoft Office and document comparison tools. Knowledge of State and Federal court filing procedures. Strong organizational and communication skills. Position starts on January 5th. Interested candidates should apply for immediate consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Title: Central Operations - Administrative Support Pay Rate: $22 per hour About the Role The Central Operations - Administrative Support Professional will be part of the Ayco Executive Wealth team, supporting advisors in helping clients achieve their personal financial goals through education and implementation across key financial disciplines, including employee benefits, tax planning, and investments. This position provides comprehensive administrative and operational support within a fast-paced, collaborative environment. Key Responsibilities: Provide administrative support to multiple advisor teams. Prepare, review, and edit confidential correspondence. Manage document scanning, organization, and archiving across multiple systems. Prepare and process travel expense and billing allocation reports. Handle time-sensitive quarterly client tax payments. Support miscellaneous administrative and operational projects as needed. Required Skills and Qualifications: Proficiency with Microsoft Office Suite (Word, Excel, Outlook). Strong organizational skills with exceptional attention to detail. Ability to multitask and perform effectively in a fast-paced environment. Excellent written and verbal communication skills. Strong teamwork and collaboration mindset. Ability to maintain confidentiality and handle sensitive information with discretion. Additional Information: Position Type: Full-time, onsite

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Provides advanced administrative support to Global Security leadership team including VP. Monitors and prioritizes email, highlights actions and routinely authors responses. Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines. Follows company purchasing and other established procedures. Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs. Professionally interacts with senior level management. Consistently handles confidential or business-sensitive information. Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements. Arranges catering and food services for department meetings. Proactively identifies and resolves scheduling conflicts. Provides other administrative duties as required. Top skill requirements: Responsive and able to multitask. Technical proficiency with Microsoft Office, SAP/Concur, and other relevant systems. Attention to detail. Strong communication across all levels. Discretion and confidentiality. Education: Minimum Associate Degree in Office administration and/or equivalent is required. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Shivangi Shivpuri Email: ********************************* Internal Id: 25-52936

Title : Administrative Assitant Hourly Pay : $22/hr Duration : 6-12 Months The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Growing manufacturing company with great growth and benefits is seeking an Administrative Assistant & Office Manager. This great opportunity will be on-site Monday to Friday. The Administrative Assistant & Office Manager is responsible for providing administrative support to leadership and staff while overseeing the daily operations of the office. This role will work closely with the executive team and CFO, and ensures efficient office workflow, maintains organizational systems, supports communication, and manages office resources to create a productive work environment. The ideal candidate holds the following: 1+ years of proven experience as an administrative assistant, office manager, or similar role Technically savvy Associate's or Bachelor's degree preferred The day to day responsibilities are as followed: Provide administrative assistance to executives and team members Manage calendars, schedule meetings, and coordinate appointments Prepare correspondence, reports, presentations, and meeting materials Handle incoming calls, emails, and visitors in a professional manner Maintain filing systems (digital and physical) and ensure document accuracy Oversee daily office operations to ensure efficiency and organization Order, track, and manage office supplies and equipment Coordinate office maintenance, repairs, and vendor services Implement and maintain office policies and procedures Manage office budgets, invoices, and expense tracking Serve as a central point of contact between staff, management, and external partners Assist with onboarding new employees and coordinating training materials Organize company meetings, events, and travel arrangements Support internal communications and office-wide initiatives Compensation & Benefits Competitive salary based on experience Health, dental, and vision insurance Paid time off and holidays

💼 1) $21.50/hr - Front Desk Coordinator - South Mopac ✅ Experience in medical billing & coding is required. ✅ Thrive in a fast-paced environment with ~160 patients daily. ✅ Bubbly, professional, client-facing personality. 🎁 Benefits Upon Permanent Placement: ✨ Medical/dental/vision insurance (after 60 days). ✨ Paid Time Off (PTO) & sick time. 📣 Reliable candidates with medical billing expertise and a friendly personality are encouraged to apply! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Our client, a consulting firm, is seeking an Administrative Assistant to support their CEO in their New York Office. The ideal candidate is organized, resourceful, and motivated. Onsite: 5 days a week in midtown office Salary: $50,000-$57,000k base + benefits Responsibilities: Provide strategic support to the CEO including managing calendars, meeting coordination, note taking Manage internal and external communications on behalf of CEO Collaborate and communicate with oversees vendors Assist with meeting coordination and preparing documents Requirements: College degree preferred Strong written and verbal communication Proactive problem solver, resourceful, and detailed Please submit your resume for consideration! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.