How to hire a certified trainer

Certified trainer hiring summary. Here are some key points about hiring certified trainers in the United States:

In the United States, the median cost per hire a certified trainer is $1,633.
It takes between 36 and 42 days to fill the average role in the US.
Human Resources use 15% of their expenses on recruitment on average.
On average, it takes around 12 weeks for a new certified trainer to become settled and show total productivity levels at work.

How to hire a certified trainer, step by step

To hire a certified trainer, you need to identify the specific skills and experience you want in a candidate, allocate a budget for the position, and advertise the job opening to attract potential candidates. To hire a certified trainer, you should follow these steps:

Here's a step-by-step certified trainer hiring guide:

Step 1: Identify your hiring needs
Step 2: Create an ideal candidate profile
Step 3: Make a budget
Step 4: Write a certified trainer job description
Step 5: Post your job
Step 6: Interview candidates
Step 7: Send a job offer and onboard your new certified trainer
Step 8: Go through the hiring process checklist

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Identify your hiring needs

First, determine the employments status of the certified trainer you need to hire. Certain certified trainer roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

Determine employee vs contractor status

Is the person you're thinking of hiring a US citizen or green card holder?

Hiring the perfect certified trainer also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

This list presents certified trainer salaries for various positions.

Type of Certified Trainer	Description	Hourly rate
Certified Trainer	Training and development specialists plan, conduct, and administer programs that train employees and improve their skills and knowledge.	$14-45
Facilitator	A facilitator is responsible for assisting a group event or program, ensuring that the participants coordinate well. Facilitators also monitor that the objectives of the event are smoothly delivered and organized... Show more	$13-33
Development Coordinator	A development coordinator is responsible for planning various programs and events for an organization or company. They primarily focus on securing funding by holding fundraising events, devising programs to increase brand awareness, and even coming up with various campaigns supporting a cause... Show more	$17-35

Create an ideal candidate profile
Common skills:
- Safety Procedures
- Food Safety
- Customer Service
- Food Preparation
- POS
- Guest Satisfaction
- CPR
- New Servers
- Training Programs
- Training Materials
- Guest Service
- Training Sessions
- Customer Complaints
- Training Classes
Check all skills
Responsibilities:
- Manage cleanliness and organization of work area and equipment.
- Assist human resources with payroll, training of all store personnel on product knowledge and corporate vision, scheduling and benefits
- Lead advance training in PC repair and support, Microsoft operating systems and networking, MCSE certify training courses.
- Provide NT domain and IIS website administration and perform troubleshooting for the intranet.
- Prepare PowerPoint's, agendas, outlines and other preparatory work necessary for trainings.
- Work in logistics to ensure that store products and merchandise are adequately and sufficiently stock.
Make a budget
Including a salary range in your certified trainer job description is one of the best ways to attract top talent. A certified trainer can vary based on:
- Location. For example, certified trainers' average salary in alaska is 63% less than in new jersey.
- Seniority. Entry-level certified trainers 67% less than senior-level certified trainers.
- Certifications. A certified trainer with certifications usually earns a higher salary.
- Company. Working for an established firm or a new start-up company can make a big difference in a certified trainer's salary.
Average certified trainer salary
$54,770yearly
$26.33 hourly rate
Entry-level certified trainer salary
$31,000 yearly salary
Updated January 22, 2026
Writing a certified trainer job description
A certified trainer job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a certified trainer job description:
Certified trainer job description example
Job DescriptionMEADOWBROOK BRANDS RESTAURANTSYou have a seat at our table.

Meadowbrook has been an established company since 1932, when then founder Fred Weir Sr. opened his restaurant to provide all the missing elements in our world today. He desired to provide a place where people and families could go to get away from the troubles that this world may bring and to design a place that gave every person who walked through the doors a since of belonging and hope that they matter.

Certified Zaxby's Trainer
Essential duties may include, but are not limited to the following:
- Develop, implement, and monitor training programs within an organization
  Supervise technical training for staff.
  Conduct orientation sessions.
  Create brochures and training materials.
  Develop multimedia visual aids and presentations.
  Create testing and evaluation processes.
  Prepare and implement training budget.
  Evaluate needs of company and plan training programs accordingly.
  Conduct performance evaluations.
  Provide companies with classroom training, demonstrations, on-the-job training, meetings, conferences, and workshops.
  Manage staff of classroom facilitators.
  Provide performance feedback.
  Conduct continuing education training.
  Provide leadership development education.
  Build solid cross-functional relationships.
  Provide logistical support, course development, delivery, evaluation, process measurements, and cost management.
  Plan the implementation and facilitation of activities and events, budget spending, material production and distribution, and other resources to ensure that operations are managed within authorized budgets.
  Assist with the development of strategic plans.
Non-Essential Job Functions:

Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following:
- Walking, standing or sitting for extended periods of time.
- Lifting a minimum of 50 lbs. overhead.
- Maintain effective audio-visual discrimination and perception needed for:
- Making observations.
- Communicating with others.
- Reading and writing.
Position Requirements:
- Work up to a 40 hour week.
- Prior to entering position, candidate must pass a drug screen and complete a background check and MVR check.
- Subject to periodic and random drug screening.
- Subject to annual background check and MVR check.
- In-store training program completed.
Post your job
There are a few common ways to find certified trainers for your business:
- Promoting internally or recruiting from your existing workforce.
- Ask for referrals from friends, family members, and current employees.
- Attend job fairs at local colleges to meet candidates with the right educational background.
- Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.
Post your job online:
- Post your certified trainer job on Zippia to find and recruit certified trainer candidates who meet your exact specifications.
- Use field-specific websites.
- Post a job on free websites.
Interview candidates
Your first interview with certified trainer candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.
You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.
The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.
Send a job offer and onboard your new certified trainer
Once you have selected a candidate for the certified trainer position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.
It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.
To prepare for the new certified trainer first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.
Go through the hiring process checklist
- Determine employee type (full-time, part-time, contractor, etc.)
- Submit a job requisition form to the HR department
- Define job responsibilities and requirements
- Establish budget and timeline
- Determine hiring decision makers for the role
- Write job description
- Post job on job boards, company website, etc.
- Promote the job internally
- Process applications through applicant tracking system
- Review resumes and cover letters
- Shortlist candidates for screening
- Hold phone/virtual interview screening with first round of candidates
- Conduct in-person interviews with top candidates from first round
- Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
- Conduct background checks on top candidates
- Check references of top candidates
- Consult with HR and hiring decision makers on job offer specifics
- Extend offer to top candidate(s)
- Receive formal job offer acceptance and signed employment contract
- Inform other candidates that the position has been filled
- Set and communicate onboarding schedule to new hire(s)
- Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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How much does it cost to hire a certified trainer?

Recruiting certified trainers involves both the one-time costs of hiring and the ongoing costs of adding a new employee to your team. Your spending during the hiring process will mostly be on things like promoting the job on job boards, reviewing and interviewing candidates, and onboarding the new hire. Ongoing costs will obviously involve the employee's salary, but also may include things like benefits.

Certified trainers earn a median yearly salary is $54,770 a year in the US. However, if you're looking to find certified trainers for hire on a contract or per-project basis, hourly rates typically range between $14 and $45.

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Updated January 22, 2026

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How to hire a certified trainer