Administrative Assistant jobs at Chadwell Supply - 395 jobs

Maple Life Financial LLC, a wholly owned subsidiary of Kosmos Management, is a nationally licensed life settlement provider that has been a market leader for over twenty years. We review and purchase life insurance policies on behalf of institutional investors, and we are deeply committed to what we do. As one of the original participants in the life settlement industry, we've been actively involved since its inception. JOB TITLE: Operations Assistant REPORTS TO: Operations Manager POSITION TYPE: Full Time SUMMARY: The Operations Assistant is an ideal role for an early-career professional looking to build a long-term pathway in administration, operations, or case management. This position provides essential administrative and operational support to our Sales and Closing teams and serves as a reliable in-office resource. The Operations Assistant works closely with Case Managers on case intake, documentation, data entry, and workflow organization, contributing to efficient daily operations within our Columbia, Maryland office. DUTIES AND RESPONSIBILITIES: Including but not limited to the following: Provide comprehensive administrative support to the Sales team, including document preparation, correspondence, and general office assistance. Assist Case Managers with case intake, data entry, document generation, and document organization within proprietary systems. Prepare, review, and format case-related documents in accordance with internal standards (training provided). Communicate with internal teams to gather missing information and ensure accuracy of case data. Support daily office operations, such as answering phones, managing office supplies, processing and scanning incoming mail, preparing contract mailings, and coordinating facility needs. Maintain organized filing systems and ensure documents are processed in a timely and accurate manner. Perform additional operational or administrative duties as assigned. SUPERVISORY RESPONSIBILITIES: No supervisory responsibilities QUALIFICATIONS: 1-3 years of experience in an administrative, mortgage, loan, insurance, or similar office setting. Strong attention to detail and the ability to follow established procedures. Comfortable working with computer-based systems, data entry, and document handling. Effective written and verbal communication skills. Basic proficiency in Microsoft Word, Excel, Outlook, and Adobe, or ability to learn (training provided). Ability to stay organized, manage multiple tasks, and seek clarification when needed. Dependable, professional, and comfortable working in a fast-paced environment. KEY SKILLS: Eagerness to learn and openness to feedback. Attention to detail and accuracy in data entry. Ability to follow direction, ask clarifying questions, and complete tasks independently and efficiently. Strong organizational habits and a proactive approach to completing tasks. A growth-oriented mindset and interest in developing expanded operational responsibilities over time. REQUIREMENTS: While performing the duties of this job, the employee is frequently required to do the following: Data entry into our proprietary database and collaboration with different team members Consistent in-office administrative support. Maintain a high level of confidentiality WORK ENVIRONMENT: Fast paced and team oriented Primarily onsite position with daily collaboration across different teams. CONDITIONS FOR EMPLOYMENT: Pass background check Employment status verified by E-Verify PAY RANGE: $55,000-$65,000 (depending on experience) BENEFITS: 401k, 3% full match, 3-5% fifty percent match Medical, Dental, and Vision Insurance Up to 15 days paid time off per calendar year (accrued at a rate of 5 hours per pay period) 9 paid holidays per calendar year Up to 3 paid religious/cultural holiday days per calendar year 6-10 weeks of paid parental or maternity leave after 6 months of employment Up to 5 days of paid bereavement leave after 6 months of employment Up to 10 paid jury duty days, paid witness duty leave and paid voting leave Up to 2 weeks paid military leave Maple Life Financial, LLC (“Maple”) believes that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this job description is designed to outline primary duties and qualifications, but not limit the employee or the organization to just the work identified. It is our expectation that every employee will offer his/her services wherever and whenever necessary to ensure the success of our services.

Finding a job that fits your lifestyle isn't always easy. That's where Kelly comes in. We're seeking an Executive Administrative Assistant to work at a premier client in Jacksonville, FL. Sound good? Take a closer look below. We're here to help you find something great that works for you-so you won't miss a moment of what really matters in your life. Salary/Pay Rate/Compensation: To Be Determined Why you should apply to be Executive Administrative Assistant: Enjoy a flexible hybrid schedule-work three days in office (Tuesday, Wednesday, Thursday), and from home on Monday and Friday Join a professional work environment with structured support for career growth Opportunities to support high-impact executives and contribute to important meetings and events Industry-leading safety precautions and employee-focused culture What's a typical day as Executive Administrative Assistant? You'll be: Providing comprehensive administrative support for meetings, events, and workshops, including scheduling, room booking, catering, and managing invites Managing complex calendars and coordinating executive travel bookings, including visa support Processing expense reports with Concur, handling financial documentation, and assisting with purchase orders and contracts Facilitating office supply orders (Irvine only) and maintaining vendor, visitor, and security coordination for the office Delivering additional administrative support as directed by the supervisor This job might be an outstanding fit if you: Have 2-4 years of executive-level administrative experience (preference for candidates with 10+ years) Demonstrate proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint), Teams, Concur, Ariba, and handling complex calendar management Excel at multitasking in a fast-paced environment and have strong communication and organization skills Hold a high school diploma or above What happens next Once you apply, you'll proceed to next steps if your skills and experience look like a good fit. But don't worry-even if this position doesn't work out, you're still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more. Helping you discover what's next in your career is what we're all about, so let's get to work. Apply to be Executive Administrative Assistant today!

Your next opportunity is here - Hiring an Administrative Assistant II! Job Title: Administrative Assistant II Pay: $55,000-65,000 Hours: Monday - Friday 8-4:30 The Administrative Assistant II serves as a key support role and a welcoming first point of contact. This position reflects our company values by delivering professional, courteous, and reliable service to customers, visitors, and team members. The Administrative Assistant supports daily office operations, ensures efficient communication and organization, and contributes to a positive, well-functioning workplace. What You'll Do: As an Administrative Assistant II, you will be responsible for: Greet visitors and answer incoming calls professionally, directing inquiries appropriately Provide administrative support to office staff and assist with special projects Manage office supplies, mail distribution, shipping coordination, and general office organization Maintain accurate filing systems, records, and confidential information (paper and digital) Support HR and document processing functions, including data entry and scanning Ensure smooth day-to-day office operations through organization, attention to detail, and teamwork What You'll Bring: The ideal candidate for this role will have: High school diploma or equivalent required 5+ years as administrative or receptionist role Strong communication, organizational, and multitasking skills Proficiency with basic office software and equipment Professional demeanor, reliability, and commitment to confidentiality Why Join Us in St. Louis? Supportive team culture Competitive pay and great benefits Opportunity to make an impact Location & Schedule: This position is on-site in St. Louis, Missouri. Ready to Take the Next Step? If you're ready to start a rewarding career as an Administrative Assistant II in St. Louis, MO, apply today or contact our recruiting team to learn more. Don't wait, we're hiring now!

Back to results Fleet Support Administrator Branches & Operations Full-time Morrisville, North Carolina, United States Apply now Apply now Are you organized, detail-oriented, and an expert in fleet management and business analysis? As a Fleet Support Administrator at SIXT, you'll play a vital role in ensuring smooth and efficient operations. You'll manage repairs, oversee work orders, and coordinate the day-to-day running of our fleet, ensuring every vehicle is ready for action. Enjoy flexible hours, endless growth opportunities, and a starting hourly rate of $22.75 plus, an exciting bonus plan that rewards your success. YOUR ROLE AT SIXT You will ensure seamless fleet operations by performing daily inventory checks, managing vehicle availability, and coordinating with dealerships and body shops for timely repairs You will assist the Fleet Manager in scheduling maintenance and repairs, obtaining estimates, generating purchase orders, and organizing drivers to keep our fleet running smoothly You will prepare new vehicles for rental, handling tasks like adding documentation, decals, and tags, and ensuring they are added to our inventory system, ready for our customers You will oversee the preparation of vehicles for disposal, completing condition reports, verifying equipment, and coordinating necessary repairs You will monitor and track shift activities, including vehicle movements, cleaning schedules, and planning for future fleet demand, ensuring efficient and organized fleet management YOUR SKILLS MATTER Analytical Skills You have strong analytical abilities and can deliver data-driven insights to improve fleet operations and have experience conducting in-depth reporting and analysis Organizational Skills You are highly organized, capable of managing fleet inventory, repair schedules, work orders, and documentation, ensuring efficient and smooth fleet operations across all tasks Team Collaboration You are a team player who thrives in a fast-paced environment and can handle multiple responsibilities Communication Skills You possess excellent communication skills, enabling you to work effectively with all stakeholders and deliver results Work Hours & Travel You can work 40 hours per week, including day or evening shifts, and are open to travel (5-10%), some of which may be by airplane Uniform & Language You are willing to wear a company uniform and speaking other languages is a plus WHAT WE OFFER Comprehensive Benefits Package Enjoy healthcare coverage (medical, dental, vision), life insurance, critical illness, hospital indemnity, and pet insurance, along with a 401k plan to secure your future Paid Time Off & Holidays Benefit from PTO, sick leave, and receive time and a half for working on public holidays Bonus Plan Take advantage of a bonus plan based on performance Employee Assistance Program Access support whenever needed through our Employee Assistance Program Exclusive Employee Rentals Benefit from employee-only rental rates, with family rental options and exclusive discounts for employees Uniform & Perks Receive a uniform with weekly dry cleaning, always ensuring a professional appearance About us: We are a globally leading mobility service provider with a revenue of €4.00 billion and around 9,000 employees worldwide. Our mobility platform ONE combines our products SIXT rent (car rental), SIXT share (car sharing), SIXT ride (taxi, ride, and chauffeur services), and SIXT+ (car subscription), giving our customers access to our fleet of 350,000 vehicles, the services of 4,000 cooperation partners, and around 5 million drivers worldwide. Together with our franchise partners, we are present in more than 110 countries at 2,000 rental stations. At SIXT, top-tier customer experience and outstanding customer service are our highest priorities. We believe in true entrepreneurship and long-term stability and align our corporate strategy with foresight. Get started with us and apply now! Postet on 12.11.2025 # REF25639I LinkedIn Instagram Whatsapp Copy link Share this job offer

Job searching is a lot better with someone in your corner. Kelly Professional & Industrial is seeking an Administrative Assistant at a pharmaceutical company. Sound like something you're interested in? We'll be here every step of the way to help you through the process, because we think job searching needs an upgrade (and a sidekick). Why you should apply? $28 per hour Health, Dental, Vision, and PTO benefits. Monday-Friday Work Schedule 830am-5:30pm Access to outstanding Kelly perks via **************************************** What's a typical day as an Administrative Assistant? o Management of PGA administrative items in Astellas systems including but not limited to Concur, ECHO, LMS, SHAREPOINT, TEAMS, ARIBA, o Schedule Meetings and ensure effective overall calendar management. [Global time zone management experience required.] o Managing Calendars for a group or team. o Travel Coordination, Expense Reports, Invoice preparation and tracking, and facilitation of contract review and approval o Develop with direction Annual Budget Management and Analytic reports. o Assist with personnel On and Off boarding. (Resource Management) o Prepare Communications, Announcements & Newsletters, and Presentations. o Assist with the development and processing of Purchase Orders and Contract Management. o Microsoft Office Suite proficiency in Visio, Excel, SharePoint, Outlook & Power Point. o Virtual Meeting Management - MS Teams and ZOOM. o Strong oral communication skills, advanced writing, editing and correspondence skills. o Ability to collaboratively problem solve with other administrative assistants and functions such as accounts payable, security, building maintenance, finance, and so forth o Will require the individual to take initiative, use discretion and judgment as related to confidential matters and problems regarding project, department, or division-related work, and update the manager on status. o Interact with various levels of management on a day-to-day basis, handling very confidential documents and materials. o Roster and Distribution list management. o Vendor communication and management. If you are interested please send your resume via email to *************************

Your next opportunity is here - Hiring an Executive Assistant! Job Title: Executive Assistant Pay: $65,000-75,000 Hours: Monday-Friday 8-5 As an Executive Assistant, you'll play a key role in supporting senior leadership through exceptional administrative, operational, and logistical coordination. You'll manage executive calendar scheduling, ensuring seamless planning across shifting priorities. What You'll Do: As an Executive Assistant, you will be responsible for: Manage and maintain executive calendars, including scheduling meetings, prioritizing appointments, and resolving scheduling conflicts Serve as the primary point of contact for the executive's office, professionally fielding and directing incoming inquiries Prepare for, attend, and take detailed notes during one-on-one and team meetings Coordinate logistics for meetings, including agendas, materials, and follow-up communications Maintain a high level of discretion and confidentiality when handling sensitive information Support day-to-day administrative needs to ensure the executive's time and priorities are optimized What You'll Bring: The ideal candidate for this role will have: 2-5 years of high level executive support minimum Must have exceptional communication and organization skills Bachelor's preferred but not required Why Join Us in Elsah? Supportive team culture Competitive pay and great benefits Opportunity to make an impact Location & Schedule: This position is on-site in Elsah, Illinois. Ready to Take the Next Step? If you're ready to start a rewarding career as an Executive Assistant in Elsah apply today or contact our recruiting team to learn more. Don't wait, we're hiring now!

SPL Group is a leading provider of parcel optimization and logistics solutions. We partner with enterprise clients to reduce shipping costs, improve delivery performance, and optimize their supply chain operations across FedEx, UPS, and other carriers. Position Overview SPL Group seeks an experienced Executive Assistant to support the Chief Revenue Officer and executive leadership team. This role is critical to our operations, requiring someone who can manage complex administrative functions, coordinate cross-functional initiatives, and ensure seamless execution of strategic priorities. The Role You will serve as a key support resource for C-level executives, managing calendars, meetings, travel, and special projects. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs and proactively solve problems in a fast-paced environment. You will work collaboratively with all departments and occasionally travel to support leadership. Key Responsibilities: Manage executive calendars, schedule meetings, and coordinate travel arrangements Prepare meeting agendas, materials, and presentations for executive leadership Coordinate special projects and initiatives from conception through completion Manage executive communications and correspondence Serve as primary point of contact for internal and external stakeholders Prepare reports, analyses, and executive briefings Maintain confidential information with discretion and professionalism Support board meetings, off-sites, and other executive events Manage expense reports and administrative workflows Identify process improvements to increase efficiency and productivity Required Qualifications Minimum 5+ years of executive assistant or similar administrative experience Proven ability to manage multiple priorities and meet tight deadlines Excellent organizational and time management skills Advanced proficiency in Microsoft Office and Google Workspace Strong written and verbal communication skills Ability to exercise discretion and maintain confidentiality Professional demeanor with strong interpersonal skills High school diploma or equivalent (Bachelor's degree preferred) Preferred Qualifications Experience supporting C-level executives in fast-paced environments Knowledge of CRM systems and project management tools Experience in sales, business development, or logistics industries Event planning experience Proficiency with scheduling and communication software Key Competencies Organizational Excellence: Impeccable attention to detail and follow-through Communication: Clear, professional communicator across all levels Proactivity: Anticipates needs and takes initiative without being asked Discretion: Handles sensitive information with professionalism Adaptability: Flexible and responsive to changing priorities Relationship Building: Builds strong working relationships across the organization What We Offer Competitive salary commensurate with experience Comprehensive benefits package (health, dental, vision, 401k) Professional development opportunities Collaborative, fast-growing team environment Clear advancement opportunities

* Stable and growing organization * Competitve wages * Professional, positive and people-centered work environment * Flexible hours * Fast-paced work environment Responsibilities Centralized Billers are responsible for entering bills of lading into Dayton Freights internal inquiry system with speed and accuracy. * Learn and retain industry terms as it pertains to billing * Become familiar with National Motor Freight Classification * Communicate any paperwork issues to the Service Centers * Performing all necessary audits as assigned * Enter proper Hazardous Materials bills as assigned * Assist Service Centers with any questions relevant to billing * Assist in identifying and communicating all issues relevant to billing * Review weekly Error Report for feedback and accuracy of corrections Qualifications * Exceptional data entry skills * Can work in a fast paced environment * Able to work late afternoons and evenings Benefits * Stable and growing organization * Professional, positive and people-centered work environment * Flexible hours * Fast-paced work environment This is a 2nd shift position.

Job Purpose: - The Admin Assistant at VALLEY FORD TRUCKS- MASTER will provide essential support to ensure the smooth operation of daily administrative functions. This role is pivotal in maintaining organizational efficiency and assisting various departments with clerical tasks, communication, and coordination. Key Responsibilities: - Manage and organize office operations and procedures to ensure organizational effectiveness and efficiency. - Handle incoming calls, emails, and correspondence, directing them to the appropriate departments or personnel. - Assist in the preparation of reports, presentations, and documentation as required by management. - Coordinate meetings and appointments, ensuring all necessary arrangements are made. - Maintain and update filing systems, both electronic and physical, ensuring data accuracy and confidentiality. - Support the HR department with recruitment processes, onboarding, and employee record management. - Manage office supplies inventory and place orders as necessary to ensure uninterrupted operations. - Facilitate communication within the company by liaising between departments and external partners. - Provide administrative support to senior executives and management, including travel arrangements and expense reporting. - Assist in the planning and execution of company events, meetings, and conferences. Benefits: 401(k) 401(k) matching Health insurance Dental insurance Vision insurance Supplemental voluntary insurances available. Life Insurance is fully funded by the employer Employee assistance program Employee discount Paid time off Birthday day off Recognition for longevity Parental leave Referral program Health Club/Recreation Center membership reimbursements Employee Team Member Programs and more! Come join the Winning Team at Valley Truck Centers!!! Qualifications Required Education: - High school diploma or equivalent required. - An associate degree in business administration or a related field is preferred. Required Experience: - Minimum of 2 years of experience in an administrative support role. - Experience in the automotive industry or a related field is advantageous. - Proficiency in using office software, including Microsoft Office Suite (Word, Excel, Outlook). Required Skills and Abilities: - Strong organizational skills with the ability to manage multiple tasks and priorities effectively. - Excellent verbal and written communication skills. - Attention to detail and a high level of accuracy in work. - Ability to maintain confidentiality and handle sensitive information. - Strong interpersonal skills and the ability to work collaboratively in a team environment. - Proactive problem-solving skills and the ability to work independently with minimal supervision. - Familiarity with office equipment such as copiers, scanners, and fax machines. - Basic knowledge of bookkeeping and financial record-keeping is a plus.

Administrative Assistant - Environmental, Starting at $20.00 hr 1st Shift, Full-Time, Monday - Friday Earn 1 week of vacation after 90 days of employment and enjoy an excellent benefits package that includes our very own employee resorts Click here to learn more about our employee resorts R+L Carriers - Women in Trucking Company Culture R+L Carriers has immediate opening for a Compliance Administrator in our Environmental Compliance Department at our Wilmington, OH Service Center office. The Compliance Administrator will be reporting to the Environmental Compliance Manager. The incumbent will be responsible for data entry of environmental reports, contacting outside environmental service providers, reconciling invoices, organizing files, guidance/approval for terminal personnel for compliance paperwork, providing training material (toolbox topics) for new hires, ensuring compliance with company environmental procedures, and ensuring the company environmental digital program is operated efficiently and in accordance with the law. Requirements: * Competent in Microsoft Office applications such as, but not limited to: Excel, Word, and Outlook. * Exceptional interpersonal skills, customer service and problem-solving skills. * Proven ability to work in a confidential capacity. * Assist Environmental Department staff with incoming calls and inquiries. * Ability to handle multiple tasks, while being able to be detailed oriented Benefits: R+L Carriers offers an excellent compensation and comprehensive benefits package that includes Medical/Dental/Vision Insurance, 401(k) Retirement Plan with company matching contributions, Paid Vacation & Holidays, and vacation lodging at our exclusive employee resorts in Daytona Beach, FL, Big Bear Lake, CA, Pigeon Forge, TN, and Ocean Isle Beach, NC. About Us: R+L Carriers is a family owned, privately held transportation company founded in 1965. Our business caters to the transportation and distribution industry and is designed to provide customers with superior service through efficient administration and innovative thinking. The Company prides itself in treating our employees and customers with respect and honesty. We believe each employee contributes directly to the Company's growth and success. There are many other transportation companies capable of picking up and delivering freight. However, we believed our customers select us because of the efforts of our employees. R+L Carriers Shared Services, LLC ("R+L Carriers") and its subsidiary companies will provide equal employment opportunities to all applicants without regard to an applicant's race, color, religion, sex, sexual orientation, gender, gender identity or expression, genetic information, national origin, age, veteran status, disability, or any other status protected by federal or state law. R+L Carriers will provide reasonable accommodations to allow an applicant to participate in the hiring process (e.g., accommodations for a test or job interview) if so requested. When completing this application, you may exclude information that would disclose or otherwise reference your race, religion, age, sex, genetic, veteran status, disability or any other status protected by federal or state law. This application is considered current for ninety (90) days only. At the end of this period, if you are still interested in employment, it will be necessary for you to reapply by completing a new application.

Administrative Assistant - Environmental, Starting at $20.00 hr 1st Shift, Full-Time, Monday - Friday Earn 1 week of vacation after 90 days of employment and enjoy an excellent benefits package that includes our very own employee resorts Click here to learn more about our employee resorts R+L Carriers - Women in Trucking Company Culture R+L Carriers has immediate opening for a Compliance Administrator in our Environmental Compliance Department at our Wilmington, OH Service Center office. The Compliance Administrator will be reporting to the Environmental Compliance Manager. The incumbent will be responsible for data entry of environmental reports, contacting outside environmental service providers, reconciling invoices, organizing files, guidance/approval for terminal personnel for compliance paperwork, providing training material (toolbox topics) for new hires, ensuring compliance with company environmental procedures, and ensuring the company environmental digital program is operated efficiently and in accordance with the law. Requirements: Competent in Microsoft Office applications such as, but not limited to: Excel, Word, and Outlook. Exceptional interpersonal skills, customer service and problem-solving skills. Proven ability to work in a confidential capacity. Assist Environmental Department staff with incoming calls and inquiries. Ability to handle multiple tasks, while being able to be detailed oriented Benefits: R+L Carriers offers an excellent compensation and comprehensive benefits package that includes Medical/Dental/Vision Insurance, 401(k) Retirement Plan with company matching contributions, Paid Vacation & Holidays, and vacation lodging at our exclusive employee resorts in Daytona Beach, FL, Big Bear Lake, CA, Pigeon Forge, TN, and Ocean Isle Beach, NC. About Us: R+L Carriers is a family owned, privately held transportation company founded in 1965. Our business caters to the transportation and distribution industry and is designed to provide customers with superior service through efficient administration and innovative thinking. The Company prides itself in treating our employees and customers with respect and honesty. We believe each employee contributes directly to the Company's growth and success. There are many other transportation companies capable of picking up and delivering freight. However, we believed our customers select us because of the efforts of our employees. R+L Carriers Shared Services, LLC (“R+L Carriers”) and its subsidiary companies will provide equal employment opportunities to all applicants without regard to an applicant's race, color, religion, sex, sexual orientation, gender, gender identity or expression, genetic information, national origin, age, veteran status, disability, or any other status protected by federal or state law. R+L Carriers will provide reasonable accommodations to allow an applicant to participate in the hiring process (e.g., accommodations for a test or job interview) if so requested. When completing this application, you may exclude information that would disclose or otherwise reference your race, religion, age, sex, genetic, veteran status, disability or any other status protected by federal or state law. This application is considered current for ninety (90) days only. At the end of this period, if you are still interested in employment, it will be necessary for you to reapply by completing a new application.

Secretary II- Adult Outpatient Services This position will be located at our Adult Outpatient Clinic in Dothan, Al Monday-Friday 8am-5pm Duties Include: Assist incoming consumers with initiating, scheduling, or rescheduling medical services needed and/or requested. Prepares and submits program billing and/or monies collected Answers, greets, and screens telephone callers Ensure the program complies with all necessary standards, policies, and protocols. Establishes, maintains, and secures files and client records using an EHR System Requirements: High School Diploma or GED Experience working with Computers, prefer exp. with EHR system Excellent Typing / Data entry skills Possess a Valid Driver's License with good MVR Must meet insurability requirements to drive a system vehicle (21 years of age). Ideal candidate will have knowledge of Medical Terminology, Pharmaceutical experience and/or Medical Office Experience. Must be able to multi-task in a fast-paced environment. Benefits: Blue Cross Blue Shield of Alabama Health and Dental Insurance Vision Insurance Alabama State Retirement Paid Time Off - Annual, Sick, Personal OnShift Wallet through Payactiv PTO Buyback Program Company paid life insurance AD&D and dependent life insurance Paid Holidays Public Service Loan Forgiveness

ATA Services, Inc., is looking for a full-time Administrative Assistant for our client Energy & Carbon Management Commission. Please review the details listed below: The Administrative Assistant supports the administration of the ECMC Workforce Development Fund, a division-wide initiative designed to provide equitable, transparent, and consistent access to professional development for all ECMC staff. Under the direction of the Organizational Development (OD) Specialist and the SDU Manager, the Program Assistant manages day-to-day workfl ow operations including request intake, approval tracking, communication with participants, documentation, and data/reporting support. Key Responsibilities Program Operations & Workfl ow Support ● Serve as the main intake coordinator for all training fund requests. ● Review submissions for completeness and alignment with program guidelines. ● Route requests through supervisor → SDU → OD approval chain. ● Monitor processing time to ensure ● Track pending, approved, denied, or returned requests. Communication & Customer Support ● Provide clear, timely communication to employees and supervisors on request status, missing information, funding guidelines, or next steps. ● Draft and distribute program materials including instructions, FAQs, workfl ow guidance, training calendar updates, and reminders. ● Support launch communications and ongoing engagement efforts to promote equitable participation across all ECMC divisions. Minimum Qualifications ● Experience providing administrative or program coordination support in a structured workfl ow environment. ● Strong organizational and time-management skills, with the ability to track multiple requests and deadlines. ● Clear written and verbal communication skills. ● Proficiency with Microsoft Offi ce, Google Suite ● Commitment to fairness, equity, and consistent application of program rules.

Join the Skyland Grain team today! With roots from one of our parent companies dating back to 1915, Skyland Grain, LLC is a grain farmers co-op providing producers with the supplies and services their operations need to succeed today and in the future. Visit our website at ******************** today to learn more! We offer competitive compensation and benefit packages! ABOUT THE POSITION The Location Agronomy Administrative Assistant position is responsible for performing all necessary administrative functions and assists in the day-to-day operation of the assigned location(s). A description of the duties includes: Responsible for billing chemical, fertilizer and general merchandise, purchase orders, transfers, and assist with inventory and any other office function as directed by management; Greets employees, members, and visitors in courteous manner when they enter the office; Files, types and performs other office support activities; Answers telephone in a professional manner and assists customers with sales, questions or complaints; Assists with accounts receivable and special projects, as necessary; Keeps work area neat and clean; Responsible for maintaining clean facilities, and complying with all state and federal regulations pertaining to a safe workplace, housekeeping, and all activities that require regulation compliance; Attends training and safety meetings; Provides excellent customer service by managing difficult or emotional situations; responding promptly to customer needs, resolving questions, complaints and concerns immediately and meeting commitments; Effectively communicates by verbal and written means with customers, employees and management; Maintains and promotes safety awareness; follows safety policies, procedures and reporting requirements; Present a clean and professional appearance; Employee is required to perform all other duties as directed by the supervisor. POSITION REQUIREMENTS High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. This position requires basic computer operation skills. Ability to work evenings and weekends as needed for seasonal demands. Able to frequently lift and /or move up to 25 pounds and occasionally lift and/or move over 50 pounds. Position will occasionally be exposed to outdoor weather conditions, noise and dust/fumes. IND2

Join the Skyland Grain team today! With roots from one of our parent companies dating back to 1915, Skyland Grain, LLC is a grain farmers co-op providing producers with the supplies and services their operations need to succeed today and in the future. Visit our website at ******************** today to learn more! We offer competitive compensation and benefit packages! ABOUT THE POSITION The Location Administrative Assistant position is responsible for performing all necessary administrative functions and assists in the day-to-day operation of the assigned location. A description of the duties includes: Responsible for inbound/outbound grain tickets, and assist with inventory and any other office function as directed by management; Where applicable by location, will operate the scale; make grain settlements with special attention given to commodity, bushels, and price; and issuance of grain checks. Greets employees, members, and visitors in courteous manner when they enter the office; Files, types and performs other office support activities; Answers telephone in a professional manner and assists customers with sales, questions or complaints; Assists with accounts receivable and special projects, as necessary; Keeps work area neat and clean; Responsible for maintaining clean facilities, and complying with all state and federal regulations pertaining to a safe workplace, housekeeping, and all activities that require regulation compliance; Attends training and safety meetings; Provides excellent customer service by managing difficult or emotional situations; responding promptly to customer needs, resolving questions, complaints and concerns immediately and meeting commitments; Effectively communicates by verbal and written means with customers, employees and management; Maintains and promotes safety awareness; follows safety policies, procedures and reporting requirements; Present a clean and professional appearance; Employee is required to perform all other duties as directed by the supervisor. POSITION REQUIREMENTS High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. This position requires basic computer operation skills. Ability to work evenings and weekends as needed for seasonal demands. Able to frequently lift and /or move up to 25 pounds and occasionally lift and/or move over 50 pounds. Position will occasionally be exposed to outdoor weather conditions, noise and dust/fumes.

Description Join Our Winning Team at Hackbarth Delivery Service! Hackbarth Delivery Service is a fast-growing, customer-focused Transportation and Logistics company committed to excellence in every delivery. We're on the hunt for a highly organized and detail-oriented Warehouse Administrative Assistant to help keep our operations running smoothly! In this role, you'll be the backbone of our warehouse office, handling essential clerical tasks such as typing, filing, data entry, and preparing standard forms. If you thrive in a fast-paced environment and love keeping things organized, we want to hear from you! Key Responsibilities: Utilizes Microsoft Office software to compose a diverse range of letters, memos, forms, and reports, from handwritten or computer-generated drafts, or verbal instructions. Under close direction, compiles data from varied sources and makes summary reports as required. Work may involve routine mathematical calculations and tabulations in accordance with established methods. Uses and maintains manual and electronic files, searches files and records for readily identifiable information, as directed. Implements and manages a tracking system to ensure timely follow-up on reports that necessitate periodic actions. Communicate with drivers/customers on route delays and issues preventing on-time service. Assist drivers with any issues they encounter on the road. Operate and support the maintenance of diverse office machinery, including, computers, mailroom equipment, photocopiers, and other standard office devices to facilitate task completion. Sorts and distributes mail, replenishes office supplies, and files. Responds to telephone inquiries from the public and other city departments when information requested is specifically provided and known, such as from published records, specific deliveries, and procedures. Qualifications: Minimum of associates degree or high school diploma with 5 years of executive clerical experience. Background in logistics Strong English composition skills Excellent typing both speed and accuracy. Excellent excel and word skills. Highly organized, detail oriented. Access to reliable transportation. If driving an automobile while on company business, must possess a valid driver's license in state of residence and auto insurance. Work effectively with internal and external individuals, including other professionals in the community. Work effectively as a member of a team. Effectively communicate to various internal and external audiences in both person and through various electronic media. Manage time and work effectively with minimal supervision. Effectively manage multiple priorities simultaneously. Effectively works in a fast-paced environment. Benefits: Competitive pay $18.00 per hour Monday - Friday 8:00am-1:00pm An equal opportunity Employer *Follow us on FACEBOOK & LINKEDIN for more of the latest news & updates. ******************************************* ************************************************************

Virginia Spaceport Authority Internship Program gives students the chance to apply their education to real-world challenges through meaningful, hands-on projects. Top candidates are well-rounded students from a variety of backgrounds who demonstrate inquisitiveness, team-orientation, excellence, and resilience. At the time you apply for this announcement, you must be a degree seeking student who is enrolled or accepted for enrollment in an accredited educational institution on at least a half-time basis. SUMMARY General Description: Administrative position supporting Project Managers, engineers, and technical staff on all MARS projects, providing necessary administrative support to assure technical, cost, and schedule deliverables are completed on-time and in alignment with mission requirements. This position will also include process improvement assistance to increase overall departmental efficiency. Responsibilities and Duties: Assists in the coordination of all project demands, including but not limited to manpower requirements, equipment, parts procurement, briefings, etc. Using various Microsoft Office software platforms, assists in generating timely weekly, monthly, and quarterly executive-level reports to track the status, cost, and schedule of all construction projects. Maintains seamless lines of communication with the Project Management Office and, Finance departments to track project costs against approved budgets. Organizes and tracks all necessary project components, including but not limited to submittals, purchase requess, project schedules, change orders, and daily construction logs. Assists in the maintenance and upkeep of the VSA project management software, as well as providing administrative support for process documentation development. Assists in the execution of various organizational methods to properly store design drawings, construction-related documentation, Operations and Maintenance manuals, and other related documentation in accordance with company policies and procedures. Perform other duties as assigned within scope of engineering support and customer relations. EMPLOYMENT STANDARDS General Education: College: Bachelor's Degree (Rising Senior Preferred) Major: Communications, Project Management, or equivalent Job-Related Experience: None Certifications: None Licenses, etc.: Valid driver's license is necessary when operating a vehicle while on agency business. CONDITIONS OF EMPLOYMENT Knowledge: Comprehensive knowledge of project management-related processes and regulations. Knowledge of administrative support requirements and expectations. Skills: Effective verbal and written communication skills Organization and attention to detail Proficient with Microsoft Office Suite, specifically Excel and MS Project SharePoint experience preferred Abilities: Time management with a proven ability to meet deadlines. Demonstrates high professionalism in dealing with confidential and sensitive issues. Ability to provide the highest level of customer service to both internal and external customers to the Virginia Spaceport Authority Competencies: Analytical skills Critical thinking Reasoning Emotional Intelligence Creativity Problem-solving Cultural Awareness Sensitivity The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In certain situations, employee may be asked to respond to emergencies, during work hours or outside of work hours, based on the needs of the Authority. Physical Demands: Work is light requiring lifting of computer equipment and involves typical office behaviors Mental/Sensory: Employee conveys information and ideas clearly, both orally and in written English. Anticipates, prevents, identifies, and solves problems in the workplace. Assimilates complex information. Listens to, comprehends, and clarifies concerns and issues raised by colleagues and clients. Emotional: Works well in stressful, high-pressure work environment. Maintains composure and objectivity. Is respectful. Works with diverse personalities and levels. Exercises a high degree of discretion when handling confidential data, documents, correspondences, and other information. Handles multiple priorities and adapts to frequent change. Work Environment: Work is performed in a typical office setting Must be able to obtain and maintain eligibility for issuance of a NASA credential. Must be able to pass a pre-employment background check and drug test.

Administrative Assistant Internship Build an Aviation Career You're Proud Of! StandardAero is excited to announce our Administrative Assistant Internship opportunity at our Business Aviation MRO facility in Houston, TX (IAH). As an Administrative Assistant Intern at StandardAero, you will gain hands-on industry experience, learn from experts, and collaborate with our teams to help raise the standard of excellence. We are seeking an Administrative Assistant Intern to support our Houston operations site with day-to-day general clerical and administrative work for our Administrative, Human Resources, and Quality departments. This is a 6-month paid internship, working on a part-time basis at 30 hours/week, Monday - Friday. What You'll Do: Work directly with our Human Resources Manager, Quality Manager, and General Manager/Vice President to assist in key project initiatives. Organization of physical and digital records management systems, including classification, storage, retrieval, archiving, and preparation for secure destruction of outdated documents. General data entry for various systems and projects. Provides administrative support for preparing presentations and populating reports. Digitization of personnel files to shared drive, ensuring accuracy, quality control and proper indexing Performs other related duties as required. Position Requirements: Must be currently enrolled pursuing a degree in Business Administration, Human Resources, or a related field at an accredited college or university. Minimum 1 year experience in a professional office environment. Proficiently skilled in the use of Microsoft Office, specifically Excel, PowerPoint, and Word. Must be authorized to work in the U.S. without sponsorship. Preferred Characteristics: Strong planning and organizational skills and ability to handle multiple tasks while maintaining attention to detail and a focus on delivery Ability to lift and carry up to 50 pounds unassisted (boxes of files). Ability to stand, squat, kneel, bend, and reach overhead as needed for filing and retrieval tasks. What We Offer: This internship provides a hands-on learning environment in a professional MRO setting, with opportunities to work directly with company leadership. Develop your professional and technical skills under the guidance of experienced professionals, preparing you for a successful career upon graduation. #LI-PD1

Our organization is looking for an Administrative Assistant to deal with the workplace hullabaloo, keep up with complex timetables, oversee staff and handle obligations for top management. We are searching for a person who is proficient in administration support and open to work with the diverse team. Responsibilities Manage the work process by allocating assignments to other regulatory employees. Expertise in preparing reminders, messages, and reports when required. Provide assistance with training of staff individuals and new employees. Implement and screen programs as coordinated by the administration and see the projects through to consummation. Respond to inquiries and calls for all kind of information related to the organization. Expect to provide assistance with other administrative duties. Maintain PCs, fax and photocopy machines. Maintain supplies of office by checking stock and request different items when required. Requirements Bachelor's degree in any discipline. Proven 2 year experience of working as Administrative Assistant Proficient in MS Office. Capable to analyze and operate workplace practices to enhance productivity. Ability to handle multiple tasks at a time. Exceptional organization, analytical and communication (oral and written) skills Detail oriented and an excellent problem solver.