Full Charge Bookkeeper
Remote job
The Boutique COO supports creative-minded, forward-thinking entrepreneurs and is looking for a reliable, detail-oriented full-charge bookkeeper to support our growing roster of small and medium-sized business clients.
We're looking for someone to join us and grow with us as we rapidly expand!
Job Responsibilities:
Own the full bookkeeping process for multiple clients, including managing accounts payable and receivable, reconciling bank and credit card statements, categorizing expenses, and generating monthly financial reports
Maintain accurate financial records and ensure books are up-to-date in alignment with client goals and priorities
Manage payroll processing and ensure compliance with federal and state reporting requirements
Collaborate directly with clients and their teams to collect necessary documentation, resolve discrepancies, and respond to financial questions
Prepare financial statements and deliver insights to help clients understand their business performance
Coordinate with external CPAs during tax time to ensure all necessary documentation is organized and submitted
Position Details:
Fully remote position
Minimum 20 hours per week, with potential to increase to 40+ if desired
Flexible schedule, primarily weekdays
Starting pay: $30/hr, with room to grow based on performance and contribution
Ideal Qualifications / Skills:
5+ years of experience in bookkeeping or accounting, preferably with multiple clients or within an agency setting
Strong understanding of GAAP, accrual and cash accounting, and small business financial operations
High proficiency with QuickBooks Online (Xero or other platforms a plus) - this is required
Exceptional attention to detail and ability to manage multiple books and deadlines at once
Strong communication skills with the ability to explain financial concepts clearly to non-financial stakeholders
Comfortable working independently and proactively identifying areas for improvement or clarification
Requirements
Additional Requirements:
Associate's or Bachelor's degree in Accounting or related field (preferred)
Reliable access to computer and internet
Commitment to confidentiality and data security best practices
At The Boutique COO, diversity and inclusion is a top priority. Inclusion is a key value in everything we do, from hiring and culture to marketing and representation in all of our work. We acknowledge that pursuing diversity and inclusion is a constant journey and aim to continue to learn, adapt, and grow in the process.
We acknowledge the land which we occupy rests on traditional village sites of the Multnomah, Wasco, Cowlitz, Kathlamet, Clackamas, Bands of Chinook, Tualatin Kalapuya, Molalla, and many other tribes.
Benefits
Flexible schedule, minimum 20 hours a week. $30/hour.
Auto-ApplyBookkeeper (US)
Remote job
Please whitelist the domains "
lever.co
" and "
hire.lever.co
" with your email provider to make sure you get our emails.
Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!
*Please only apply for this job if you are located in the US.
Bookkeeper (Remote) Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.
And we're looking for a Bookkeeper to start immediately!
Duties and Responsibilities include but are not limited to:1. Monitoring contracts and agreements with vendors, consultants, banks, tenants, contractors, municipalities, etc.2. Perform account receivable functions, including invoicing, deposits, collections, and revenue tracking.3. Conduct reconciliation of all accounts on an as-needed basis.4. Manage data entry and oversee bank reconciliation process.5. Gather data for the preparation of monthly reports to track company financials.6. Prepare balance sheets, financial statements, and payroll documents.7. Maintain strict confidentiality of company books and records.8. Ad hoc tasks
Qualifications:• At least 1 year proven experience as a bookkeeper with international clients• Someone with knowledge of US Taxation is preferred• Excellent English communication skills, both written and verbal• Solid understanding of financial/accounting terminologies and practices• With a good background in Quickbooks, Asana, and Excel• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP• Experience with word-processing software and spreadsheets (e.g., MS Office)• Knowledge of online calendars and scheduling (e.g., Google Calendar)• Proactive attitude
Technical Requirements:• USB Headset with Noise Cancellation feature• Working Webcam• Computer with at least 1.8 GHz processor and at least 4GB RAM• Main Internet Service Speed: at least 25 Mbps cable connection• Backup Internet Service Speed: at least 10 Mbps
Benefits:• Performance Incentives• Job Security and Stability• Paid Training• Inclusive Culture• Upskilling Opportunities• 100% Work-From-Home• Exceptionally Supportive Team• Opportunities for Career Growth• Fun Work Environment• Holiday & Overtime Pay
Schedule: US work hours (20-40 hours per week) Location: This is a remote job
Salary: • Entry Level (1-3 years of experience): Up to $4,900• Intermediate Level (3-5 years of experience): Up to $6,700• Expert Level (5+ years of experience): Up to $8,300
Please note:• Only qualified candidates will be invited to take the assessment & scheduled for an interview.• We have other vacancies that might interest your friends & colleagues. They can check us out at our Jobs Website.• You may also refer your friends using our Affiliate Marketing Program and earn up to $30 if your referral is hired.
Auto-ApplyConstruction Bookkeeper
Remote job
Job DescriptionDescription:
Full-Charge Bookkeeper - Industrial Construction Employment Type: Full-Time, In-Office Schedule: Monday - Friday, 7:00 AM - 3:30 PM Salary: $75,000/year (commensurate with experience)
Position Overview
As a Full-Charge Bookkeeper, you will manage all aspects of financial operations, including accounts payable/receivable, payroll, job costing, and compliance reporting. This is a critical role for someone with construction industry experience who is highly detail-oriented, self-motivated, and ready to take full responsibility for bookkeeping and accounting functions.
Key Responsibilities
Maintain general ledger accuracy and reconcile bank and credit accounts
Manage full-cycle AP/AR, job costing, and customer invoicing
Process weekly payroll, including certified payroll and time tracking
Prepare monthly financial statements and assist CPA with audits and tax preparation
Handle sales/use tax filings and ensure compliance with local and state regulations
Collaborate with project managers to align financial records with job performance
Prepare and submit AIA pay applications and lien waivers
Qualifications
Minimum 4 years of full-charge bookkeeping experience, preferably in construction or subcontracting
Proficiency with QuickBooks Online Advanced and Microsoft Excel
Experience with AIA billing, certified payroll, and construction job costing
High level of accuracy, integrity, and the ability to work independently
Familiarity with employment best practices and city use tax compliance
Must pass a background check and drug screening
Preferred Qualifications
QuickBooks Online Advanced Certification
Experience with Sage 100 Contractor, Foundation, or similar construction accounting software
Working knowledge of HR practices
Compensation & Benefits
Salary: $60,000 - $85,000 annually, based on experience (target: $75,000)
Benefits Include:
Health, Dental, and Vision Insurance
Paid Time Off
Paid Training
Flexible remote work during inclement weather
Requirements:
Medical Bookkeeper
Remote job
Department
Finance
Employment Type
Full Time
Location
Remote - United States
Workplace type
Fully remote
Compensation
$45,000 - $65,000 / year
Key Responsibilities Skills, Knowledge and Expertise Logistics About Receptive Our fast-growing, remote-first startup is revolutionizing mental health care with the support of significant seed funding. We're not only dedicated to providing accessible and effective services, but we're also committed to healthcare compliance - so you can feel good about what you're working on. With a relentless focus on patient wellness, we're on track to become a leading provider of mental health care through our cutting-edge digital product.
Salary: $20-30 USD
ABOUT ENTERPRISE MANAGEMENT:
Enterprise Management is a full-spectrum consulting and management firm specializing in back-office operations, financial infrastructure, and executive oversight for health and human services organizations. We provide strategic support to affiliated companies through contractual partnerships, optimizing operations and maintaining compliance across multiple industries including behavioral health, primary care, real estate, supportive housing, and food service.
Our goal is to relieve mission-driven companies of administrative burden by overseeing financial and operational systems that allow leadership teams to focus on quality care and innovation.
DISCLOSURES:
The specific statements shown in each section of this are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The jobs responsibilities/tasks may be modified and/or expanded over time. Company will inform the personnel member when changes in the respective job description are made.
COMPANY WEBSITE: *********************************
COMPANY PHONE NUMBER: **************
HUMAN RESOURCES PHONE NUMBER: ************** ext 10
POSITION TITLE: Bookkeeper
ALTERNATE TITLE(S): Junior Accountant, Accounting Clerk
COMPANY: Enterprise Management Solutions, LLC. (in support of all customer companies under contract)
DIVISION: Accounting & Finance
DEPARTMENT: Bookkeeping
UNIT: n/a
BENEFITS PACKAGE:
In addition to hourly wages, eligible employees may receive a comprehensive benefits package that includes:
Paid Time Off (PTO)
Family and Medical Leave
Health, Medical, and Dental Insurance Reimbursement or health insurance coverage, as available
Supplemental Health and Disability Insurance Options
Retirement Savings Plan
Professional Development Support and Continuing Education Opportunities
WORK SCHEDULE: Monday Friday, 8:00 AM EST 5:00 PM EST
ACCOUNTABLE TO: Controller (Chief Financial Officer in the absence of the Controller)
ACCOUNTABLE FOR: Supporting accurate and timely financial recordkeeping and reporting for multiple entities
CLASSIFICATION: W-2 employee; full-time hourly, 40 per week paid hourly
COMPENSATION RANGE: Ranges between $20-30/hour and is commensurate with experience, expertise, verified credentials, and available company budget.
ANTICIPATED TRAVEL: Up to 10% of the time (interoffice and site-based meetings)
SUMMARY OF POSITION RESPONSIBILITIES:
The Bookkeeper is responsible for maintaining general ledger accuracy, recording daily financial transactions, and assisting with the preparation of monthly and quarterly financial reports. The role supports Enterprise Managements finance team in delivering bookkeeping services to multiple affiliated organizations across healthcare, housing, and service industries.
The ideal candidate will be detail-oriented, organized, and comfortable working in a fast-paced, multi-entity environment. This position requires frequent coordination with AP, AR, payroll, and finance team members.
The goal of this role is to contribute to the financial close process such that books are closed for each business within three (3) business days after the end of each month.
SCHEDULED DUTIES AND RESPONSIBILITIES:
Enter and reconcile bank and credit card transactions in accounting software
Record journal entries and maintain proper documentation for all postings
Assist with month-end and year-end closing processes for assigned entities
Maintain chart of accounts, expense allocations, and project/job costing as assigned
Reconcile general ledger accounts and resolve discrepancies in a timely manner
Track and categorize grant and program-related expenditures
Maintain electronic filing system for receipts, statements, and supporting documentation
Prepare reports for internal stakeholders as requested (e.g., budget vs. actual summaries, account activity reports)
Support accounts payable and receivable teams by providing transaction backup, invoice entry, or payment batching as needed
Assist with internal and external audit preparation by organizing financial documentation
Communicate regularly with Controllers and program managers to ensure accurate coding and expense tracking
UNSCHEDULED DUTIES AND RESPONSIBILITIES:
Assist your supervisor with any work-related tasks as requested, taking initiative where possible
Remain informed and compliant with regulations and standards, including COMAR, CARF, and other relevant governing bodies, as well as company policies and procedures
Support the maintenance of a safe work environment by participating in drills and safety trainings as requested
Maintain confidentiality of all records, especially those relating to client treatment or financial information
Participate in external and internal audits/surveys (CARF/CSA/OHCQ) as directed by the supervisor
Contribute to quality assurance and performance improvement plans by conducting audits and activities that ensure regulatory compliance
Support implementation or upgrades of accounting software and tools
Assist with payroll journal entries or benefits expense reconciliation
Back up other bookkeeping staff during absences or high-volume periods
Participate in finance team meetings, trainings, or cross-functional workgroups as assigned
Take initiative to streamline data entry or reporting workflows
PHYSICAL DEMANDS: This is a 100% in-office role. Remote work or telework is prohibited unless explicitly pre-approved in writing by the CEO.
Prolonged periods sitting at a desk and working on a computer
Occasional lifting up to 25 pounds
Frequent meetings via video or phone; occasional in-person site visits
WORKING CONDITIONS:
Cross-functional collaboration with high-level staff across all departments
Fast-paced, deadline-driven environment with collaborative teams
COMPETENCIES AND SKILLS:
Knowledge of double-entry accounting and reconciliation practices
Familiarity with accounting systems such as QuickBooks, Sage, or similar
Strong Excel and spreadsheet management skills
High level of accuracy and attention to detail
Effective communication and teamwork skills
LEVEL OF EDUCATION / TRAINING / QUALIFICATIONS:
Associates degree in Accounting, Finance, or related field (required); Bachelors preferred
Minimum 2 years of bookkeeping or accounting experience
Experience working in nonprofit, healthcare, or grant-funded environments a plus
Ability to pass background and reference checks
Bookkeeper Remote
Remote job
Job DescriptionSalary: $20 - $29
Job Title: Remote Bookkeeper (Full-Time) - QuickBooks Online Experienced
Hours: 40 hours/week
Compensation: $20-29/hour based on experience, plus production bonuses after a 90-day probationary period.
Solvency Now Bookkeeping, Inc. is an expanding startup looking for a reliable bookkeeper to join our growing team. This fully remote position allows you to work either from 8:00 AM to 5:00 PM or 9:00 AM to 6:00 PM in your time zone. A designated quiet workspace is essential for success.
While the primary role is Bookkeeper,experience with QuickBooks Online is compulsory for this position. Additional experience as an Accountant or Staff Accountant is a plus and will be considered an added advantage.
In this role, you will be responsible for ensuring accurate recording and classification of financial transactions. Youll reconcile bank and credit card accounts, review client records for accuracy, and correct any discrepancies.Proficiency in QuickBooks Online is crucial to success in this role.
You will manage a portfolio of 10-20 clients, requiring excellent organizational skills to handle their deadlines and tasks. Additional responsibilities may include monitoring loans, assisting with budgeting, and payroll duties to support financial solvency.
Location Restrictions:
Due to state employment laws and tax complexities, we are unable to hire remote employees residing in the following states:
Massachusetts (MA)
Oregon (OR)
Pennsylvania (PA)
New Jersey (NJ)
New York (NY)
California (CA)
Washington (WA)
Essential Duties:
Conduct bank account and credit card reconciliations.
Perform comprehensive bookkeeping reviews.
Manage bill payments and track loans.
Collect and process client invoices.
File 1099 forms and calculate sales tax.
Handle payroll filing and reporting.
Maintain detailed financial transaction spreadsheets.
Submit daily reports to your supervisor.
Track time accurately for each client.
Utilize internal software for documenting client work.
Perform other related tasks as required.
Qualifications:
Minimum Education & Training Requirements:
High school diploma or equivalent.
At least 1-3 years of hands-on experience with QuickBooks Online is compulsory for this position.
1-3 years of bookkeeping experience managing multiple clients.
(Bonus) Experience as an Accountant or Staff Accountant is a plus but not required.
In-house training as required.
Job Skill Requirements:
Strong communication and organizational abilities.
Capacity to manage stress associated with deadlines.
Proficiency in QuickBooks Online is a must.
Timeliness in job performance.
Abstinence from mood or mood-altering substances.
Flexibility to work varied hours as necessary.
Maintain strict confidentiality of client and company information.
Located in the U.S. with excellent command of English.
Our Hiring Process:
Complete the application form for Solvency Now Bookkeeping, Inc.
If qualified, youll complete an IQ and typing assessment.
Successful candidates will have an initial Zoom interview.
Candidates will undertake a QBO assessment with mock bookkeeping tasks.
A final interview with Maya, the CEO, will follow for those who pass the assessment.
Working Conditions:This position may require occasional evening and weekend work, along with the ability to work with challenging clients.
Physical Requirements:As this is a remote position, you must own a working computer that meets industry standards, high-speed internet, dual monitors, and proof of antivirus software. A webcam and audio setup are required for effective communication during Zoom meetings.
You must be able to sit and work at a computer for 8 hours a day and sometimes longer, including data entry tasks.
Experienced, Multi-Client Bookkeeper - Remote
Remote job
Tired of long hours at the office? Interested in a promising future? Maybe even dreaming of a positive employee-centric environment where variety and work life balance are top priorities? Then you should work with us! BKBY is growing by leaps and bounds! We are searching for teammates with a passion for learning and a drive for growth. If you want to be part of a team with a culture that focuses on caring for the team as much as we care for our clients, you have found us!
We are seeking an experience Bookkeeper, with QuickBooks Online experience, so if:
numbers make your eyes twinkle, and
balanced accounts send you over the moon, and
you understand the gravity of excellent customer service…
YOU might be our next RISING STAR! It would be out of this world to have you on our team!
Please read on!
Job Description
The ideal candidate possesses the core values above, as well as highly proficient skills in accounting and/or bookkeeping.
Required functional skills include the ability to maintain records with a service-oriented attitude and client-facing experience. You must be able to prepare financial statements, maintain financial records, including purchases, sales, receipts and payments, process accounts payable and accounts receivable, manage invoices and tax payments and execute payroll. The ideal candidate brings to BKBY 15+ years of experience, at least 10+ years of QuickBooks Online experience, and a can-do attitude.
We seek someone who can integrate quickly into our team, quickly become self-sufficient, and support our team and their multiple clients. BKBY is conveniently and centrally located in the Heights area of Houston, TX -- near Memorial Park.
Qualifications
Functional Responsibilities
Prepare for review, monthly financial close activities through preparation and posting of journal entries, account reconciliations, and variance analysis while ensuring the proper timelines are followed
Record day to day financial transactions and complete posting in both AP/AR
Reconcile daily invoices and monthly statements and pay them by scheduling and preparing checks and credit card payments, reconcile bank and credit card statements, based on the needs of each client
Maintain records, with a high degree of accuracy and attention to detail
Process and handle payroll in a timely manner
Analyze transactions and prepare reports
Prepare Sales & Use Tax, Quarterly Estimates, Year End 1099 forms for final review
Contribute to a strong client relationship through positive interactions and timely responses
Stay informed on industry developments and changes in regulations
Ability to act and operate independently with minimal daily direction from manager to accomplish objective, within first week
Required Skills
15+ years of experience in Full Charge, Multi-Client Bookkeeping
Must have thorough knowledge and experience with QuickBooks Online
Advanced level of proficiency with MS Excel
Excellent analytical skill with an attention to detail, strong organization, resourcefulness, multi-tasking, and time-management skills
Experience with managing multiple clients
Enthusiastic, positive, and collaborative; Ability to work independently and effectively with staff and clients
Good judgment and creative problem-solving skills
Ability to explain complex accounting data in a simple way
Integrity, with an ability to handle confidential information
Strong understanding of generally accepted accounting principles
Highly proficient knowledge of basic bookkeeping and accounts payable/receivable principles experience
Strong organizational, time management and multi-tasking skills, with ability to balance competing priorities
Ability to effectively present information, communicate with, and respond to questions from co-workers, management, and external groups
Continuous improvement mindset and the ability to adapt to changing demands
Highly analytical, high degree of accuracy and attention to detail
Required Interpersonal Skills
Ability to identify opportunities for professional development of staff
Ability to quickly integrate into our team, and to work independently
Excellent interpersonal communication, both written and verbal
Customer service orientation and skills; comfortable answering client questions and solving problems as needed
Professional services experience a plus
Additional Information
Education: Associate's or Bachelor's degree in Accounting preferred but not required
Sr. Bookkeeper - Houston
Remote job
ProLedge is a well-established bookkeeping services firm (***************** with offices across Texas. We are looking for a very experienced bookkeeper to support some of the firm's clients in Houston.
This is a part-time or full-time position. You would work from your home office.
Qualifications:
In order for your application to be considered, you need to meet the following requirements (if you don't meet all these requirements, please consider applying for the Staff Bookkeeper position):
- You have been a contract bookkeeper for at least 5 years and you already have your own clients. You will not be asked to fold your clients under our firm, but we will need to check references with some of your clients.
- You have extensive experience with QuickBooks. Being a Certified ProAdvisor is a definite plus.
- You are set up to work from home (computer and broadband). You'd work from your home or at the client, depending on the client.
- You are willing to drive to clients around the Austin metro on an as-needed basis. You'd be paid for travel time.
Remote Bookkeeper
Remote job
We are seeking a bookkeeper to manage all our finances. Your responsibilities will include tracking our organizations revenue, expenses, and taxes, as well as producing financial reports. You will also be responsible for auditing our books to ensure our records are correct.
Responsibilities
Below are some of the responsibilities expected of you in this position:
Prepare accounting records by compiling and analyzing account information
Reconcile company's financial records to help ensure accuracy of financial statements
Prepare tax returns for businesses and individuals
Post financial transactions to accounts and prepare financial statements
Study financial trends to determine future business needs
Job Qualifications and Skill Sets
Below are the qualifications expected of you:
Bachelors degree in accounting, business, or a related field
Strong working knowledge of accounting principles, financial statements, and accounting systems
Proficient in Microsoft Office (Word, Outlook), with advanced Microsoft Excel skills
Strong working knowledge of QuickBooks; experience with other tax preparation and accounting software
Strong organizational, interpersonal, verbal, and written communication skills
Detail-oriented and able to prioritize
Able to work independently and as part of a team
Package Details
Flexible Schedule
401K / Retirement Plan
Vision Insurance
Dental Insurance
Multi-Client Bookkeeper (Remote)
Remote job
About You:
You're in this work because you care. You believe every business owner deserves financial clarity - and you love being the trusted partner who helps make that happen.
You're someone who:
Finds fulfillment in helping others succeed
Builds relationships through consistency, empathy, and follow-through
Feels energized by being part of a team that's making a real difference
Stays calm under pressure and committed to accuracy
Thrives in structured environments where details matter and systems guide the way
We are Kickstart Accounting, Inc.
At Kickstart Accounting, Inc., we help women entrepreneurs feel empowered and in control of their finances. We're not just bookkeepers - we're partners in our clients' success stories.
We're hiring a Bookkeeper who will serve as the steady, supportive presence our clients rely on. You'll work side-by-side with an Account Manager, managing the day-to-day financials for multiple clients and helping them feel confident in their numbers.
This is a service-first role: you'll be the person making sure clients are taken care of, supported, and never judged - no matter where they're starting.
How You'll Serve:
Process weekly transactions for clients in QBO, ensuring accuracy and adherence to timelines.
Prepare and file sales tax returns.
Prepare and review financial statements.
Meet with clients via Zoom to discuss financial reports and business strategies.
Communicate regularly with clients via email regarding their financials and questions.
Ensure all work aligns with internal systems, deadlines, and quality standards.
Support other client projects to help them stay financially informed and empowered.
What You Bring:
Experience in bookkeeping or a service-based accounting role.
Expertise in QuickBooks Online is REQUIRED, along with proficiency in Word, Excel, and other relevant software.
Strong attention to detail - you take pride in getting things right
Comfort juggling multiple clients and deadlines with ease
Excellent written and verbal communication skills
A service mindset - you enjoy showing up for others with care and clarity
A steady, team-first approach to work, with the ability to follow through consistently
Why Kickstart?
At Kickstart Accounting Inc., we believe in making financial clarity accessible, judgment-free, and empowering. Our team culture is warm, collaborative, and mission-driven. When you join us, you'll find:
A team that truly values your contributions
Clear expectations, steady support, and autonomy in your role
Career development and income growth pathways
A company that believes in serving - our clients and each other
Please consider that you will have to complete the Predictive Index and Cognitive Assessments, as they are a crucial part of our hiring process and must be completed prior to scheduling an interview.
If you are passionate about delivering high-quality accounting services, enjoy working in a structured and fast-paced environment, and meet the requirements above, we invite you to apply.
Disclaimer: Due to the high volume of applications, we kindly ask that you do not follow up if your resume has not been reviewed within 48 hours. We appreciate your patience and understanding.
Bookkeeper (GovCon Accounting)
Remote job
About Us:
Collaborative autonomy is how self-tasking teams of machines will solve hard human problems, and HavocAI is an unquestioned leader in collaborative autonomy. We set the standard for autonomous surface vessels for a wide range of defense and commercial maritime missions. Success requires us to grow quickly, and we're looking for teammates who are passionate about solving hard problems, about pushing the envelope, and about preventing conflict and saving lives. Ambition is welcome to apply within.
About the Role:
We are seeking an experienced Bookkeeper with strong expertise in U.S. government contracting requirements, including DCAA compliance, FAR, CAS, and related accounting frameworks. This role is not entry-level but also not managerial-ideal for someone highly capable, detail-oriented, and eager to take ownership in a dynamic, fast-growing environment.
Reporting directly to the Head of Finance, you will support accurate financial operations, government billing, and regulatory compliance. You will also help strengthen our accounting processes, internal controls, and compliance systems as the company scales. Familiarity with NetSuite is strongly preferred.
Key Responsibilities and Requirements:
Financial Operations & Bookkeeping
Maintain accurate and compliant financial records in accordance with DCAA, FAR, and CAS requirements.
Perform day-to-day bookkeeping tasks, including AP, AR, payroll allocations, journal entries, and account reconciliations.
Support month-end and year-end close activities, including accruals, prepaid schedules, and variance analysis.
Ensure labor distribution, timesheet compliance, and cost allocations meet federal standards.
Government Contract Billing & Compliance
Prepare compliant government invoices (cost-reimbursable, T&M, fixed-fee) and supporting documentation.
Apply indirect rates, track allowable/unallowable costs, and support provisional billing rate processes.
Maintain audit-ready records and support DCAA audits, financial reviews, and internal compliance checks.
Manage subcontractor representations, certifications, and compliance documentation.
Systems & Process Improvements
Work within NetSuite ERP to ensure accurate coding, cost classification, and data integrity.
Assist in optimizing accounting workflows and implementing scalable compliance processes.
Contribute to the ongoing development of accounting policies, indirect rate structures, and internal controls.
Cross-Functional Collaboration
Partner with operations and program teams to ensure financial data integrity and timely reporting.
Support proposal and contract compliance activities as needed.
Qualifications:
3-5+ years of bookkeeping or accounting experience, preferably within a U.S. government contractor.
Strong working knowledge of DCAA, FAR, CAS, and federal cost accounting regulations.
Experience with government contract billing, timekeeping compliance, and cost allocation.
Proficiency with accounting systems; NetSuite experience strongly preferred.
Strong Excel skills and comfort with data-driven tasks.
Excellent attention to detail, organization, and communication skills.
Ability to work independently in a fast-paced startup environment while maintaining high accuracy.
Remote role, but must be able to work standard East Coast hours.
Must be a US Citizen and eligible for a Security Clearance
Preferred Qualifications:
Experience working with govcon financial/compliance systems and tools.
Background supporting indirect rate structures, provisional billing rates, or Incurred Cost Submissions (ICS).
Experience supporting DCAA audits, financial reviews, or other government oversight.
Familiarity with autonomy, defense, robotics, or other technology-driven environments.
Benefits:
100% Employer paid Health, Dental and Vision Insurance for you and your families
Life Insurance
Ability to participate in the companies 401k program
Unlimited PTO policy with an enforced 2 week minimum
Equity Package
Work / Home Office Stipend
Global Entry
16 Week Paid Parental Leave
Monthly Health and Wellness Stipend
Our Values:
Innovation: We are driven to break new ground. Every day presents an opportunity to challenge the status quo, think boldly, and deliver advanced solutions that transform the future of defense technology.
Integrity: We hold ourselves to the highest ethical standards, ensuring transparency, accountability, and trust in all our actions and partnerships.
Mission-Driven: We are focused on achieving impactful outcomes that align with our core mission-protecting lives through innovation.
Forward-Leaning: We continuously seek out new opportunities and remain at the forefront of technological advancements. We embrace change and anticipate the challenges of tomorrow with confidence and creativity.
Ownership of All Tasks: At HavocAI, no problem is too complex or too trivial. We believe that greatness comes from tackling the hardest challenges, but also in handling the smallest, sometimes thankless, tasks with the same level of commitment and care.
Servant Leadership: We lead by serving others, whether it's supporting our employees, partners, or the broader community. Empowering those around us is key to achieving long-term success and making a lasting impact.
HavocAI is an Equal Opportunity Employer and is committed to creating an inclusive and diverse workplace. We welcome applicants from all backgrounds and do not discriminate based on race, color, religion, gender, sexual orientation, age, national origin, disability, veteran status, or any other legally protected status.
Auto-ApplyBookkeeper - Remote
Remote job
Gorin Systems is a fast-growing USA dev company that builds apps that improve the world, for the good. We are seeking a remote, part-time Bookkeeper to join Gorin Systems. This role has the potential to become a full-time, salaried position.
We offer long-term job stability, training, meaningful projects, annual raises, bonuses, and more.
As our Bookkeeper, you'll apply your attention to detail and technical expertise to become a valued member of the team. Your responsibilities will include:
Invoicing
Payables
Categorizing Transactions
Ad Hoc Reports and Projects
Proficient in QuickBooks Online
Attention to Detail
Invoicing
Math Proficiency
Computer Literacy and Data Entry
Organizational Skills
Preferred:
2+ years of bookkeeping experience
Family and Youth Initiatives is a small, faith -based 501(c)3 nonprofit organization that serves families and youth in several counties across the Greater Dayton Region. FYI provides education and tools to expectant parents, parents/guardians of infants and children, and middle and high school teens. Our programs also include in -school counseling, youth education on emotional and social skills, and prevention.
The organization is looking for a bookkeeper to join our team on a temporary basis for 6 -8 weeks, with the possibility of extension. The ideal candidate will have experience with bookkeeping tasks, such as data entry, accounts payable, and accounts receivable. The Bookkeeper should be well -versed in QuickBooks software. They will also be organized, detail -oriented, and have excellent communication skills.
This is a flexible position with a variable work schedule of 6 -12 hours per week. The position is located at our office in New Carlisle, OH. Remote work is an option for the right candidate.
This position's responsibilities will include:
Prepare financial statements, such as balance sheets and income statements.
Reconcile accounts to ensure accuracy.
Enter transactions into the organization's accounting software.
Review documents and ensure that they are properly filed.
Track expenses and ensure that they are paid on time.
Generate reports to track financial performance.
Resolve any discrepancies that arise.
Communicate with management about bookkeeping matters.
Requirements
Qualifications:
3 to 5 years of experience with bookkeeping tasks preferred
Strong organizational and detail -oriented skills
Excellent communication skills
Ability to work independently and as part of a team
Extensive experience utilizing QuickBooks accounting software (required)
Benefits
We don't let your temporary status hold you back from getting the benefits you deserve. All our temporary staffing associates deserve the same or better benefits as their permanent co -workers while on an assignment. We want our temps to be happy and healthy, and our benefits package reflects that:
Weekly Pay
Retirement Savings Account
Supplemental Insurance
Flexible Spending Account
Childcare Assistance
Commuter Savings and Benefits
Paid Time Off
Gym Membership and Wellness Benefit
Employee Assistance Program
Professional Development and Skills Training
Corporate Discounts
View all our benefits at ***************************************
Equal Employment Opportunity - We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are committed to creating a diverse and inclusive workplace and we welcome applications from all backgrounds.
SR ACCOUNTS PAYABLE SPECIALIST
Remote job
Essential Function
Review, research, and resolve all inventory payables' vendor-related issues, problems, and concerns. Analyze processes involved in vendor research and develop efficiencies.
“At Sally Beauty Holdings, we find beauty in diversity. Our inclusivity and self-expression are what fuel our innovation and growth. You are welcome here, and you can thrive here. We find beauty in YOU. Join us.”
Primary Duties
Respond to vendor inquiries on any type of discrepancies that include, but not limited to, shortage deductions, receiving adjustments and/or price discrepancies. Correspond and communicate with merchandising and warehouse personnel to resolve discrepancies. Submit vendor deductions or payments for any inconsistencies with PO terms by reviewing past payment, receipt and purchasing activity. Logs all vendor issues and vendor calls. Prepares end of month status report of all existing problems. Develops benchmarking for how much time is spent on resolving the issues. Analyzes problems and develop efficiencies, which may decrease the number of vendor problems.
Evaluate and create written policies on all vendor-related procedures for training purposes.
Log all vendor issues and vendor calls in an excel spreadsheet for management review
Prepare end of month status report of all existing problems. Develop bench marking for how much time is spent on resolving issues. Analyze problems and develop efficiencies, which may decrease the number of vendor problems.
Date stamp received all documents for efficient tracking purposes.
Knowledge, Skills and Abilities
High school diploma or equivalent. Associates degree preferred.
Minimum 3 years accounts payable experience in a computerized environment.
Proficient in Microsoft Office Applications such as, but not limited to, Excel and Word.
10-key by touch.
Competencies / Attributes
Excellent communication skills.
Must have analytical and problem-solving skills.
Ability to establish priorities while researching vendor questions.
Ability to work under minimum supervision.
Detail oriented.
Must be a team player.
Working Conditions /Physical Requirements
The work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meeting and training rooms, retail stores, and residences or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The work area is adequately lighted, heated, and ventilated.
The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, files, books, small parts; using a keyboard, driving an automobile, etc. No special physical demands are required to perform the work.
Benefits
We offer a competitive salary and outstanding benefits package that includes medical, dental, vision, life Insurance, paid vacation and sick days, paid holidays, tuition reimbursement and 401(k) with company match. In addition, associates of SBH may take advantage of our in house salon with complementary services and a varied selection of food options at our corporate campus. Also, featured at our corporate campus, is both a Sally Beauty and CosmoProf Professional onsite store, where associates enjoy a great merchandise discount!
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, or disability.
Auto-ApplyJob Description
SPRCHRGR (pronounced "supercharger") is a professional services consultancy providing highly skilled team members across a variety of complementary disciplines. We like to say, "cut out the vowels, get there faster!" because we prioritize creativity, efficiency, and performance in our work, and we have fun doing it.
Our exceptional staff + innovative approach set us apart from stuffy traditional accountancies and commoditized outsourced bookkeeping agencies. We think differently about our work supporting high-growth startups, forward-thinking SMBs, and nonprofits located all across the US.
We specialize in cutting-edge technology and partner with dynamic businesses across diverse industries. Our team culture emphasizes collaboration, learning, and process-driven efficiency.
Are you a detail-oriented bookkeeper looking for a fully remote role that lets you balance work and life while honing your craft? Do you enjoy making sure the numbers are right? Would you appreciate working alongside Client Accountants, Accounting Managers and Controllers in a process-driven environment? SPRCHRGR's team works from home using cutting-edge technology to support an interesting mix of dynamic client businesses.
As a Bookkeeper, you'll manage day-to-day transactions, keep the general ledger accurate and provide administrative and clerical support to the team. You will collaborate and cross-train with fellow bookkeepers, enjoy mentoring from experienced Accounting Managers and have opportunities to advance into Client Accountant or other senior roles.
Minimum Credentials
Education/experience: associate degree or coursework in accounting/finance preferred; professional bookkeeping certification is a plus.
3+ years of bookkeeping or accounting support experience, with a strong understanding of debits, credits and double‑entry bookkeeping.
Hands‑on experience with cloud bookkeeping software (e.g., QuickBooks Online, Sage Intacct, or Netsuite) and related tools (Bill.com, Expensify)
Comfortable working 25+ hours per week (full‑time roles available).
Highly process‑oriented, eager to follow and improve our standard operating procedures.
Desire to learn and adopt new technologies.
Experience working remotely is a plus.
Clear and concise written and verbal communication; committed to confidentiality.
Dedicated workspace with reliable high‑speed internet.
Alignment with SPRCHRGR's core values.
Responsibilities
-Client Service & Bookkeeping
Record and categorize daily transactions (sales, expenses, payments) in our clients' accounting software.
Manage accounts payable and receivable - issue invoices, process bills, monitor aging, and follow up on outstanding items.
Reconcile bank and credit‑card accounts weekly and investigate discrepancies.
Maintain the general ledger, ensuring that debits and credits are posted to appropriate accounts and that entries are accurate.
Prepare bank deposits, verify receipts and maintain organized digital records of cash/check transactions for supervisors and managers.
Assist with payroll processing, vendor payments and other routine tasks such as purchasing, billing and tracking overdue accounts.
Help with client onboarding, including cleaning up historical books and setting up new systems and processes.
-Communication & Team Support
Support the clients regarding day‑to‑day transaction questions; answer inquiries and provide updates.
Flag anomalies or issues to the Client Accountant or Accounting Manager promptly so they can address them.
Follow SPRCHRGR's established SOPs, document your workflows, and suggest improvements to enhance efficiency.
Collaborate closely with Client Accountants and Accounting Managers to ensure seamless month-end and year-end closes. Provide the data and schedules they need so they can focus on higher-level reporting and analysis.
Participate in cross‑training and capacity planning with other bookkeepers to balance workloads and maintain coverage during vacations or peak periods.
Contribute to a positive, client‑first culture by communicating professionally and maintaining client confidentiality at all times.
Compensation
Competitive Pay
401K w/ up to 4% match (no vesting)
Discretionary Bonus Program
100% remote, always
Customizable benefit options
The work is performed M-F, between 8 AM to 5 PM PST hours
We can provide you with a laptop and necessary hardware/software
Application Notice
At SPRCHRGR, we value fairness, clarity, and attention to detail in our hiring process. To ensure an equitable process, we ask that you submit your application only through the official posting for this role.
Do not contact our hiring managers, team members, or leadership directly (via personal email, LinkedIn, or other channels). Applications received in this way will be automatically disqualified.
All questions or inquiries regarding your application should be directed to our recruiting team at **********************.
Notice to External Recruiters
Please do not send unsolicited candidate submissions to our team. Our system automatically blocks domains that repeatedly send unrequested outreach.
WHO WE ARE
Ethical
We do good. We act with integrity, earning trust instead of asking for it, and we do what is right even when it isn't easy. We are transparent, promptly sharing information and feedback directly and freely with all relevant stakeholders.
Positive
We love what we do. It shows in the positive and constructive attitude we bring every day. We realize work is more than just output; it's about the life experiences we share along the way.
Passionate
We care. A lot. We expect high performance of ourselves and our teammates. We constantly look to innovate and improve. We play to win and keep raising the bar to deliver results.
Professional
We are one team, focused on the "we" rather than the "I." We're consistently organized and accountable. Our work speaks for itself and stands the test of time.
Inclusive
By design, our team members believe, act, feel, and look differently from each other. We foster a sense of belonging and respect for every individual and we expect the same from our clients and partners.
HOW WE OPERATE
We focus on what matters
We work efficiently but don't cut corners or compromise on best practices. We prioritize long-term value over short-term gains. We value simplicity over complexity.
We reward it
We reward the effort of our peers with matched enthusiasm. We share the spotlight and credit generously. We celebrate our successes, even the small ones.
We own it
We take pride in our work. We see projects through from start to finish. We continuously update process documentation and fix things we find broken along the way.
We're a service-first organization
We exemplify a customer-first mindset across everything we do internally & externally, always learning from our colleagues, partners, and clients. While the customer isn't always right, we value their trust in us and strive to reciprocate value by anticipating their needs, priorities, and expectations.
2025-2026 Hourly School Bookkeeper
Remote job
SCHOOL SUPPORT (NON-INSTRUCTIONAL)/BOOKKEEPER
The Hourly School Bookkeeper provides support to school administration by maintaining accurate records of accounting transactions, ensuring that financial activities comply with district policies and procedures, applying principles of accounting to analyze financial information and preparing reports for school administration and other stakeholders as required. Coordinates the implementation of accounting controls, administers school budgets and provides oversight of district systems (Lawson, Kronos and Aesop).
MINIMUM REQUIREMENTS
EDUCATION: • High School Diploma or GED required.
CERTIFICATION/LICENSE: • N/A.
WORK EXPERIENCE: • 1 year work experience in related field. Accounting experience within a K-12 environment preferred.
KNOWLEDGE, SKILLS & ABILITIES • Knowledge of Generally Accepted Accounting Principles, budget practices and financial reporting • Ability to prepare reports and business correspondence • Ability to work independently • Ability to possess strong organizational skills • Possess strong computer skills with a working knowledge of Microsoft Excel and various integrated applications • Excellent writing and communication skills • Ability to work independently and in a team setting • Attention to detail and organized
ESSENTIAL DUTIES • Provides support to school administration by maintaining accurate records of accounting transactions, ensuring that financial activities comply with district policies and procedures, applying principles of accounting to analyze financial information and preparing reports for school administration and other stakeholders as required. • Verifies, allocates, and posts details of business transactions as well as maintains and monitors school budgets, payroll and purchases. • Prepares purchase requisitions ensuring compliance with purchasing procedures and regulations. • Reconciles and balances all general fund accounts to ensure compliance. • Receives money and makes timely deposits for various student activity accounts. • Processes check requests for bill payments and orders for various accounts. • Executes and oversees multiple budgets for the school. • Compiles reports and records to display relevant statistics such as cash receipts and expenditures, accounts payable and receivable, and other items pertinent to operation of business. • Assists employees with payroll/attendance questions and issues. • Serves as the school liaison to the Finance Department; oversees proper compliance at school level for all monetary transactions ensuring compliance with district policies and procedures. • Maintains receipt books; distributes to staff/club sponsors when needed; insures receipts are written properly; balances receipt books at the end of each semester. • Reports to the Principal any irregularities and/or situations of non-compliance with policies or procedures. • Prepares files and receipt books for audit. • Responsible for wiping down surfaces to uphold sanitation standards as required for safe school environment. • Assists administrators and other staff members in the orderly, expedient and safe transition of students from one location to another. • Required to have prompt, regular attendance in-person and be available to work on-site, in-person during regular business hours and as needed. • Performs other duties as assigned by an appropriate administrator or their representative.
Compensation:
SALARY GRADE: HOURLY
SALARY RANGE: APS Salary Schedules
PHYSICAL ABILITIES AND WORKING CONDITIONS The physical abilities, working conditions and other conditions of employment listed in this document are representative of, but are not intended to provide an exhaustive list of the requirements for positions in this classification. In the event of an emergency or situation requiring guidance from Federal, State, or local or school district authorities, the requirements of this position may change temporarily or for the school year to best serve the needs of our students. Vision: Ability to read small print and view a computer screen for prolonged periods. Hearing: Ability to tolerate exposure to noisy conditions. Speech: Ability to be understood in face-to-face communications, to speak with a level of proficiency and volume to be understood over a telephone or computer. Upper Body Mobility: Ability to use hands to grasp, and manipulate small objects; manipulate fingers, twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head. Strength: Ability to lift, push, pull and/or carry objects which weigh as much as 5 or more pounds on a frequent basis. Incumbent may be required to physically restrain parties involved in a conflict. Environmental Requirements: Ability to encounter constant work interruptions; work cooperatively with others; work independently; work indoors. Mental Requirements: Ability to read, write, understand, interpret and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgement and the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records. Understand how to manage stress. Remote Work Requirements: Additional Work Conditions & Physical Abilities: Ability to be flexible and adapt as needed between various in-person working environments.
The Atlanta Public School System does not discriminate on the basis of race, color, religion, sex,citizenship, ethnic or national origin, age, disability, medical status, military status, veteran status, marital status, sexual orientation, gender identity or expression, genetic information, ancestry, or any legally protected status in any of its employment practices, educational programs, services or activities. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties. This job description is intended to accurately reflect the duties, responsibilities and requirements of the position. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position. Management and administration reserves the right to modify, add, or remove duties and assign other duties as necessary.
Senior Accounts Payable Specialist
Remote job
The Senior Accounts Payable Specialist is responsible for owning and managing the full Accounts Payable (AP) cycle and ensuring accurate, compliant, and timely processing of all payables activities. This role requires a high level of professional judgment, analytical problem-solving, and process optimization, and will serve as a key partner to internal teams and external vendors.
This position will independently evaluate invoice discrepancies, analyze and reconcile vendor accounts, recommend and implement process improvements, and uphold strong internal controls. The ideal candidate is detail-oriented, highly organized, and proactive, with an ability to manage high volumes of transactions while maintaining accuracy, efficiency, and scalability.
What You'll Focus On:
1. Invoice Processing & AP Operations (30%)
Process vendor invoices daily in Ramp, ensuring accuracy, timeliness, and appropriate coding.
Review, investigate, and resolve invoice discrepancies independently.
2. Vendor Management & Onboarding (15%)
Manage vendor onboarding and maintain vendor master data, including W-9/W-8 forms and contracts.
Serve as the primary liaison for vendor inquiries, ensuring professional and timely resolution.
3. Expense Management & Corporate Credit Cards (15%)
Oversee distribution, tracking, and administration of company-issued credit cards.
Review and approve employee expense reports in compliance with T&E policies.
Educate employees on reimbursement and credit card procedures.
4. Reconciliations & Reporting (15%)
Reconcile vendor statements, resolve discrepancies, and maintain accurate ledgers.
Reconcile AP-related balance sheet accounts, including cash, credit card, AP, and clearing accounts.
Support month-end close and provide financial reporting as needed.
5. Compliance & Year-End Reporting (10%)
Prepare and submit year-end 1099 reporting in compliance with IRS deadlines and requirements.
Maintain documentation to support audit readiness and regulatory compliance.
6. Internal Audit, Analysis, and Process Improvements (10%)
Support internal and external audits by providing documentation, analysis, and explanations.
Identify operational gaps and recommend process enhancements to increase efficiency and control.
Collaborate with finance leadership to establish scalable AP best practices.
7. Cross-Functional Support & Issue Resolution (5%)
Respond to internal inquiries related to invoice submissions, payments, and expenses.
Provide financial data and analytical support to business leaders as needed.
What You Bring:
Bachelor's degree in Finance, Accounting, Economics, or a related field.
4+ years of full-cycle accounts payable experience in a high volume environment. Multi-entity preferred but not required.
Strong knowledge of W9/W8/1099 requirements and year-end reporting
Proficiency in Excel (including VLOOKUPs and pivot tables)
Proven ability to manage reconciliations, track variances, and maintain vendor relationships
In depth knowledge of Ramp preferred, but not required.
Basic knowledge of administrative and clerical procedures and systems
Effective written and verbal communication skills
Work Condition:
This role primarily involves extended periods of sitting and working at a computer, requiring focus and attention to detail.
Flexibility and adaptability are key, as the role may involve adjusting to different time zones and work settings.
Frequent interaction with cross-functional teams and external vendors
Competencies:
Excellent analytical, problem-solving, and critical-thinking skills.
Detail-oriented, with a high degree of accuracy and the ability to manage multiple priorities and meet deadlines in a fast-paced environment
Strong communication and presentation.
Ability to work collaboratively with cross-functional teams
Ability to problem solve independently
Ability to find solutions to increase efficiency and effectiveness
Ability to interpret policies, apply judgment, and make independent decisions
Familiarity with internal controls and audit standards
What We Offer
Salary range:$60K-$70K
Medical, dental, and vision insurance
401(k)
100% employer-paid Short-Term Disability (STD)
100% employer-paid Life Insurance and option for additional employee-paid Life Insurance
100% employer-paid Accidental Death and Dismemberment (AD&D) Insurance and option for additional employee-paid AD&D Insurance
Company holidays
Birthday off
Paid Parental Leave
Flexible Paid Time Off (PTO)
Employee Assistance Program (EAP)
Auto-ApplyV107 - Legal Accounting Assistant
Remote job
For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.
As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification every year since 2022!
Job Description:
Join Job Duck as a Legal Accounting Assistant supporting a California based family law practice. In this role, you will keep the firm's revenue cycle running smoothly by preparing and tracking invoices, coordinating collections, and reconciling payments with care and accuracy. You will also serve as a friendly first point of contact for callers, guiding sensitive conversations with empathy while maintaining clear professional boundaries. The right candidate enjoys working with numbers, documentation, and systems, and brings calm, attentive communication to every interaction. If you are detail oriented, organized, and confident using QuickBooks and Excel, you will thrive and make a daily impact for clients and the legal team.
• Salary Range: $1,015 to $1,100 USD
Responsibilities include, but are not limited to:
Identify opportunities to improve billing workflows and propose practical solutions.
Protect client confidentiality and adhere to firm procedures at all times.
Manage calendars related to billing cycles, payment commitments, and follow ups.
Assist with scheduling and sending invitations for virtual meetings and ensure participants can join successfully.
Listen attentively to sensitive or lengthy inquiries and communicate eligibility or declines tactfully.
Ensure all time entries are complete, properly coded, and submitted before deadlines.
Triage calls, take clear messages, and route matters to the appropriate team member.
Handle approximately 7 to 10 incoming calls per day with professionalism and empathy.
Maintain accurate billing files, supporting documents, and audit ready records.
Coordinate with the external accountant to deliver month end billing data and resolve open items.
Review billing and time entry reports to identify discrepancies and initiate timely corrections.
Reconcile payments, retainers, refunds, and trust movements against accounting records with zero tolerance for errors.
Monitor accounts receivable, follow up on outstanding balances, and document collections activity.
Prepare, issue, and track client invoices in alignment with the firm's billing policies and timelines.
Requirements:
Required Skills:
• 2-3 years of experience as a Billing Assistant and Intake Specialist
• Experience in a legal, professional services, or accounting environment.
Location:
California based client.
Time zone:
• PST.
Language:
• Advanced English only.
Equipment and connectivity:
• Reliable computer, headset, and stable internet connection suitable for VoIP and video meetings.
Work style:
• Able to manage recurring billing cycles and reception tasks with accuracy, discretion, and urgency.
Work Shift:
8:00 AM - 5:00 PM [PST][PDT] (United States of America)
Languages:
English
Ready to dive in? Apply now and make sure to follow all the instructions!
Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.
Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.
Auto-ApplyBookkeeper (South Africa) - 16470
Remote job
Role: Bookkeeper Priority Location: South Africa (primary), open to Latin America and the Philippines based on talent availability Working Hours: Monday to Friday, 9:00 AM - 5:00/6:00 PM ET Salary Range: $1,000 - $1,500 per month (final offer depends on skills, experience, and interview results)
Type of contract: Independent Contractor
Type of job: Remote
About the Company:
Our company is a creative marketing and PR agency that treats clients as partners. The team values collaboration, professionalism, and innovation, and is dedicated to scaling operations while maintaining a fun and supportive culture. Contractors enjoy autonomy, the opportunity to make a tangible impact, and flexibility to manage work remotely.
About the Role:
The Bookkeeper will play a key role in structuring financial operations, establishing budgeting and forecasting systems, and ensuring accurate record-keeping. This role will work closely with a fractional CFO to manage company finances proactively, identify risks, and provide actionable insights. The successful candidate will have the opportunity to create scalable processes that directly influence the company's financial health.
Key Responsibilities:
Maintain accurate bookkeeping and financial records using Xero.
Implement and manage budgeting, forecasting, and expense tracking systems.
Oversee payroll processes via Gusto and timekeeping via Harvest.
Prepare financial reports and provide proactive recommendations to leadership.
Collaborate with the fractional CFO and internal team to improve financial workflows.
Ensure compliance and accuracy across all financial operations.
Qualifications
Required:
Minimum 3 years of bookkeeping experience, preferably mid-level.
Strong U.S. accounting experience; experience in a marketing or PR agency is a plus.
Proficiency in Xero; familiarity with Gusto and Harvest is advantageous.
Excellent English written and verbal communication skills.
High attention to detail, proactive problem-solving, and ability to manage up.
Preferred:
Experience working remotely with international teams.
Familiarity with financial best practices in creative industries
Bookkeeper - PH
Remote job
MEET
COMPASS
We
are
a
full
service
BPO
that
partners
with
brands
to
power
growth
through
exceptional
customer
experience
Our
founders
were
trailblazers
in
the
eComm
industry
When
they
couldnt
find
a
customer
service
partner
that
was
as
innovative
as
they
were
they
built
it
Many
companies
view
their
customer care as a cost center but we believe it can be so much more If you delight the customer listen to their feedback and use their insights to gather data about products and offerings customer care can have a strategic role in growing a business About the Role We are looking for a highly analytical and detail oriented Bookkeeper to support our organization This resource will be responsible for maintaining accurate financial records reconciling accounts and supporting day to day accounting operations This role requires strong attention to detail excellent organizational skills and the ability to work with multiple clients in a fast paced environment Key ResponsibilitiesAccounting & BookkeepingRecord day to day financial transactions in line with client guidelines and standards Maintain general ledgers journals and subsidiary accounts Process accounts payable and accounts receivable Reconcile bank statements credit card statements and other financial accounts Track expenses invoices collections and payments Reporting & Documentation Prepare monthly quarterly and annual financial reports for clients Generate aging reports cash flow summaries and expense reports Assist in preparing financial statements and compliance documentation Maintain well organized records for internal review and audits Compliance & Process Improvement Ensure compliance with client specific accounting standards and regulatory requirements Support internal and external audits Recommend improvements to enhance accuracy and efficiency Qualifications & SkillsBachelors degree in Accountancy Finance Business Administration or related field is highly preferred At least 5 years of bookkeeping or accounting experience BPO experience preferred Knowledge of general accounting principles and best practices Proficiency with accounting tools QuickBooks Xero SAP NetSuite or similar Strong Excel skills pivot tables formulas data management Excellent communication skills in English PreferredExperience supporting US clients Familiarity with international accounting standards and client specific compliance Accounting or bookkeeping certifications eg QuickBooks Certified Xero Certified Technology Requirements A licensed Windows computer with a serial number is the only computer we will accept for this position We dont allow customized or jailbroken homemade devices Applicants must have strong wired internet connection to support systems and possess a Windows Computer with a working webcam Download and upload speed must be at least 25MBPS All agents must have a working camera to be used during training sessions and 11 conversations Agents must be willing to have Crowdstrike be installed in their personal computerlaptop Agents must have a working headset with a microphone speakers are not permitted for use while on calls Processor Intel Core i5 4440 CPU 210 GHz Memory Minimum 8GB but recommend 16 GB OS Windows 32 Bit and 64 Bit Windows 11 All agents will be required to install third party software in order to run the screen capture module Screen Capture Module l Microsoft Windows Installer 20 or later l Microsoft Visual C 2019 Redistributable 32 bit l Microsoft NET Framework 462or 47x Benefits A fully remote work environment Comprehensive training on our products and services Career development opportunities including internal promotions A positive and growing work culture that values diversity and inclusivity If you possess a compassionate nature thrive in a customer centric role and have a passion for assisting others we encourage you to apply