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Become A Chief Administrative Officer

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Working As A Chief Administrative Officer

  • Communicating with Supervisors, Peers, or Subordinates
  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Making Decisions and Solving Problems
  • Deal with People

  • Mostly Sitting

  • Repetitive

  • $86,110

    Average Salary

What Does A Chief Administrative Officer Do

Administrative services managers plan, direct, and coordinate supportive services of an organization. Their specific responsibilities vary, but administrative service managers typically maintain facilities and supervise activities that include recordkeeping, mail distribution, and office upkeep. In a small organization, they may direct all support services and may be called the business office manager. Large organizations may have several layers of administrative managers who specialize in different areas.

Duties

Administrative services managers typically do the following:

  • Buy, store, and distribute supplies
  • Supervise clerical and administrative personnel
  • Set goals and deadlines for their department
  • Develop, manage, and monitor records
  • Recommend changes to policies or procedures in order to improve operations, such as changing what supplies are kept or how to improve recordkeeping
  • Plan budgets for contracts, equipment, and supplies
  • Monitor the facility to ensure that it remains safe, secure, and well maintained
  • Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems
  • Ensure that facilities meet environmental, health, and security standards and comply with government regulations

Administrative services managers plan, coordinate, and direct a broad range of services that allow organizations to operate efficiently. An organization may have several managers who oversee activities that meet the needs of multiple departments, such as mail, printing and copying, recordkeeping, security, building maintenance, and recycling.

The work of administrative services managers can make a difference in employees’ productivity and satisfaction. For example, an administrative services manager might be responsible for making sure that the organization has the supplies and services it needs. In addition, an administrative services manager who is responsible for coordinating space allocation might take into account employee morale and available funds when determining the best way to arrange a given physical space.

Administrative services managers also ensure that the organization honors its contracts and follows government regulations and safety standards.

Administrative services managers may examine energy consumption patterns, technology usage, and office equipment. For example, managers may recommend buying new or different equipment or supplies in order to lower energy costs or improve indoor air quality.

Administrative services managers also plan for maintenance and the future replacement of equipment, such as computers. A timely replacement of equipment can help save money for the organization, because eventually the cost of upgrading and maintaining equipment becomes higher than the cost of buying new equipment.

The following are examples of types of administrative services managers:

Contract administrators handle buying, storing, and distributing equipment and supplies. They also oversee getting rid of surplus or unclaimed property.

Facility managers oversee buildings, grounds, equipment, and supplies. Their duties fall into several categories, including overseeing operations and maintenance, planning and managing projects, and dealing with environmental factors.

Facility managers may oversee renovation projects to improve efficiency or ensure that facilities meet government regulations and environmental, health, and security standards. For example, they may influence building renovation projects by recommending energy-saving alternatives or efficiencies that reduce waste. In addition, facility managers continually monitor the facility to ensure that it remains safe, secure, and well maintained. Facility managers also are responsible for directing staff, including maintenance, grounds, and custodial workers.

Records and information managers develop, monitor, and manage an organization’s records. They provide information to executive management, and they ensure that employees throughout the organization follow information and records management guidelines. They may direct the operations of on-site or off-site records facilities. They should be familiar with the technology that is used to manage both physical and electronic records. Records and information managers also work closely with an organization’s attorneys, technology, and business operations personnel.

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How To Become A Chief Administrative Officer

Educational requirements vary by the type of organization and the work performed. Administrative services managers must have related work experience.

Education

A bachelor’s degree is typically required for someone to become an administrative services manager. However, some jobseekers may be able to enter the occupation with a high school diploma. Those with a bachelor’s degree typically study business, engineering, facility management, or information management.

Licenses, Certifications, and Registrations

The International Facility Management Association offers a competency-based professional certification program for administrative services managers. Completing this program may give prospective job candidates an advantage. The program has two levels: the Facilities Management Professional (FMP) certification and the Certified Facility Manager (CFM) certification. People entering the profession can get the FMP as a steppingstone to the CFM. For the CFM, applicants must meet certain educational and experience requirements. The CFM must be renewed every 3 years by completing continuing education and professional development requirements.

For records and information managers, the Institute of Certified Records Managers offers the Certified Records Manager (CRM) certification. For those specializing in information governance, ARMA International offers the Information Governance Professional (IGP) certification.

Work Experience

Administrative services managers must have related work experience reflecting managerial and leadership abilities. For example, contract administrators need experience in purchasing and sales, as well as knowledge of the variety of supplies, machinery, and equipment that their organization uses. Managers who are concerned with supply, inventory, and distribution should be experienced in receiving, warehousing, packaging, shipping, transportation, and related operations.

Advancement

Advancement of facility managers is based on the practices and size of individual organizations. Some facility managers transfer among departments within an organization or work their way up from technical positions. Others advance through a progression of facility management positions that offer additional responsibilities. Advancement is easier in large organizations that employ several levels and types of administrative services managers.

A master’s degree in business administration or a related field can enhance a manager’s opportunities to advance to a higher level position, such as director of administrative services. Some experienced managers may join or establish a management consulting firm to provide administrative management services to other organizations on a contract basis.

Important Qualities

Analytical skills. Administrative services managers must be able to review an organization’s procedures and find ways to improve efficiency.

Communication skills. Much of an administrative services manager’s time is spent working with other people. Therefore, communication is a key quality.

Detail oriented. Administrative services managers must pay attention to details. This quality is necessary across a range of tasks, from ensuring that the organization complies with building codes to managing the process of buying equipment.

Leadership skills. In managing workers and coordinating administrative duties, administrative services managers must be able to motivate employees and deal with issues that may arise.

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Chief Administrative Officer jobs

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Average Length of Employment
Regional Director 3.5 years
Top Employers Before
Director 4.9%
Manager 4.3%
Consultant 4.2%
President 2.9%
Top Employers After
Consultant 6.4%
President 5.2%
Principal 5.1%
Director 3.9%
Owner 2.4%

Chief Administrative Officer Demographics

Gender

Male

54.3%

Female

43.1%

Unknown

2.6%
Ethnicity

White

82.4%

Hispanic or Latino

8.5%

Asian

6.9%

Unknown

1.5%

Black or African American

0.7%
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Languages Spoken

Spanish

34.2%

French

21.1%

German

6.6%

Mandarin

5.3%

Russian

5.3%

Chinese

3.9%

Japanese

3.9%

Hebrew

2.6%

Italian

2.6%

Turkish

1.3%

Cheyenne

1.3%

Azerbaijani

1.3%

Korean

1.3%

Danish

1.3%

Wolof

1.3%

Navajo

1.3%

Braille

1.3%

Urdu

1.3%

Tagalog

1.3%

Portuguese

1.3%
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Chief Administrative Officer Education

Schools

University of Phoenix

12.4%

New York University

6.2%

Northwestern University

6.2%

University of Pennsylvania

6.2%

Fordham University

6.2%

George Washington University

4.8%

University of Central Florida

4.8%

Northern Illinois University

4.8%

University of Pittsburgh -

4.8%

Wayne State University

4.1%

University of Iowa

4.1%

Howard University

4.1%

Cornell University

4.1%

Harvard University

4.1%

Columbia University

4.1%

American University

4.1%

Strayer University

4.1%

Troy University

3.4%

Villanova University

3.4%

University of California - Berkeley

3.4%
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Majors

Business

33.5%

Finance

11.1%

Accounting

9.5%

Law

5.7%

Management

4.8%

Health Care Administration

3.9%

Public Administration

3.8%

Human Resources Management

3.3%

Communication

3.2%

Educational Leadership

2.5%

Economics

2.4%

Political Science

2.4%

Psychology

2.3%

Education

2.2%

Public Health

1.9%

Marketing

1.9%

Criminal Justice

1.5%

Computer Science

1.4%

English

1.3%

Public Relations

1.3%
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Degrees

Masters

41.5%

Bachelors

31.2%

Other

13.1%

Doctorate

7.8%

Certificate

3.3%

Associate

2.7%

Diploma

0.3%

License

0.1%
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Job type you want
Full Time
Part Time
Internship
Temporary

Real Chief Administrative Officer Salaries

Job Title Company Location Start Date Salary
Chief Administrative Officer Brooks Brothers Group, Inc. New York, NY Apr 01, 2015 $300,000 -
$400,000
Chief Administrative Officer Cameron LNG, LLC Houston, TX Sep 15, 2014 $217,610
Chief Administrative Officer GDF SUEZ Energy North America, Inc. Houston, TX Sep 20, 2014 $217,610
Chief Admin Officer Global Operations Aqsacom Inc. Irving, TX Sep 26, 2014 $166,837 -
$230,000
Chief Admin Officer Global Operations Aqsacom Inc. Irving, TX Sep 26, 2014 $162,510 -
$230,000
Chief Admin Officer Global Operations Aqsacom Inc. Irving, TX Aug 25, 2014 $157,227 -
$230,000
Chief Administrative Officer Spring Hill Capital Partners, LLC New York, NY Sep 20, 2011 $120,000
Chief Administrative Officer F. Richard Noodleman, M.D., A Professional Corp. Campbell, CA Nov 03, 2014 $90,500 -
$100,000
Chief Administrative Officer University of California, Irvine Irvine, CA Aug 11, 2014 $82,285 -
$98,800
Chief Administrative Officer Kauzu, Inc. Chicago, IL Oct 01, 2012 $70,429

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Top Skills for A Chief Administrative Officer

FinancialManagementEnsureComplianceProceduresPersonnelOversightPayrollCompanyPoliciesHumanResourcesManagementInformationTechnologyFacilitiesManagementRiskManagementSafetyAuditCAOAdditionalRealEstateAdministrativeFunctionsCustomerServiceCounselEmergency

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Top Chief Administrative Officer Skills

  1. Financial Management
  2. Ensure Compliance
  3. Procedures
You can check out examples of real life uses of top skills on resumes here:
  • Full Financial Management and Financial Statement Preparation along with all Governmental Reporting and bank relationship management.
  • Developed, administered and annually reviewed supervisory policies and procedures to ensure compliance with securities rules and regulations.
  • Implemented various procedures and processes that have made a significant impact on productivity and profitability.
  • Developed budget guidance for personnel and logistical acquisitions to ensure it meant the Commander s priorities.
  • Direct oversight of district/store operations, Human Resources, Loss Prevention and Advertising during 2013 through H1, 2015.

Top Chief Administrative Officer Employers

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Chief Administrative Officer Videos

Museveni warns officials who delay teachers' salaries

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