Chief of staff jobs - 2 jobs

Key Responsibilities: Operations Planning & Scheduling Develop and manage daily, weekly, and longer-term operational schedules. Coordinate labor, equipment, and resources to meet production and service plans. Adjust schedules in real time based on workload changes, priorities, and external factors. Ensure all schedule updates are accurately documented and communicated to stakeholders. Supply Chain & Material Coordination Coordinate purchasing and availability of materials required for planned work. Work closely with vendors and suppliers to ensure timely and accurate delivery. Maintain strong relationships with suppliers to support continuity of operations. Track material needs to align with upcoming schedules and demand forecasts. Operational Coordination Serve as a point of contact for operational teams regarding schedules, changes, and expectations. Communicate updates, delays, or issues to management and internal partners as needed. Support coordination during high-demand or time-sensitive operational periods. Assist with workflow planning and execution across teams. Administrative & Reporting Support Maintain accurate records related to scheduling, labor, and service or production activity. Support timesheet review, documentation, and operational reporting. Monitor performance metrics related to timeliness, utilization, and completion. Assist with post-project or post-event documentation and continuous improvement efforts. Required Qualifications Strong organizational, planning, and time-management skills. Ability to manage multiple priorities in a deadline-driven environment. Clear and professional communication skills. Proficiency with scheduling tools, spreadsheets, and operational systems. Ability to remain calm and effective under pressure. Preferred Qualifications Experience in supply chain, operations, logistics, manufacturing, or field-based environments. Prior scheduling, dispatching, or coordination experience. Familiarity with inventory, routing, or workforce management concepts. Bilingual skills a plus.