Chief of staff job description
Updated March 14, 2024
6 min read
A chief of staff is responsible for providing assistance to other executive-level employees by taking over various tasks. They also solve problems in the background, oversee various business projects, and improve current business processes and policies.
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Example chief of staff requirements on a job description
Chief of staff requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in chief of staff job postings.
Sample chief of staff requirements
- Bachelor's degree in Business, Finance, or related field
- Minimum 5 years' experience in a senior leadership role
- Demonstrated expertise in strategic planning and execution
- Proven track record of leading organizational change
- Proficiency in Microsoft Office Suite
Sample required chief of staff soft skills
- Strong communication and interpersonal skills
- Excellent problem-solving and decision-making skills
- Highly organized and detail-oriented
- Ability to work well under pressure and manage competing priorities
- Ability to work collaboratively and foster team spirit
Chief of staff job description example 1
Massachusetts Institute of Technology chief of staff job description
+ Department: Alumni Association
+ School Area: Alumni Association
+ Employment Type: Full-time (Hybrid)
+ Employment Category: Exempt
+ Visa Sponsorship Available: No
+ Schedule:
Email a Friend Save Save Apply Now
Information on MIT's COVID-19 vaccination requirement can be found at the bottom of this posting.
CHIEF OF STAFF, Alumni Association (MITAA), to act as an advisor to the CEO to advance the strategic direction and internal operations of the MITAA. Will create cross-departmental relationships to enable organizational success; coordinate and manage-- as a member of the senior management team--the essential activities of the organization, including strategic and annual business planning, to ensure the MITAA continues to progress towards achieving its goals; enhance the internal organizational processes that allow the MITAA to fulfill its mission, including ensuring strong collaboration across its core business areas and the implementation of priority efforts identified by and with the CEO that emerged from MIT's goals and the MITAA strategic plan; provide leadership oversight of the delivery and application of engagement data to AA staff leadership, the MITAA board of directors, and other organizations such as Resource Development; deliver data-driven, actionable insights to inform the direction and maximize the performance of alumni engagement efforts; and oversee the strategic use of the CEO's time.
Job Requirements
REQUIRED: bachelor's degree; at least ten years' relevant experience in administration, operations, or project management; senior leadership experience and ability to define a vision, develop strategic plans, and successfully lead teams toward fulfilling goals with transformational impact on the institutions they support; sound judgment and ability to work strategically and decisively; and demonstrated skill achieving alignment, providing active support, and collaborating closely with a broad range of stakeholders in relation to strategic plans and execution. PREFERRED: advanced degree or PMP certification; and alumni relations, fundraising, or development experience in a non-profit or academic setting. Job #21856-13Must be willing and able to occasionally travel and attend evening and/or weekend activities, meetings, events, seminars, and workshops.This position will be hybrid, with a combination of on-campus and remote work.9/15/22
+ School Area: Alumni Association
+ Employment Type: Full-time (Hybrid)
+ Employment Category: Exempt
+ Visa Sponsorship Available: No
+ Schedule:
Email a Friend Save Save Apply Now
Information on MIT's COVID-19 vaccination requirement can be found at the bottom of this posting.
CHIEF OF STAFF, Alumni Association (MITAA), to act as an advisor to the CEO to advance the strategic direction and internal operations of the MITAA. Will create cross-departmental relationships to enable organizational success; coordinate and manage-- as a member of the senior management team--the essential activities of the organization, including strategic and annual business planning, to ensure the MITAA continues to progress towards achieving its goals; enhance the internal organizational processes that allow the MITAA to fulfill its mission, including ensuring strong collaboration across its core business areas and the implementation of priority efforts identified by and with the CEO that emerged from MIT's goals and the MITAA strategic plan; provide leadership oversight of the delivery and application of engagement data to AA staff leadership, the MITAA board of directors, and other organizations such as Resource Development; deliver data-driven, actionable insights to inform the direction and maximize the performance of alumni engagement efforts; and oversee the strategic use of the CEO's time.
Job Requirements
REQUIRED: bachelor's degree; at least ten years' relevant experience in administration, operations, or project management; senior leadership experience and ability to define a vision, develop strategic plans, and successfully lead teams toward fulfilling goals with transformational impact on the institutions they support; sound judgment and ability to work strategically and decisively; and demonstrated skill achieving alignment, providing active support, and collaborating closely with a broad range of stakeholders in relation to strategic plans and execution. PREFERRED: advanced degree or PMP certification; and alumni relations, fundraising, or development experience in a non-profit or academic setting. Job #21856-13Must be willing and able to occasionally travel and attend evening and/or weekend activities, meetings, events, seminars, and workshops.This position will be hybrid, with a combination of on-campus and remote work.9/15/22
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Chief of staff job description example 2
UT Health San Antonio chief of staff job description
The School of Dentistry's mission is to improve oral health through excellence in education, research, patient care, and community engagement. In support of the school's mission, the Chief of Staff will manage specific initiatives and/or special projects for the Dean. This role provides high level administrative and executive duties concerning the special projects, programs, and Initiatives and collaborates with the Marketing & Communications departments in the creation of executive-level communications including talks, speeches, reports, and presentations.
Interacts on behalf of the Dean with colleagues across the schools and campus to ensure alignment of special projects and initiatives developed or initiated by the Dean.
Coordinates and interacts with senior leaders and executives, external affiliate leadership, and other external partners on a diverse range of strategic, operational, and organizational matters as it pertains to the Dean's work or as directed by the Dean.
Works with the Dean to organize, coordinate or execute communications of the Dean's office and directs relative internal/external communications in coordination with the Office of Communications and/or Marketing.
Manages the execution of special projects undertaken by the Dean, as well as handling questions, concerns, issues, and requests.
Assists to coordinate schedules and prepares itineraries for special meetings/events including executive searches or special visits to the campus for the Dean.
Assists the Dean and/or senior administration with the coordination with the strategic management processes or activities critical to achieving strategic planning goals.
Prepares and/or contributes with the preparation of reports, proposals, briefing, presentation, and responses on institutional and strategic issues.
Provides principal management support resulting in the seamless functioning and management of the Dean's priorities and/or special projects.
Researches and evaluates new initiatives for domestic and international projects.
Education:
Bachelor's degree in Public Health, Health Administration, Business Administration or Management is required. Master's degree is preferred.
Experience:
Ten (10) years of related experience is required.
Interacts on behalf of the Dean with colleagues across the schools and campus to ensure alignment of special projects and initiatives developed or initiated by the Dean.
Coordinates and interacts with senior leaders and executives, external affiliate leadership, and other external partners on a diverse range of strategic, operational, and organizational matters as it pertains to the Dean's work or as directed by the Dean.
Works with the Dean to organize, coordinate or execute communications of the Dean's office and directs relative internal/external communications in coordination with the Office of Communications and/or Marketing.
Manages the execution of special projects undertaken by the Dean, as well as handling questions, concerns, issues, and requests.
Assists to coordinate schedules and prepares itineraries for special meetings/events including executive searches or special visits to the campus for the Dean.
Assists the Dean and/or senior administration with the coordination with the strategic management processes or activities critical to achieving strategic planning goals.
Prepares and/or contributes with the preparation of reports, proposals, briefing, presentation, and responses on institutional and strategic issues.
Provides principal management support resulting in the seamless functioning and management of the Dean's priorities and/or special projects.
Researches and evaluates new initiatives for domestic and international projects.
Education:
Bachelor's degree in Public Health, Health Administration, Business Administration or Management is required. Master's degree is preferred.
Experience:
Ten (10) years of related experience is required.
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Chief of staff job description example 3
McDonald's chief of staff job description
McDonald's Franchising Chief of Staff will work with the US Franchising VP and team leaders across the organization to drive the communication and change agenda in support of the US Franchising team vision while fostering team culture and engagement.
McDonald's US Franchising Strategy team is aligned around a vision to make McDonald's the greatest franchising opportunity for generations to come, supported by the industry's leading franchisor. We will do this by offering the best financial outcomes and access to the leading brand, by providing the most upside potential for franchisees to achieve future growth and fulfill their personal and professional goals, by building towards the future to ensure McDonald's franchising leads the competition on performance and innovation, and by elevating and maintain our brand as the leading franchisor. Read more about US Franchising Strategy .
Key Responsibilities:
Work closely with leadership to help communicate the strategic vision and key priorities for the organization to drive awareness, understanding and advocacy
Manage agenda and logistics for Franchising meetings, and participate in leadership team meetings where appropriate
Act as primary internal communications support for US Franchise VP, leading all functional communications strategies and work products for the US org (including town hall preparation and execution). Partner with US Communications on US Franchising and Ops leadership on organizational announcements
Lead material development for leadership presentations (Board meetings, SLT Summits, Officer Forums)
Leads the planning and execution of all major marketing events (e.g., BLS, OPNAD, marketing offsites, etc.)
Sets objectives and agendas for each major event, including desired outputs, points to gain buy-in on, etc.
Bolsters connectivity and collaboration across the Franchising organization by developing creative networking opportunities at events- specifically supporting Director or Recruitment/ Sourcing.
Drives alignment on key initiatives and issues by designing workshops and discussions
Provides guidance on Communications team regarding the compilation and production of communications materials for franchising changes updates and how they impact business review process.
Creates and maintains the calendar of franchising sourcing events to allow for feasible attendance by all major stakeholders across the US business
Guide efforts to strengthen culture, leading engagement and change activities across US Franchising
McDonald's US Franchising Strategy team is aligned around a vision to make McDonald's the greatest franchising opportunity for generations to come, supported by the industry's leading franchisor. We will do this by offering the best financial outcomes and access to the leading brand, by providing the most upside potential for franchisees to achieve future growth and fulfill their personal and professional goals, by building towards the future to ensure McDonald's franchising leads the competition on performance and innovation, and by elevating and maintain our brand as the leading franchisor. Read more about US Franchising Strategy .
Key Responsibilities:
Work closely with leadership to help communicate the strategic vision and key priorities for the organization to drive awareness, understanding and advocacy
Manage agenda and logistics for Franchising meetings, and participate in leadership team meetings where appropriate
Act as primary internal communications support for US Franchise VP, leading all functional communications strategies and work products for the US org (including town hall preparation and execution). Partner with US Communications on US Franchising and Ops leadership on organizational announcements
Lead material development for leadership presentations (Board meetings, SLT Summits, Officer Forums)
Leads the planning and execution of all major marketing events (e.g., BLS, OPNAD, marketing offsites, etc.)
Sets objectives and agendas for each major event, including desired outputs, points to gain buy-in on, etc.
Bolsters connectivity and collaboration across the Franchising organization by developing creative networking opportunities at events- specifically supporting Director or Recruitment/ Sourcing.
Drives alignment on key initiatives and issues by designing workshops and discussions
Provides guidance on Communications team regarding the compilation and production of communications materials for franchising changes updates and how they impact business review process.
Creates and maintains the calendar of franchising sourcing events to allow for feasible attendance by all major stakeholders across the US business
Guide efforts to strengthen culture, leading engagement and change activities across US Franchising
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Updated March 14, 2024
Updated March 14, 2024