CHILDREN'S RESCUE FUND jobs in New York, NY - 121 jobs
Technical Support Specialist
Childrens Rescue Fund 4.1
Childrens Rescue Fund job in New York, NY
PRIMARY FUNCTION/PURPOSE:
As a System Engineer, specializing in Help Desk Support, this individual will be responsible for providing technical assistance and resolving IT-related issues to ensure the smooth functioning of the organization's IT systems. Provide day-to-day on-site and out of the field service support to internal program staff and Management Team. Assist end-users with hardware and software problems, perform system maintenance tasks, and collaborate with other IT teams to deliver effective solutions. The role requires strong technical expertise, problem-solving skills, and excellent communication abilities. Provide support to staff on all agency supported applications. Troubleshoot, determine source, and advise on appropriate action.
MINIMUM QUALIFICATIONS
Bachelor's degree in computer science, Information Technology, or a related field
3+ years of experience implementing and maintaining Microsoft 365 solution, Exchange Online, MS Teams, and/or Azure AD preferred
Proven experience as a system coordinator or similar role, preferably supporting projects across multiple sites or locations
Proven experience in providing technical support and troubleshooting IT issues
Strong knowledge of operating systems (Windows, mac OS, Linux), hardware components, and software applications
Familiarity with IT security concepts and best practices
Excellent communication and interpersonal skills to interact with end-users and team members effectively
Ability to prioritize and handle multiple tasks simultaneously while maintaining attention to detail
Certification in relevant IT disciplines (e.g., CompTIA A+, Microsoft Certified Solutions Associate (MCSA), etc.) is a plus
Ability to offer high level desktop support in an enterprise environment
Experience working in Social Services Sector either Government or Non-profit preferred
Possess exceptional problem solving and interpersonal skills along with excellent organization skills
The ability to develop processes to improve workflow as well as to pay attention to details; Ability to multi-task effectively and meet deadlines in a fast-paced environment
Ability to work independently with strong sense of focus, task oriented and nonjudgmental; Must have excellent written and oral communication skills
ESSENTIAL DUTIES AND RESPONSIBILITIES
Provide first-level technical support to end-users via phone, email, or in-person and address their IT-related queries and issues promptly
Troubleshoot and resolve hardware and software problems related to desktops, laptops, peripherals, and network connectivity
Collaborate with other IT teams and vendors to escalate complex issues and ensure timely resolution
Provides support of Microsoft 365/Azure AD
Provides system administration for Windows Server OS 2012 through 2019, Microsoft Active Directory 2016 Microsoft Active Directory 2016, or greater
Install, configure, and update software applications, operating systems, and drivers on end-user devices
Maintain and update documentation related to help desk procedures, system configurations, and issue resolutions
Assist in the implementation and maintenance of IT security measures, including antivirus, firewalls, and access controls and report potential threats and issues
Conduct system performance analysis, identify areas for improvement, and implement solutions to optimize system efficiency
Participate in user training sessions to enhance their understanding of IT systems and prevent recurring issues
Monitor IT infrastructure and perform routine maintenance tasks to prevent system downtime
Responsible for assisting end users by trouble shooting and resolving help desk tickets, providing user support, coordinating employee onboarding and offboarding and other projects
Provide onsite and remote support to end users for the Desktop (PC, peripheral, Operating System and Applications
Traveling around NYC to program sites, often with equipment
Monitor the performance of the agency's desktop infrastructure and make suggestions for improving efficiency
Maintaining an inventory of installed software, managing software licensing, and creating policies and procedures for upgrades
Must be able to lift desktops, laptops, monitors, printers, and other IT related equipment
Attend meetings, training, and conferences regarding changes in MIS technology to stay abreast of the latest developments and remain technically competent at all levels of data processing
Other duties as assigned
OTHER REQUIREMENTS (including Physical Demands)
May be required to work long hours and a varied schedule
Traveling throughout various locations in the New York City area
Lifting and moving objects weighing up to 30 pounds several times a week
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
EEO Statement
-
Children's Rescue Fund is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.
$43k-51k yearly est. Auto-Apply 60d+ ago
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Custodian/Driver (Cauldwell)
Childrens Rescue Fund 4.1
Childrens Rescue Fund job in New York, NY
PRIMARY FUNCTION/PURPOSE:
The Custodian/Driver is responsible for maintaining a clean and healthy environment by performing a variety of cleaning and maintenance tasks. This role is responsible for attending to our Cauldwell location in New York City. The individual in this position is also responsible for driving staff members and/or clients between our locations when necessary.
MINIMUM QUALIFICATIONS:
High school diploma or equivalent is required
At least six months of experience providing custodial services in a business or social service environment is required
Familiarity with equipment and processes associated with custodial work is required
Must have a valid Driver's license and be able to obtain a clean Driver's Abstract
Other Requirements (including Physical Demands): Ability to lift 75 pounds
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Clean, sweep, and mop offices, bathrooms, kitchens, program delivery areas, and common areas daily
Perform minor repairs as needed and maintain a professional working space
Unload and store deliveries in storage area, move furniture and equipment as needed
Remove garbage daily from kitchens, bathrooms, office, and common areas; place garbage at the curb for pick up by the sanitation department
Clean and mop floors; prepare floors for stripping and waxing when required
Assist staff in moving furniture in offices and residential areas
Clear sidewalks and entrances of snow; maintain safe walking paths to enter and exit the building
Clean, repair, and store paint brushes, rollers, ladders and other equipment; prepare and apply paint and finish to interior and exterior surfaces when required
Report routine observations of residential and public areas to supervisory staff, including conditions which might affect the safety and security of clients or staff, or conditions that would interrupt the orderly operation of the facility
Perform other duties and special projects as required, including serving on-call for a one-week period each quarter
Responsible for driving staff members and/or clients to site locations when necessary and/or if time permits
May be required to drive to different site locations to perform cleaning and maintenance duties when necessary
SECONDARY RESPONSIBILITIES:
Facilitate effective communication with other staff within an interdisciplinary context; participate in and contribute to staff meetings and the development of policies and procedures
Participate in training and staff-development activities to acquire and maintain both interpersonal and operational skills necessary for successful job performance
PRINCIPAL RELATIONSHIPS:
Frequent contact with staff within the Department, and regular contact with internal and external callers to ensure a high degree of customer service is provided
Collaborative, sensitive, and respectful relationships with volunteers and clients
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EEO Statement - Children's Rescue Fund is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.
$29k-34k yearly est. Auto-Apply 29d ago
Office Manager
Project Hospitality 4.4
New York, NY job
Provides support for program activities and assists with various resident-related functions in the facility. Provides administrative support staff as needed.
Maintain an active resident caseload roster.
Ensure all resident and program supplies are in stock and reorders are made as needed.
Conducts the on-site banking system for residents and secures valuables according to protocol.
Maintains records of attendance regarding residents' activities and distributes to appropriate staff when necessary, and utilizes attendance records/statistics to prepare appropriate reports.
writes, transcribes, maintains, and distributes minutes of meetings. Maintains the appointment calendar for the Program Director.
Maintains and monitors petty cash for the program.
Responsible for ordering and maintaining inventory of all office supplies.
Has the primary responsibility to produce check requisition orders for all site bills.
Assist with the preparation of monthly reports to DHS and other reports as necessary.
Qualifications
A High School Diploma or equivalent and related clerical experience.
Computer Skills, such as proficiency with Microsoft Word and Excel, are required.
Needs the ability to establish workload priorities and balance diverse projects.
Must have exceptional oral and written communication skills.
$44k-55k yearly est. 2d ago
Youth Worker
Project Hospitality 4.4
New York, NY job
The Youth Worker will be responsible for ensuring client safety, providing direct care services, and maintaining building safety during all shift hours at our 24-hour youth services, transitional residence program.
RESPONSIBILITIES:
Engage and counsel clients staying in the Transitional Living Program.
Make security rounds of building and document all findings.
Provide client intervention and stabilization services.
Determine any immediate need and link clients to appropriate services.
Meal preparation/oversee kitchen use and supervise snack and meal periods/ supervise client clean up.
Assist clients in developing independent living skills through one-on-one and weekly independent living group sessions.
Make regular entries in staff communication log according to policy/procedure.
Ensure proper charting of all client information on a timely basis.
Participate in weekly supervision and all team meetings.
Qualifications
REQUIREMENTS/QUALIFICATIONS:
High School Diploma or GED, some college preferred.
Fire and Emergency Drill Conductor Exam (F07) certification is required within 3 months of hire.
Experience working with homeless youth, MICA, and/or substance abuse populations needed. Ability to establish workload priorities and balance diverse projects needed.
Annual proof of physical required.
Must have exceptional communication skills both orally and in writing regarding complex and sensitive issues or regulations.
$27k-30k yearly est. 2d ago
Safety/Operations Supervisor
Project Hospitality 4.4
New York, NY job
Primary Responsibilities:
Responsible for maintaining a 24 hour, 7 days a week plan of internal and external building security /safety, oversee operations of shelter including maintenance and kitchen
Oversees facilities management of residence including overall maintenance and cleanliness of physical site both inside and out.
Supervision of staff in Security, Maintenance, and Kitchen. Including hiring, firing, and performance evaluations.
Responsible for scheduling of all staff in his/her areas of responsibility.
Responsible for fire safety management and immediate disposition of incidents and accidents.
Maintain log and files of all matters pertaining to safety.
Works cooperatively and collaboratively with the Program Director on all details of security and maintenance of the facility.
Should be knowledgeable about all regulations, policies, and procedures in order to be complaint in all areas.
Qualifications
Requirements and Qualifications:
Position requires extensive supervisory experience in the security field.
Experience with facilities management also needed.
Needs ability to establish workload priorities and balance diverse projects.
Must have exceptional communication skills both orally and in writing with individuals and groups regarding complex and sensitive issues or regulations.
Physical ability to perform the essential job functions are needed. In addition, the Security and Operations Director shall perform any duties as required to meet the needs of the program and the clients we serve.
The agency reserves the right to review and change job duties and responsibilities as the need arises. This job description does not constitute a written or implied contract of employment.
$34k-52k yearly est. 2d ago
Client Health Care Coordinator
Project Hospitality 4.4
New York, NY job
Work Schedule:
Part-Time, Saturday & Sunday, 3:00 p.m.-11:00 p.m. (Evening Shift)
Part-Time, Saturday & Sunday, 11:00 p.m. - 7:00 a.m. (Overnight Shift)
On-Call, Called to work on an as-needed basis
Provide quality care to clients in our in-patient rehabilitation program.
Responsibilities:
Must be knowledgeable of the client's rights and ensure an atmosphere that allows for the privacy, dignity, and well-being of all clients in a safe, secure environment.
Provide individualized attention, which encourages each resident's ability to maintain or attain the highest practical physical, mental, and psycho-social well-being.
Knowledgeable of the individualized care plan for clients and provide support to the resident according to the care plan. Contribute to the care planning process by providing the Clinical Director other care planning staff with specific information and observations of the client's needs and preferences.
Maintain the comfort, privacy, and dignity of each client in the delivery of services to them. Interact with residents in a manner that displays warmth and promotes a caring environment.
Fully understand all aspects of the client's rights, including the right to be free of restraints and free of abuse. Responsible for promptly reporting to the Clinical Director incidents or evidence of resident abuse or violation of the client's rights.
Complete records documenting care provided or other information in keeping with department policies.
Perform all job responsibilities in accordance with prescribed safety and infection control procedures including thorough hand washing, use of disposable gloves where indicated, and proper disposal of soiled materials.
Tasks:
Adhere to all documentation regulations including but not limited to the EHR System, OASAS, AWARDS, incident reporting, daily logs, progress notes, and medication logging.
Assist in maintaining a safe, neat, and clean environment; report environmental deficiencies to the Clinical Director such as lighting or equipment problems.
Observe clients for changes in medical condition or behavior and promptly report these changes to the Clinical Director and Associate Area Director.
Monitor and document patient medication as related to the facility DEA license and regulations including taking vital signs (TPR), applying creams/ointments, collecting laboratory specimens.
Change and wash linens on each assigned shift.
Conduct and document rounds on each shift.
Obtain food handler license within 30 days of written notification from Clinical Director.
Perform various tasks assigned by the Clinical Director as needed.
Qualifications
Requirements and Qualifications:
A high School diploma or equivalent, previous Nursing Assistant experience or Certification preferred .
Skills needed include Proficient use of computer and software applications, moderate reading, writing, grammar, and mathematics skills; proficient interpersonal relations, empathetic stance, and communicative skills; auditory and visual skills; ability to bend, stoop, sit, stand, reach, and lift items weighing 50 pounds or less
Valid Drivers License Preferred
$41k-52k yearly est. 2d ago
Procurement Specialist (Main Office)
Childrens Rescue Fund 4.1
Childrens Rescue Fund job in New York, NY
PRIMARY FUNCTION/PURPOSE:
The Procurement Specialist is responsible for all facets of client case management as it relates to a client's efforts to secure permanent housing. This role is vital in ensuring that all purchasing activities are ethical, cost-effective, and aligned with our mission.
MINIMUM QUALIFICATIONS:
Associated Degree in Business Administration, Supply Chain Management, or related field. Bachelor's degree preferred
Two years' experience in nonprofit materials management and inventory control required.
Valid New York State driver's license and an insurable driving record is required
Excellent written and verbal communication skills
Excellent interpersonal skills and must be computer literate in Microsoft Office
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Procurement Specialist is the key interface between vendors and internal departments. Responsible for supplier negotiations for materials, services, transportation, construction, client and staff supplies, and maintenance of CRF sites
Participate in RFP process, including Solicit bids, evaluate proposals, and negotiate contracts in alignment with budget and quality expectations
Act as a liaison to various agencies and vendors to ensure integrity of bidding and delivery process
Utilize the City's Payee Information Portal (PIP), and PASSPort City information systems to prepare contracts for registration, including conducting responsibility determinations, ensuring vendor registration in required data systems, coordinating contract execution, and securing required approvals
Prepare weekly reports for internal and external stakeholders on status of work
Interact with representatives of requesting departments, and Finance as well as oversight agencies to receive and provide clarification
Maintain Tracking of all contracts and inventory at respective sites
Work with the finance department to submit invoices and documents for vendor payment
Monitor supplier performance and address issues related to quality, delivery, or service
Promote ethical procurement practices and sustainable sourcing whenever possible
Facilitate effective communication with other staff within an interdisciplinary context, participate in and contribute to staff meetings and the development of policies and procedures
Participate in training and staff-development activities to acquire and maintain both interpersonal and operational skills necessary for successful job performance
Special projects assigned but not limited to purchasing and inventory management
Frequent contact with staff within all departments to obtain and exchange information, and to coordinate and anticipate inventory, purchasing and maintenance needs
Collaborative working relationships with and guidance to volunteers helping in CRF
Sensitive and respectful relationships with clients served in CRF
Frequent contact with field personnel and vendors to ensure orders are received
OTHER REQUIREMENTS (including Physical Demands):
May be required to work long hours and a varied schedule
Traveling throughout various locations in the New York City area
Lifting and moving objects weighing up to 30 pounds several times a week
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
EEO Statement - Children's Rescue Fund is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.
$43k-51k yearly est. Auto-Apply 60d+ ago
Recreation Coordinator
Project Hospitality 4.4
New York, NY job
Responsibilities:
Responsible for arranging recreational activities both on and off site for Carpenter House clients.
Coordinate van services for recreational activities.
Supervise learning enrichment programs for clients.
Provide educational activities through audio-visual and recreational activities.
Maintain attendance log of client participation.
Act as liaison with the Department of Parks and all other agencies providing recreational services.
Qualifications
Experience with the homeless population preferred. Needs ability to establish workload priorities and balance diverse projects. Must have exceptional communication skills both orally and in writing with individuals and groups regarding complex and sensitive issues or regulations. Physical ability to perform the essential job functions are needed. In addition, the Recreation Coordinator shall perform any duties as required to meet the new needs of the program and the clients that we serve. The agency reserves the right to review and change job duties and responsibilities as the need arises. This job description does not constitute a written or implied contract of employment.
$29k-34k yearly est. 2d ago
Tax Site Supervisor
Project Hospitality 4.4
New York, NY job
- Coordinate free tax prep program operations at assigned site, ensuring services and resources are delivered smoothly.
- Supervise tax preparer and quality reviewer staff and volunteers to ensure service delivery is following the program requirements.
- Must have experience in completing federal and state tax returns and a strong understanding of current tax law.
- Responsible for striving to meet all free tax prep program goals, ensuring the site is in compliance with all IRS regulations, and promoting client satisfaction.
Qualifications
- Required to pass IRS VITA/TE certifications at least at the Advanced levels annually.
- Must have experience preparing individuals federal and state tax returns.
- Passionate about providing extraordinary customer service, and the ability to diffuse tense situations.
- Possess strong analytical, organizational, written, and verbal communication skills.
- Be proficient in the use of gmail, google drive, Microsoft Office Suite, and able to utilize other tax-related software.
- Have experience working in a fast-paced environment with strong attention to detail and accuracy.
- Bachelor's degree in accounting or a related field is preferred.
- Bi-lingual (English and Spanish) preferred.
$40k-50k yearly est. 2d ago
Job Coach
Project Hospitality 4.4
New York, NY job
Job coach will work directly with clients towards vocational/educational readiness through facilitation of, one on one and small group, skill building sessions related to interviewing skills, resume writing, support in grant and FASFA applications, assessments, etc.
Assist clients with developing resumes, submitting applications for pursuit of education (GED, college degree, etc.), vocational training/referral linkage (workforce 1, Access-VR, etc.), and job searches (online applications, referrals, etc.).
Will be responsible for following clients through educational/vocational continuum, and will collaborate with client/case management to develop individualized job retention plans to target barriers and challenges (coping skills, time management, stress management, child care planning, etc.).
Responsible for maintaining charting/documentation within agency and funder compliance standards.
Provide support to vocational counselor in departmental initiatives such as monthly self-sufficiency meetings, linkage with community partners/resources, skill building workshops, clients stipends, and program engagement.
Work collaboratively with case management, and is expected to attend and participate in daily huddles and team meetings.
Qualifications
Position requires a Bachelors degree in a pertinent field with experience in the vocational/education training arena. Experience with homelessness population preferred. Experience counseling groups and individuals is required. Must have excellent organizational skills as well as the ability to establish workload priorities and balance diverse projects. The Job Coach must have exceptional communication skills, both orally and in writing regarding complex and sensitive issues or regulations. Physical ability to perform the essential job functions is needed. In addition, the Vocational Counselor shall perform any duties as required to meet the needs of the program and the clients we serve. The Agency reserves the right to review and change job duties and responsibilities as the need arises. This job description does not constitute a written or implied contract of employment.
$38k-47k yearly est. 2d ago
Director of Building Maintenance (Union Hall)
Childrens Rescue Fund 4.1
Childrens Rescue Fund job in New York, NY
PRIMARY FUNCTION/PURPOSE:
Under the supervision of the Program Director, the Director of Building Maintenance oversees all maintenance, janitorial, and capital improvement projects for our Union Hall location in Queens, NY. This includes the care, cleaning, and inspection of public spaces within the development such as buildings, grounds, and garbage disposal areas, in accordance with established procedures. This individual will ensure all building systems are maintained in working order, and recruit/interview for vacancies as coordinated by the Human Resources Department. Responsibilities include supervising, scheduling, and assigning duties to the maintenance and janitorial staff, as well as ensuring the building meets all building compliance requirements as defined by DOB, HPD, FDNY and other government authorities. This person must also be on-call for emergencies during off hours and report to the property.
MINIMUM QUALIFICATIONS:
An education in the trades and five (5) or more years of experience in facilities and/or residential building maintenance
Two (2) or more years of supervisory experience and a track record of hiring, developing, and retaining high-performing teams
A minimum of three (3) or more years of building management experience, with a minimum of two (2) years of shelter experience
3-5 years of experience in building construction, maintenance, and repair is preferred
Must be willing to obtain necessary training and certifications as related to the position and building requirements
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Maintenance:
Oversee all building systems, maintenance, repairs, and modifications
Observe work operations, procedures and environment to identify possible hazardous conditions or unsafe work practices, formulate corrective measures for safety
Monitors work orders and ensures repairs are completed within prescribed guidelines, coordinate the completion of repair and close out work orders in Yardi system in accordance with established procedures
Ensure work performed by staff is completed satisfactorily and follow up on any deficiencies
Maintain a preventative maintenance schedule and ensure pre-seasonal preparation of HVAC and building systems
Perform or oversee routine tasks such as plumbing, electrical work, HVAC systems maintenance, and carpentry
Maintain a Preventative Maintenance schedule and ensure pre-seasonal preparation and maintenance for building systems are carried out as scheduled
Weighs the pros and cons of different solutions, considering cost, time, and resources
Adjust, maintain, and clean all machinery and equipment, maintain in compliance with all rules and regulations including heating, plumbing, motors, fans and electrical parts
Handle emergency repairs quickly to minimize disruptions to the quality of life for clients and staff
Obtain estimates and quotes for repairs, renovations, and supplies
Liaise with vendors and service providers for repairs on various projects
Maintain basement storage areas in an orderly, safe, and hazard-free manner
Repair or replace inoperable appliances
Ensure client rooms and common areas are painted as needed
Maintain exterior parts of the building, ensuring good upkeep for walkways, building face, etc.
Maintain vacancy reports off offline units for repairs and materials needed for turnover; ensure room turnovers are completed within the DHS guidelines
Manage snow removal, landscaping, and garbage disposal
Cover shifts with associated duties and tasks, in the absence of staff
Conduct unannounced site visits during off hours and days, to monitor staff performance and ensure the site is maintained, cleaned, and in good repair
Will work independently, meet deadlines, multitask, and solve problems, working under a moderate to high degree of pressure
Provide supervision and document it, taking immediate disciplinary actions when necessary
Collaborate with AVP and procurement department to obtain bids for building projects
Follow up on local law requirements
Be proactive with the ability to take initiative
Maintenance and Janitorial Staff:
Assign daily maintenance tasks to maintenance and janitorial staff through work order system and follow up through their completion of assigned tasks
Ensure placement of trash and recyclables on the street for pick up per Department of Sanitation's schedule for pick up
Assign janitorial staff to cleaning tasks to keep common areas, lobby, hallways stairwells, elevators, walls, doors, glass fixtures, and floors are clean and well maintained
Assign janitorial staff to clean vacant rooms, log and store properties left by clients in identified storage area
Ensure all staff wear proper uniforms
During cold temperatures, ensure all walkways are free of ice and snow
In the absence of the custodial staff sweep, mop, dispose of trash, and handle snow removal during inclement weather
Provide supervision, coaching, and training for staff as needed; ensure staff attend scheduled training
Attend hearings for any violations as requested
Inspections/Record Keeping:
Regularly inspect the building and building systems to identify issues and ensure that they are addressed in order to prevent system breakdown
Inspect the client rooms regularly to ensure rooms are maintained in good repair
Assign staff to conduct daily and weekly inspections on the safety system and devices such as smoke detector, emergency lights, drainage systems, and fire stop applications
Accompany government agencies on inspections in the property and immediately report and mitigate citations or violations
Ensures contracted vendors are inspecting the elevators, back flow, boilers, sprinkler systems, fire panels as outlined in the preventive maintenance contract
Maintain logs of vendor site visits
Conduct daily inspection of building exterior, interior of property, safety, and building systems
Enter all inspections, repairs, and building maintenance issues in the YARDI system
Safety:
Ensure the property is in compliance with New York City building codes
Train all staff on OSHA and other safety procedures/practices as prescribed by government authorities, using safety goggles and equipment as needed
Ensure maintenance and janitorial staff follow safety procedures, ensuring tools, equipment, and materials used for repairs/cleaning solutions are stored properly and not left unattended
Manage keys, fobs, and other access systems for the clients
Maintain and inspect safety equipment such as fire extinguishers, sprinklers, and alarm systems
Maintain Material Safety Data Sheet (MSDS)
Vendor Management:
Manage vendor contracts to ensure the scope of work as outlined in the agreement is carried out to the executed terms
Inspects and signs off on completed projects and work
Immediately reports deficiencies of contracted scope of work
Secures quotes for scope of work per projects as directed
Ensures adequacy of contracted services such as exterminating, and other contracted maintenance
Inventory:
Maintains an inventory of all supplies, tools, and equipment
Accept deliveries and/or pick up materials and equipment
Maintain records of packing slips and invoices
Procures materials needed for repairs, painting, and cleaning for the property
Maintains an adequate inventory level for all material and supplies; optimizes stock levels and prevents overstock or understock scenarios
Maintains inventory in a secure and safe space
Track purchases and usage of inventory through YARDI and other prescribed systems
Provides detailed reports on inventory levels, trends, turnover rates, and more
Ensure staff understand how to use the inventory system effectively
Client Relations:
Respond to all client service requests in a timely manner and maintain accurate records of the work performed
Ensure staff maintain professional boundaries and respectful communication with tenants
Listen to client feedback and respond promptly and respectfully to their concerns
Treat all clients equally and without bias, regardless of personal or cultural differences
Provide proper notice before entering a client's unit regarding tenant privacy
Inform clients of utility and elevator service interruptions
OTHER REQUIREMENTS (including Physical Demands):
May be required to work long hours and a varied schedule
Traveling throughout various locations in the New York City area
Lifting and moving objects weighing up to 30 pounds several times a week
Willingness to be flexible as the organization is a 24/7 operation
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
EEO Statement - Children's Rescue Fund is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.
#IND1
$46k-57k yearly est. Auto-Apply 60d+ ago
Assistant Teacher (House East)
Childrens Rescue Fund 4.1
Childrens Rescue Fund job in New York, NY
Job Description
PRIMARY FUNCTION/PURPOSE:
The Teacher's Assistant is responsible for the care of a group of children as part of a teaching team and functions as a co-leader.
PRIMARY RESPONSIBILITIES:
Promotes healthy eating practices.
Maintains a safe environment.
Posts necessary information to ensure the safety and wellbeing of the children.
Maintains an orderly learning environment.
Change diapers, feeding, toileting, potty training, lifting.
Utilizing the Department of Homeless Services (DHS) - Client Assistance and Re-housing Enterprise System (CARES) complete incident reports as needed.
Curriculum:
Provides a balance between child-initiated and teacher-initiated activities.
Provides a balance between quiet and active learning activities.
Uses equipment and materials for indoor and outdoor play that promotes children's physical development.
Involves children in planning and implementing learning activities.
Provides an integrated curriculum that meets the needs of individual children.
Plans and implements experiences that promote language and literacy development.
Plans and implements activities that promote the acquisition of number concept.
Plans and implements hands-on activities that develop positive self-esteem.
Plans and implements hands-on activities that develop social skills.
Plans and implements culturally diverse experiences.
Uses and promotes positive guidance techniques.
Provides a wide variety of creative and expressive activities.
Establishes routines with smooth transition periods.
Communicates with children at their developmental level.
Encourages children to be independent.
Parent Involvement:
Relates assessment information to parents and offers support for dealing with children at different developmental stages
Plans and conducts Child Care initial intake meetings.
Promotes communication with parents through weekly progress notes as needed.
Encourage and provides a variety of ways for parent-volunteers to participate in the program.
Other Responsibilities:
Assesses program supplies and material needed prior to implementing activities.
Maintains written weekly lesson plans.
Assesses children's needs and developmental progress on an ongoing basis.
In consultation with the Lead Teacher and Director, uses the results of assessment to plan activities.
Must obtain Department of Health Food Handler's Certification within four (4) months of being employed.
Must be available to rotate shifts and classroom assignments at Director's discretion, and/or as needs of the business require.
Professional Responsibility:
Promotes the center's philosophy and educational objectives.
Supports the center's code of ethical conduct.
Engages in ongoing staff development to improve personal and professional skills.
Supports the professional growth and development of colleagues by sharing materials and information and providing helpful feedback and encouragement.
Attends staff meetings, workshops and in-service training provided by the center.
MINIMUM QUALIFICATIONS
High School Diploma
Preparedness as a Teacher's Assistant of young children
A minimum of two years early childhood experience.
Effective leadership and communication Teambuilding
Strong organizational skills
Teambuilding
OTHER REQUIREMENTS (including Physical Demands):
May be required to work long hours and a varied schedule.
Travelling throughout various locations in the New York City area.
Lifting and moving objects weighing up to 30 pounds several times a week.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EEO Statement
-
Children's Rescue Fund is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.
$28k-33k yearly est. 6d ago
Safety Monitor (Hope House)
Childrens Rescue Fund 4.1
Childrens Rescue Fund job in New York, NY
Job Description
PRIMARY FUNCTION/PURPOSE:
The Safety Monitor will be directly responsible for monitoring all activities in the physical location and ensuring civility amongst residents, visitors, and staff. This individual controls access to the facility twenty-four hours a day and will report any hazardous conditions within the facility and grounds to the Safety Supervisor on duty. This position is responsible for our Bronx location in New York City.
MINIMUM QUALIFICATIONS:
· High school diploma or GED is required
· At least two years of experience in commercial and/or residential security services is strongly preferred
· Must have and maintain a valid NYS Security License
· Must be certified for First Aid and CPR
· Valid Driver's License is required
· F02 Fireguard Certificate of Fitness is required
· Experience working with women and children is preferred
· Must be willing to work additional shifts as needed
· Excellent written and verbal communication skills, along with great interpersonal skills
PRIMARY RESPONSIBILITIES:
· Ensures all clients sign in & out of the facility when entering or leaving the building
· Ensures clients sign the DOE School Attendance Roster when children are leaving the building to attend school
· Distributes client mail and implements mail distribution procedures
· Responds to client emergencies and implements incident reporting procedures
· Escorts clients to social services program areas
· Assist in conducting initial intakes and assisting new families upon arrival to the facility
· Assist the Shift/Safety Supervisor in conducting fire drills
· Conducts patrols and registers patrol in Detex system; reports any unusual activity and/or observations to the Shift Supervisor
· Monitors CCTV camera system and reports observations made when monitoring the system to the Shift Supervisor
· Documents shelter activity in the security logbook and completes reports as needed
· Complete incident reports utilizing the Department of Homeless Services (DHS) - Client Assistance and Re-housing Enterprise System (CARES) when necessary
· May drive the facility van and perform other duties as assigned
OTHER REQUIREMENTS (including Physical Demands):
· Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
EEO Statement - Children's Rescue Fund is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.
$22k-25k yearly est. 20d ago
Housing Specialist
Project Hospitality 4.4
New York, NY job
To assist residents in family shelter as they secure permanent housing.
RESPONSIBILITIES:
Responsible for advocacy and providing assistance to clients in obtaining permanent housing.
Initiate housing referrals to the appropriate agencies.
Meet with clients on a regular basis to develop strategies to meet their housing needs.
Coordinate permanent housing search and address any barriers that may arise.
Coordinate and facilitate quarterly Housing Forums for landlords, brokers and residents.
Coordinate and facilitate bi-weekly meetings with residents.
Conduct housing workshops for housing readiness.
Escort families to view apartments and meet prospective landlords and real estate brokers.
Participate and attend the Interdisciplinary Team and Administrative meetings weekly.
Submit all monthly reporting in a timely manner. Ensure documentation is reflected in the clients charts.
Initiate and identify housing resources for families in shelter and facilitate appropriate applications on their behalf (i.e. 2010Es, Supportive Housing, and other appropriate housing applications.
Coordinate and case conference with both internal and external programs to ensure care coordination as it relates to housing.
Attend appropriate DHS trainings and meetings as it relates to Hospitality House and Housing.
Qualifications
This hybrid position requires a Bachelors Degree and/or previous housing experience working with the housing disadvantaged populations. Clean valid driver's license with the ability to drive a 16 passenger van. Must have exceptional communication skills both orally and in writing with individuals and groups regarding complex and sensitive issues. Must have strong computer skills to create and utilize databases and spreadsheets. Physical ability to perform the essential job functions is needed. In addition, the Housing Specialist shall perform any duties as required to meet the needs of the program and the clients we serve.
$33k-39k yearly est. 2d ago
Maintenance (Icahn House)
Childrens Rescue Fund 4.1
Childrens Rescue Fund job in New York, NY
Primary Function and Purpose:
Maintain a clean and healthy environment for clients, staff, and volunteers by performing a variety of cleaning and maintenance tasks.
Essential Duties and Responsibilities:
Sweep and clean office and property delivery areas.
Repair and maintain property and perform minor repairs.
Assist in unloading and storage of deliveries.
Remove garbage from property and office areas.
Clean and mop floors. Prepare floors for stripping and waxing as required areas.
Assist maintenance staff in moving furniture in offices and residential areas.
Clears sidewalks and entrances of snow /apply salt and keep areas dry during inclement weather.
Prepare units for occupancy.
Clean, repair and store paint brushes, rollers, ladders, and other equipment; and prepare and apply paints and finish to interior and exterior surfaces when required.
Report routine observations of residential and public areas to supervisory staff including conditions which that might affect the safety and security of clients or staff.
Overtime is a requirement.
Perform other duties and special projects as required including serving on-call for a oneweek period each quarter.
Facilitate effective communication with other staff.
Other additional duties, directions, and tasks as designated by supervisor.
Position Parameters [other measurable factors]:
Decision-making responsibilities: Will have very limited challenging decisions that could impact the operations. Frequent contact with staff within departments using considerable independent judgment in making decisions.
Problem solving responsibility: Exercise a high level of creativity and the ability to think analytically to effectively problem solve with limited information at hand.
Working relationships and contacts: Foster positive relationships with internal contacts which will include interaction with senior leaders, management, employees within other departments, and direct reports.
Impact/importance of function: Accountable for service delivery for resident satisfaction and to increase positive productivity between Social Services and operations and ensuring accurate and timely response to issues or concerns that are identified.
Position Requirements and Minimum Qualifications:
Job-related knowledge: Knowledge of project-based FHEPS [Family Homelessness and Eviction Prevention Supplement] and other affordable housing programs.
Job-related skills, including language, mathematical, and reasoning (analytical) skills:
Utilize good judgment and discretion in the handling of confidential information.
Communicate effectively and establish credibility throughout the organization with Senior Management, department heads, and colleagues as an effective developer of solutions to business staffing challenges.
Demonstrated ability to understand and work with analytical tools, reports and technology.
Bilingual Spanish is ideally preferred.
Proficient in MS Office, Outlook, Excel, PowerPoint, and Adobe, with a high degree of proficiency in Excel.
High level of experience and proficiency working within a Property Management system is a plus.
Intellectual, creative, and/or communication abilities:
Great customer service and team management skills to handle regular contact with external and internal callers and to assure a high degree of customer service is provided.
Ability to communicate effectively with property owners, vendors, and tenants.
Equal ability to work independently or as part of a multi-functional team with incredible initiative, work well under pressure managing multiple and shifting priorities to complete complex projects in a fast-paced environment with minimal direction.
Frequently collaborate with a wide range of colleagues to deliver expected results.
Highly ethical motivated and results-oriented, proven creative problem solver with positive respectful proactiveness.
Utilize demonstrated good judgment and discretion in the handling of confidential information .
Must be detail oriented, highly organized.
Excellent project management with strong follow-up skills, time management and presentation skills.
Superior oral and written communication skills coupled with strong interpersonal skills.
Licenses, certifications, and degrees:
High School Diploma or GED.
A minimum of two (2) years of satisfactory full-time work experience in custodial services in a business or social service environment.
Other :
May be required to work long hours and a varied schedule. o Travelling throughout various locations in the New York City area. o Lifting and moving objects weighing up to 30 pounds several times a week.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EEO Statement - Children's Rescue Fund is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status
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$32k-37k yearly est. Auto-Apply 21d ago
Assistant Program Director
Project Hospitality 4.4
New York, NY job
Responsible for the direct oversight and daily activities of the Outreach and Housing Placement case management staff on the team. Ensure that quality and quantity of casework by the Outreach staff is incompliance with documentation standards established by agency and funding source.
RESPONSIBILITIES:
1. Supervise the work of all Outreach case management staff.
2. Conduct clinical supervision with all case managers.
3. Engage homeless individuals, conduct street assessments, and provide appropriate services to the
individuals as needed.
4. Responsible for the achievement of level of services appropriate to the Outreach contract in
conjunction with Program Director.
5. Responsible for the compliance, tracking and trending of incident reporting procedures.
6. Responsible for overall charting quality, with emphasis on the timely implementation of
individualized service plans and their follow-up.
7. Serve as liaison to the general, treatment, and agency communities as directed by the Director.
8. Responsible for ongoing training and professional development of case managers.
9. Monitor and track weekly placement report and review and sign off on progress notes
10. Maintain program caseload data and assign clients to case managers
11. Assist with DHS Monthly report and Agency dashboard
12. Assist with all Housing Packets HRA2010E, LINC , MRT, VASH and general population
13. Audit active /closed charts and assist with ensuring updates and corrections are made.
14. Compare Master stabilization list with the CARES stabilization bed list.
15. Manage canvassing schedule and 311 calls.
Qualifications
KNOWLEDGE:
The position of Assistant Program Director requires a Master's degree, preferably LMSW or LCSW.
Experience in the fields of homeless services, street outreach, substance abuse and/or mental health
treatment preferred. The candidate should have a minimum of two-year's administrative and/or
supervisory experience in one of the above areas. Must have a clean and valid driver's license. The
Assistant Program Director will need to have exceptional oral and written communication skills. They
must possess the highest degree of skill in working with individuals and groups over a broad range of
topics and issues, many of which require extreme sensitivity and insight. Computer knowledge and
statistical skills to the degree that the Assistant Program Director can organize quality assurance and
performance improvement data and can respond to various external regulatory agencies and the internal
needs of the agency are required. The Assistant Program Director must conduct themselves with the
utmost professionalism and uphold the highest moral and ethical standards at all times. The physical
ability to perform the essential job functions is needed. In addition, the Assistant program Director
shall perform any duties as required to meet the needs of the agency and the clients we serve. The
agency reserves the right to review and change job duties and responsibilities as the need arises. This
job description does not constitute a written or implied contract of employment.
$37k-44k yearly est. 2d ago
Accounts Payable Specialist
Childrens Rescue Fund 4.1
Childrens Rescue Fund job in New York, NY
The Children's Rescue Fund (CRF) is seeking a detail-oriented and dependable Accounts Payable (AP) Specialist to join its Finance team. This position plays a vital role in maintaining accurate, timely, and compliant payment processing for vendors, consultants, and staff reimbursements across CRF's city-funded programs and operations. Reporting directly to the Accounts Payable Manager (AP Manager), the AP Specialist supports the end-to-end accounts payable cycle, ensuring full compliance with internal controls, contract requirements, and nonprofit fiscal best practices. The ideal candidate will thrive in a fast-paced, mission-driven environment and be committed to upholding financial integrity and vendor accountability.
QUALIFICATIONS:
Associate's or Bachelor's degree in Accounting, Finance, or Business Administration preferred
Minimum 2 to 3 years of hands-on accounts payable experience, preferably in a nonprofit, governmental, or fund accounting setting
Strong understanding of internal controls, coding standards, and fund source requirements
Highly ethically motivated and results-oriented, proven creative problem solver with positive respectful proactiveness
Must have incredible initiative, the ability to work well under pressure, and the ability to be flexible and work both independently and as part of a team to complete complex projects in a fast-paced environment
Exhibit high attention to detail and problem-solving skills with the ability to manage competing deadlines in a high-volume environment with accuracy, efficiency, and professionalism
Capable of working in a dynamic, rapidly changing environment, adapting to multiple and shifting required priorities and collaborating with a wide range of colleagues to deliver expected results
Utilize demonstrated good judgment, sensitivity, and high discretion in the handling of confidential information
Superior written and verbal communication skills, coupled with excellent organization and leadership skills
Proficiency in Blackbaud Financial Edge or equivalent ERP accounting system
High level of computer proficiency in Word, Excel (advanced level), and the ability to learn new technologies and databases
KEY RESPONSIBILITIES:
Invoice & Payment Processing
Review, verify, and process all vendor invoices, consultant contracts, and staff reimbursement requests in accordance with CRF policy
Match invoices to purchase orders and receiving documentation; resolve discrepancies as needed
Ensure accurate coding of all payables (GL account, fund, program, and project codes) before entry into Blackbaud Financial Edge
Prepare and execute scheduled payment runs (checks, ACH, or wire) in coordination with the AP Manager and Finance Director
Compliance & Documentation
Maintain proper authorization, documentation, and audit trails for all disbursements
Ensure adherence to CRF's approval matrix and cost allocation standards, particularly for DHS- and HRA-funded programs
Maintain accurate and updated vendor files, including 1099 status, W-9s, and payment terms
Assist in annual 1099 preparation and audit compliance documentation
Reconciliation & Month-End Close
Reconcile the AP subledger to the General Ledger on a monthly basis
Record and assist in tracking accruals and prepaid expenses
Participate in the month-end and year-end closeout processes in coordination with the broader Finance team
Vendor Relations & Internal Coordination
Respond to inquiries from vendors and staff professionally and in a timely manner
Reconcile vendor statements and resolve payment issues in collaboration with the Procurement team
Assist with onboarding new vendors and maintaining accurate contact and tax data
Team Collaboration
Cross-train with other members of the Finance team and support backup coverage for the AP Manager as needed
Participate in process improvement initiatives and maintain workflow documentation
Attend finance or interdepartmental meetings as directed
OTHER REQUIREMENTS (including Physical Demands):
Contributes to the overall success of the organization by performing all other duties and responsibilities as assigned by supervisor or designee, and being able to pivot with ever-changing priorities and newly added job-related responsibilities that arise based on business changes, needs, and demands
May be required to work long hours and a varied schedule
Travelling throughout various locations in the New York City area
This is a full-time position with the need to be flexible due to the organization being a 24/7 operation
Lifting and moving objects weighing up to 30 pounds several times a week
Climatic issues of temperature variance and ventilation association with resident facility impact delivery of services
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
EEO Statement - Children's Rescue Fund is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.
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$37k-43k yearly est. Auto-Apply 6d ago
Therapist - Fee for Service
Project Hospitality 4.4
New York, NY job
Project Hospitality is currently hiring part and full-time therapists (LCSW, LPSW, LMHC)) to join our team! The therapist will provide ongoing counseling to an adult population 18+ with a wide variety of diagnoses with the willingness to work with individuals that have co-occurring
disorders.
•Potential to make up to $80,000 and up to $3000 sign on bonus!
• Flexible FT/PT Work Schedule: Days/Evenings/Weekends available.
• FT staff (30 hours plus) qualify for medical benefits at a shared cost.
• Therapists will be eligible for Training and Supervision Supplements as well as
Performance-based Longevity Incentives after the completion quarterly services.
• Paid supervision time can be provided by a LCSW clinician to count towards LMHC and
LCSW licensure.
• All mandatory required training can be reimbursed.
• Home-based and offsite sessions are paid at 150% of normal clinic rates.
Qualifications
Responsibilities and Qualifications Needed:
Masters in Social Work or Mental Health Counseling required LMSW, LCSW or LMHC
preferred.
• Strong engagement skills with diverse populations required.
• Must have an understanding of evidence-based practices: CBT, DBT, Motivational
Interviewing, and Trauma-informed care approach.
• Must have strong documentation skills and an ability to formulate a treatment plan.
• Ability to work in a fast-paced environment required.
• Prior experience working with risk populations needed.
• Bilingual Spanish a plus.
• Proficient use of electronic medical record system required.
• Experience providing telehealth services and use of video platforms needed.
As a condition of employment with Project Hospitality, all individual practitioners (LCSWs, LMHCs, MDs, NPPs) providing services to Medicare or Medicaid beneficiaries must complete the following steps:
Obtain a National Provider Identifier (NPI) from the National Plan and Provider Enumeration System (NPPES), and
Complete the Medicare Provider Enrollment Application to enroll with Medicare, and
If your job entails a Ordering, Prescribing, Referring or Attending (OPRA) arrangement: Complete the OPRA Enrollment Application, or
If your job entails a Fee-for-Service (FFS) arrangement, where you have your own practice: Complete the Medicaid Provider Enrollment Application to enroll with Medicaid.
These applications will provide unique identification numbers for NPI, Medicare, and Medicaid, which must be submitted to the Director of Human Resources or their designee for inclusion in your personnel file. This process ensures that Project Hospitality can properly bill for services rendered on your behalf.
$80k yearly 1d ago
Residential Aide (Liberty)
Childrens Rescue Fund 4.1
Childrens Rescue Fund job in New York, NY
Job Description
PRIMARY FUNCTION/PURPOSE:
The core responsibility of the Residential Aide (RA) includes the continued assurance of support and care to clients residing in the shelter. Under the general direction of the Shift Supervisor, the RA provides direct assistance, support, and care to clients residing in the facility, as well as supporting, assisting, and enforcing facility rules. This position is responsible for working with clients at our Liberty location in Jamaica, NY.
MINIMUM QUALIFICATIONS:
At least a High School Diploma or GED is required
Must have and maintain a valid NYS security license
At least two years of experience in Single Adult Shelters and/or Congregate Residential Services is required
Experience working with families / homeless population is required
Food Protection certification and CPR/ First Aid certification is required
Must complete a satisfactory background investigation
Excellent written and oral communication skills, as well as organizational skills
Must have incredible initiative, the ability to work well under pressure, and the ability to work both independently and as part of a team to complete complex projects in a fast-paced environment
Intermediate level of computer skills with proficiency in Word, Excel, and the ability to learn new technologies and databases
PRIMARY RESPONSIBILITIES:
Complete new resident Intake arrival packets, exits logs, and daily occupancy forms
Utilize the Department of Homeless Services (DHS) Client Assistance and Rehousing Enterprise Systems (CARES) to complete Intake Check-ins and Discharge Conditional Intakes
Review the Nightly Attendance Roster Incident reports
Receive food deliveries and confirm items received/receipts for accuracy by signing and dating forms
Report all inconsistencies with food deliveries to the appropriate Shift Supervisor and Program Director
Distribute meals to residents and dispose of expired food items as outlined by the DHS Food Distribution Guidelines
Monitor logs to ensure clients are signing the Daily Attendance Roster when entering and exiting the facility
Provide clients access to rooms and assist in the facilitation and completion of room transfers/swaps
Collect trash in office and dispose trash in designated areas
Distribute DHS notices (4002 notices, appointment slips, mail, etc.) to residents
Adhere to DHS housekeeping mandates by cleaning office space, microwave, refrigerator, and bathroom at the end of every shift; always maintain a clean and neat office space
Bag and tag client personal belongings when necessary, and report room cleaning and repair needs to Shift Supervisor
Collaborate with on-site Shift Supervisor to ensure a safe environment for all staff and clients
Conduct hourly rounds of the facility to ensure all room doors are secured, and clients' personal belongings are secured
Conduct safety checks of clients staying in the facility due to illness, mobility issues, etc.
Ensure clients are responsive during safety checks
Immediately alert medical staff and immediate supervisor of any clients found in distress
Must be able to rotate shift at the discretion of the DPO to meet the needs of the program
Conduct operation unit inspections during the new intake process
Maintain all logs (Attendance, ACS, emergency contacts, sign-in/out logbook) and submit logs on the 1st of every month to the Director of Operations
On the 1st of every month, create a dead file of all the logs to be submitted for storage
Adhere to the dress code policy for uniformed personnel and maintain a clean, neat, and professional appearance at all times
Review all paperwork and logs completed during the previous shift with the Shift Supervisor before the end of tour
Physically check all unoccupied rooms to determine status of readiness, repairs, and cleanings
Ensure all clean and ready units have clean linens and towels; alert maintenance team of any items needed
Complete and submit all paperwork (daily occupancy, exit logs, meal census, NSR, new intake, curfew violations, incidents etc.)
Serve breakfast 8:00am to 10:00am, lunch 12:00pm to 2:00pm, and dinner 6:00pm to 8:00pm
Finalize Night Signature Roster (NSR) in CARES
Ensure new logs for the month are in place
Receive and log incoming meals, usually at 6:00am
Deliver mail during the 8:00am to 4:00pm shift
Clock in where appropriate using the time clock system sign-in via the onsite logbook
Must be available for overtime when necessary
Required to work additional shifts to ensure coverage when staff is out of the office for various reasons
Other Requirements (including Physical Demands):
May be required to work long hours and a varied schedule to meet job demands and deadlines
Periodically may bend, lift, and carry objects weighing up to seventy-five pounds
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
EEO Statement - Children's Rescue Fund is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.
$25k-29k yearly est. 4d ago
Director of Building Maintenance (Union Hall)
Childrens Rescue Fund 4.1
Childrens Rescue Fund job in New York, NY
Job Description
PRIMARY FUNCTION/PURPOSE:
Under the supervision of the Program Director, the Director of Building Maintenance oversees all maintenance, janitorial, and capital improvement projects for our Union Hall location in Queens, NY. This includes the care, cleaning, and inspection of public spaces within the development such as buildings, grounds, and garbage disposal areas, in accordance with established procedures. This individual will ensure all building systems are maintained in working order, and recruit/interview for vacancies as coordinated by the Human Resources Department. Responsibilities include supervising, scheduling, and assigning duties to the maintenance and janitorial staff, as well as ensuring the building meets all building compliance requirements as defined by DOB, HPD, FDNY and other government authorities. This person must also be on-call for emergencies during off hours and report to the property.
MINIMUM QUALIFICATIONS:
An education in the trades and five (5) or more years of experience in facilities and/or residential building maintenance
Two (2) or more years of supervisory experience and a track record of hiring, developing, and retaining high-performing teams
A minimum of three (3) or more years of building management experience, with a minimum of two (2) years of shelter experience
3-5 years of experience in building construction, maintenance, and repair is preferred
Must be willing to obtain necessary training and certifications as related to the position and building requirements
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Maintenance:
Oversee all building systems, maintenance, repairs, and modifications
Observe work operations, procedures and environment to identify possible hazardous conditions or unsafe work practices, formulate corrective measures for safety
Monitors work orders and ensures repairs are completed within prescribed guidelines, coordinate the completion of repair and close out work orders in Yardi system in accordance with established procedures
Ensure work performed by staff is completed satisfactorily and follow up on any deficiencies
Maintain a preventative maintenance schedule and ensure pre-seasonal preparation of HVAC and building systems
Perform or oversee routine tasks such as plumbing, electrical work, HVAC systems maintenance, and carpentry
Maintain a Preventative Maintenance schedule and ensure pre-seasonal preparation and maintenance for building systems are carried out as scheduled
Weighs the pros and cons of different solutions, considering cost, time, and resources
Adjust, maintain, and clean all machinery and equipment, maintain in compliance with all rules and regulations including heating, plumbing, motors, fans and electrical parts
Handle emergency repairs quickly to minimize disruptions to the quality of life for clients and staff
Obtain estimates and quotes for repairs, renovations, and supplies
Liaise with vendors and service providers for repairs on various projects
Maintain basement storage areas in an orderly, safe, and hazard-free manner
Repair or replace inoperable appliances
Ensure client rooms and common areas are painted as needed
Maintain exterior parts of the building, ensuring good upkeep for walkways, building face, etc.
Maintain vacancy reports off offline units for repairs and materials needed for turnover; ensure room turnovers are completed within the DHS guidelines
Manage snow removal, landscaping, and garbage disposal
Cover shifts with associated duties and tasks, in the absence of staff
Conduct unannounced site visits during off hours and days, to monitor staff performance and ensure the site is maintained, cleaned, and in good repair
Will work independently, meet deadlines, multitask, and solve problems, working under a moderate to high degree of pressure
Provide supervision and document it, taking immediate disciplinary actions when necessary
Collaborate with AVP and procurement department to obtain bids for building projects
Follow up on local law requirements
Be proactive with the ability to take initiative
Maintenance and Janitorial Staff:
Assign daily maintenance tasks to maintenance and janitorial staff through work order system and follow up through their completion of assigned tasks
Ensure placement of trash and recyclables on the street for pick up per Department of Sanitation's schedule for pick up
Assign janitorial staff to cleaning tasks to keep common areas, lobby, hallways stairwells, elevators, walls, doors, glass fixtures, and floors are clean and well maintained
Assign janitorial staff to clean vacant rooms, log and store properties left by clients in identified storage area
Ensure all staff wear proper uniforms
During cold temperatures, ensure all walkways are free of ice and snow
In the absence of the custodial staff sweep, mop, dispose of trash, and handle snow removal during inclement weather
Provide supervision, coaching, and training for staff as needed; ensure staff attend scheduled training
Attend hearings for any violations as requested
Inspections/Record Keeping:
Regularly inspect the building and building systems to identify issues and ensure that they are addressed in order to prevent system breakdown
Inspect the client rooms regularly to ensure rooms are maintained in good repair
Assign staff to conduct daily and weekly inspections on the safety system and devices such as smoke detector, emergency lights, drainage systems, and fire stop applications
Accompany government agencies on inspections in the property and immediately report and mitigate citations or violations
Ensures contracted vendors are inspecting the elevators, back flow, boilers, sprinkler systems, fire panels as outlined in the preventive maintenance contract
Maintain logs of vendor site visits
Conduct daily inspection of building exterior, interior of property, safety, and building systems
Enter all inspections, repairs, and building maintenance issues in the YARDI system
Safety:
Ensure the property is in compliance with New York City building codes
Train all staff on OSHA and other safety procedures/practices as prescribed by government authorities, using safety goggles and equipment as needed
Ensure maintenance and janitorial staff follow safety procedures, ensuring tools, equipment, and materials used for repairs/cleaning solutions are stored properly and not left unattended
Manage keys, fobs, and other access systems for the clients
Maintain and inspect safety equipment such as fire extinguishers, sprinklers, and alarm systems
Maintain Material Safety Data Sheet (MSDS)
Vendor Management:
Manage vendor contracts to ensure the scope of work as outlined in the agreement is carried out to the executed terms
Inspects and signs off on completed projects and work
Immediately reports deficiencies of contracted scope of work
Secures quotes for scope of work per projects as directed
Ensures adequacy of contracted services such as exterminating, and other contracted maintenance
Inventory:
Maintains an inventory of all supplies, tools, and equipment
Accept deliveries and/or pick up materials and equipment
Maintain records of packing slips and invoices
Procures materials needed for repairs, painting, and cleaning for the property
Maintains an adequate inventory level for all material and supplies; optimizes stock levels and prevents overstock or understock scenarios
Maintains inventory in a secure and safe space
Track purchases and usage of inventory through YARDI and other prescribed systems
Provides detailed reports on inventory levels, trends, turnover rates, and more
Ensure staff understand how to use the inventory system effectively
Client Relations:
Respond to all client service requests in a timely manner and maintain accurate records of the work performed
Ensure staff maintain professional boundaries and respectful communication with tenants
Listen to client feedback and respond promptly and respectfully to their concerns
Treat all clients equally and without bias, regardless of personal or cultural differences
Provide proper notice before entering a client's unit regarding tenant privacy
Inform clients of utility and elevator service interruptions
OTHER REQUIREMENTS (including Physical Demands):
May be required to work long hours and a varied schedule
Traveling throughout various locations in the New York City area
Lifting and moving objects weighing up to 30 pounds several times a week
Willingness to be flexible as the organization is a 24/7 operation
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
EEO Statement - Children's Rescue Fund is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.
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