Department Assistant jobs at CHRISTUS Health

At Moffitt Cancer Center, we strive to be the leader in understanding the complexity of cancer and applying these insights to contribute to the prevention and cure of cancer. Our diverse team of over 9,000 are dedicated to serving our patients and creating a workspace where every individual is recognized and appreciated. For this reason, Moffitt has been recognized on the 2023 Forbes list of America's Best Large Employers and America's Best Employers for Women, Computerworld magazine's list of 100 Best Places to Work in Information Technology, DiversityInc Top Hospitals & Health Systems and continually named one of the Tampa Bay Time's Top Workplace. Additionally, Moffitt is proud to have earned the prestigious Magnet designation in recognition of its nursing excellence. Moffitt is a National Cancer Institute-designated Comprehensive Cancer Center based in Florida, and the leading cancer hospital in both Florida and the Southeast. We are a top 10 nationally ranked cancer center by Newsweek and have been nationally ranked by U.S. News & World Report since 1999. Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer. Join our committed team and help shape the future we envision. Summary Planned Giving Bequest Administration Specialist Position Highlights: The Planned Giving Bequest Administration Specialist plays a key role in ensuring that legacy gifts to the Moffitt Foundation are fulfilled accurately, efficiently, and in accordance with donor intent. Reporting to the Director of Planned Giving, this position manages the administration of bequests and trust distributions by working directly with estate executors, trustees, attorneys, accountants, financial advisors, and other third-party representatives. The Specialist is also responsible for overseeing the full administration of Moffitt's Charitable Gift Annuity (CGA) program, including preparing CGA illustrations, coordinating with external vendors, ensuring timely payments, and overseeing proper closure and distribution of CGAs. In addition, this role ensures compliance with state registration requirements in coordination with the appropriate Insurance Commissioners. The Specialist supports the Planned Giving team with administrative tasks and donor communications, helping to uphold the highest standards of professionalism and donor stewardship Select Responsibilities: Estate Administration: Serve as the Moffitt Foundation's primary liaison to manage the bequest/estate administration process from first notification to receipt of final gifts. To include the Monitor, review, and process legal documentation, trust statements and related materials for bequest distribution requirements and restrictions. Communicate with executors and attorneys to make sure estates are proceeding in a timely manner. Function as point person for filing claims for inherited IRAs and other accounts, including regular follow up with institutions. Record Keeping & Reporting: Maintain and ensure data and donor information is accurate and up-to-date in both the electronic database and physical hard file, while ensuring compliance with organizational procedures and financial and legal requirements. Run monthly reports of bequest gifts received and reconcile with Gift Services and Analytics Unit. Compliance: Compliance Conducts estate accounting audits for compliance to legal documents and excessive charges and fees. Researches title and ownership of properties and compiles tax documents and other public records to surmise a valuation of property. Utilizes industry standard software (PG Calc) to calculate and manage tax deduction values, present values for complicated gift annuities and charitable trusts, and life expectancies. Advises Moffitt's general counsel and of estate and probate cases that are problematic and that may lead to formal litigation. Charitable Gift Annuity Administration: Maintains compliance with charitable gift annuity state registration through each state's insurance rules and regulations for the issuance of gift annuities by reviewing legal standards, evaluating existing practices for compliance, and recommending changes to the departmental supervisor. Creates gift annuity contracts for development officers, calculates tax deductions/present value related to deferred gifts, and life expectancy calculations for tracking data points related to planned gifts. Planned Giving Administration: Assist with communicating with donors who respond to PG marketing campaigns and other requests for information, including assisting with initial phone and email inquiries and/or the coordination, implementation and follow-up for planned giving events. Contributes to department operations as needed to ensure efficiency (i.e. invoices, expense reports, Daily Gift Report). Credentials and Qualifications: Bachelor's Degree within Philanthropy, Business, Accounting, Finance, Law or another relevant field. Minimum of three (3) years of experience in planned giving, Development, Law, Accounting, or equivalent combination. Experience must include reviewing and processing legal documents and forms, particularly estate-related documents. In lieu of a bachelor's degree, an Associate's degree and two (2) additional years of experience as stated above will be considered. Excellent verbal, written, and interpersonal communication skills, with the ability to explain complex planned giving concepts clearly and compassionately to donors and their advisors. Demonstrated analytical and research skills, with a high level of accuracy and attention to detail. Proven ability to manage multiple tasks and deadlines in a fast-paced, results-driven environment. Proficient in Microsoft Office applications, including Word, Outlook, and Excel. Experience working with confidential or sensitive information and a high standard of professionalism and discretion. General knowledge of legal terminology and processes related to planned giving. Experience reviewing and processing legal documentation and communicating with legal professionals. Preferred: 5-7 years related work experience in fundraising, planned giving or similar experience. specialized paralegal or legal assistant certification knowledge of fundraising databases a plus Demonstrated knowledge of planned giving vehicles and associated tax and estate planning issues. Paralegal Certification Estate Administration Notary Public Certification or willingness to obtain.

Liberty Cares With Compassion ***$10,000 Sign-On Bonus*** At Liberty Healthcare and Rehabilitation Services, we promote a challenging, but rewarding opportunity in a caring environment. We are currently seeking an experienced: PHYSICAL THERAPY ASSISTANT (PTA) Work with a multidisciplinary team to insure a wonderful rehab experience for patients and their families by being responsive and individualizing treatment plans. Be able to work in a supportive rehab environment with progressive treatment modalities to address a variety of diseases and impairments. In-house therapy with local management support. Job Requirements: EDUCATION: Must be a graduate of an accredited Therapy program. CERTIFICATE / LICENSE: Must be licensed in the state of the SNF you will be working. EXPERIENCE: Previous rehab SNF experience is preferred. Visit ********************************* for more information. Background checks/drug-free workplace. EOE. PI7fc5dc621b57-37***********8

Liberty Cares With Compassion At Liberty Healthcare and Rehabilitation Services, we promote a challenging, but rewarding opportunity in a caring environment. We are currently seeking an experienced: PHYSICAL THERAPY ASSISTANT (PTA) Work with a multidisciplinary team to insure a wonderful rehab experience for patients and their families by being responsive and individualizing treatment plans. Be able to work in a supportive rehab environment with progressive treatment modalities to address a variety of diseases and impairments. In-house therapy with local management support. Job Requirements: EDUCATION: Must be a graduate of an accredited Therapy program. CERTIFICATE / LICENSE: Must be licensed in the state of the SNF you will be working. EXPERIENCE: Previous rehab SNF experience is preferred. Visit ********************************* for more information. Background checks/drug-free workplace. EOE. PIbf97d16ca389-37***********0

Liberty Cares With Compassion ***$10,000 Sign-On Bonus*** At Liberty Healthcare and Rehabilitation Services, we promote a challenging, but rewarding opportunity in a caring environment. We are currently seeking an experienced: PHYSICAL THERAPY ASSISTANT (PTA) Work with a multidisciplinary team to insure a wonderful rehab experience for patients and their families by being responsive and individualizing treatment plans. Be able to work in a supportive rehab environment with progressive treatment modalities to address a variety of diseases and impairments. In-house therapy with local management support. Job Requirements: EDUCATION: Must be a graduate of an accredited Therapy program. CERTIFICATE / LICENSE: Must be licensed in the state of the SNF you will be working. EXPERIENCE: Previous rehab SNF experience is preferred. Visit ********************************* for more information. Background checks/drug-free workplace. EOE. PIc14807b8a054-37***********1

Liberty Cares With Compassion At Liberty Healthcare and Rehabilitation Services, we promote a challenging, but rewarding opportunity in a caring environment. We are currently seeking an experienced: PHYSICAL THERAPY ASSISTANT (PTA) Work with a multidisciplinary team to insure a wonderful rehab experience for patients and their families by being responsive and individualizing treatment plans. Be able to work in a supportive rehab environment with progressive treatment modalities to address a variety of diseases and impairments. In-house therapy with local management support. Job Requirements: EDUCATION: Must be a graduate of an accredited Therapy program. CERTIFICATE / LICENSE: Must be licensed in the state of the SNF you will be working. EXPERIENCE: Previous rehab SNF experience is preferred. Visit ********************************* for more information. Background checks/Drug free workplace. EOE. PI1981479cd6e0-37***********8

Liberty Cares With Compassion At Liberty Healthcare and Rehabilitation Services, we promote a challenging, but rewarding opportunity in a caring environment. We are currently seeking an experienced: PHYSICAL THERAPY ASSISTANT (PTA) Work with a multidisciplinary team to insure a wonderful rehab experience for patients and their families by being responsive and individualizing treatment plans. Be able to work in a supportive rehab environment with progressive treatment modalities to address a variety of diseases and impairments. In-house therapy with local management support. Job Requirements: EDUCATION: Must be a graduate of an accredited Therapy program. CERTIFICATE / LICENSE: Must be licensed in the state of the SNF you will be working. EXPERIENCE: Previous rehab SNF experience is preferred. Visit ********************************* for more information. Background checks/drug-free workplace. EOE. PI65b7555bc6ca-37***********9

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Assistant Dental Office Manager , which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full Time Salary: $19 - $22/ Hour PLUS 2 Different Incentive Opportunities -Report Card Bonus - Up to $300/ month -Quarterly bonus potential At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free Continuing Education (CE) through TAG U How You'll Make a Difference As an Assistant Dental Office Manager, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Work collaboratively with other members of the dental team to provide exceptional patient care Consult with patients on treatment options provided by the clinical team, verify insurance payment and collection ensure high-quality of care Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team Review data day to day to evaluate the impact on the practice Oversee scheduling and confirming patient appointments Verify insurance payment, collection, balance nightly deposits, and credit card processing Additional tasks assigned by the Manager Preferred Qualifications High school diploma or equivalent; college degree preferred Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Organized and detail-oriented Experience in sales

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Assistant Dental Office Manager , which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full-time Salary: $23 - $25 / Hour PLUS 2 Different Incentive Opportunities -Report Card Bonus - Up to $300/ month -Quarterly bonus potential At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free Continuing Education (CE) through TAG U How You'll Make a Difference As an Assistant Dental Office Manager, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Work collaboratively with other members of the dental team to provide exceptional patient care Consult with patients on treatment options provided by the clinical team, verify insurance payment and collection ensure high-quality of care Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team Review data day to day to evaluate the impact on the practice Oversee scheduling and confirming patient appointments Verify insurance payment, collection, balance nightly deposits, and credit card processing Additional tasks assigned by the Manager Preferred Qualifications High school diploma or equivalent; college degree preferred Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Organized and detail-oriented Experience in sales

Liberty Cares With Compassion ***$10,000 Sign-On Bonus*** At Liberty Healthcare and Rehabilitation Services, we promote a challenging, but rewarding opportunity in a caring environment. We are currently seeking an experienced: PHYSICAL THERAPY ASSISTANT (PTA) Work with a multidisciplinary team to insure a wonderful rehab experience for patients and their families by being responsive and individualizing treatment plans. Be able to work in a supportive rehab environment with progressive treatment modalities to address a variety of diseases and impairments. In-house therapy with local management support. Job Requirements: EDUCATION: Must be a graduate of an accredited Therapy program. CERTIFICATE / LICENSE: Must be licensed in the state of the SNF you will be working. EXPERIENCE: Previous rehab SNF experience is preferred. Visit ********************************* for more information. Background checks/drug-free workplace. EOE. PI24eecc8d2e12-37***********3

**Patient base is primarily Spanish- being bilingual is require along with a Dental Background At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Supervisor, which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full-time Salary: $17 - $21 / Hour PLUS 2 Different Incentive Opportunities -Report Card Bonus - Up to $300/ month -Quarterly bonus potential At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free Continuing Education (CE) through TAG U How You'll Make a Difference As a Supervisor, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Work collaboratively with other members of the dental team to provide exceptional patient care Consult with patients on treatment options provided by the clinical team, verify insurance payment and collection ensure high-quality of care Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team Review data day to day to evaluate the impact on the practice Oversee scheduling and confirming patient appointments Verify insurance payment, collection, balance nightly deposits, and credit card processing Additional tasks assigned by the Manager Required Qualifications Dental background Bilingual Spanish/ English Preferred Qualifications High school diploma or equivalent; college degree preferred Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Organized and detail-oriented Experience in sales

Broward County Board of County Commissioners is seeking qualified candidates for an Administrative Officer, Senior, within the Libraries Division. Broward County is not accepting attachments for this recruitment, including resumes or similar supporting documentation. Please ensure you complete the application in its entirety and include all information you want considered The purpose of this position is to provide support to the Director's Office for a wide range of administrative assignments. This position will provide support with developing and managing the Division's Long Range and Strategic plans; ensure relevance and feasibility for continuity of operations planning, research and propose solutions to complex or high-level customer concerns, provide staff supervision; and provide guidance for agenda items, public records requests, as well as serving as a member of the Division's leadership team. The Administrative Officer, Senior may be assigned special projects that require research, tracking, and data analysis. The Administrative Officer, Senior must be able to identify operational issues that impact achievement of Division goals and make sound recommendations to the Director for resolution. Additionally, the Administrative Officer, Senior, must be able to navigate with proficiency Microsoft programs, PeopleSoft, Kronos and other critical software programs. This position will also assist with implementing new initiatives and facilitate communications with internal and external agencies to further the Libraries Division's mission, vision, and goals. This announcement will remain active until a sufficient number of applications has been received and may close at anytime. Minimum Education and Experience Requirements Requires a Bachelor's degree from an accredited college or university with major coursework in Business or Public Administration or closely related field. (One year of relevant experience may be substituted for each year of required education.) Requires four (4) years administrative experience in a governmental agency including two (2) years of supervisory experience depending on area of assignment. Special Certifications and Licenses None. Preferences * Master's degree or higher in business/public administration, or related field * Two (2) years' experience in government budgetary preparation/administration and strategic planning * Two (2) years' experience in grant administration and contract administration * Two (2) years' experience with PeopleSoft or similar enterprise management software experience * Four (4) years' experience in office automation and demonstrated proficiency of Microsoft Office and business applications such as Agenda Quick or Legister, Kronos, and on-line recruitment system * Two (2) years' experience in responding to public records requests, handling records management, and/or preparing agenda items and communications to elected officials * Four (4) years' experience developing, recommending and writing policies and procedures General Description Performs responsible professional and administrative work assisting in the operations of a County division. Works independently, under limited supervision, reporting major activities through periodic meetings. Duties and Responsibilities The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary. Supports a wide range of administrative functions in support of the agency's goals; assists in developing and implementing divisional policies, procedures and programs; coordinates programs and projects; conducts studies and research to determine needs and supports division objectives; and ensures that all documentation is properly completed, stored and archived according to required retention schedules, and routed accordingly. Assists in preparing and administering the division's operating budget and other finance related activities. Works on special projects assigned by the Division Director; composes various division correspondence, reports, and responses to upper management; represents and assists the Division Director at various public and professional meetings or conferences, and chairs or attends meetings to create, modify or improve division procedures; confers with local, state, and federal officials, contractors, vendors, civic leaders, and the general public regarding divisional operations; addresses public groups; monitors email and coordinates with other County agencies and County constituents on various issues. Recommends and implements organizational and administrative changes and internal procedures as needed; and maintains divisional information sharing systems such as the division's SharePoint and/or website. Performs related work as assigned. Physical Demands Physical demands refer to the requirements for physical exertion and coordination of limb and body movement. Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations. Unavoidable Hazards (Work Environment) Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken. None. Competencies * Financial Acumen Interprets and applies key financial indicators to make better business decisions. Determines and estimates the main direct and indirect costs; makes generally appropriate decisions regarding expenditures. Studies financial and quantitative information; uses data to improve performance. * Manages Complexity Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Consistently looks at complex issues from many angles; obtains a rich and deep understanding; swiftly cuts to the core issue; skillfully separates root causes from symptoms. * Cultivates Innovation Creates new and better ways for the organization to be successful. Offers creative ideas, finds unique connections between previously unrelated elements. Actively encourages and supports others' creativity; builds upon and strengthens new solutions in a positive and collaborative manner. * Plans and Aligns Plans and prioritizes work to meet commitments aligned with organizational goals. Strengthens alignment and coordination between own work and others', providing well-sequenced activities and exact time frames. Foresees and resolves many potential bottlenecks and delays. * Optimizes Work Processes Knows the most effective and efficient processes to get things done, with a focus on continuous improvement. Pays close attention to a variety of metrics and benchmarks; determines both major and subtle ways to optimize processes. Swiftly resolves process breakdowns; takes steps to ensure that problems do not recur. * Ensures Accountability Holds self and others accountable to meet commitments. Tracks performance and strives to remain effective, learning from both successes and failures. Readily takes on challenges or difficult tasks and has reputation for delivering on commitments. * Communicates Effectively Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Tailors communication content and style to the needs of others. Pays attention to others' input and perspectives, asks questions, and summarizes to confirm understanding. * Organizational Savvy Maneuvers comfortably through complex policy, process, and people-related organizational dynamics. Builds support for ideas among key decision makers and stakeholders. Anticipates political difficulties and identifies ways to overcome any resistance. County Core Values All Broward County employees strive to demonstrate the County's four core behavioral competencies. * Collaborates: Building partnerships and working collaboratively with others to meet shared objectives. * Customer focus: Building strong customer relationships and delivering customer-centric solutions. * Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity. * Values differences: Recognizing the value that different perspectives and cultures bring to an organization. Americans with Disabilities Act (ADA) Compliance Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at ************ or email ************************* to make an accommodation request. Emergency Management Responsibilities Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned. County-wide Employee Responsibilities All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies. All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.

GENERAL DESCRIPTION Provide short term and long-term production scheduling for the plant. WHY WORK FOR US? At Wells, we empower our team members to deliver an exceptional client experience. Our employees are talented problem solvers that shine in preconstruction, engineering, operations, and project management. They bring innovative solutions that yield outstanding results. In the design and construction industry, we focus on honesty and hard work to build trust that lasts beyond individual projects. Our team is consistently working to improve building processes and raise industry standards. We meet our partners' needs through collaborative efforts that ensure safe and certain results, reducing risks along the way. Together, we help businesses and individuals succeed and change our communities for the better. WHAT WE HAVE TO OFFER Wells values our employees and is committed to providing a competitive and comprehensive benefits package. Please note that the benefits listed here are for non-union employees. Benefits for union employees are covered under separate collective bargaining agreements which can be obtained through their union business agent or their HR representative. Health, dental and vision insurance Paid premiums for short- and long-term disability, and life insurance Wellness Incentives Paid holidays Flex spending for medical and daycare Health savings account (HSA) 401(k) plan with profit sharing Access to Nice Healthcare Employee Assistance Program Paid Time Off (PTO) Wishbone Pet Insurance Critical Illness Benefit Plan Accident Insurance Plan Voluntary Hospital Indemnity Plan Other benefits include Health and Family Care leave for both union and non-union employees. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Work with Sales, PM, Engineering and Production to create appropriate production schedule. Make appropriate schedule adjustments based on updated job schedule information. Build pour schedules to best optimize production practices and meet delivery deadlines Maintain a professional relationship with the drafting department and assist them with pour tickets. Work with the Yard/finishing manager to best optimize storage capabilities Work for this position is done in Excel for over 90% of the job; one must be proficient. EDUCATION, SKILLS, AND ABILITIES REQUIRED High School Diploma or GED Experience with Microsoft Office, must be proficient in Excel. Ability to manage multiple projects at one time. Ability to train and coach other employees when necessary. Must be able to solve problems quickly and efficiently. Must have interpersonal communication skills to interact with co-workers, supervisors, and managers. Must be able to solve problems quickly and efficiently. Ability to work with others to get the project completed efficiently and work independently when needed. Understand and accept changes that are implemented to become Best in Class. PHYSICAL REQUIREMENTS/ ADA ESSENTIAL FUNCTIONS Ability to sit or stand for extended periods of time Manual dexterity and hand-eye coordination for typing, filing, and using office equipment Visual acuity and ability to read small print Hearing acuity and ability to communicate effectively with others Ability to lift and move office supplies and equipment Mobility and ability to move around the office as needed WORKING CONDITIONS Low risk of exposure to unusual elements. Low risk of safety precautions. General Office Environment This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor. Wells is an Equal Opportunity Employer, including Veterans and Individuals with Disabilities. Wells participates in E-Verify and will provide the federal government with your I-9 Form information to confirm you are authorized to work in the U.S.

The Secretary II provides administrative and clerical support to ensure efficient operations within the department. This role coordinates communication between patients, surgeons, and staff regarding the scheduling of surgeries, appointments, and tests. Responsibilities include accurately entering patient and surgical information into the system, maintaining organized and up-to-date provider schedules, and managing order/charge entry. The Secretary II also ensures timely completion of daily reports and assigned tasks to support smooth departmental workflow. Telephone and Fax Management Promptly answer telephones using approved scripting and provide assistance to patients. Direct all clinical questions to physicians or clinical staff in accordance with clinic policy. Use instant messaging or other approved communication methods to immediately contact clinical personnel for urgent requests. Return all phone calls within one business day; urgent calls must be addressed immediately. Deliver accurate messages to staff and task physicians with referring physician requests. Process incoming faxes and send outgoing faxes daily. Scheduling Surgeries and Ancillary Services Select surgery dates based on availability, diagnosis, urgency, and physician preferences. Prepare surgery charge tickets with CPT and ICD-10 codes for physician approval. Enter global days into the system per clinic policy. Input surgery charges or forward to department coder per policy. Schedule ancillary services and document reasons when diagnostic tests are not scheduled at Pinehurst Surgical. Schedule hospital or surgery center surgeries/tests and fax posting sheets/orders along with required patient records. Provide routing slips with prioritized steps and escort patients to preadmissions as needed. Patient Registration and Appointment Scheduling Enter or verify demographic and insurance information accurately. Use iHealth task list to register patients when information is received via the patient portal. Process incoming referrals according to clinic and department policy. Determine if a referral from the primary provider is required based on insurance guidelines. Confirm patient insurance coverage with contracted carriers. Schedule appointments and provide patients with directions and preparation instructions. Notify patients and referring physicians of missed appointments and document cancellations in the patient chart. Precertification Verify insurance card information in the system and check eligibility. Complete benefit forms accurately and contact insurance carriers online or by phone. Forward benefit forms to the financial counselor and escort patients to the counselor when present. Order Management and Charge Entry Enter provider orders as permitted by clinic policy and monitor requests through completion. Notify appropriate personnel if results are delayed per department protocol. Maintain current daily, weekly, and monthly order and task reports. Input provider charges daily, ensuring all diagnosis and procedure codes are accurate and complete. General Administrative Duties Schedule committee meetings, seminars, vacations, and personal appointments on the providers calendar. Notify managers and relevant personnel of provider schedule changes to ensure proper staffing and surgery adjustments. Collect and distribute mail promptly. Communicate with PAS department regarding provider delays or schedule changes per clinic policy. Complete Disability and FMLA forms in compliance with clinic policy. Review failed fax logs and resolve issues by working hold/denial buckets. Requirements: Minimum of two years experience in a medical or healthcare setting. Associate degree in Medical Office Administration, Healthcare Technology, or a related field. Working knowledge of ICD-10 and CPT-4 coding standards. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.). Strong interpersonal skills with the ability to interact sensitively and professionally with patients. Excellent verbal and written communication skills. Personal Characteristics Strong interpersonal skills with the ability to build positive relationships. Highly organized and detail-oriented. Demonstrates discretion and maintains strict confidentiality. Committed to providing exceptional service and support. Works accurately, methodically, and efficiently under pressure. PI843da9c72bf5-31181-39144204

The Secretary II supports the daily operations of a busy general surgery ambulatory clinic by managing patient flow, coordinating surgical and clinical scheduling, maintaining accurate documentation, and facilitating communication among patients, surgeons, and staff. Must be able to work in a fast- paced environment while maintaining professionalism. This role is essential to deliver efficient, accurate, organized, and patient-centered care. Patient Coordination & Customer Service Serve as a primary point of contact for patients regarding appointments, procedures, preparation instructions, & follow-up care. Conduct patient intake, including demographic verification, insurance updates & authorization verification, and consent forms. Address patient questions and concerns with professionalism and empathy. Support multidisciplinary care coordination, including radiology, oncology, and wound care services. Clinical & Surgical Scheduling Schedule new patient visits, follow-up appointments, diagnostic testing, minor procedures, and pre-operative consultations, outgoing referrals. Coordinate surgery dates, pre-operative requirements, and perioperative instructions with surgeons and OR scheduling teams. Ensure all pre-op clearances and requirements are completed prior to surgery. Manage provider calendars for efficient patient flow and clinic productivity. Monitor and triage incoming referrals for timely scheduling. Operational & Administrative Support Answer phones, manage electronic messages, and process medical record requests by clinic protocol. Fax posting sheets, orders, and documentation to hospitals, surgery centers, and ancillary services. Provide routing slips with prioritized steps for each patient encounter. Complete disability, FMLA, work notes, and medical leave forms accurately and within required timelines. Scan clinic documents into patient charts following clinic policy to maintain accurate, up-to-date medical records. Maintain compliance with HIPAA, organizational policies, and regulatory standards. Assist with quality initiatives, and performance improvement projects. Billing, Documentation & Insurance Tasks Enter global surgical days into the EHR or scheduling system per clinic policy. Verify patient insurance coverage for appointments, procedures, and surgical encounters. Obtain insurance authorizations and pre-certifications for imaging, procedures, and surgeries. Communicate authorization requirements or coverage issues to patients and providers in a timely manner. Input provider charges daily following clinic protocol, ensuring accuracy and timely submission. Distribute clinical notes, operative reports, and orders to referring providers as needed. Ensure complete and accurate documentation in the electronic health record (EHR). Requirements: Required High school diploma or GED. Minimum 2 years of experience in an outpatient medical office or clinic setting. Knowledge of medical terminology, scheduling workflows, and EHR systems. Strong communication, organizational, and customer service skills. Ability to multitask in a fast-paced clinical environment. Preferred Associates degree or certification in healthcare administration, medical assisting, or related field. Experience in surgical scheduling or specialty care coordination (ideally general surgery). Familiarity with insurance verification, authorizations, pre-certifications, and charge entry. Skills & Competencies High attention to detail and accuracy Strong multitasking and prioritization abilities Professional and patient-centered communication Proficiency with Microsoft Office and clinic software Ability to maintain confidentiality and handle sensitive information appropriately Ability to work independently and make sound, critical decisions PI62011165e128-31181-39130240

Job Purpose: The primary purpose and function of the Fee Schedule Administrator is to organize and maintain all insurance fee schedules, ensuring they are loaded into the Practice Management System in a timely manner. The Fee Schedule Administrator is responsible for maintaining insurance alerts, addressing limitations and exclusions for proper billing. The Fee Schedule Administrator must understand the impact fees and alerts entered into the system have on operations and other departments within the Support Office. Duties and Responsibilities: * Ensure that company-wide insurance receivables are maximized through proper fee schedule interpretation. * Identify and load insurance fee schedule limitations and exclusions in the Practice Management System for proper billing purposes. * Maintain all accepted insurances plans, archive old, discontinued or unused insurance plans. * Accurately load and maintain all fee schedules and plan alerts in the Practice Management System, ensuring fees are current and active for relevant effective dates. Distribute all insurance plan and fee schedule updates to the dental offices in a timely manner. Archive deactivated fee schedules. Coast Dental strives for 100% accuracy, but 98% is the minimum standard accepted. * Ensure fees are being paid at the negotiated rate. * Provide support to dental practices, responding to office inquiries regarding fees, insurance filing and portal access. * Create and maintain all insurance CDT procedures, explosion, and product codes in our Practice Management System. Create promotional codes, as requested by the Senior Leadership Team. * Work closely with the practices in protecting the assets of Coast Dental by properly training the offices when errors are made and how to correct them. Work to eliminate linkage errors through education and training. * Utilize various communication methods, both on and offline, to contact insurance carriers regarding portal access issues and portal functionality issues. * Reset passwords and manage user accounts for insurance carrier websites per office requests. * Read and analyze explanation of benefits and make proper adjustments according to Coast Dental processing criteria. * Perform other duties, as assigned. Knowledge, Skills and Abilities: * Ability to organize large amounts of data including plan documents, directories, spreadsheets, and files. * Proficient in Microsoft Office, with an emphasis on MS Excel and the ability to use formulas such as lookups, conditional statements, and data modeling. * Demonstrates attention to detail, multi-task, ability to handle sensitive information and main strict confidentiality. * Oral Communication- Listens and gets clarification; Responds well to questions. Maintains constant and open communication with all parties involved in each issue. * Written Communication- Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Able to read and interpret written information. * Problem Solving- Identifies problems in a timely manner; Gathers and analyzes information skillfully. * Teamwork- Balances team and individual responsibility; Contributes to building a positive team spirit. * Professionalism- Accepts responsibility for own actions; Follows through on commitments. Qualifications * Detailed experience with insurance company pricing, underwriting or medical/dental billing and coding. * Dental office or dental experience is preferred.

Job Description Join a supportive team at Coastal Orthopedics and help make a real difference in patient care. At Coastal Orthopedics, we are dedicated to providing top-tier care while fostering a collaborative and growth-oriented environment. As a Healthcare Administrative Assistant/Surgery Scheduler, you'll work directly with our patients, playing a vital role in ensuring a seamless and compassionate experience. Why You'll Love Working Here: Team-Centric Environment: Work closely with our physicians and clinic team to provide excellent patient care. Professional Growth: Benefit from ongoing opportunities for skill development and career advancement. Work-Life Balance: Enjoy a structured yet supportive work schedule with full benefits. State-of-the-Art Facilities: Be a part of a practice using the latest technology and equipment in orthopedic care. What You'll Do: Timely and accurately completes assigned tasks which include: triaging of incoming calls, working task logs, scheduling appointments (surgical procedures, pre-operative testing, physical therapy and imaging), handling medication refill request and performing other administrative duties as assigned. Coordinates all aspects of surgery scheduling to include pre-operative testing, cardiac/medical clearances, patient education, equipment needs and post-operative care. Works closely with the insurance department to ensure proper authorization is obtained. Arranges transportation and interpretation services for patients, when appropriate. Facilitates the coordination of care with outside referring physicians, ASC's, hospitals, pharmacies, laboratories, physical therapy centers, skilled nursing facilities, home health agencies, imaging centers and supply vendors. Properly routes all diagnostic test results, medication requests and other pertinent patient information to the physician in a timely, accurate manner utilizing the PAQ. Urgent results requiring immediate attention need handled accordingly. Calls in medication requests and refills to the pharmacies as needed paying close attention to name, dosage and SIG. Obtains authorization for the prescription, as needed. Communicates with the front office staff on medication requests and patient pick-ups. What Your Qualifications Should Be: Bachelors degree or equivalent experience preferred. CPR certification (or ability to obtain within three months of hire). Experience with EHR systems (NextGen preferred) and knowledge of basic surgical techniques. What Your Benefits Look Like: Competitive compensation with full-time benefits. Opportunities for professional development and continued education. Comprehensive medical, dental, and vision coverage, plus retirement savings plans. Ready to help make a difference in patient care? Apply today and join Coastal Orthopedics, where every role plays a crucial part in our mission! Coastal Orthopedics is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Join a supportive team at Coastal Orthopedics and help make a real difference in patient care. At Coastal Orthopedics, we are dedicated to providing top-tier care while fostering a collaborative and growth-oriented environment. As a Healthcare Administrative Assistant/Surgery Scheduler, you'll work directly with our patients, playing a vital role in ensuring a seamless and compassionate experience. Why You'll Love Working Here: Team-Centric Environment: Work closely with our physicians and clinic team to provide excellent patient care. Professional Growth: Benefit from ongoing opportunities for skill development and career advancement. Work-Life Balance: Enjoy a structured yet supportive work schedule with full benefits. State-of-the-Art Facilities: Be a part of a practice using the latest technology and equipment in orthopedic care. What You'll Do: Timely and accurately completes assigned tasks which include: triaging of incoming calls, working task logs, scheduling appointments (surgical procedures, pre-operative testing, physical therapy and imaging), handling medication refill request and performing other administrative duties as assigned. Coordinates all aspects of surgery scheduling to include pre-operative testing, cardiac/medical clearances, patient education, equipment needs and post-operative care. Works closely with the insurance department to ensure proper authorization is obtained. Arranges transportation and interpretation services for patients, when appropriate. Facilitates the coordination of care with outside referring physicians, ASC's, hospitals, pharmacies, laboratories, physical therapy centers, skilled nursing facilities, home health agencies, imaging centers and supply vendors. Properly routes all diagnostic test results, medication requests and other pertinent patient information to the physician in a timely, accurate manner utilizing the PAQ. Urgent results requiring immediate attention need handled accordingly. Calls in medication requests and refills to the pharmacies as needed paying close attention to name, dosage and SIG. Obtains authorization for the prescription, as needed. Communicates with the front office staff on medication requests and patient pick-ups. What Your Qualifications Should Be: Bachelors degree or equivalent experience preferred. CPR certification (or ability to obtain within three months of hire). Experience with EHR systems (NextGen preferred) and knowledge of basic surgical techniques. What Your Benefits Look Like: Competitive compensation with full-time benefits. Opportunities for professional development and continued education. Comprehensive medical, dental, and vision coverage, plus retirement savings plans. Ready to help make a difference in patient care? Apply today and join Coastal Orthopedics, where every role plays a crucial part in our mission! Coastal Orthopedics is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Job DescriptionSuperior Senior Care (SSC) in Benton, AR is looking for a hardworking individual to help coordinate referrals and assist in the management of a busy in-home care business. The position requires scheduling, problem solving, effectively communicating and coordinating referral appointments. It requires clerical tasks, specialized to the changing needs of the in-home service industry. The position requires discretion, independent judgement, and personal initiative.SSC is Arkansas' oldest and largest caregiver referral agency with over 40 years of experience and offices throughout the state. We are looking for a special person who wants to begin a long career in a rewarding industry. Ideal applicant would have the following qualities:-Outstanding customer service skills-Effective communication skills; verbal, written, listening, and nonverbal-Clerical experience -Intermediate computer knowledge and proficiency in Microsoft Office programs-Great organization-Ability to work in a fast-paced environment-Ability to take after-hours calls-Maintain absolute confidentiality of all information pertaining to caregivers, clients, and client's families Office hours are Monday through Friday; 8:30a - 4:30p. Job Type: Full-time Salary: From $14.00 to $15.00 per hour (could vary depending on experience) Benefits: 401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Paid time off Vision insurance Experience: Customer service: 1 year (Preferred) Computer skills: 1 year (Preferred) Work Location: In person Must have a clean criminal history record and clean drug screen. E04JI800tr664086xs4

The Clinic Office Coordinator will provide leadership, support, direction, and focus for the outpatient clinic. This position is responsible for staffing and supervision of daily activities to produce successful outcomes of all patient encounters and is expected to measure productivity and outcomes. The Clinic Office Coordinator is expected to continue to close communication with other department leadership by providing effective and efficient clinic patient access. Responsibilities: * Responsible for all clerical operations related to the whole production cycle of the outpatient scheduling, authorizations and verification system to include creation of templates, coordinating and processing of pre-made schedules of CHRISTUS Santa Rosa Hospital San Marcos programs, and up-dating manual material. * Works collaboratively with clerks to insure meeting standards of performance and participants in the peer interview process for prospective associates. * Coordinates scheduling program through the collection and reporting of data to the Clinical Program Director to examine efficiency of the department and the program it supports. * Develops daily workflow monitoring for areas of responsibility and staffs to meet the needs of the organization. * Provides support to all areas of Wound Care OP department patient access. * Works with service department and referring providers to identity areas of exposure and design processes that will increase knowledge of staff and improve outcomes in service, quality, and accuracy. * Responds to organizational and clients' needs with innovative processes to ensure service excellence. * Ensure compliance with relevant regulations, standards, and directives from regulatory agencies. * Demonstrates competence to perform assigned patient care responsibilities in a manner that meets the age specific and developmental needs of patients served by the department. * Appropriately adapts assigned patient assessment, treatment, and/or care methods to accommodate the unique physical, psychosocial, cultural, spiritual, age specific and other developmental needs of each patient served. * Takes personal responsibility to ensure compliance with all policies, procedures and standards as promulgated by state and federal agencies, the hospital, and other regulatory entities. * Performs all duties in a manner that protects the confidentiality of patients and does not solicit or disclose any confidential information unless it is necessary in the performance of assigned job duties. * Demonstrates adherence to the CORE values of Santa Rosa Health Care. * Preforms other duties as assigned. Requirements: Education/Skills * High school diploma or equivalent is required * Associate degree preferred Experience * Minimum of 2 to 5 years' experience within the healthcare industry to include: Knowledge of admission, registration requirements, scheduling and Wound Care OP department access. * Must possess a general working knowledge in integrity requirements and procedures. * Must have practical knowledge of common office software applications. Licenses, Registrations, or Certifications * None required Work Schedule: 8AM - 5PM Monday-Friday Work Type: Full Time