What does a church secretary do?
Church secretary responsibilities
Here are examples of responsibilities from real church secretary resumes:
- Manage the church's social media: Facebook, website, and blog.
- Manage and oversee all STO relate actions task to OSD impacting future and current operations in STO.
- Handle confidential situations and paperwork including weddings, baptisms and funeral arrangements.
- Enter collections into Diocesen PDS database.
- Coordinate before and after service bible study sessions.
- Maintain parish records, via PDS data system.
- Lead bible institute and coordinate hospitality committees and child care.
- Assist in the data entry of church financial information in QuickBooks.
- Keep church records as assigned, in offerings in tithes in to QuickBooks systems.
- Create, design and maintain church Facebook page with events, photographs and quotes.
- Handle payroll, file payroll taxes, document income, assist with budget, paid bills and maintain monthly financial reports.
- Record keeping, prepare monthly reports, complete payroll, order supplies, type up programs, and update bulletin boards.
- Receive and prepare families/documents/schedule baptisms.
- Prepare weekly PowerPoint presentation for morning and evening services.
- Schedule funerals in coordination with funeral home personnel, bereavement ministry and celebrant.
Church secretary skills and personality traits
We calculated that 16% of Church Secretaries are proficient in Payroll, Office Equipment, and Scheduling Appointments. They’re also known for soft skills such as Interpersonal skills, Organizational skills, and Writing skills.
We break down the percentage of Church Secretaries that have these skills listed on their resume here:
- Payroll, 16%
Served as Payroll Office Manager responsible for inter-office checks to employees and record keeping of the general payroll account.
- Office Equipment, 10%
Prepare weekly bulletin and announcements, congregational mailings, publicity materials, office equipment maintenance, public interaction.
- Scheduling Appointments, 8%
Maintained monthly calendar; scheduling appointments and arranging meetings/conferences.
- PowerPoint, 8%
Designed PowerPoint presentations for order of service and photographed, designed and updated church directories.
- Ministry, 6%
Scheduled funerals in coordination with funeral home personnel, bereavement ministry and celebrant.
- Meeting Minutes, 5%
Prepared the Board of Trustees monthly meeting packets via e-mail including the agenda, meeting minutes, and committee reports.
"payroll," "office equipment," and "scheduling appointments" are among the most common skills that church secretaries use at work. You can find even more church secretary responsibilities below, including:
Interpersonal skills. The most essential soft skill for a church secretary to carry out their responsibilities is interpersonal skills. This skill is important for the role because "secretaries and administrative assistants interact with clients, customers, or staff." Additionally, a church secretary resume shows how their duties depend on interpersonal skills: "general office duties as assigned skills used microsoft office suite 2010 customer service interpersonal skills"
Organizational skills. Another essential skill to perform church secretary duties is organizational skills. Church secretaries responsibilities require that "secretaries and administrative assistants keep files, folders, and schedules in order so that an office runs efficiently." Church secretaries also use organizational skills in their role according to a real resume snippet: "developed excellent organizational skills involving general office procedures. "
Writing skills. church secretaries are also known for writing skills, which are critical to their duties. You can see how this skill relates to church secretary responsibilities, because "secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers." A church secretary resume example shows how writing skills is used in the workplace: "church secretary memorial christian church layout & design, creative writing, creation of bulletins, event planning. "
The three companies that hire the most church secretarys are:
- FBC Eugene
2 church secretaries jobs
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Church secretary vs. Administrative coordinator
An Administrative Coordinator oversees the line of communication and schedules within a company, ensuring that every necessary information is delivered and conveyed. An administrative coordinator's responsibilities include responding to inquiries and requests from workforce personnel or client, managing calls and correspondence, maintaining and rotating various forms of documentation, and designing or improving systems that would help the company's operating procedures. Furthermore, it is also essential for an Administrative Coordinator to evaluate the methods and progress, continuity of workflow, and resolve issues as needed within the company.
While similarities exist, there are also some differences between church secretaries and administrative coordinator. For instance, church secretary responsibilities require skills such as "ministry," "fax machines," "greeting visitors," and "computer system." Whereas a administrative coordinator is skilled in "customer service," "patients," "data entry," and "provides administrative support." This is part of what separates the two careers.
Administrative coordinators tend to make the most money working in the government industry, where they earn an average salary of $43,324. In contrast, church secretaries make the biggest average salary, $32,610, in the manufacturing industry.administrative coordinators tend to reach similar levels of education than church secretaries. In fact, administrative coordinators are 3.5% more likely to graduate with a Master's Degree and 0.1% more likely to have a Doctoral Degree.Church secretary vs. Office manager/administrative assistant
An office manager, also known as an administrative ssistant, is responsible for overseeing the workflow in an office or department. An office manager's duties mostly revolve around performing clerical tasks, such as organizing and maintaining accurate schedules and documentation, obtaining office supplies and equipment, arranging meetings and appointments, preparing reports and evaluations, and handling calls and other forms of correspondence. Furthermore, an office manager serves as the contact person for different departments. Therefore it is crucial to maintain an active line of communication and coordination at all times.
Each career also uses different skills, according to real church secretary resumes. While church secretary responsibilities can utilize skills like "payroll," "ministry," "greeting visitors," and "computer system," office managers/administrative assistant use skills like "customer service," "data entry," "purchase orders," and "office operations."
Office managers/administrative assistant earn a higher average salary than church secretaries. But office managers/administrative assistant earn the highest pay in the professional industry, with an average salary of $39,721. Additionally, church secretaries earn the highest salaries in the manufacturing with average pay of $32,610 annually.In general, office managers/administrative assistant achieve similar levels of education than church secretaries. They're 0.7% less likely to obtain a Master's Degree while being 0.1% less likely to earn a Doctoral Degree.Church secretary vs. Assistant
An assistant intern is responsible for facilitating administrative and clerical tasks as assigned by the management. Assistant interns' duties include keeping records of meetings, receiving calls and handling customer inquiries, assisting on writing reports and data entry processing, cooperating and providing support for business events, and adhering to company policies and regulatory procedures. Successful assistant interns must have excellent time-management, multi-tasking, and communication skills. They must be a team player and fast-learner to handle various tasks in the corporate industry.
The required skills of the two careers differ considerably. For example, church secretaries are more likely to have skills like "ministry," "meeting minutes," "bank deposits," and "fax machines." But a assistant is more likely to have skills like "patients," "customer service," "patient care," and "cpr."
Assistants earn the highest salary when working in the education industry, where they receive an average salary of $39,026. Comparatively, church secretaries have the highest earning potential in the manufacturing industry, with an average salary of $32,610.assistants typically earn similar educational levels compared to church secretaries. Specifically, they're 0.7% more likely to graduate with a Master's Degree, and 0.4% more likely to earn a Doctoral Degree.Church secretary vs. Manager's assistant/administrative assistant
A manager's assistant, or administrative assistant, is responsible for providing support to the management by performing administrative and clerical tasks as needed. Some of the administrative assistant's duties include receiving and responding to customer's inquiries and concerns through e-mail, phone calls, and personal visits, scheduling meetings or important events, generating operations reports, keeping records of the company's expenses, and monitoring office supplies. An administrative assistant must have exceptional work ethics and time-management skills, as well as the ability to multi-task to perform multiple tasks under minimal supervision.
Even though a few skill sets overlap between church secretaries and managers's assistant/administrative assistant, there are some differences that are important to note. For one, a church secretary might have more use for skills like "payroll," "ministry," "fax machines," and "clerical support." Meanwhile, some responsibilities of managers's assistant/administrative assistant require skills like "inventory control," "customer service," "financial reports," and "loss prevention. "
In general, managers's assistant/administrative assistant earn the most working in the manufacturing industry, with an average salary of $45,900. The highest-paying industry for a church secretary is the manufacturing industry.managers's assistant/administrative assistant reach similar levels of education compared to church secretaries, in general. The difference is that they're 0.8% more likely to earn a Master's Degree, and 0.0% more likely to graduate with a Doctoral Degree.Types of church secretary
Updated January 8, 2025











