Administrative Support Assistant jobs at City of Columbia

The City of Independence is seeking a highly skilled, detail-oriented, and motivated individual to join our Community Development Department as an Administrative Assistant III. This position plays a key administrative and organizational role in supporting the Development Services, Building Inspections, and Regulated Industries Divisions. Essential Functions The Administrative Assistant III may perform a combination of some or all of the following responsibilities and duties, and perform related duties as assigned. Key Responsibilities Include: Prepare and distribute Planning Commission and/or Board of Adjustment meeting packets. Draft and finalize meeting minutes, and post official public notices in compliance with city guidelines. Support the Building Inspections Division by coordinating demolition bids-requesting proposals, preparing bid tabulations, and processing requisitions. Assist in managing the Vacant Structure Program, including compiling and maintaining monthly activity reports. Process and enter Liquor License applications, Special Event permits, and Catering Permits into the CityWorks system for routing to appropriate departments for review. Coordinate and facilitate liquor violation hearings, including preparing documentation for suspensions and related actions. Provide support for various administrative tasks across other divisions, such as processing refund requests and reconciling procurement card transactions. Compose and format correspondence, reports, and other documents requiring specialized formatting-either under general direction or independently. Serve as a point of contact for internal staff and members of the public, both in person and via telephone, delivering excellent customer service. This position offers a unique opportunity to contribute to a dynamic team while supporting important community initiatives. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple priorities efficiently in a fast-paced environment Minimum Qualifications Education and Experience High school diploma or GED; AND Three to four years of progressively responsible administrative experience which includes some experience interacting with high level officials and managers; OR Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job. Special Requirements and/or Qualifications: Must have a valid driver's license. Must be able to complete NIMS training within six months of hire. Knowledge Skills and Abilities Required: Knowledge of office administrative practices and procedures such as business letter writing and operation of standard office equipment. Knowledge of computer usage and applications related to the work (including Microsoft office suite). Knowledge of record keeping, report preparation, filing methods, and records management techniques. Knowledge of basic principles of accounting, budget, and finance. Skilled in communicating clearly and effectively with others, both orally and in writing. Skilled in using tact, discretion, initiative, and independent judgment within established guidelines. Skilled in organizing work, setting priorities, meeting critical deadlines, and following up assignments with a minimum of direction. Skilled in maintaining records of financial transactions and activities. Ability to learn, adapt to, and document changing conditions in a concise and effective manner in a team environment. Work Environment While performing the essential functions of this job, the employee is frequently required to walk, sit, use repetition of hands and fingers, ability to reach with hands and arms, climb, balance, talk, hear, and lift and/or move up to 10 pounds. Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt or dust. The incumbent's working conditions are typically moderately quiet. Mental application utilizes memory for details, verbal instructions, complex thinking and creative problem solving. In addition to the application, testing and/or examinations may be required for further consideration on this position. Apply online at *********************************************************** Position Open until Filled. Equal Employment Opportunity Statement The City of Independence is an Equal Opportunity Employer, and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. The City of Independence is a background screening, drug-free workplace. The City of Independence provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to **************************. Disclaimer: The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. s are not intended to and do not imply or create any employment, compensation, or contract rights to any person or persons. Management reserves the right in coordination with the governing union (if applicable) to add, delete, or modify any and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.

Job Description The City of Kirkwood is seeking an organized and dependable Administrative Associate to support our Water Division within the Public Services Department. This position plays a vital role in ensuring smooth daily operations - serving as the main point of contact for residents, contractors, and staff while managing a variety of administrative and technical tasks. If you're someone who thrives in a fast-paced environment, enjoys helping others, and takes pride in keeping things running efficiently, we'd love to have you on our team. Key Responsibilities Serve as the primary point of contact for the Water Division by answering calls, greeting visitors, and assisting with inquiries about water services and repairs. Coordinate customer service requests, document complaints, and work with field staff to ensure timely resolutions. Prepare and process hydrant use permits, billing adjustments, invoices, and related documentation. Maintain and update electronic and paper records using Microsoft Office, Laserfiche, and NaviLine systems. Generate reports and correspondence related to water consumption, quality, and compliance. Support internal operations by scheduling training, organizing travel arrangements, and processing procurement card reconciliations. Create service maps, notifications, and outage communications using AutoCAD and other mapping tools. Provide administrative support to supervisors and assist with department projects as needed. Qualifications ✅ Education & Experience High school diploma or equivalent required. Additional administrative or office management training preferred. Minimum of three (3) years of experience in administrative support or office coordination. ✅ Knowledge & Skills Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with AutoCAD and/or ArcGIS is a plus. Excellent organizational skills with strong attention to detail and accuracy. Professional communication skills with the ability to handle challenging customer interactions tactfully. Self-motivated, adaptable, and able to work independently in a fast-paced environment. Ability to maintain confidentiality and manage multiple priorities effectively. Why Join the City of Kirkwood Play a key role in supporting essential city services that directly impact the community. Work alongside a dedicated and collaborative team of public service professionals. Enjoy competitive pay, comprehensive benefits, and opportunities for growth. Contribute to a city known for its strong sense of community and public service excellence. How to Apply Apply online at ************************************** Applications will be accepted until November 7th, 2025 or until the position is filled. The City of Kirkwood, Missouri is an Equal Opportunity Employer. We value diversity and inclusion and encourage all qualified individuals to apply.

Title: Temporary- Departmental Assistant Institution: Volunteer State Community College To assist with Financial Aid front counter coverage, scanning, returning email and phone coverage. Primary front counter and phone coverage. Other duties as assigned. Minimum Qualifications: High school diploma or equivalent. Preferred Qualifications: General office experience. Financial aid knowledge. Knowledge, Skills, and Abilities: Good communication skills. Ability to multi-task. Good organizational skills. Willingness to learn financial aid procedures. Pay Rate: $16.00 per hour Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire. Applicants may be subject to a background check.

Close Date Full-Time/Part-Time Full-Time Exempt/Non-Exempt Non-Exempt Description To Apply: Please complete the online application found at ***************** Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full. JOB SUMMARY The position involves performing professional administrative office support, applying various research techniques and methods and control procedures in the development and operation of administrative systems, programs, policies and practices for the assigned division. Work involves the performance and supervision of a full range of clerical duties, document processing and general office and division support functions, conducting and supervising customer service. ESSENTIAL JOB FUNCTIONS * Performs administrative and clerical functions for an individual position, managerial group or entire department. * Performs a variety of complex, specialized administrative and clerical functions requiring the application of county and/or department policies and procedures and the exercise of standards. * Maintains a variety of files and records, prepares and verifies all departmental invoices, processes bills for payment. * Records personnel absence and vacation records. * Ensures that office equipment is maintained properly. * Answers incoming inquiries both written, and otherwise. * Reviews pending correspondence, conducts analysis, takes appropriate action, and responds appropriately in timely manner. * Arranges and manages all inter-office schedules and appointments. * Prepares, maintains and files daily correspondence, reports, directives, and legal notifications. * Assists department head in budget preparation and daily control activities. * Records financial transactions of the department. * Prepares and verifies all bills, processes bills for payment and submits to director for approval. * Acquires and maintains records of purchase orders. * Collects all fees and processes for deposit. * Collects and summarizes data for special and periodic reports, updates master files, orders supplies and forms, prepares user policies regarding office procedures and operations for staff, writes and updates instructions, guidelines and scheduled reports. * Exercises confidentiality in the performance of job duties, including knowledge of the content of personnel evaluations, organizational recommendations, legal documents, contracts and comparable highly sensitive information. * Assures security of files. * Composes correspondence involving application of established policies and procedures. Independently responds to correspondence of a routine nature. * Performs a variety of clerical duties for a department head, including arranging meetings, booking travel and accommodations and maintaining confidential files. * Receives, opens, logs, sorts and distributes mail. * Screens telephone calls and answers requests for information or routes to appropriate staff. * Collects, reviews, and submits employee time sheets to payroll department. * Scans and maintains document files. * Performs work at assigned location during specified business hours. * Performs related additional duties as required and assigned. For Prosecuting Attorney * Performs clerical work including but not limited to answering of phones, greeting and assisting walk-in customers, distribution of mail and general data entry tasks. * Independently researches legal sources and websites to locate and order prior criminal convictions, determine where defendants can be found and locate contact information for victims and witnesses. * Performs electronic filing of any legal documents signed by a Judge within the Courts. * Processes all incoming bad check complaints as well as accounts payable and receivable for the Bad Check Unit of the Prosecuting Attorney's Office. * Process restitution orders from the court including generating of payment plans, accounts payable and receivable for the Criminal Restitution Unit of the Prosecuting Attorney's Office, including collecting payments by phone, mail and in person daily and disbursing funds twice monthly to victims. * Represents Prosecuting Attorney and Assistant Prosecuting Attorneys through routine oral and written contact with other government officials, law enforcement agencies, businesses and the general public. Position Administrative Assistant - Prosecuting Attorney Position Requirements QUALIFICATIONS Education and Experience: * High School Diploma or equivalent. * Five (5) years of responsible clerical and/or administrative experience. * Or equivalent combination of education and experience. Licenses or Certifications: * May require a valid State Driver's License. Special Requirements: * Some situations may require early morning or late evening hours. Knowledge, Skills and Abilities: * Knowledge of County programs, rules and regulations. * Knowledge of technical or legal requirements relating to the assigned department or program. * Knowledge of business English, composition, grammar, spelling, punctuation and arithmetic. * Knowledge of purchasing and payment procedures. * Knowledge of budgetary principles and practices. * Ability to take sufficient notes at a meeting to prepare and accurate record of events. * Ability to use a variety of hardware and software including but not limited to Microsoft Word, Excel and Publisher as well as department specific systems. * Ability to apply new developments in office practices and remain informed on the director's areas of responsibility in order to effectively communicate with people in contact with the director. * Ability to engage in and coordinate functions that require administrative skills, the ability to interpret and explain programs to others, and successfully achieve objectives. * Ability to establish and maintain effective working relationships. * Ability to project a positive, concerned image to the public. * Ability to communicate effectively orally and in writing, including the ability to understand and follow complex written and oral directions. * Ability to maintain a high level of confidentiality and discretion at all times. PHYSICAL DEMANDS The work is light and requires exerting up to 20 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires mental and visual acuity, speaking, balancing, feeling; picking, pinching, typing, or otherwise working primarily with fingers rather than with the whole hand; grasping; picking, holding or otherwise working with the whole hand; hearing, reaching, repetitive motion, standing, stooping, talking, and walking. WORK ENVIRONMENT The work is performed indoors in an office environment with low to moderate noise level. This position involves interaction with other employees and the general public and work pace is self-determined. To Apply: Please complete the online application found at ***************** Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full. Shift -not applicable- Normal Entry Salary $18.58 per hour Salary Range EOE Statement Jefferson County Government is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, physical or mental disability, genetic information, protected veteran or uniformed servicemember status or any other characteristic protected by local, state or federal law.

Starting Salary Range: $54,888 - $59,731/Annually $26.39-$28.72/Hourly Please click the link below for Benefits Information: City of Franklin 2025-2026 Benefits Guide I. Purpose of Job Under general supervision, performs administrative/secretarial duties for the Streets Department which includes organizing department work, processing/maintaining documentation, monitoring department budget, providing customer service support, managing record requests, reconciliation of monthly purchasing as well as general office support to ensure efficient operation of the department. II. Essential Job Duties A. General Office Support Answers multi-line telephone; provides information and assistance; takes and relays messages and/or directs calls to appropriate personnel; returns calls as necessary. Responds to and/or forwards emails to appropriate parties. Trains new hires on computer use/basic familiarization with the programs as Needed. Enters Help Star for IT/Facilities support. Performs routine maintenance on office equipment. Receives, sorts, and opens mail. Maintains files. Composes, edits and posts notices on employee bulletin board. Receives and signs for incoming packages. Assists citizens and other visitors as needed. B. Administrative Duties Enters service requests into system. Initiates work orders/service requests and enters into system. Closes out completed work orders/service requests adding time and expenses. Distributes documentation according to procedures. Responsible for uniform inventory, ordering and distribution. Maintains safety supply inventory and orders when necessary. Reconciles account statements and invoices to purchase and delivery receipts. Uploads receipts and codes purchases in banking system. Schedule appointments and meetings as requested Reviews hours worked entries and correct as needed; consults supervisors as needed. Enters employees leave requests as needed. Approves biweekly payroll for processing as needed. C. Recordkeeping and Reporting Maintains spreadsheets containing expenses for sidewalk, curb, gutter, and paving program; provides expense information as requested. Creates and distributes road work and closure notices to department staff and other City departments. Upon request, research human resources policies, City ordinances, to locate information and report findings. D. Department User Support Provides intermediate to advanced level technical support, assists users with troubleshooting issues; instructs users as needed to effectively use system. Assist and/or administer the department website. Provides inter-departmental training and communication. III. Primary Job Challenges Primary challenges of this position include prioritizing workflow and time management. IV. Equipment Operated General office equipment including computers, copiers, printers, fax machines, and multiline telephone. V. Key Competencies Required Job Content Knowledge: Has general knowledge of the policies, procedures, and activities of the City and the assigned department as they pertain to the performance of duties relating to the position. Has general knowledge of secretarial practices as necessary in the completion of daily responsibilities. Knows how to keep abreast of any changes in policy, methods, computer operations, equipment needs and policies, etc. as they pertain to departmental operations and activities. Has comprehensive knowledge of the terminology, principles, and methods utilized within the department. Is knowledgeable and proficient with computers. Type and record/transcribe dictation accurately and with appropriate speed. Language Skills: Read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Write speeches and articles for publication that conform to prescribed style and format. Effectively present information to top management, public groups, and/or boards of directors. Mathematical Skills: Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Compute rate, ratio, and percent and to draw and interpret bar graphs. Reasoning Ability: Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. In decision making, some choices are known while others may need to be identified. Some reliance on precedent. Interpret a variety of complex instructions furnished in written, oral, diagram, or schedule form. Teamwork: Develops constructive and cooperative working relationships with others. Encourages others to express their ideas and opinions. Provides input into identifying and solving problems. Anticipates need of others for information about job tasks and work environment and provides it to them in a timely manner. Willingly assists others with job tasks when appropriate. VI. Physical Demands & Work Environment Physical Demands: Performance of the essential duties of this job requires the incumbent to: Must remain in a stationary position 50% of the time. Occasionally move about inside the office/building to access file cabinets, office machinery, the public, etc. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, computer, printer, and telephone. Regularly positions self to maintain office area and items needed to complete daily tasks. Regularly communicates information and ideas so others will understand. Must be able to exchange accurate information in these situations. Occasionally moves/transports up to 10 pounds. Work Environment: The work environment is moderately noisy (examples: business office with computers and printers, light traffic) Minimum Requirements VIII. Qualifications Education and Experience: The required knowledge, skill, and abilities to satisfactorily perform job duties are normally acquired through attainment of a one year certificate in office administration from college or technical school, plus three to four years of office related experience and/or training; or equivalent combination of education and experience. Required Certifications/Licenses: None

and No Benefits are Associated with it. This position provides administrative support to the administrative staff of the Charleston County Juvenile Detention Center. Interested candidates must be able to always deal with all individuals in a professional and courteous manner. Other duties include typing, data entry, and filing. Position requires NCIC certification or the ability to gain certification within six (6) months of assignment. HIRING HOURLY RANGE: $20.59 - $24.40 APPICATION DEADLINE: WEDNESDAY 31 DECEMBER 2025. Duties include: coordination and notification of administrative activities between the command staff and personnel assigned to the Juvenile Center; maintaining and administering files and records; answering and directing incoming calls; composing, typing and disseminating various correspondence to include letters, memorandums, personnel rosters, etc.; preparing and monitoring the budget; compiling and typing various monthly reports; coordinating and preparing for special events; processing payroll for the Juvenile Center personnel; receiving and distributing mail; greeting and directing the public; and other duties as assigned. Proficiency in PC applications using Microsoft Word and Excel, Outlook and RMS is a must. Minimum Education: Position requires a high school diploma from an accredited school or GED with a minimum of 3 years' or more experience in general office operations or an Associate's Degree in Secretarial Science. Minimum Qualification: Must be over 18 years of age. Candidate must be a U.S. citizen; possess a current valid SC driver's license or be able to obtain one prior to hire; and have no felony convictions. Misdemeanors will be evaluated on a case-by-case basis; Applicants, with military experience, must have received an honorable discharge. Applicants meeting these minimum requirements must submit to, and successfully complete, all phases of the hiring process to be considered for employment. The process includes but is not limited to the following: the Nelson-Denny Reading Test, a two-phase background investigation, a credit check, a psychological examination/evaluation, a polygraph examination, an oral interview, and upon an offer of employment, a pre-employment physical examination.

ESSENTIAL TASKS The tasks listed below are those that represent the majority of the time spent working in this class. Tasks require proficiency with PC Windows-based software, including word processing and spreadsheet applications. Management may assign additional tasks related to the type of work of the class as necessary. Provides administrative and clerical support to the assigned unit supervisor , performing such duties as scheduling meetings and appointments, maintaining calendars, composing routine memos and letters for supervisor's signature, transcribing minutes, typing memos and correspondence, compiling information as requested. Answers the telephone; provides information and assistance as requested; forwards calls to appropriate staff person; greets and assists office visitors; provides professional, courteous customer service at all times. Coordinates work order request calls from customers to Richland County Utilities Technicians with clear information. Assists in coordinating division / department activities with those of other divisions, departments, agencies, and other professionals as appropriate; researches and provides agencies and individuals with department information as requested and as appropriate. Assists Manager of Administration with Purchase Order requisitions, inventory, and ordering. Assisting with verifying invoices and send to Accounts Payable for payment. Performs basic bookkeeping work as required, including receiving and recording various payments from customers, managing petty cash, preparing requisitions, balancing and reconciling petty cash, and reviewing basic financial records and receipts for accuracy and completeness. Provide monthly and weekly reports of all monies collected to the finance department in timely manner. Maintains effective record-keeping systems; enters data into computer and assists in maintaining accurate databases; prepares spreadsheets Review and coordinate e-TrakIt system. Collects and compiles data as requested; prepares, gathers, and assembles information as necessary for special projects. Assists co-workers with various administrative and clerical duties as necessary; Collects and compiles data as requested; prepares, gathers, and assembles information as necessary for special projects. May assist in maintaining accurate, up-to-date and confidential department personnel records, including but not limited to general employee files, personnel action forms, performance evaluations, insurance benefits and worker's compensation records and claims. Performs other general clerical work as required, including but not limited to compiling data for reports, copying and filing documents, entering and retrieving computer data, processing daily mail, disseminating memos / information to department staff, ordering office supplies and maintaining inventory records, maintaining lists and logs, etc. Receives and responds to employee / public inquiries, concerns and complaints and requests for assistance in areas of responsibility. INVOLVEMENT WITH DATA, PEOPLE, AND THINGS DATA INVOLVEMENT: Requires gathering, organizing, analyzing, examining or evaluating data or information and may prescribe action based on such data or information. PEOPLE INVOLVEMENT: Requires giving information, guidance or assistance to people to directly facilitate task accomplishment; may give directions or assignments to helpers or assistants. INVOLVEMENT WITH THINGS: Requires handling or using machines, tools or equipment requiring brief instruction or experience, such as computers for data entry, fax machines, copiers, telephones or similar equipment; may service office machines, including adding paper and changing toner. COGNITIVE REQUIREMENTS REASONING REQUIREMENTS: Requires ability to acquire overall understanding of the work environment and process, and performing semi-skilled work involving set procedures and rules but with frequent problems. MATHEMATICAL REQUIREMENTS: Requires using addition and subtraction, multiplication and division, and/or calculating ratios, rates and percentages. LANGUAGE REQUIREMENTS: Requires reading technical instructions, procedures, manuals and charts to solve practical problems; composing routine reports and specialized reports, forms and business letters with proper format; speaking compound sentences using normal grammar and word form. MENTAL REQUIREMENTS: Requires doing clerical, manual or technical tasks requiring a wide range of procedures and requiring intensive understanding of a restricted field or complete familiarity with the functions of a unit or small division of an operating agency; requires normal attention with short periods of concentration for accurate results or occasional exposure to unusual pressure. VOCATIONAL/EDUCATIONAL AND EXPERIENCE PREPARATION VOCATIONAL/EDUCATIONAL PREPARATION: Requires completion of high school degree/GED and one to three years of experience, or requires Associate's degree, vocational technical degree or specialized training that is equivalent to satisfactory completion of two years of college education with emphasis in office management, secretarial science, business administration or a closely related field. SPECIAL CERTIFICATIONS AND LICENSES: Must possess a valid state driver's license. May be required to possess or obtain Notary Public certification. EXPERIENCE REQUIREMENTS: Requires over one year and up to and including three years. Prefer accounting and bookkeeping experience with skills in Microsoft Excel and Word. AMERICANS WITH DISABILITIES ACT REQUIREMENTS PHYSICAL AND DEXTERITY REQUIREMENTS: Requires sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a recurring basis or routine keyboard operations. ENVIRONMENTAL HAZARDS: The job risks exposure to no known environmental hazards. SENSORY REQUIREMENTS: The job requires normal visual acuity and field of vision, hearing and speaking ability, color perception. JUDGMENTS AND DECISIONS JUDGMENTS AND DECISIONS: Responsible for guiding others, requiring a few decisions affecting a few co-workers; works in a stable environment with clear and uncomplicated written/oral instructions but with some variations from the routine. ADA COMPLIANCE Richland County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations. Compensation Minimum: $17.85

Charleston County EMS is looking for a highly-motivated Administrative Professional to join our team. This position will assist with all administrative support functions of the EMS Administration Office, including clerical, administrative and customer service support for the EMS Department. HIRING HOURLY RANGE $17.26 - $22.61 OPEN UNTIL FILLED - APPLICATION REVIEW BEGINS IMMEDIATELY * Performs customer service support to internal and external customers of EMS, responding to questions and comments in courteous and timely manner * Coordinating departmental job opportunity postings and application screening * Managing and auditing of all departmental personnel files - digitally and physical files * Coordinating Family and Medical Leave Act (FMLA) and Military Leave for department employees * Managing professional written and verbal communication with employees, new hires, applicants, management, other departments, and the public * Opens and distributes mail throughout the department * Manages scheduling of EMS Conference Room Calendar * Copies, prints, packages and distributes a variety of materials as requested by other designated office personnel * Providing administrative support to Department and Public Safety Directorate * Provides administrative support to Deputy Chief for the Vehicle Collison Review Board * Performs other directly related duties consistent with the role and function of the classification * High school diploma or GED, with Associate Degree, some college, or other additional training preferred * 2 - 3 years or more of experience in general office operations including experience with public contact; or * Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work. * Must have ability to perform a wide variety of duties and responsibilities with accuracy and according to time-sensitive deadlines, ensuring sound judgement and discretion in handling sensitive or confidential matters * Excellent written, verbal, interpersonal communication skills * Ability to work independently to meet departmental goals and objectives * Thorough knowledge of modern office procedures, practices, equipment, filing systems, etc.

Title: Temporary - Administrative Associate will provide administrative support for the Southeast Campus Information Desk. ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Greets various visitors and prospective students by providing information or routing them to the appropriate person. Appropriately answers questions about the college and the Southeast Campus. Demonstrates exemplary and friendly customer service when corresponding to various types of inquiries either by phone, email, or in person. Receive lost and found items and place them safely in storage. Maintains a clean and safe work environment within the Information Desk Issues Student ID cards. Assists with Southeast Campus events including check-ins and faculty support. Assists in the set-up of events on campus if needed. Accepts and distributes deliveries to faculty and staff. Directs facility requests and issues to maintenance (vendors and large deliveries). Maintains and orders office supplies and other materials as needed. May supervise student workers. REQUIRED QUALIFICATIONS High School Diploma Two (2) years of relevant experience PREFERRED QUALIFICATIONS One (1) year of experience working in a higher education setting Familiarity with Slate, Banner, Dynamic Forms, DocuSign and other web-based systems KNOWLEDGE, SKILLS AND ABILITIES Proficient in Microsoft Office applications. Effective interpersonal and communication skills. Knowledgeable of College policies, procedures, and operations of Southeast Campus. Knowledge of emergency procedures and the ability to respond to emergency situations appropriately. Ability to work independently and demonstrate initiative. Ability to manage a high-volume workload using effective time management skills to plan, prioritize and organize work to meet deadlines. Ability to work some evenings and weekends as required. Open Until Filled: Yes Work Hours: Up to 28 hours per week Rate of Pay: $17.50 per hour Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.

Title: Temporary - Administrative Assistant This position supports the Office of High School Initiatives & Dual Enrollment by processing paperwork, managing digital records, and handling student documentation essential to dual enrollment operations. ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Process and organize dual enrollment forms, grant applications, and student paperwork. Maintain and update digital student records and tracking systems. Communicate with high school partners to collect required documentation. Assist with document scanning, filing, and electronic uploads. Provide general office support, including printing, copying, and responding to routine emails. Assist with special projects and events related to high school partnerships. REQUIRED QUALIFICATIONS High school diploma or equivalent Proficiency with Microsoft Office Suite and comfort working with databases or student information systems PREFERRED QUALIFICATIONS Experience working in a college, K-12, or education-related environment Familiarity with Dual Enrollment, high school-to-college transition processes, and grant/scholarship documentation Knowledge of student information systems such as Banner, SLATE, or D2L Bilingual fluency in English and Arabic or Spanish KNOWLEDGE, SKILLS AND ABILITIES Knowledge of general office procedures, digital file management, and recordkeeping practices. Strong organizational, communication and interpersonal skills. Detail-oriented with the ability to manage multiple tasks and meet deadlines. Ability to handle confidential information with discretion and exercise sound judgement. Ability to work independently and collaboratively in a fast-paced environment. Open Until Filled: Yes Rate of Pay: $18.00 - $21.00 depending on experience Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.

JOB SUMMARY: To provide prompt, courteous, complete and accurate information and service to the public and to efficiently provide accurate, professional clerical support services for the City. Must be able to work effectively with limited supervision for periods of long duration in a smoke free environment. ESSENTIAL JOB FUNCTIONS: Works under general instructions and guidance as needed; carries out recurring work of the office independently; performs a full range of procedural office duties that involve various related steps, processes or methods. Performs varied secretarial and clerical duties including or comparable to most of the following: Answering the telephone in an appropriate and timely manner by routing the calls to the proper individuals or providing the requested information if available. This includes providing requested information, announcing visitors or directing them to appropriate departments and/or staff, distributing applications and permits, collecting money and other related activities. Coordinate and cooperate with co-workers and fellow employees to assure communications and the efficient and professional provision of information and service to the public. Operating all standard office equipment Performing all but not limited to the following specific duties: Permits, Fees and Escrows. Process all permit applications. Maintain permit database. Notify applicants that permit is ready. Maintain all permit files. Compile computer data for internal reports. Complaint handling Receive complaints over telephone or at walk up counter Forward all complaints to the supervisor for assignment Schedule follow-up dates on inspectors' schedules Assist with miscellaneous correspondence. Prepare permit expiration report and sends out notices. Monitor permit file for old escrows and send reinspection notices. Coordinate with inspectors on the release of escrow for public works permits. Work with director and supervisors maintaining and updating the permit information booklet, construction brochures, and forms. Work with the supervisor to create the annual departmental report. MARGINAL JOB FUNCTIONS: Assist in special projects and special events as needed. KNOWLEDGE, SKILLS AND ABILITIES REQUIRED: Excellent interpersonal and telephone manners. Appearance and demeanor which project a positive professional image for the City of Ballwin. Ability to work pleasantly and cooperatively with the general public and co-workers. Knowledge of general office practices and procedures. Ability to learn, understand and communicate various City ordinances and procedures to the general public. Ability to operate under close supervision on some tasks and with little supervision on routine procedures. Ability to understand and carry out moderately complex oral and written instructions. Well organized, detail oriented, with the ability to complete work accurately, on a timely basis and in an environment presenting frequent interruptions. Ability to operate various office machines. Accurate word processing of 60 words per minute. Ability to work with frequent interruptions, during periods of high volume, and under the pressure of meeting deadlines. Ability to work independently and productively in the absence of specific instructions. EQUIPMENT/SYSTEMS USED TO PERFORM THE JOB: Computer workstation Google Office Point of Sale work station Copy machine Postage meter Fax Machine Other similarly complex office machines. EDUCATION, QUALIFICATION AND EXPERIENCE REQUIRED: Requires: High school graduate and at least five years of general office experience preferred or any equivalent combination of experience and training which provides the required knowledge, skills and abilities. APPLICATION CERTIFICATION: I have read and understand the essential functions of the job for which I am applying. I can meet these requirements with or without reasonable accommodations. Signature: _____________________________

Job SummaryUnder regular direction and in compliance with standard operating procedures and policies, performs diverse administrative and clerical duties in support of the City Clerk's Office. Ensures high level customer service by acting as a receptionist, handling general phone calls, emails, correspondence and visitor assistance. Provides administrative and legislative support to office staff and City Council, including document preparation, scheduling meetings and events, financial and budgetary assistance, and weekly agenda packets and calendars preparation and posting as required under the Freedom of Information Act (FOIA). Supports City Council meeting preparation and offers administrative assistance during meetings, as necessary. Provides boards and commissions support. Assists in collecting, filing and maintaining legislative history including ordinances, resolutions, formal minutes, agenda packets, indexes, Code of Ordinances, minutes and attendance records. Performs research requests for both internal and external customers. Attends City Council meetings as required, which may extend into the evening.Essential Functions Essential Functions % of Time * Perform Customer Service: Act as a receptionist for the City Clerk's Office. Answer telephones and respond to various requests for information from internal and external customers. Greet individuals entering the office. Pick up and distribute incoming mail as well as ensure that outgoing mail is processed properly. Order and maintain adequate office supplies and promotional items. Review and collect relevant media and news articles pertaining to the City. 30% * Provide Administrative and Legislative Support: Perform diverse administrative duties in support of various City Clerk Office functions. Assist with scheduling City Council members for meetings and events and respond to requests on their behalf. Assist in assembling City Council meeting agenda packets, prepare weekly meeting calendars, and issue public notice of meetings and agendas as required under FOIA. Assist with setting up and cleaning up meeting facilities for City Council meetings. Assist with special committees established by City Council; prepare and type correspondence, emails, legislative documents such as ordinances, resolutions and minutes, presentations, reports, and other such documents as necessary; and accept legal documents and petitions on behalf of the City. Assist with providing notification of approved annexations and abandonments to utilities and agencies as required by state law. Assist with processing payments and auditing the budgets of City Council and City Clerk's Office for accuracy. Assist with attending City Council meetings and transcribing minutes as directed. 30% * Provide Boards and Commissions Support: Assist in posting calendars and meeting agendas as required under FOIA. Assist with collecting minutes and attendance records of the City's Boards and Commissions. Assist in preparing correspondence to applicants and appointees, scheduling interviews, and confirming appointment recommendations. Assist in preparing memorandums and supporting documents for City Council review as directed. Assist in reviewing new applications and validating residency. 20% * Provide Archives and Records and Retention Management Support: Assist in collecting, filing and maintaining legislative history including ordinances, resolutions, formal minutes, agenda packets, indexes, Code of Ordinances, minutes and attendance records of City Boards and Commissions and other such records as requested by the City Clerk. As directed, perform research requests for both internal and external customers. Assist in auditing current and archived records for accuracy. Assist in digitizing and organizing manual records and meeting the retention schedule for municipal records as required by the South Carolina Department of Archives and History (SCDAH). Assist in filing supplements to the City's Code of Ordinances. 20%Perform other duties as assigned.Job Requirements * Associate degree in administrative office, business, secretarial or related field. * Over two (2) years of experience in a secretarial or administrative assistant role. * Any equivalent combination of education, training, and experience, which provides the requisite knowledge, skills, and abilities for this job, may be substituted for evaluation at the discretion of City management. Preferred Qualifications * International Institute of Municipal Clerks(IIMC) Certified Municipal Clerk Certification (CMC) and/or Municipal Association of South Carolina (MASC) Municipal Clerk Training Institute graduate within two (2) years of employment. Driver's License Requirements * Valid South Carolina Class D Driver's License. Performance RequirementsKnowledge of: * Policies, regulations, procedures, and functions to the department to which assigned. * Standard office practices and equipment. * Computer research techniques, methods, and procedures. * Pertinent federal, state, and local laws, codes, and regulations. * Legal requirements related to open meetings, public records, and related record keeping requirements and maintenance. * Methods and techniques of public meeting agenda preparation and notification requirements. * Principles and practices used in recording, transcribing, and maintaining public meeting minutes. * Principles and practices of customer service. Ability to: * Perform clerical and administrative duties in support of the City Clerk's Office. * Establish and maintain effective working relationships with City Council, City Manager, department directors, board and commission members, City staff, and the public. * Communicate clearly and concisely, both orally and in writing, in a respectful and knowledgeable manner. * Use effective judgement in discussing and resolving customer related issues consistent with City and department policies and procedures. * Maintain excellent organization and attention to detail; maintain complex records using a variety of source materials. * Handle and maintain confidentiality of information. * Understand and follow complex oral and written instructions. * Work with frequent interruptions and changes in priorities. * Read papers, periodicals, journals, manuals, and policies. * Prepare written reports, summarize meeting minutes, and compose emails, business letters, and various correspondence in a clear and professional manner. * Make basic mathematical calculations, track and reconcile expenditures, as well as ensure accuracy of invoices and other related documents. * Operate general office equipment to include scanner, printer, copier, telephone, and computer with Microsoft Office Suite. * Utilize specialized software systems in performance of job duties which include work management system, archival records program, board and commission applications, mapping system, and purchasing and financial systems. * Adapt to changing technologies and learn functionality of new equipment and systems. Working ConditionsPrimary Work Location: Office environment. Protective Equipment Required: None. Environmental/Health and Safety Factors: Relatively free from unpleasant environmental conditions or hazards.Physical Demands: Constantly requires fine dexterity, sitting, handling/grasping, vision, and hearing. Frequently requires talking, standing, walking, climbing, and foot controls. Occasionally requires lifting, carrying, reaching, kneeling, pushing/pulling, bending, crouching and stooping, and twisting. Sedentary strength demands include exerting up to 10 pounds occasionally or negligible weights frequently; sitting most of the time.Mental Demands: Frequently requires time pressures, frequent change of tasks, irregular schedule/overtime, performing multiple tasks simultaneously, working closely with others as part of a team, tedious or exacting work and noisy/distracting environment. Occasionally requires emergency situations.Americans with Disabilities Act ComplianceThe City of Greenville is an Equal Opportunity Employer. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Prospective and current employees should contact Human Resources to request an ADA accommodation.DisclaimerThe above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

JOB TITLE: Administrative Assistant - Park Maintenance DEPARTMENT: Parks & Recreation DIVISION: Park Maintenance SALARY: $35.933.00/YR $17.27548/HR CLOSING DATE: Until filled Job Summary Functions as the point of contact for employees and the public for issues involving park maintenance and park facilities. Processes documentation and records for the Park Maintenance Division. Maintains related maintenance software and project management files. Assists staff in oversight of the budget. Essential Duties and Responsibilities Answers telephone calls and handle inquiries and complaints by contacting appropriate party. Prepares purchase requisitions and accounts payable forms. Reconciles all procurement card statements for maintenance department. Reviews procurement process for the maintenance division for all products and equipment and obtains price quotes for fiscal year budget and for use with budgeting discussions for ongoing budget preparation. Maintains account records for maintenance division budget. Coordinates parks staff and resources for maintenance responsibilities related to events and programs at parks and park facilities. Coordinates with temporary staffing agencies to provide necessary temporary/seasonal employees. Performs payroll duties for park maintenance employees, i.e., timecards/timesheets, and enters the payroll information into computer. Administers and monitors Cartegraph maintenance software program. Generated reports and workorders. Maintain accurate records of all Grants, CIP & Park Tax projects, and FEMA/SEMA accounting. Functions as the point of contact for operating crews. Other Duties and Responsibilities Handles all incoming mail for maintenance and distributes accordingly. Performs general clerical duties for the maintenance division. Serves as Executive Administrative Assistant to Administration when needed. Maintains inventory of equipment/vehicles for park maintenance. Serves as back up for payroll, procurement cards, account and budget in other Parks Divisions when needed. Assists with various activities for Parks & Recreation events. Pick up supply orders, as necessary for the running of various departments, vendors, and events. Performs all other related duties as assigned. Employee Behavior and Conduct City employees shall conduct themselves in a professional manner and shall exhibit and extend such professional conduct appropriate for the circumstances to those with whom they come into contact both internally and externally during the performance of their duties. Examples of professional conduct include, but are not limited to, being communicative, informative, fair, honest, and respectful. Required (Essential) Knowledge, Skills and Abilities Skills in telephone etiquette, detailed record keeping and working with numbers. Knowledge of general accounting principles. Knowledge of computer and related programs, fax machine, copy machine and various other office equipment. Knowledge of or Ability to learn Cartegraph maintenance software Ability to utilize GIS system. Ability to communicate effectively both orally and in writing and interface with the public on a daily basis. Ability to work flexible hours, which will include evenings, weekends, and holidays. Valid Driver's License required. Material and Equipment Directly Used Uses a variety of office equipment such as computer and related software, copier, fax machine, telephone, two-way radio, typewriter, calculator, and other related equipment. There may be times when use of personal vehicle may be required. Working Conditions/Physical Requirements Work is performed in an office setting with a controlled environment. Will be required to work outdoors at various events/programs on a seasonal basis, where conditions can vary from extreme heat and cold with dust, dirt, snow, ice, and noise, while standing, bending, lifting and other physical activities. Seldom need to lift more than 10 to 20 pounds. Some overnight or day travel may be required for business purposes. Vacation and other leave scheduling shall be requested of and approved by the appropriate supervisor. Education High school diploma or equivalent required. One to three years' experience or any combination of formal education and work experience in office management/technology, business, accounting or related field required. All applicants must pass a drug screening and criminal background check prior to employment. Any job offer made by the City is contingent upon the applicant passing the drug screening and background check. AN EQUAL OPPORTUNITY EMPLOYER The City is a governmental entity subject to Section 504 of the Rehabilitation Act of 1973, which requires that otherwise qualified handicapped individuals be protected from discrimination.

Southwest Tennessee Community College is a comprehensive, multicultural, public, open-access college. Southwest has four campuses/centers from which it offers over 100 programs and over 20 technical certificate programs. We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools. We invite you to become a part of the Southwest Team! Title: Administrative Assistant 3 - Mathematics Employee Classification: Clerical & Secretarial Institution: Southwest Tennessee Community College Department: Mathematics Campus Location: STCC - Multiple Campus Locations Job Summary This is a full-time permanent, fiscal year clerical, support staff position. The Administrative Assistant 3 acts as personal assistant; provides clerical and operational support. May oversee, coordinate flow, or check work of student workers, temporary employees and answers telephone giving information to callers and routing other calls to appropriate person. Job Duties Greets visitors, ascertains nature of business, and assists visitor, or conducts visitors to appropriate person. Interacts daily with faculty, staff, and students. Checks work of student workers, temporary employees, and/or lower-level clerical employees. Maintains and orders office supplies and other materials as needed. Monitors and/or responds to routine emails. Types correspondence, purchase orders, forms, reports, and other documents. Reads and determines disposition of incoming correspondence, reports, and other information. Assembles and assists in assembling information for various reports and projects. Receives and screens telephone calls, take messages, and routes to appropriate staff member(s). Communicates with internal and external agencies on issues pertaining to the Department. Manages multiple calendars and schedules; makes travel arrangements for conferences and appointments; maintains general filing system; orders office supplies. Research policies, procedures and guidelines for Department Head. Picks up mail daily from the College's Mailroom; opens and disseminates mail. Attends staff meetings; prepares meeting agenda and minutes. May perform other duties as assigned. Minimum Qualifications High School graduate or equivalent. Two years of clerical or secretarial experience. Valid Driver License. Preferred Qualifications Associate's Degree Clerical or secretarial experience in higher education Professional Administrative Certification of Excellence (PACE) certified, by the American Society of Administrative Professional (ASAP) Knowledge, Skills, and Abilities Knowledge of modern office practices, procedures, and equipment. Knowledge of administrative procedures and filing systems. Ability to use business English effectively. Ability to interact and work with co-workers, faculty, staff, students, and the general public. Ability to type accurately from plain copy and from rough draft. Ability to calculate arithmetic accurately. Ability to establish and maintain effective working relationships. Ability to express ideas clearly and concisely. Office Management ability. Basic Computer skills Excellent oral and written communication skills. The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview. First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position. In order to be considered for the position, the following items must be uploaded: Resume Cover letter Unofficial Transcripts A summary of our benefits can be found below: ***************************************************** Incomplete applications will not be considered. The TBR does not discriminate on the basis of race, color, religion, creed, ethnicity, or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities. The following person has been designated to handle inquiries regarding nondiscrimination policies: LeVetta Hudson, Vice President of People & Culture, *********************, 737 Union Ave, Memphis, TN 38103, ************. See the full non-discrimination policy .

Southwest Tennessee Community College is a comprehensive, multicultural, public, open-access college. Southwest has four campuses/centers from which it offers over 100 programs and over 20 technical certificate programs. We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools. We invite you to become a part of the Southwest Team! Title: College Work Study Program (Academic Affairs Office Assistant) Employee Classification: Other Institution: Southwest Tennessee Community College Department: Academic Affairs Campus Location: STCC - Multiple Campus Locations Job Summary The Southwest Tennessee Community College Academic Affairs Office is looking for a well motivated student to perform the role of Office Assistant. Job Duties Perform clerical support tasks such as: Handling calls and correspondence. Preparing, processing, and distributing documents. Greeting office visitors, and setting up facilities. Responsible for processing paperwork and filing. Minimum Qualifications Must be a registered student of Southwest Tennessee Community College. Only students who are approved for Federal Work Study are qualified for this position. If you have any questions regarding this requirement, please reach out to the Financial Aid Office. Knowledge, Skills, and Abilities Requires regular attendance for the allotted hours per week. Dependable, courteous, and possess good communication skills. The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview. First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position. In order to be considered for the position, the following items must be uploaded: Resume Cover letter Unofficial Transcripts A summary of our benefits can be found below: ***************************************************** Incomplete applications will not be considered. The TBR does not discriminate on the basis of race, color, religion, creed, ethnicity, or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities. The following person has been designated to handle inquiries regarding nondiscrimination policies: LeVetta Hudson, Vice President of People & Culture, *********************, 737 Union Ave, Memphis, TN 38103, ************. See the full non-discrimination policy .

Southwest Tennessee Community College is a comprehensive, multicultural, public, open-access college. Southwest has four campuses/centers from which it offers over 100 programs and over 20 technical certificate programs. We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools. We invite you to become a part of the Southwest Team! Title: College Work Study Program (Public Safety - Campus Safety Technician) Employee Classification: Other Institution: Southwest Tennessee Community College Department: Police Services / Public Safety Campus Location: STCC - Multiple Campus Locations Job Summary The student worker/intern will work under close supervision of the shift supervisors of the Police Services/Public Safety Department. They will patrol facilities or safeguard a post as instructed, serve as a general security presence and visible deterrent to crime; report suspicious activity and/or criminal acts which may be a threat to students, faculty/staff, and college property. Job Duties Assist with monitoring the campus for safety. Provide escort needs upon request. Report suspicious activities and/or persons. Assist staff and students during emergencies. Assist with emergency drills. Become familiar with basic investigation techniques. Investigate minor traffic crashes. Issue citations for traffic and parking violations. Complete assigned tasks within the time frame specified. Adhere to agency policies and procedures. Maintain confidentiality related to consumer issues. Report promptly for all Field Experience assignments and duties. Maintain professional behaviors and attitudes. Patrols campus by foot. Maintains close communication with Police Officers and Police Radio Dispatchers using two-way radios. Performs clerical duties. May perform other duties as assigned. Minimum Qualifications Maintain a minimum 20-hour per week work schedule. Must be enrolled as a Southwest Tennessee Community College student. Only students who are approved for Federal Work Study are qualified for this position. If you have any questions regarding this requirement, please reach out to the Financial Aid Office. Must be in pursuit of an Associate Degree at Southwest Tennessee Community College. Must have completed at least twelve credit hours of college-level course work. Must have and maintain a minimum 2.5 grade point average. Must successfully pass a background check The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview. First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position. In order to be considered for the position, the following items must be uploaded: Resume Cover letter Unofficial Transcripts A summary of our benefits can be found below: ***************************************************** Incomplete applications will not be considered. The TBR does not discriminate on the basis of race, color, religion, creed, ethnicity, or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities. The following person has been designated to handle inquiries regarding nondiscrimination policies: LeVetta Hudson, Vice President of People & Culture, *********************, 737 Union Ave, Memphis, TN 38103, ************. See the full non-discrimination policy .

Southwest Tennessee Community College is a comprehensive, multicultural, public, open-access college. Southwest has four campuses/centers from which it offers over 100 programs and over 20 technical certificate programs. We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools. We invite you to become a part of the Southwest Team! Title: College Work Study Program (Student Videographer/Photographer) Employee Classification: Other Institution: Southwest Tennessee Community College Department: Marketing and Communications Campus Location: STCC - Multiple Campus Locations Job Summary The Federal Work Study: Student Videographer/Photographer works closely with the Video Production Specialist and other Marketing and Communications Department staff as assigned to develop video content that informs and inspires for digital and multimedia platforms, including but not limited to: social media, YouTube and broadcast. With keen attention to detail, The Federal Work Study: Student Videographer/Photographer supports the video and photography projects of the MarCom team. The Student Videographer/Photographer will play a collaborative role in strategic marketing and communications efforts to tell a cohesive and compelling story in alignment with the mission and vision of the College. Job Duties Assist Graphic Designer with photo library and organization Create digital posters and flyers for use on campus TVs Fold, organize, and deliver programs and other printed materials to departments around campus Assist Graphic Designer with graphic projects using graphic design software Assist in taking photos at college events and for marketing projects Assist with graphic displays and promotional items Assist with social media posts and support Video and testimonials around campus of students and activities to be shared on social media Minimum Qualifications Must be a registered student of Southwest Tennessee Community College. Only students who are approved for Federal Work Study are qualified for this position. If you have any questions regarding this requirement, please reach out to the Financial Aid Office. Knowledge of Adobe Creative Cloud (Photoshop, Lightroom, Premiere Pro and After Effects). Experience with Microsoft Office products (Excel, PowerPoint, Word). Communicative and responsible. Preferred Qualifications Experience with DSLR/cinema cameras (black magic a plus), production equipment (video, audio and lighting equipment) and editing/compositing software. The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview. First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position. In order to be considered for the position, the following items must be uploaded: Resume Cover letter Unofficial Transcripts A summary of our benefits can be found below: ***************************************************** Incomplete applications will not be considered. The TBR does not discriminate on the basis of race, color, religion, creed, ethnicity, or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities. The following person has been designated to handle inquiries regarding nondiscrimination policies: LeVetta Hudson, Vice President of People & Culture, *********************, 737 Union Ave, Memphis, TN 38103, ************. See the full non-discrimination policy .

Southwest Tennessee Community College is a comprehensive, multicultural, public, open-access college. Southwest has four campuses/centers from which it offers over 100 programs and over 20 technical certificate programs. We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools. We invite you to become a part of the Southwest Team! Title: College Work Study Program (Maxine A. Smith Center) Employee Classification: Other Institution: Southwest Tennessee Community College Department: Maxine A. Smith Center Campus Location: STCC - Maxine A. Smith Center Job Summary To support the Office of the Maxine A. Smith Center by helping create a welcoming student experience, supporting student program offerings and activities, and fostering spaces for student involvement at Southwest Tennessee Community College. Job Duties Report to the Leadership Team of the Maxine A. Smith Center. Create student photo IDs, manage and order photo ID supplies, and troubleshoot photo ID technology as needed. Assist staff with day-to-day operations of the center, including: Answering the phone and greeting walk-in inquiries. Monitoring computer labs. Assisting staff before, during, and after center events. Greet and direct students both in person and over the phone. Answer questions and forward messages as necessary. Maintain an organized and welcoming environment for students inside the Maxine A. Smith Center. Assist with various special projects and reports, including supporting other offices and campus-wide events. Minimum Qualifications Must be a registered student of Southwest Tennessee Community College. Only students who are approved for Federal Work Study are qualified for this position. If you have any questions regarding this requirement, please reach out to the Financial Aid Office. Effective communication skills and computer skills. Ability to work a minimum of 10 hours and a maximum of 20 hours per week. Availability to work some evenings and weekends, particularly at the beginning of academic terms and at other times to support student enrollment and department events. Preferred Qualifications Experience in an higher education office environment. Computer literate with proficiency in Microsoft Office applications. Ability to work independently and follow instructions in a highly collaborative team setting. Strong organizational skills. Knowledge, Skills, and Abilities Excellent oral and written communication skills with the ability to effectively engage with an ever-growing community. Proficient in Microsoft Office applications. Skilled in maintaining and managing records and data efficiently. Ability to operate office technology, including computers, scanners, printers, and copiers. Willingness to work evenings and weekends as necessary to support student enrollment and department events. Physical Demands / Working Conditions: Assist the team with the setup of events or classroom requests, which may include arranging furniture, setting up equipment, and organizing materials for various activities or instructional needs. May require lifting, pushing, or pulling items weighing up to 25 pounds and standing or walking for extended periods. The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview. First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position. In order to be considered for the position, the following items must be uploaded: Resume Cover letter Unofficial Transcripts A summary of our benefits can be found below: ***************************************************** Incomplete applications will not be considered. The TBR does not discriminate on the basis of race, color, religion, creed, ethnicity, or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities. The following person has been designated to handle inquiries regarding nondiscrimination policies: LeVetta Hudson, Vice President of People & Culture, *********************, 737 Union Ave, Memphis, TN 38103, ************. See the full non-discrimination policy .

Southwest Tennessee Community College is a comprehensive, multicultural, public, open-access college. Southwest has four campuses/centers from which it offers over 100 programs and over 20 technical certificate programs. We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools. We invite you to become a part of the Southwest Team! Title: College Work Study Program (Office Assistant - Academic Advising and Career Services) Employee Classification: Other Institution: Southwest Tennessee Community College Department: Academic Advising and Career Services Campus Location: STCC - Multiple Campus Locations Job Summary The Southwest Tennessee Community College Academic Advising and Career Services Office is looking for a well-motivated student to fill the Office Assistant role. The Academic Advising and Career Services Assistant will gain hands-on experience and provide essential support to both the Academic Advising and Career Services offices. The assistant will work closely with staff to provide a professional, welcoming environment for students seeking guidance on academic and career-related matters. Job Duties Student Support: Greet students, answer general questions, and assist with scheduling advising and career services appointments. Career Resources: Help students access career assessment and exploration, job search, and resume-building tools. Advising Support: Assist academic advisors with administrative tasks such as maintaining student records, tracking advising sessions, and preparing academic plans. Workshops and Events: Assist in organizing, setting up, and working workshops, career fairs, advising registration events, and other career or academic development events. Data Management: Update and maintain files for academic advising and career services, ensuring accurate and confidential documentation of student interactions. Office Organization: Maintain supplies, ensure flyers and brochures are stocked, and assist with general office duties to keep the advising and career services office organized. Student Outreach: Assist with outreach efforts such as email campaigns, surveys, and promotional materials to encourage student engagement in advising and career services. Friendly, approachable, and dependable demeanor with a customer service mindset Minimum Qualifications Must be a registered student of Southwest Tennessee Community College. Only students who are approved for Federal Work Study are qualified for this position. If you have any questions regarding this requirement, please reach out to the Financial Aid Office. Strong communication skills, both written and verbal, with the ability to interact professionally with students, staff, and faculty. Strong organizational skills and attention to detail, with the ability to manage multiple tasks and responsibilities. Comfortable with Microsoft Office Suite (Word, Excel, PowerPoint). Interest in academic advising, career counseling, or student services is a plus. Ability to maintain confidentiality and adhere to FERPA regulations. Friendly, approachable, and dependable demeanor with a customer service mindset. Preferred Qualifications Prior customer service or office experience. Basic knowledge of Southwest student resources. Knowledge, Skills, and Abilities Requires regular attendance for the allotted hours per week. Dependable, courteous, and possess good communication skills. Physical Demands / Working Conditions Ability to perform basic office duties including lifting up to 25 lbs. The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview. First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position. In order to be considered for the position, the following items must be uploaded: Resume Cover letter Unofficial Transcripts A summary of our benefits can be found below: ***************************************************** Incomplete applications will not be considered. The TBR does not discriminate on the basis of race, color, religion, creed, ethnicity, or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities. The following person has been designated to handle inquiries regarding nondiscrimination policies: LeVetta Hudson, Vice President of People & Culture, *********************, 737 Union Ave, Memphis, TN 38103, ************. See the full non-discrimination policy .