Administrative Assistant jobs at City of Houston

Provides administrative support to the Division and Department. Enters correspondence, reports and other data into computer or related equipment. Assists in the Procurement of equipment, supplies and services through established purchasing procedures and practices, for the city's departments. Duties require independent judgment with understanding of Facilities Department functions, procedures and terminology. Budgetary Responsibilities: Assists in preparation of Division budget. Monitors expenditures during the year. * Supports team by performing tasks related to organization and strong communication, completes reports for other staff members as needed * Prepare spreadsheets to present various data as requested by the Director or Division Manager. * Answers the phone, screens calls, answers citizen or City Staff inquiries and directs them to the appropriate person and takes messages for the division. * Assists with purchasing card program, Reconciles purchasing card for division Handles and routes all incoming and outgoing mail. * Regularly processes work order data entry. Maintains the filing system. * Serves as manager of office supplies, maintains supplies inventory by checking stock to determine inventory levels, anticipating needed supplies, placing and expediting orders for supplies. * Coordinates travel and training for division personnel. * Assists with reviewing and creating electronic requisitions for submittal of electronic bid requests, purchase orders and contracts. * Occasionally perform work beyond 40-hour work week when workload requires. Maintains work order database and workflows for division. * Performs other related duties as assigned. Ability to sit, stand, squat, and move about and office and vehicle maintenance facility. Ability to drive a city vehicle. Ability to read and understand manuals and updates regarding City and departmental policies and procedures. Skill in experience in the operation of computerized systems in order to design or complete spreadsheets, forms databases or work processing assignments. High school diploma or equivalent plus three to five years' experience working as an administrative assistant/ clerical position. Must complete typing test with a minimum score of 40 wpm, data entry test with minimum score of 10 kpm, spelling and grammar test with minimum score of 60. Experience in spreadsheet applications, databases and word processing required. Valid Texas driver's license required.

. Unpaid Internship - 20 hours per week SUMMARY: Performs a variety of clerical procedures for which guidelines exist, but where judgment frequently is required in non-routine situations and/or specialized subject matter knowledge is required. ESSENTIAL DUTIES AND RESPONSIBILITIES: Depending on where assigned, may perform any or all of the following: Composes and types standardized and/or non-standardized correspondence and other documents and materials, using a typewriter and/or word processing software. Uses spreadsheet and/or data base software to input and retrieve information; Establishes and maintains moderately complex records and filing systems, and uses them to prepare statistical, financial activity, and related reports requiring some specialized subject knowledge and/or judgment regarding interpretation or presentation of information. Conducts research, as needed, to respond to routine and non-routine questions about particular areas of responsibility. Prepares and issues documents according to established guidelines. May perform other duties as assigned. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Any employee who drives a vehicle on official business must have a driving record which meets standards set by the County and the County's insurance carrier. EDUCATION and/or EXPERIENCE: * High school diploma or general equivalency diploma (GED); * plus a minimum of three (3) years responsible clerical work experience, preferably with a government entity. Any equivalent combination of experience and training which provides the required knowledge, skills and abilities, may be considered for current Nueces County employees only. LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages. REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. OTHER SKILLS AND ABILITIES: Ability to establish and maintain moderately complex records and files and to organize data for reports. Ability to prepare reports independently, complying with reporting guidelines and using judgment to detect and remedy inconsistencies or other problems. Ability to proofread for completeness, accuracy and content. Ability to perform moderately complex mathematical calculations. Ability to type at a speed of at least 55 words per minute. Ability to operate a computer using standard word processing data inquiry, or spreadsheet software packages. Excellent ability to communicate orally and in writing. Ability to interpret and to apply rules, regulations and statutes to routine and non-routine situations. Ability to make judgments regarding appropriate response to moderately difficult questions or situations. Ability to establish and maintain effective working relationships with other county employees and officials and with the general public. Ability to operate a calculator by touch and/or have specialized terminology or subject matter knowledge. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 20 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. . Job Post End Date -

General Description Provides a variety of general administrative support services to the Membership Department, including Sections payment processing; maintaining Sections membership records; maintaining Paralegal records; processing deceased attorney records; and answering and responding to telephone calls requesting customer service, information, and assistance. Frequent contact with other departments of the State Bar, the public, and other individuals and organizations outside the State Bar. Pro Primary Functions Act as the liaison between Sections and Membership Departments. Collaborate with Sections Department to continually improve processes and services that directly affect Sections members. Coordinate Section dues changes with IT, Membership, and Sections Departments, and serve as contact person for the collection of Sections dues. Process Sections dues payments and promptly update/import Sections membership lists. Work with IT Department to coordinate Paralegal Division renewal process; import payment information received from the Paralegal Division; enter new Paralegal Division member information into The State Bar membership database; apply Paralegal Division membership dues payments; research requests by Paralegal Division Coordinator; and maintain Paralegal Division member records. Maintain deceased attorney records in the database. Process military waiver requests. Process monthly NCOA export and import and associated tasks. Process Membership demographics and statistical reports. Take a high volume of phone calls reques.ting service, information, and assistance. Provide general information to the public and external organizations and route calls to the appropriate department/employee. Assist with sorting and distributing incoming mail; prepare internal and outgoing mail and packages; process return mail and address changes; and other database maintenance. Assist walk-in customers with payments and other general requests. Assist with filing, copying/scanning, special projects, and other duties as assigned. Position Requirements Requires high school diploma or equivalent and a minimum of two years of related work experience. Requires ability to communicate effectively by telephone, in person, and in writing with State Bar members, co-workers, and the public. Must be able to respond to a high volume of telephone calls of a repetitive nature. Experience using a database software program a definite plus. Intermediate experience using Word and Excel also a plus. Must be a team player. Must coordinate with other members of the Membership Department to ensure phone lines are always covered. Must have excellent customer service skills or call center experience. This position is eligible for a hybrid work schedule.

Provides highly skilled secretarial support to a senior executive or administrator. While some positions in this class act as office managers and/or may supervise a small clerical staff Administrative Secretaries are characterized by responsibility for a variety of administrative activities to be met with minimal supervision. An Administrative Secretary is required to make and is held accountable for decisions on operating problems within a definite sphere of activity. Job Description Administrative Secretary

Job Description The Administrative Assistant works directly under the supervision of the Chief Juvenile Probation Officer and oversees and manages all office procedures assigned by the Chief Juvenile Probation Officer. The Administrative Assistant also assists Juvenile Probation Officers and County Officials with daily court related proceedings. Job Posted by ApplicantPro

Job Title: Administrative Assistant II Classification: Non-Exempt Department: Planning Division: N/A Supervisor: Planning Director Effective: 09/30/2025 The individual will provide administrative and clerical support to the Planning Director and/or Department. Answer phone calls, receive visitors, and screen residents to determine the nature of the business for the Planning Division. Manage all incoming and outgoing mail. Ordering and maintaining office supplies. Prepare all travel arrangements for the Department. Process invoices, expense reports, or purchase orders. Distribute departmental supplies and maintain supply inventory. Conduct research and provide documents to support write-up summaries. Maintain updated planning files. Provide relevant input on issues presented to Boards. Prepare public notice lists, mail out notices, and prepare agenda packets. Prepare meeting and recording rooms for all P&Z, ZBA, and BBOA meetings. Prepares all minutes and letters of action of all meetings. The individual may occasionally process time sheets for the department. The individual will perform other duties assigned as needed by the supervisor/department head. Qualifications II. EDUCATION & EXPERIENCE REQUIREMENTS: • High school diploma or G.E.D. is required • Minimum (3) three years of experience in secretarial and clerical work. • Must be able to type 50 wpm and have good filing skills. • Must be proficient in working with a personal computer, typewriter, and general office equipment. • Must have knowledge and experience with Microsoft Word, Windows, Excel, PowerPoint, Internet, and Email. • Must have experience in using a 10-key calculator by touch. • Must be able to communicate proficiently in English and Spanish. III. EMPLOYMENT REQUIREMENTS: • Applicants will be subject to a complete background investigation. Incomplete, inaccurate, or failure to report information will cause the applicant's rejection from consideration for employment. • Applicant must pass a drug, physical, and pre-placement screening administered by the City of Mission's third-party drug testing facility at the City's expense. • Applicant must have a current, valid class "C" driver license from the Department of Public Safety with no more than two (2) moving traffic violations within the past two (2) years. • Applicant must have a neat and professional appearance. IV. SKILL ABILITY REQUIREMENT: • Ability to follow a firm work schedule as directed by supervisor. • Ability to compute, organize, and maintain complex databases, ensuring confidentiality. • Ability to deal with public relations issues and various types of citizen inquiries tactfully, courteously, and in a business manner. • Ability to compute and record numbers correctly. • Ability to follow instructions orally or in written form and perform tasks with little or no supervision. • Ability to establish and maintain effective working relationships with office staff, city departments, elected officials, and the general public. • Ability to perform work that is routine and detailed. • Ability to perform a wide variety of different types of tasks without the variety itself causing a loss of efficiency. • Ability to speak and write clearly and accurately (to include correct spelling). • Ability to speak English and Spanish. • Ability to have good oral and written communication skills in English. • Ability to make sound decisions based on available data/criteria, laws, and regulations, or city policy. • Ability to quickly handle special projects of diverse nature as assigned. • Ability to read and interpret documents such as safety rules and city purchasing procedures. V. ESSENTIAL JOB FUNCTIONS: • Answer the telephone with a clear, courteous, and businesslike voice and direct the call to the appropriate destination. • Receive visitors and mail, make appropriate inquiries, and direct and route to their destination. • Type, sort, file, mail, and copy letters and other documents as directed. • Prepare and mail out notices on upcoming meetings. • Receives and stamps (time and date) incoming plats, applications, and other correspondence. • Keep complete records of information and records for public hearings of the Planning & Zoning Commission, Zoning Board of Adjustments, Building Board of Adjustments, and Ordinance Review Committee. • Transcribes minutes of all board meetings. • Research basic information and documentation for write-up support. • Prepares meeting room for all P&Z, ZBA, BBOA, and ORC meetings. • Assist department head with planning workshops. • Provide inspection/confirmation/follow-up on enforcement issues. • Prepare purchase orders and distribute department office supplies, maintain inventory of existing supplies, and capital outlay items. • Process information and documents of the Planning department in a confidential manner in accordance with department policy. • Perform job with special attention to good public relations, safety, and proper office procedures to comply with department policy. VI. NON-ESSENTIAL JOB FUNCTIONS • Answers questions from citizens reporting city ordinance violations. Special Requirements VII. EQUIPMENT/MATERIALS: General office and safety equipment/materials to include but not limited to the following: • Personal computer, Computer mouse, Computer keyboard, Computer printer • Copy machine • Postage Meter • Recording instruments, Transcriber, Telephone • Paper cutter, Clip board, Ten key calculator, Manual hole puncher • Computer software • Pens, pencils, highlighters, Stapler, Rulers • Camera (digital & video), Recorder • Personnel Policy Manual II. WORK ENVIRONMENT: Exposure to the following environmental conditions are required for this job. IX. MANUAL DEXTERITY Both fine and gross hand manipulation are required to perform essential job functions. Gross hand manipulation is utilized to grip a series of files and reposition a keyboard to different computer stations and transport binders, books, storage boxes, chairs, and boxes of paper to storage or printing areas. Find finger dexterity is required to hand write notes, fill out forms, type reports, letters, and memos, input data in computer, and document information needed for day to day tasks.

Summary: Under basic supervision, performs a variety of responsible administrative, technical support, and customer service duties, using knowledge of the operations and policies of City and assigned department. Essential Functions: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following : Performs administrative and technical support functions for assigned department, requiring understanding of local government operations and City services; maintains information confidentiality, and performs duties with discretion and within scope of authority; duties may vary according to job assignment and work skills. Performs experienced clerical, technical, and administrative duties, including special projects, special program activities, managing calendars, coordinating activities, data management, record keeping, payroll, accounting, and research. Manages special projects and programmatic assignments, requiring knowledge of operations, policies, and procedures of the City and the assigned Department. Maintains and updates a variety of computer databases and files; enters, edits, and retrieves data, and prepares reports; reviews and processes invoices and requisitions. Compiles information and materials for special assignments and projects. Processes a variety of administrative forms, maintains and updates City records and information tracking systems; prepares correspondence, reports, accounting records, board attendance, and administrative documents. Maintains personnel and payroll files; researches files and computer databases; assures all administrative actions are in compliance with City policy, procedures, and guidelines. Purchases and distributes supplies, and manages inventory; works with vendors, verifies deliveries and services, and resolves customer service and technical issues. Provides informed and confidential technical assistance to customers and others having business with the City; assists customers with requests, board applications, and other documents; retrieves and releases information according to City procedures. Explains City rules, policies, and procedures. Arranges and schedules appointments and meetings; assists with the annual budget process. Screens visitors and phone callers; resolves issues and complaints as appropriate. Supports the relationship between the City of Odessa and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. Delivery of City documents to elected officials, pick up necessary office supplies or other materials for the office. Minimum Qualifications: Education, Training and Experience Guidelines: High School Diploma or GED required; AND two years' clerical and computer experience. Knowledge of: Policies, rules, and regulations covering specific areas of assignment. City administration policies, including accounting, budgeting, payroll, purchasing, and personnel rules. Operations, services, and activities performed by assigned department. Methods, procedures, and standards for public sector accounting, record keeping, file maintenance, and records management. Methods and techniques of researching and compiling data for reports and presentations. Customer service principles, protocols, and methods. Business computers and standard MS Office software applications Skill in: Understanding, and applying relevant rules, ordinances, codes, regulations, administrative orders, and other governing regulations. Interpreting and explaining policies and procedures of assigned department. Researching and compiling data for reports and technical documents. Dealing tactfully and courteously with the public. Following verbal and written instructions and procedures. Entering data with high levels of accuracy and productivity. Establishing and maintaining cooperative working relationships with co-workers. Communicating effectively verbally and in writing. License and certification requirements: A valid Driver's License is required. Notary public is desirable. Physical demands and working environment: Work is performed in a standard office environment. Job Posted by ApplicantPro

Summary: Under basic supervision, performs a variety of responsible administrative, technical support, and customer service duties, using knowledge of the operations and policies of City and the Water Treatment Division of the Utilities Department. Essential Functions: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following : Performs administrative and technical support functions for the Water Treatment Division of the Utilities Department, requiring understanding of local government operations and City services; maintains information confidentiality, and performs duties with discretion and within scope of authority; duties may vary according to job assignment and work skills. Performs experienced clerical, technical, and administrative duties, including special projects, special program activities, managing calendars, coordinating activities, data management, record keeping, payroll, accounting, and research. Manages special projects and programmatic assignments, requiring knowledge of operations, policies, and procedures of the City and the Water Treatment Division of the Utilities Department. Maintains and updates a variety of computer databases and files; enters, edits, and retrieves data, and prepares reports; reviews and processes invoices and requisitions. Compiles information and materials for special assignments and projects. Processes a variety of administrative forms, maintains and updates City records and information tracking systems; prepares correspondence, reports, accounting records, and administrative documents. Maintains personnel and payroll files; researches files and computer databases; assures all administrative actions are in compliance with City policy, procedures, and guidelines. Purchases and distributes supplies, and manages inventory; works with vendors, verifies deliveries and services, and resolves customer service and technical issues. Provides informed and confidential technical assistance to customers and others having business with the City; assists customers with requests, applications, and other documents; retrieves and releases information according to City procedures. Explains City rules, policies, and procedures. Supports the divisional operations with regular and timely attendance. Arranges and schedules appointments and meetings; assists with the annual budget process. Screens visitors and phone callers; resolves issues and complaints as appropriate. Supports the relationship between the City of Odessa and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. Minimum Qualifications: Education, Training and Experience Guidelines: · High School Diploma or GED required. · 2 years' clerical and computer experience preferred. Knowledge of: Policies, rules, and regulations covering specific areas of assignment. City administration policies, including accounting, budgeting, payroll, purchasing, and personnel rules. Operations, services, and activities performed by the Utilities Department. Methods, procedures, and standards for public sector accounting, record keeping, file maintenance, and records management. Methods and techniques of researching and compiling data for reports and presentations. Customer service principles, protocols, and methods. Business computers and standard MS Office software applications Skill in: Understanding, and applying relevant rules, ordinances, codes, regulations, administrative orders, and other governing regulations. Interpreting and explaining policies and procedures of assigned department. Researching and compiling data for reports and technical documents. Dealing tactfully and courteously with the public. Following verbal and written instructions and procedures. Entering data with high levels of accuracy and productivity. Establishing and maintaining cooperative working relationships with co-workers. Communicating effectively verbally and in writing. License and certification requirements: None Physical demands and working environment: The physical and work environment demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to operate equipment, handle or feel; reach with hands and arms and talk or hear. The employee is frequently required to stand, walk, and sit. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus. Job Posted by ApplicantPro

A skills test is required for this position. The typing test must be taken during business hours at the Texas Workforce Commission Solutions, 2626 JBS Parkway, Odessa, TX. Walk-ins welcome. Administrative Assistant (Police Dept.) Summary: Under basic supervision, performs a variety of responsible administrative, technical support and customer service duties, using knowledge of the operations and policies of City and assigned department. Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: Performs administrative and technical support functions for assigned department, requiring understanding of local government operations and City services; maintains information confidentiality and performs duties with discretion and within scope of authority; duties may vary according to job assignment and work skills. Performs experienced clerical, technical and administrative duties, including special projects, special program activities, managing calendars, coordinating activities, data management, record keeping, payroll, accounting and research. Manages special projects and programmatic assignments, requiring knowledge of operations, policies, and procedures of the City and the assigned Department. Maintains and updates a variety of computer databases and files; enters, edits and retrieves data and prepares reports; reviews and processes invoices and requisitions. Compiles information and materials for special assignments and projects. Processes a variety of administrative forms, maintains and updates City records and information tracking systems; prepares correspondence, reports, accounting records, and administrative documents. Maintains personnel and payroll files; researches files and computer databases; assures all administrative actions are in compliance with City policy, procedures and guidelines. Purchases and distributes supplies, and manages inventory; works with vendors, verifies deliveries and services, and resolves customer service and technical issues. Provides informed and confidential technical assistance to customers and others having business with the City; assists customers with requests, applications, and other documents; retrieves and releases information according to City procedures. Explains City rules, policies and procedures. Arrranges and schedules appointments and meetings; assists with the annual budget process. Screens visitors and phone callers; resolves issues and complaints as appropriate. Supports the departmental operations with regular and timely attendance. Supports the relationship between the City of Odessa and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. Minimum Qualifications: Education, Training and Experience Guidelines: High School Diploma or GED required, AND two year's of clerical and computer experience required. Knowledge of: Policies, rules and regulations covering specific areas of assignment. City administration policies, including accounting, budgeting, payroll, purchasing and personnel rules. Operations, services, and activities performed by assigned department. Methods, procedures, and standards for public sector accounting, record keeping, file maintenance and records management. Methods and techniques of researching and compiling data for reports and presentations. Customer service principles, protocols and methods. Business computers and standard MS Office software applications. Skill in: Understanding and applying relevant rules, ordinances, codes, regulations, administrative orders, and other governing regulations. Interpreting and explaining policies and procedures of assigned department. Researching and compiling data for reports and technical documents. Dealing tactfully and courteously with the public. Following verbal and written instructions and procedures. Entering data with high levels of accuracy and productivity. Establishing and maintaining cooperative working relationships with co-workers. Communicating effectively verbally and in writing. License and certification requirements: A valid Texas State Driver's License is required. Specific technical training and certification may be required for some incumbents. Physical demands and working environment: Work is performed in a standard office environment. Skills test: Keyboarding test with a minimum score of 40 wpm with 7 or less errors. Job Posted by ApplicantPro

Job Description will be open until filled. We are currently seeking: An Administrative Assistant to join our team. In this role, you will provide skilled secretarial support to assigned management personnel; coordinate administrative operations for area of assignment; prepare and process various types of correspondence, reports, and other documentation; maintain departmental records and files; and conduct a variety of general accounting tasks. Your responsibilities will include: Coordinating and providing skilled administrative support to departmental director, manager, and personnel. Answering, screening, and directing incoming calls; documenting and distributing phone messages. Providing information and assistance to the public; responding to inquiries regarding departmental operations, policies, programs, events, and/or services; receiving public complaints. Updating and maintaining departmental calendars; scheduling and coordinating meetings, appointments, training courses, and/or other functions; organizing travel arrangements. Preparing, processing, copying, filing, and distributing correspondence, memorandum, or other types of documentation. Compiling and analyzing data; preparing, generating, and submitting various types of reports as required by department. Performing data entry; updating and maintaining departmental records, files, filing systems, and databases; coordinating and scheduling the transfer, archiving, and destruction of records as assigned. Processing and submitting purchase orders, and requisitions; assisting in the preparation of departmental budgets. Coordinating the ordering of departmental supplies and equipment; monitoring and maintaining supply inventories; obtaining vendor quotes and bids as required. Scheduling and coordinating the maintenance and repair of departmental equipment and facilities. Collecting, processing, and distributing incoming and outgoing departmental mail. May provide training and/or supervise the work activities of assigned personnel. Hours: Monday through Friday, 7:30 am to 4:00 pm. Regular and timely attendance is required. The above duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. Requirements and Skills: Providing skilled secretarial support to management and other departmental personnel. Coordinating clerical operations and activities for area of assignment. Preparing and processing various types of correspondence and other documentation. Updating and maintaining departmental records, filing systems, and databases. Performing a variety of general accounting duties. Establishing and maintaining cooperative working relationships with other staff, City departments, outside agencies, community organizations, contractors, vendors, and the general public. MINIMUM QUALIFICATIONS: Education and Experience: High School Diploma or equivalent; and two years' experience as an administrative assistant; or an equivalent combination of education and experience. Required Licenses or Certifications: Must possess a valid Texas Driver License with a good driving record. Applicants with an out-of-state driver license must provide an original certified driving record from the state of driving licensure. Selected applicants are required to perform a typing and Excel test. Physical Demands / Work Environment: Work is performed in a standard office environment. Subject to sitting for extended periods of time, standing, walking, bending, reaching, and lifting of objects up to 25 pounds.

will be open until filled. We are currently seeking: An Administrative Assistant to join our team. In this role, you will provide skilled secretarial support to assigned management personnel; coordinate administrative operations for area of assignment; prepare and process various types of correspondence, reports, and other documentation; maintain departmental records and files; and conduct a variety of general accounting tasks. Your responsibilities will include: * Coordinating and providing skilled administrative support to departmental director, manager, and personnel. * Answering, screening, and directing incoming calls; documenting and distributing phone messages. * Providing information and assistance to the public; responding to inquiries regarding departmental operations, policies, programs, events, and/or services; receiving public complaints. * Updating and maintaining departmental calendars; scheduling and coordinating meetings, appointments, training courses, and/or other functions; organizing travel arrangements. * Preparing, processing, copying, filing, and distributing correspondence, memorandum, or other types of documentation. Compiling and analyzing data; preparing, generating, and submitting various types of reports as required by department. Performing data entry; updating and maintaining departmental records, files, filing systems, and databases; coordinating and scheduling the transfer, archiving, and destruction of records as assigned. * Processing and submitting purchase orders, and requisitions; assisting in the preparation of departmental budgets. Coordinating the ordering of departmental supplies and equipment; monitoring and maintaining supply inventories; obtaining vendor quotes and bids as required. * Scheduling and coordinating the maintenance and repair of departmental equipment and facilities. Collecting, processing, and distributing incoming and outgoing departmental mail. * May provide training and/or supervise the work activities of assigned personnel. * Hours: Monday through Friday, 7:30 am to 4:00 pm. * Regular and timely attendance is required. The above duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. Requirements and Skills: * Providing skilled secretarial support to management and other departmental personnel. * Coordinating clerical operations and activities for area of assignment. * Preparing and processing various types of correspondence and other documentation. * Updating and maintaining departmental records, filing systems, and databases. * Performing a variety of general accounting duties. * Establishing and maintaining cooperative working relationships with other staff, City departments, outside agencies, community organizations, contractors, vendors, and the general public. MINIMUM QUALIFICATIONS: Education and Experience: High School Diploma or equivalent; and two years' experience as an administrative assistant; or an equivalent combination of education and experience. Required Licenses or Certifications: * Must possess a valid Texas Driver License with a good driving record. * Applicants with an out-of-state driver license must provide an original certified driving record from the state of driving licensure. * Selected applicants are required to perform a typing and Excel test. Physical Demands / Work Environment: * Work is performed in a standard office environment. * Subject to sitting for extended periods of time, standing, walking, bending, reaching, and lifting of objects up to 25 pounds.

will be open until filled. We are currently seeking: An Administrative Assistant to join our team. In this role, you will provide skilled administrative support to assigned management personnel. Your responsibilities will include: Coordinates administrative operations for area of assignment. Prepares and processes various types of correspondence, reports, and other documentation. Answers, screens, and directs incoming calls; documents and distributes phone messages. Provides information and assistance to the public. Responds to inquiries regarding departmental operations, policies, programs, events, and/or services. Performs various data entry duties, including updating and maintaining departmental records, files, filing systems, and databases. Coordinates travel and registration accommodations for employees. Creates, schedules, and posts daily social media content, ensuring consistency with department messaging and community engagement goals. Hours: Monday through Friday, 8am to 5pm. Regular and timely attendance is required. The above duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. Requirements and Skills: Customer service standards and protocol. Must be skilled in providing administrative support to management and/or other departmental personnel. Preparing and processing various types of correspondence and other documentation. Verbal and written communications skills for accurate dissemination of information within the Department, City and State offices. Establishing and maintaining cooperative working relationships with other staff, City departments, outside agencies, community organizations, contractors, vendors, and the general public. MINIMUM QUALIFICATIONS: Education and Experience: High School Diploma or equivalent; AND two years' experience as an administrative assistant; OR an equivalent combination of education and experience. This is a security sensitive position. Successful candidate will be subject to an extensive background investigation which include credit history. Required Licenses or Certifications: A Texas Driver License with a good driving record is required. Applicants with an out-of-state driver license must provide an original certified driving record from the state of driving licensure. Physical Demands / Work Environment: Work is performed in a standard office environment. Subject to sitting for extended periods of time, standing, walking, bending, reaching, and lifting of objects up to 25 pounds. Job postings may be withdrawn at any time at direction of the City Manager.

Performs complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Participates in the planning and execution of private facilities contracts and contract monitoring programs; coordinates work with agency departments; assists in the development of administrative and technical assistance policies and procedures; and reviews and seeks solutions to problems. B. Prepares and disseminates information concerning agency programs and operations; prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; and responds to inquiries regarding rules, regulations, policies, and procedures. C. Compiles and enters data, makes calculations, and prepares administrative and statistical reports; researches, composes, designs, and edits agency forms, manuals, and reports; and maintains filing, record keeping, and records management systems to include automated information systems. D. Assists in the preparation of presentations for administrative and executive meetings; schedules and coordinates appointments, interviews, and conferences; and provides liaison with other agencies and organizations. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. MINIMUM QUALIFICATIONS A. Education, Experience, and Training * Graduation from an accredited senior high school or equivalent or GED. * One year full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. * One year full-time, wage earning experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. B. Knowledge and Skills * Knowledge of office practices and procedures. * Knowledge of business terminology, spelling, punctuation, and grammar. * Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. * Skill to communicate ideas and instructions clearly and concisely. * Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. * Skill in problem-solving techniques. * Skill to interpret and apply rules, regulations, policies, and procedures. * Skill in the electronic transmission of communications. * Skill in the use of computers and related equipment in a stand-alone or local area network environment. * Skill to review technical data and prepare technical reports. * Skill to prepare and maintain complex records and files in an automated system. * Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. * Skill to type 45 words per minute (with no more than 10 errors) preferred. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, paper shredder, paper cutter, telephone, dolly, and automobile

Job Description Position Description: The Administrative Assistant is primarily responsible for assisting both the Property Manager and Assistant Property Manager to effectively manage the community. In addition, the Administrative Assistant is responsible for providing excellent customer service and creating a welcoming environment for Balcones Terrace residents, guests and other visitors when they enter the community. Administrative Assistants are considered essential employees and expected to work inclement weather days as well as most holidays. ** NEW FC EMPLOYEES ELIGIBLE FOR A $500 BONUS** Primary Duties/ Responsibilities Create a welcoming environment by warmly greeting all residents by name as well as guests and visitors to the community Provide excellent customer service to all residents, guests and visitors to the community Maintain a secure entrance to the building by signing in and out all guests and visitors according to property guidelines Conduct periodic inspections of the common areas of the buildings to ensure the property is always looking its best Schedule and administer tours for prospective residents Assist with applications as needed Monitor building security with surveillance camera systems Answers/Directs/Screens phone calls to appropriate staff and obtain detail messages for PM Expected to work regular hours during FC holidays and inclement weather days Minimum Requirements Ability to apply job skills and company policies and procedures to complete a wide range of difficult tasks Ability to work on moderately complex assignments Demonstrate judgment to resolve problems and make routine recommendations Needs no instruction on routine work and only general instruction on new assignments Preferred Requirements 1-2 years in the industry or in a position of similar responsibilities One Site software experience Working Conditions An occupational exposure to blood or other potentially infectious materials can be expected. May be asked to clean up bodily fluids with appropriate training and personal protective equipment provided. Physical Requirements CONSTANTLY: walking or sitting, grasping/gripping, bending/stooping/squatting, finger dexterity, computer input, coordination of hand, eye, and foot. FREQUENTLY: The employee must be able to stand or climb stairs OCCASSIONALLY: The employee must be able to reach above the shoulder, lift 5-25 pounds and do push/pull motion. The employee, at times, must be able to attend off site meetings. May be required to provide coverage/help at other supportive housing communities as needed Compensation $19hour This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor. Foundation Communities provides an excellent benefits package including employer paid health benefits, 401(k) investment opportunity, Employee Assistance Program, paid vacation, holiday, and sick time. Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity

Position Description: The Administrative Assistant is primarily responsible for assisting both the Property Manager and Assistant Property Manager to effectively manage the community. In addition, the Administrative Assistant is responsible for providing excellent customer service and creating a welcoming environment for Balcones Terrace residents, guests and other visitors when they enter the community. Administrative Assistants are considered essential employees and expected to work inclement weather days as well as most holidays. ** NEW FC EMPLOYEES ELIGIBLE FOR A $500 BONUS** Primary Duties/ Responsibilities Create a welcoming environment by warmly greeting all residents by name as well as guests and visitors to the community Provide excellent customer service to all residents, guests and visitors to the community Maintain a secure entrance to the building by signing in and out all guests and visitors according to property guidelines Conduct periodic inspections of the common areas of the buildings to ensure the property is always looking its best Schedule and administer tours for prospective residents Assist with applications as needed Monitor building security with surveillance camera systems Answers/Directs/Screens phone calls to appropriate staff and obtain detail messages for PM Expected to work regular hours during FC holidays and inclement weather days Minimum Requirements Ability to apply job skills and company policies and procedures to complete a wide range of difficult tasks Ability to work on moderately complex assignments Demonstrate judgment to resolve problems and make routine recommendations Needs no instruction on routine work and only general instruction on new assignments Preferred Requirements 1-2 years in the industry or in a position of similar responsibilities One Site software experience Working Conditions An occupational exposure to blood or other potentially infectious materials can be expected. May be asked to clean up bodily fluids with appropriate training and personal protective equipment provided. Physical Requirements CONSTANTLY: walking or sitting, grasping/gripping, bending/stooping/squatting, finger dexterity, computer input, coordination of hand, eye, and foot. FREQUENTLY: The employee must be able to stand or climb stairs OCCASSIONALLY: The employee must be able to reach above the shoulder, lift 5-25 pounds and do push/pull motion. The employee, at times, must be able to attend off site meetings. May be required to provide coverage/help at other supportive housing communities as needed Compensation $19hour This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor. Foundation Communities provides an excellent benefits package including employer paid health benefits, 401(k) investment opportunity, Employee Assistance Program, paid vacation, holiday, and sick time. Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity

Position Description: The Administrative Assistant is primarily responsible for assisting both the Property Manager and Assistant Property Manager to effectively manage the community. In addition, the Administrative Assistant is responsible for providing excellent customer service and creating a welcoming environment for Capital Studios residents, guests and other visitors when they enter the community. Administrative Assistants are considered essential employees and expected to work inclement weather days as well as most holidays. ** NEW FC EMPLOYEES ELIGIBLE FOR A $500 BONUS** Primary Duties/ Responsibilities Create a welcoming environment by warmly greeting all residents by name as well as guests and visitors to the community Provide excellent customer service to all residents, guests and visitors to the community Maintain a secure entrance to the building by signing in and out all guests and visitors according to property guidelines Conduct periodic inspections of the common areas of the buildings to ensure the property is always looking its best Schedule and administer tours for prospective residents Assist with applications as needed Monitor building security with surveillance camera systems Answers/Directs/Screens phone calls to appropriate staff and obtain detail messages for PM Expected to work regular hours during FC holidays and inclement weather days Minimum Requirements Ability to apply job skills and company policies and procedures to complete a wide range of difficult tasks Ability to work on moderately complex assignments Demonstrate judgment to resolve problems and make routine recommendations Needs no instruction on routine work and only general instruction on new assignments Preferred Requirements 1-2 years in the industry or in a position of similar responsibilities One Site software experience Working Conditions An occupational exposure to blood or other potentially infectious materials can be expected. May be asked to clean up bodily fluids with appropriate training and personal protective equipment provided. Physical Requirements CONSTANTLY: walking or sitting, grasping/gripping, bending/stooping/squatting, finger dexterity, computer input, coordination of hand, eye, and foot. FREQUENTLY: The employee must be able to stand or climb stairs OCCASSIONALLY: The employee must be able to reach above the shoulder, lift 5-25 pounds and do push/pull motion. The employee, at times, must be able to attend off site meetings. May be required to provide coverage/help at other supportive housing communities as needed Compensation $18/hour This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor. Foundation Communities provides an excellent benefits package including employer paid health benefits, 401(k) investment opportunity, Employee Assistance Program, paid vacation, holiday, and sick time. Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity

The Accounting Admin Assistant will be responsible for providing administrative support for the Accounting Department. This includes interacting with vendors and various members of the organization. This role is 100% onsite with no remote option. Primary Duties/Responsibilities: Administrative & Accounting Support Receive, scan, and distribute incoming mail to appropriate staff Scan, save, enter, and route vendor invoices for processing Set up new vendors and ensure receipt of all required documentation Maintain accurate logs of donation and refund receipts Enter final account statement refunds into the accounting system File and organize accounting documents in accordance with recordkeeping policies Payment & Calendar Coordination Assist with preparing and processing checks for mailing Submit key departmental deadlines and milestones for inclusion in the organizational calendar Vendor Communication & Maintenance Communicate with vendors to resolve issues and maintain accurate records Conduct research and updates related to vendor accounts General Office & Departmental Support Respond to inquiries via email, phone, and in-person interactions Provide administrative support to the CFO, Accounting Manager, and broader accounting team Perform other duties as assigned to support departmental operations Minimum Requirements: High school diploma or GED required General computer proficiency required Microsoft experience, especially Excel, Outlook, and Word required 1 - 2 years' experience in an administrative accounting-related position Bilingual (English + Spanish) preferred Accounting certificate preferred NetSuite experience is a plus Working Conditions/Physical Requirements: Constantly: walking, sitting at a desk, grasping/gripping, bending/stooping/squatting, finger dexterity, computer input, coordination of hand, eye & foot Occasionally: reach above shoulder height, lift 20-30 lbs., do push/pull motions, and driving. Compensation $20.00/hour This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor. Foundation Communities provides an excellent benefits package including employer paid health benefits, 401(k) investment opportunity, Employee Assistance Program, paid leave including PTO and Holiday. Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity.

The Accounting Admin Assistant will be responsible for providing administrative support for the Accounting Department. This includes interacting with vendors and various members of the organization. This role is 100% onsite with no remote option. Primary Duties/Responsibilities: • Receive, scan, and distribute incoming mail • Scan, save, enter, and route vendor invoices • Setup new vendors and coordinate receipt of complete vendor documents • Maintain receipt log of donations and refunds • Assist with processing checks for mailing • Enter final account statement refunds • File accounting documents • Submit department-related deadlines and key dates for inclusion in organization calendar • Communicate with vendors and perform research & maintenance • Respond to email, phone, and in person communications • Provide general administrative assistance for CFO, accounting manager, and accounting department • Other duties as needed / assigned Minimum Requirements: · High school diploma or GED required · General computer proficiency required · Microsoft experience, especially Excel, Outlook, and Word required Preferred Requirements: · 1 - 2 years' experience in an administrative or accounting related position preferred · Bilingual (English + Spanish) preferred · Accounting certificate preferred · NetSuite experience is a plus Working Conditions/Physical Requirements: Constantly: walking, sitting at a desk, grasping/gripping, bending/stooping/squatting, finger dexterity, computer input, coordination of hand, eye & foot Occasionally: reach above shoulder height, lift 20-30 lbs., do push/pull motions, and driving. Compensation $20.00/hour This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor. Foundation Communities provides an excellent benefits package including employer paid health benefits, 401(k) investment opportunity, Employee Assistance Program, paid vacation, holiday, and sick time. Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity.

The Accounting Admin Assistant will be responsible for providing administrative support for the Accounting Department. This includes interacting with vendors and various members of the organization. This role is 100% onsite with no remote option. Primary Duties/Responsibilities: Administrative & Accounting Support Receive, scan, and distribute incoming mail to appropriate staff Scan, save, enter, and route vendor invoices for processing Set up new vendors and ensure receipt of all required documentation Maintain accurate logs of donation and refund receipts Enter final account statement refunds into the accounting system File and organize accounting documents in accordance with recordkeeping policies Payment & Calendar Coordination Assist with preparing and processing checks for mailing Submit key departmental deadlines and milestones for inclusion in the organizational calendar Vendor Communication & Maintenance Communicate with vendors to resolve issues and maintain accurate records Conduct research and updates related to vendor accounts General Office & Departmental Support Respond to inquiries via email, phone, and in-person interactions Provide administrative support to the CFO, Accounting Manager, and broader accounting team Perform other duties as assigned to support departmental operations Minimum Requirements: High school diploma or GED required General computer proficiency required Microsoft experience, especially Excel, Outlook, and Word required 1 - 2 years' experience in an administrative accounting-related position Bilingual (English + Spanish) preferred Accounting certificate preferred NetSuite experience is a plus Working Conditions/Physical Requirements: Constantly: walking, sitting at a desk, grasping/gripping, bending/stooping/squatting, finger dexterity, computer input, coordination of hand, eye & foot Occasionally: reach above shoulder height, lift 20-30 lbs., do push/pull motions, and driving. Compensation $20.00/hour This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor. Foundation Communities provides an excellent benefits package including employer paid health benefits, 401(k) investment opportunity, Employee Assistance Program, paid leave including PTO and Holiday. Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity.