$1000 SIGN-ON BONUS!: $500 ONCE PROBATION PERIOD IS SUCCESSFULLY COMPLETED + $500 AFTER 9 MONTHS OF WORK
Job Title: Clerical Specialist (Engineering Department)
Direct Report: Reports directly to the Building Chief Engineer or the Engineering Director
Job Description:
· Excellent communication and customer service skills to interact with homeowners, staff, vendors, etc.
Ø A good writing skill is required.
· Accept and screen phone calls for Engineering Department.
· Keep informed of engineering staff's whereabouts and activities.
· Communicate clearly and efficiently by e-mail, phone, and radio transmission.
· Coordinate schedules for Director of Engineering/Chief Engineer.
· Organize and prioritize workload for engineers.
· Distribute memos when appropriate get approval from Engineering Management.
· Create an efficient procedure for reminders for all engineering staff.
· Remain flexible and available to multi-task efficiently and perform various tasks assigned by engineering management.
· The position required to be familiar with QuickBooks or to be able to learn the program and be capable to
Ø Create daily, weekly, and monthly invoices/purchase reports, work orders and perform all appropriate backups.
Ø Coordinate with the Assistant to the GM regarding bill payment and accounts
§ Process work orders—homeowner follow up:
Ø Assist homeowners with requests or repairs when appropriate.
Ø Follow up personally with homeowners and others to verify work completion and satisfaction.
· Maintain impeccable organization of office and records.
· Create and maintain files.
· Manage inventory.
Ø Provide a monthly inventory report.
Ø Perform a quarterly physical inventory.
Ø Provide an annual physical inventory report
· Order supplies, including collecting de daily mail and shipped orders.
· Research via the internet and other means.
· All administrative responsibilities as delegated by the engineering management or General Manager.
Characteristics:
Mature and flexible; professional demeanor and appearance, while also being personable and cordial; available to assist in meeting the needs of the homeowners; able to take direction from superiors without question or argument; demonstrate patience and subordinance.
NOTE:
This job description, including its responsibilities and expectations, may change from time to time to properly establish all specifics of the job and goals for accomplishment.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.