Clerical specialist job description

$1000 SIGN-ON BONUS!: $500 ONCE PROBATION PERIOD IS SUCCESSFULLY COMPLETED + $500 AFTER 9 MONTHS OF WORK

Job Title: Clerical Specialist (Engineering Department)

Direct Report: Reports directly to the Building Chief Engineer or the Engineering Director

Job Description:

· Excellent communication and customer service skills to interact with homeowners, staff, vendors, etc.

Ø A good writing skill is required.

· Accept and screen phone calls for Engineering Department.

· Keep informed of engineering staff's whereabouts and activities.

· Communicate clearly and efficiently by e-mail, phone, and radio transmission.

· Coordinate schedules for Director of Engineering/Chief Engineer.

· Organize and prioritize workload for engineers.

· Distribute memos when appropriate get approval from Engineering Management.

· Create an efficient procedure for reminders for all engineering staff.

· Remain flexible and available to multi-task efficiently and perform various tasks assigned by engineering management.

· The position required to be familiar with QuickBooks or to be able to learn the program and be capable to

Ø Create daily, weekly, and monthly invoices/purchase reports, work orders and perform all appropriate backups.

Ø Coordinate with the Assistant to the GM regarding bill payment and accounts

§ Process work orders—homeowner follow up:

Ø Assist homeowners with requests or repairs when appropriate.

Ø Follow up personally with homeowners and others to verify work completion and satisfaction.

· Maintain impeccable organization of office and records.

· Create and maintain files.

· Manage inventory.

Ø Provide a monthly inventory report.

Ø Perform a quarterly physical inventory.

Ø Provide an annual physical inventory report

· Order supplies, including collecting de daily mail and shipped orders.

· Research via the internet and other means.

· All administrative responsibilities as delegated by the engineering management or General Manager.

Characteristics:

Mature and flexible; professional demeanor and appearance, while also being personable and cordial; available to assist in meeting the needs of the homeowners; able to take direction from superiors without question or argument; demonstrate patience and subordinance.

NOTE:

This job description, including its responsibilities and expectations, may change from time to time to properly establish all specifics of the job and goals for accomplishment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

For more than a century, Fairfield Medical Center has been a regional healthcare provider who delivers exceptional care to our patients by creating exceptional experiences for our employees.

The driver behind our culture is that we all believe in the value of it, and we hire people into the organization who are also committed to making a difference. Our employees truly go the extra mile to serve our patients and each other.

When you join us, you become part of our team; it is our goal to not only be the best place you will ever work, but the only place you will want to work. Join our team. Make a difference.
Job Description:

The Clerical Specialist will perform clerical and receptionist duties.

* Performs general receptionist duties: answers phone, screens calls, refers calls, takes messages, transfers calls
* Orders and stocks office supplies
* Orients and trains new employees, as needed/assigned.
* Maintains patient confidentiality.
* Problem solves departmental telephone questions courteously, effectively, and efficiently.
* Practices positive responses to job demands and changes, through organizational and time management to enhance positive outcomes, department needs, and the Centers mission. Demonstrates responsibility and accountability for enhancing positive interactions and for diffusing negative interactions.
* The successful candidate will have to pass competencies for this position.

Job Qualifications:

* High School Diploma or GED Equivalent required.
* On-the-job training
* Typing and computer skills.

Sedentary Work: Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary Work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

What You Will Do:

At UM Capital Region Medical Center, we're about to ChangeUP everything with the opening of our new hospital in 2021!

Located in Largo in the heart of Prince George's County, our new state-of-the-art regional medical center (UM Capital Region Medical Center) will provide improved access to primary and ambulatory care services, and serve as a tertiary care center for critically ill patients. In addition, our new space will allow us to expand our offerings as a community partner to help improve the health status of Prince George's County residents.

We're looking for a Clerical Specialist to join our extraordinary Team at University of Maryland Capital Region Medical Center. Our affiliation with the University of Maryland Medical System (UMMS) has created a number of new career pathways and makes this the perfect time for you to join our team.

What we offer:

* Opportunity to work with a small, cohesive team of experienced professionals
* A comprehensive benefits package including health, vision and dental coverage including prescription drug coverage.
* Great Work Life Balance: You will accrue paid annual leave; we offer dependent care reimbursement, short/long term disability and an employee assistant program.
* Competitive salary
* Educational Assistance: We support your continuing education and career advancement by offering tuition reimbursement.

Principal Duties: 1. Transcribes physician orders to all appropriate forms and records accurately. 2. Assists members of the multidisciplinary care team with SMS system when necessary. 3. Schedules diagnostic tests as required by physician orders. 4. Maintains the medical record during inpatient stays; assures the application of diagnostic reports; supplies documentation materials; removes inactive portions and prepares closed charts for the Medical Records Department; flags required verbal orders. 5. Orders appropriate supplies and equipment required to carry out orders. 6. Prepares medical records for departmental/outside facility diagnostic tests/transfers and discharges. 7. Orders, stocks and maintains department clerical and medical supplies within confines of the unit budget. 8. Processes routine and special order requests for supplies and unit equipment. 9. Understands role and can function effectively in emergency situations as directed. 10. Has knowledge of company practices and is capable of assisting with time and attendance process. 11. Alerts appropriate personnel of equipment alarms (demonstrates ability to troubleshoot equipment problems Clerical Specialist 2 PRIMARY RESPONSIBILITIES -- unit specific). 12. Maintains a clean and orderly nursing station. 13. Performs other duties as assigned, including inventories quality control checks of unit equipment routine maintenance of electronic equipment (fax, computer)

What You Need to Be Successful:

Minimum Qualifications:

Equivalent to a High School diploma or GED; basic employment skills

Required: 1 - 3 years

Basic knowledge and working experience with Medical Terminology

We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.