Clerk/assistant job description

Definition and Class Characteristics

Nevada County's Elections department is hiring temporary positions for Clerk Recorder Assistant I to help with the next election.

Come join an extraordinary Elections department! In this role you will perform clerical duties related to elections administration. These duties include:

* Maintaining the voter registration roll including processing affidavits, contacting registrants for additional information, verifying precincts, entering and updating data in the computer.
* Generating reports, notices and labels, maintaining affidavit files, and notifying other counties of new registrants.
* Assisting candidates in filing for election and helping ensure the documentation associated with an election is completed.
* Preparing assembling and distributing publications, notices, sample ballots, ballot cards and other printed materials.
* Answering phones, assisting customers and working with the public to communicate up to date and accurate information regarding voting procedures, rights and regulations.

The Clerk-Recorder Assistant I is the entry-level class in this series. Under close supervision, this position performs a full range of assigned duties requiring knowledge of election and the administration of elections, processing of official nomination documents, and filing of legal documents.

Some positions will be working in the Elections warehouse. These candidates will work with sensitive materials and technology, and will be lifting and moving up to 25 pounds. The ideal candidate will be detail oriented and be able to stay focused on repetitive tasks. A valid driver's license is required.

This job is ideal for someone who is comfortable with computers and has a variety of social media products knowledge, who has a high attention to detail, and is great at working with the public. If you would like to learn how elections work and enjoy a fast-paced environment, apply today!

Note: The schedule for these positions requires additional hours, including some weekends, surrounding peak election periods.

Why Nevada County? Our leadership values employee development and engagement, promotes open and transparent communication, sets us up to be a high-performing organization, and recognizes our contributions. Our leadership connects with the community, listens to them, and provides important programming to keep us safe and healthy.

We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Interested? Read the full job description here.

STGi is currently seeking a Medical Support Assistant to provide services at our Community Based Outpatient Clinic. The general duty of the Medical Support Assistant is to provide clerical and administrative support for the Community Based Outpatient Clinic (CBOC). Responsibilities would include:
ESSENTIAL FUNCTIONS:


Manages the schedules and treatment of CBOC patients. Maintains electronic logs/files in conjunction with the consult/appointment process. Greets and checks in patients, updating records as necessary. Coordinates patients' schedules and clinic flow. Performs clerical and administrative functions to maintain patient data. Schedules new and established patient appointments. Tracks and facilitates completion of encounters and consults. Evaluates patient information and clinic schedule lists to determine whether patient is vested. Gathers information and collects/compiles data to meet the needs of the service. Deals effectively with individuals who may be ill, irritable, or otherwise hard to please. Maintains alertness to patients requiring immediate treatment. Extends a high degree of customer service to patients, other contractor staff, Subcontractor(s) staff and personnel, and Veterans Affairs Medical Center (VAMC). Conducts initial screen of patients, including veteran eligibility and active enrollment in the VA Primary Care Program. Verifies that required appropriate individual has completed CBOC/VA paper work. Schedules and notifies patients of follow-up appointments/referrals. Assists in the coordination of supplies/equipment. Assists in maintaining the Veteran Health Information Systems and Technology Architecture (VISTA) clinic reminder tracking system current for each enrolled patient. Assists the CBOC Clinic Manager in ensuring that all required reports are completed in an accurate and complete fashion. Participates in the ongoing Performance Improvement Program between STGi and VAMC. Complies with all federal, state, local, Joint Commission, Occupational Safety and Health Administration (OSHA), Veteran Affairs, STG and subcontractor safety and operational regulations, directives and standards. Maintains confidentiality of all information and support patients' privacy, patients'' rights, and safety. Performs other work-related duties as assigned.



Required Skills



Must have sufficient front office experience. Knowledge of skills to perform all secretarial/clerical support tasks (typing, filing). Knowledge of basic methods and procedures and complex methods for coordinating and scheduling clinical care. Knowledge of specialized terminology associated with the work in the facility and in-depth knowledge of the terminology used in Primary care practice. Ability to follow orders and works under close supervision, while demonstrating initiative and independence. Ability to provide educational material to patients and/or families regarding proper e health care activities, such as giving injections, taking blood pressures, etc. Effective verbal and written communication skills along with proper telephone etiquette. Knowledge of Microsoft Office Software, Electronic Medical Records and computer maneuverability. Must have exceptional diplomatic communication skills and experience in handling difficult customer situations. Must be detailed oriented and have the ability to multi-task.



Required Experience



High school diploma or GED. Cardiopulmonary Resuscitation (CPR)/ Basic Life Support (BLS) from AHA or MTN preferred.


WORKING CONDITIONS/PHYSICAL REQUIREMENTS:


Moderate physical activity. Requires handling of average-weight objects up to 25 pounds or standing and/or walking for more than four (4) hours per day. Work is normally performed in a typical interior/office work environment. Required to respond to any medical emergency within the clinic, where a fast walk or job may be necessary to provide assistance.


STGi is a workforce solutions company providing comprehensive healthcare delivery, Head Start and management consulting services and human capital solutions help our clients. Our services and solutions help our clients sustain and enhance their operations to better accomplish their mission.


STGi offers a
competitive benefits package which includes Medical, Dental, Vision, 401k with company match and a generous PTO policy.


STGi is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.

You will work with a dedicated group of professionals and be responsible for accounting clerical duties, including the daily processing of checks and data entry, ensuring accuracy and timeliness of financial administration for case files and payments. This is an exciting opportunity for an individual seeking an administrative support position in the legal industry who prides themself on professionalism, accuracy, client service, and collaboration.

The successful applicant will work from Atlanta, GA, on a hybrid basis (approximately 50% on-site). The starting annual equivalent salary range for this position is $38,000 - $40,000 with quaterly incentive opportunities.

Named one of the 50 best nonprofits to work for by the Non-Profit Times, our employees enjoy rewarding careers in a fast-paced, results-driven environment. We offer a competitive compensation package, including incentives. Eligible employees also participate in a comprehensive benefits program that includes medical, dental, orthodontia, vision coverage, a student loan repayment program, a 403(b) retirement plan with substantial company match, discounted pet insurance, and generous paid-time-off benefits.

COVID-19 INFORMATION: Unvaccinated individuals will be required to wear a well-fitted face mask at all times when on-site, where 6 feet of social distancing cannot be maintained. Vaccinated individuals are exempt from this requirement, provided they provide proof of full vaccination. Additionally, a New York City Commissioner of Health and Mental Hygiene Order stipulates that workers in New York City must show proof of vaccination. Employees may request an accommodation for medical or religious reasons.
+ Processes checks, prepare bank deposits and completes check identification searches.

+ Checks figure, postings, and documents for correct entry, mathematical accuracy, and proper codes, and keeps case managers informed of transactions and data.

+ Classifies, records, and summarizes numerical and financial data to compile and keep financial records.

+ Monitors accounts and collections activity and coordinates with the Corporate Finance Department to ensure payments are up to date and accurate.

+ Reconciles, notes, and reports discrepancies found in records.

+ Provides financial expertise and support to case administrators on active and closed cases.

+ Performs general office duties such as filing, answering telephones, handling routine correspondence; data entry, filing or archiving, maintaining calendars, appointments, and inter-office communications and mail, as the team, division, or center requires.

+ Collaborates with staff to ensure effective case management, excellent client service, good neutrals relations, and effective

+ Divisional/Center operations.

+ Provides customer service support to District Vice Presidents and Directors of ADR Services.

+ Attends on-site and in-person meetings and training sessions.

Education & Experience: High School Diploma or GED in finance-related discipline and 1-2 years of relevant experience (bookkeeping, accounting/accounts payable role, etc.); or an equivalent mix of education and experience.

Communications Abilities: (Verbal) Expresses oneself clearly in conversations and interactions with others; tailors speech to the level and experience of the audience; uses appropriate grammar and choice of words; expresses ideas in a concise, organized manner; maintains eye contact when speaking with others; (Written) Expresses oneself clearly and concisely in writing; tailors written communications to effectively reach an audience; uses graphics and other aids to clarify complex or technical information; spells correctly; writes using concrete, specific language; uses punctuation correctly; writes grammatically.

Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; Ability to exercise sound judgment and make decisions in a manner consistent with the essential job functions.

Language Skills: Ability to read and interpret documents such as legal files, business correspondence and procedure manuals; ability to write routine reports and business correspondence; ability to speak effectively, both in person and by telephone, to customers, arbitrators, mediators or employees of the organization.

Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals; ability to compute rate, ratio, and percent and to draw and interpret bar graphs; ability to understand and interpret statistical reports, data charts and graphs.

Software Skills: Basic proficiency with Microsoft Excel, Outlook, and Word.

The American Arbitration Association is an equal opportunity employer (EEO) and considers all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.


External Company URL: www.adr.org

Street: 2200 Century Parkway