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Become A Clerk Stenographer

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Working As A Clerk Stenographer

  • Interacting With Computers
  • Communicating with Supervisors, Peers, or Subordinates
  • Documenting/Recording Information
  • Performing Administrative Activities
  • Getting Information
  • Mostly Sitting

  • Repetitive

  • $35,000

    Average Salary

What Does A Clerk Stenographer Do

General office clerks perform a variety of clerical tasks, including answering telephones, typing documents, and filing records.

Duties

General office clerks typically do the following:

  • Answer and transfer telephone calls or take messages
  • Sort and deliver incoming mail and send outgoing mail
  • Schedule appointments and receive customers or visitors
  • Provide general information to staff, clients, or the public
  • Type, format, or edit routine memos or other reports
  • Copy, file, and update paper and electronic documents
  • Prepare and process bills and other office documents
  • Collect information and perform data entry

Rather than performing a single specialized task, general office clerks have responsibilities that often change daily with the current needs of the employer.

Some clerks file documents or answer phones; others enter data into computers or perform other tasks using software applications. They also frequently use photocopiers, scanners, fax machines, and other office equipment.

The specific duties assigned to clerks will depend on the type of office in which they work. For example, a general office clerk at a college or university processes application materials and answers questions from prospective students. A clerk at a hospital files and retrieves medical records.

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How To Become A Clerk Stenographer

General office clerks typically need a high school diploma or equivalent and learn their skills on the job.

Education

General office clerks usually need a high school diploma or equivalent.

Courses in using computer applications, such as word processing and spreadsheet software, may be particularly helpful.

Training

General office clerks usually learn their skills while on the job. Their training typically lasts up to 1 month and may include instructions on office procedures, proper phone etiquette, and the use of office equipment.

Advancement

General office clerks may advance to other administrative positions with more responsibility, such as executive secretaries and executive administrative assistants.

Advancement opportunities often depend on work experience and the knowledge of computer applications, such as word processing and spreadsheet software.

Important Qualities

Customer-service skills. Clerks often provide general information to company staff, customers, or the public. They should be courteous and prompt with their responses.

Detail oriented. Clerks perform many clerical tasks, such as preparing bills that require attention to detail.

Organizational skills. Office clerks file and retrieve records. They need to keep records organized to be able to access them quickly and efficiently.

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Clerk Stenographer Career Paths

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Average Length of Employment
Clerk Stenographer 6.0 years
Clerk Supervisor 5.3 years
Clerk Typist 3.7 years
Engineering Clerk 3.6 years
Clerk Specialist 3.4 years
Automation Clerk 3.3 years
Support Clerk 3.0 years
Time Clerk 2.9 years
Junior Clerk 2.7 years
Clerk 2.4 years
Clerk/Assistant 2.3 years
Intake Clerk 2.3 years
Top Careers Before Clerk Stenographer
Clerk Typist 33.1%
Secretary 10.3%
Cashier 3.4%
Clerk 2.1%
Top Careers After Clerk Stenographer
Secretary 13.5%
Assistant 3.3%
Clerk 3.1%
Cashier 3.1%

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Top Skills for A Clerk Stenographer

  1. Legal Documents
  2. Telephone Calls
  3. Personnel Files
You can check out examples of real life uses of top skills on resumes here:
  • Type legal documents and forms including subpoenas.
  • Performed daily clerical duties to facilitate office operations including answering and directing telephone calls.
  • Calculate and maintain personnel files, time sheets, and leave balances for supervisors.
  • Purchased office supplies and equipment from vendor to keep stock on hand when needed.
  • Performed timekeeping duties (Data entry).

Clerk Stenographer Demographics

Gender

Female

83.8%

Unknown

8.8%

Male

7.5%
Ethnicity

White

64.5%

Black or African American

12.3%

Hispanic or Latino

12.0%

Asian

7.7%

Unknown

3.4%
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Foreign Languages Spoken

Spanish

60.0%

Cheyenne

20.0%

Choctaw

20.0%

Clerk Stenographer Education

Schools

Kaplan University

7.0%

University of Phoenix

7.0%

Fayetteville State University

7.0%

Prince George's Community College

4.7%

Katharine Gibbs School

4.7%

Sawyer School - Pawtucket

4.7%

Troy University

4.7%

Essex County College

4.7%

Shelton State Community College

4.7%

Southern University at New Orleans

4.7%

College of the Atlantic

4.7%

Medaille College

4.7%

Illinois Central College

4.7%

Carlow University

4.7%

Fairleigh Dickinson University

4.7%

Community College of Rhode Island

4.7%

Anne Arundel Community College

4.7%

Baker College

4.7%

American InterContinental University

4.7%

The Academy

4.7%
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Majors

Business

35.5%

Secretarial And Administrative Science

9.7%

Health Care Administration

7.7%

Psychology

5.8%

Accounting

5.8%

Legal Support Services

4.5%

General Studies

3.9%

Real Estate

3.9%

Liberal Arts

3.2%

Human Resources Management

2.6%

Human Services

2.6%

General Education, Specific Areas

1.9%

English

1.9%

Computer Applications

1.9%

Medical Assisting Services

1.9%

History

1.9%

Legal Research And Advanced Professional Studies

1.3%

Small Business Management

1.3%

Nursing

1.3%

Elementary Education

1.3%
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Degrees

Other

46.8%

Bachelors

17.4%

Associate

15.4%

Certificate

9.5%

Masters

7.0%

Diploma

3.5%

Doctorate

0.5%
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