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Coordinator jobs at CliftonLarsonAllen

- 3347 jobs
  • Office Support Coordinator

    Cliftonlarsonallen 4.4company rating

    Coordinator job at CliftonLarsonAllen

    CLA is a top 10 national professional services firm where our purpose is to create opportunities every day, for our clients, our people, and our communities through industry-focused wealth advisory, digital, audit, tax, consulting, and outsourcing services. Even with more than 8,500 people, 130 U.S. locations, and a global reach, we promise to know you and help you. CLA is dedicated to building a culture that invites different beliefs and perspectives to the table, so we can truly know and help our clients, communities, and each other. CLA is currently seeking an Office Support Coordinator (Service Processing Coordinator) in our Maumee, OH office. This pivotal role will provide essential support to our service team leaders and play a crucial part in managing various business functions through marketing and administrative support activities. How you'll create opportunities in this Office Support Coordinator role: Front Office Administration: Answer phones, as needed (coordinate with other offices). Manage front desk hosting for clients and guests. Manage parking needs for guests. Coordinate all mailing including UPS and certified and add charges to billing system by client. Coordinate office maintenance and maintain production room including all supplies & copier needs. Assemble, mail, file, deliver, and e-file tax returns Proactively manage database and workflow systems to ensure accurate maintenance of client data Respond to client needs on behalf of tax teams as needed to assist in time and workflow management Participate in local, regional, and firmwide teams to serve our clients Tax form management, collect and process in a timely manner Prioritizes and is resourceful in completing tasks through multi-tasking and utilizing creative thinking Works well with time sensitive projects and adaptable to specific deadlines Demonstrates strong communication and demonstrates effective interpersonal skills Drives change and efficiencies within the team Completes and manages workflow functions with the ability to expand with experience Possesses strong technology skills with an ability to adapt to changes and new programs Understands and can support all administrative functions within a group and an office Produces quality, professional internal and client-facing documents Implements firm and office processes and procedures with direction from the Operations Director What you will need: 3 or more years of related administrative support experience required. High school degree or equivalent experience is required. Bachelor's Degree is highly preferred. Intermediate to advanced level experience in Microsoft Office and Adobe products #LI-SK1 Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities Click here to learn about your hiring rights. Wellness at CLA To support our CLA family members, we focus on their physical, financial, social, and emotional well-being and offer comprehensive benefit options that include health, dental, vision, 401k and much more. To view a complete list of benefits click here.
    $37k-45k yearly est. Auto-Apply 25d ago
  • Pediatric Trauma/Burn Program Coordinator (80 hours per pay period)

    Essentia Health 4.0company rating

    Duluth, MN jobs

    Job Description:Responsible to provide leadership, program development and coordination between providers, staff and patients for a defined population. Acts as a primary liaison between the operations team, internal stakeholders and key community partners. In conjunction with internal departments and disciplines, coordinates community outreach programs, including screening and health promotion activities, and education. The position may include direct patient care in the role of care coordination for a defined population. Ongoing collaboration with providers, staff, quality, regulatory and reimbursing agencies are required for optimal care coordination across the continuum. Position requires knowledge and ability to research evidence-based practices analyze and interpret data to make program recommendations and improve population outcomes. Education Qualifications: Minimum of 3 years of nursing experience in the acute care setting with a minimum education of Bachelor's Degree in Nursing. Licensure/Certification Qualifications: Advanced Practice Nursing, CNS preferred Employee Benefits at Essentia Health: At Essentia Health, we're committed to supporting your well-being, growth, and work-life balance. Our comprehensive benefits include medical, dental, vision, life, and disability insurance, along with supplemental options to fit your needs. We offer a 401(k) plan with employer contributions to help you plan for the future, and we invest in your professional development through training, tuition reimbursement, and educational programs. To help you thrive both at work and at home, we provide flexible scheduling, generous time off, and wellness resources focused on your physical, mental, and emotional health. Please note that benefit eligibility may vary. For full details, refer to your benefit summary or contact our HR Service Center at **************. Job Location: Building B - St Marys Medical Center Shift Rotation: Day Rotation (United States of America) Shift Start/End: 0800/1630 Hours Per Pay Period: 80 Compensation Range: $76315 - $114483 / year Union: FTE: 1 Weekends: No Call Obligations: Sign On Bonus:
    $76.3k-114.5k yearly 22h ago
  • Student Success Coordinator

    Proven Recruiting 4.3company rating

    San Diego, CA jobs

    This role supports student advising, student services, and core academic operations. What you'll do: Serve as a main point of contact for student questions related to curriculum, registration, deadlines, and degree progress. Maintain student records, support registration and graduation tracking, coordinate student communications, assist with practicum and study-abroad logistics, and helps plan student events. Who you are: A bachelor's degree is required. A master's degree is preferred. Experience working in student affairs, admissions, non-profit, or higher education. Experience working with graduate programs is a plus. What does this position pay? Compensation is determined by several factors which may include skillset, experience level, and geographic location. The expected range for this role is $30 to $35 per hour. Please note this range is an estimate and actual pay may vary based on qualifications and experience. Please email your resume to sshields@provenrecruiting.com if you'd like to work alongside some of the finest professionals in higher education! Note: We actively support and promote people of various backgrounds, from race, religion, gender to geographical area, university, lifestyle, and personality type. Proven Recruiting is minority-owned, majority women, and is a strong advocate for diversity and inclusion in the broader community. Apply today!
    $30-35 hourly 3d ago
  • Sterile Processing Coordinator

    Pride Health 4.3company rating

    Elmhurst, IL jobs

    Pride Health is hiring a Sterile Processing Coordinator to support one of our client in Elmhurst, IL 60126. This 13 Weeks Contract focuses on ensuring patient safety by maintaining the highest standards of instrument cleanliness, assembly accuracy, and quality assurance. Job Summary The Sterile Processing Coordinator oversees the day-to-day operations of sterile processing to ensure efficient workflow, regulatory compliance, and high-quality outcomes. This position leads a team of technicians to ensure that surgical instruments and equipment are cleaned, assembled, and sterilized according to standards, while maintaining a safe and productive work environment. Responsibilities Follow all ANSI/AAMI standards, IFUs, SOPs, and company Work Instructions. Decontaminate, disassemble, clean, and reassemble surgical instruments. Accurately assemble and package instrument trays and sets. Operate washers, sterilizers, and other processing equipment. Inspect instruments for cleanliness, function, and damage prior to packaging. Document missing or damaged instruments per SOPs. Maintain records of sterilization cycles, instrument tracking, and inventory. Perform equipment maintenance and keep work areas clean/organized. Communicate effectively with team members and operations staff. Participate in ongoing training and suggest process improvements. Perform other duties as assigned by management. Requirements Required Skills & Experience: Minimum 3 years of hands-on sterile processing experience. Two (2) or more years in a supervisory or leadership role in healthcare or manufacturing environments. Proficiency in decontamination, assembly, and sterilization procedures. Knowledge of surgical instruments, sterilization techniques, and infection control. Familiarity with ANSI/AAMI standards and IFUs. Strong manual dexterity, detail orientation, and ability to multitask. Computer proficiency and effective communication skills. Ability to work under pressure in a fast-paced environment. Willingness to meet vaccination and health screening requirements. Education: High School Diploma or equivalent (required). Certifications: Sterile processing certification (CRCST, CIS, or equivalent). Additional Information: Location: Elmhurst, IL 60126 Schedule: 3rd Shift 11:00 PM - 7:30 AM | 5x8 Hr Schedule Contract Length: 13 weeks (Temp to Hire) Pay Rate: $30 - $34.50/hour *Offered pay rate will be based on education, experience, and healthcare credentials. Pride Global offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors. Interested? Apply now! About Pride Health Pride Health is Pride Global's healthcare staffing branch, providing recruitment solutions for healthcare professionals and the industry at large since 2010. Equal Employment Opportunity Statement As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.
    $30-34.5 hourly 1d ago
  • Care Coordinator (Wraparound)

    Wisconsin Community Services 3.2company rating

    Milwaukee, WI jobs

    Job Responsibilities: CARE COORDINATOR WRAPAROUND PROGRAM Wisconsin Community Services Working under the Wraparound Practice Model of care, which includes a unique set of values that emphasizes individualized, strength-based, trauma-informed, community-based and culturally intelligent care, provide intensive and individualized care coordination for children and adolescents. Essential Functions: 1. Maintains a caseload of approximately 8 children and families. 2. Contact enrolled children and families within 48 hours of enrollment, and set up initial visit to occur within 5 business days of enrollment to introduce self and supports available. 3. Schedule and attend weekly visits with assigned children and families, facilitate monthly Child and Family Team Meetings to discuss treatment planning, and maintain regular phone contact with assigned children and families and service providers as needed. 4. Assemble a Child and Family Team within two (2) weeks of enrollment by interviewing the family, identifying family members/natural supports/service providers and other significant persons. 5. Within the first 30 days, coordinates the meeting of the Child and Family Team and develops the initial individualized Plan of Care based on the identified strengths and needs, including a comprehensive 24-hour Crisis Plan. 6. Monitor the provision and quality of services provided to the family through the Child and Family Team and is the liaison when new services/resources need to be sought or developed. 7. Advocate for Children and Families across a variety of settings, including home, educational, court, and community settings, as needed. 8. Attend all scheduled court hearings as a representative of Wraparound Milwaukee to support children and families throughout the court process and explain supports available/in place. 9. Seek community resources with the assistance of the Team and modify the SAR whenever services or resources need to be added and/or deleted. 10. Provide or arrange for transportation for youth/young adults to appointments, crisis/respite services, including assisting a child and family with identifying natural supports and sustainable transportation plans, etc., if needed. 11. Provide or secure support and crisis/emergency services for youths enrolled and/or their families. This may be done through face-to-face contact, phone contact/ availability or an on-call system. 12. Completes all necessary paperwork in a strength-based manner per Wraparound Milwaukee/Agency requirements,(i.e., court letters, Plans of Care, change of placement forms, SARs, Referrals, Progress Notes, evaluation instruments, consent forms, etc.). 13. Maintain accurate information online, ensuring that family demographic information and Child and Family Team Member contact information is up to date. 14. Collaborate with other necessary individuals the youth and family may have contact with. 15. Keep Wraparound Milwaukee informed of all emergencies or critical incidents (refer to Wraparound Policy #14 - Critical Incident Reporting). Other Duties and Responsibilities: 1. Attend in-services and participate in staffings, weekly/monthly meetings, and consultations, as needed. 2. Assist with child and family coverage for co-workers as needed or directed. 3. Other job-related duties as may be necessary to carry out the responsibilities of the position Job Qualifications: Minimal Qualifications: • Must possess a bachelor's degree in a relevant area of education or human services and a minimum of one year of continued experience providing mental health services. • Complete 85 hours of mandatory training in Wraparound philosophy and policies, as well as attend a Family Orientation within 6 months of their hire date. • Working knowledge of computer applications preferred (Windows and Microsoft Word). • Ability to display cultural competence by responding respectfully and effectively to people of all cultures, languages, classes, races, ethnic backgrounds, religions, and other diversity factors in a manner that recognizes, affirms and values the worth of each individual. • Knowledge and skills to work with children, young adults and families. • Valid driver's license, automobile, and insurance sufficient to meet agency requirements. • Meet all the employee requirements including references, criminal background check, drug test, and driver's license check. Personal Attributes: Follow agency and Code of Conduct and adhere to established policies and procedures of the agency Milwaukee County/Wraparound. Dress in a respectful manner (refer to Wraparound Policy #040 - Dress Code) and maintain a respectful demeanor and presentation at all times. Must not post any client identifying information on any web-based social networking sites (i.e., Facebook, Twitter, etc.) and use discretion with the information they may be posting on self. Conduct self in an ethical manner; maintain professional and respectful relationships with program staff, other WCS staff, youth/families, and all external persons and agencies involved with service provision; sensitivity toward cultural, ethnic and disability issues; demonstrate commitment to agency values and mission. Knowledge, Skills and Abilities: Working knowledge of positive child/youth development; patience and understanding of traumatic life situations; the ability to interact with escalating youth and/or parents in a calm and professional manner; ability to follow oral and written instructions; ability to respond appropriately in crisis situations; proficient with Microsoft Word and Excel; perform basic computer functions; uses time efficiently and effectively; ability to multi-task; sensitivity towards cultural, ethnic and disability issues. Other Job Information (if applicable): Work Relationship and Scope: Reports directly to the Wraparound Supervisor. Has contact with a wide variety of individuals including clients and family members, other program staff, including consulting Psychologist/Psychiatrist and other collateral contacts, neighbors, funders, Milwaukee County Department of Health and Human Services, Division of Milwaukee Child Protective Services(DMCPS), Milwaukee County Department of Youth & Family Services(DYFS), Court officials, Milwaukee Public Schools(MPS) staff and administrators, staff of youth serving agencies and the general public. Working Conditions: Work is performed primarily in a busy office environment managing caseloads of children, young adults and families. Some of the work is done sitting at desk using a computer; requires outreach in the community and families' homes; much of the outreach is done in urban neighborhoods and several hours per day may be spent driving; hours average 40 per week; flexible work schedule include some hours outside the normal work schedule on evenings and weekends. Physical Demands: Duties require possible activity while monitoring or interacting with youth in the program. Staff may be required to use physical intervention in extreme situations. Driving required. Wisconsin Community Servicesis an Equal Opportunity Employer Allqualified applicants will receive consideration for employment without regardto race, color, religion, sex, sexual orientation, gender identity, nationalorigin, veteran, disability status or any other characteristic protected byfederal, state or local law. PM21 PI7c979be80fcd-37***********5
    $45k-53k yearly est. 11d ago
  • Care Coordinator - Youth CCS

    Wisconsin Community Services 3.2company rating

    Milwaukee, WI jobs

    Job Responsibilities: Working under the Wraparound Practice Model of care, which includes a unique set of values that emphasizes individualized, strength-based, trauma-informed, community-based and culturally intelligent care, provide intensive and individualized care coordination for children and adolescents. Essential Functions: Maintains a caseload of approximately 14 youth and families. Contact assigned families within 48 hours of enrollment and set up Warm Handoff with Wraparound Milwaukee Screeners and youth/families to occur within 5 business days of enrollment to introduce self and supports available. Complete Comprehensive Crisis Plan within 1 week of meeting youth and families. Schedule and attend program-required visits, with assigned children and families, facilitate Child and Family Team Meetings (frequency depending on needs of youth: monthly as needed or at least within every 90 days) to discuss treatment planning, and maintain a minimum of weekly phone contact with assigned children and families and service providers, as needed. Complete wellness checks, send certified letters, and reach out to youth and families by phone call, text, and/or e-mail when youth and family lose contact with their Child and Family Team. Assemble a Child and Family Team within two (2) weeks of enrollment by interviewing the family, identifying family members/natural supports/service providers and other significant persons. Within the first 30 days, completes Youth CCS Assessment Summary, coordinates the meeting of the Child and Family Team, and develops the initial individualized Plan of Care based on the identified strengths and needs, including a comprehensive 24-hour Crisis Plan. Following initial Plan of Cares, facilitates update Plans of Care Meetings at minimum of every 90 days and documents the Plan of Care in Synthesis in accordance with Wraparound Policy #028. Monitor the provision and quality of services provided to the family through the Child and Family Team and is the liaison when new services/resources need to be sought or developed. Advocate for Youth and Families across a variety of settings, including home, educational, court, and community settings, as needed. Attend all scheduled court hearings as a representative of Wraparound Milwaukee to support children and families throughout the court process and explain supports available/in place. Seek community resources with the assistance of the Team and modify the SAR whenever services or resources need to be added and/or deleted. Provide or assist with planning for transportation for youth/young adults to appointments, community respite services, including assisting a child and family with identifying natural supports and sustainable transportation plans, etc., if needed. Provide or secure support and crisis/emergency services for youths enrolled and/or their families. This may be done through face-to-face contact, phone contact/ availability or an on-call system. Completes all necessary paperwork in a strength-based manner per Wraparound Milwaukee/Agency requirements, (i.e., court letters, Plans of Care, change of placement forms, SARs, Referrals, Provider Notes, evaluation instruments, consent forms, etc.). Maintain accurate information online and maintain paper file at agency, including ensuring that family demographic information and Child and Family Team Member contact information is up to date. Collaborate with other necessary individuals the youth and family may have contact with. Keep Wraparound Milwaukee informed of all emergencies or critical incidents (refer to Wraparound Policy #14 - Critical Incident Reporting). Other Duties and Responsibilities: Attend monthly Wraparound In-services, trainings, consultations with Mental Health Professional (MHP), and weekly/monthly meetings, as needed in accordance with DHS 36. Assist with child and family coverage for co-workers as needed or directed. Other job-related duties as may be necessary to carry out the responsibilities of the position. Job Qualifications: Knowledge, Skills and Abilities: Working knowledge of positive child/youth development; patience and understanding of traumatic life situations; the ability to interact with escalating youth and/or parents in a calm and professional manner; ability to follow oral and written instructions; ability to respond appropriately in crisis situations; proficient with Microsoft Word and Excel; perform basic computer functions; uses time efficiently and effectively; ability to multi-task; sensitivity towards cultural, ethnic and disability issues. Minimal Qualifications: Must possess a bachelor's degree in a relevant area of education or human services and a minimum of one year of continued experience providing mental health services. Complete 85 hours of mandatory training in Wraparound philosophy and policies, as well as attend a Family Orientation within 6 months of their hire date. Working knowledge of computer applications preferred (Windows and Microsoft Word). Ability to display cultural competence by responding respectfully and effectively to people of all cultures, languages, classes, races, ethnic backgrounds, religions, and other diversity factors in a manner that recognizes, affirms and values the worth of each individual. Knowledge and skills to work with children, young adults and families. Valid driver's license, automobile, and insurance sufficient to meet agency requirements. Meet all the employee requirements including references, criminal background check, drug test, and driver's license check. Other Job Information (if applicable): Work Relationship and Scope: Reports directly to the Youth CCS Supervisor. Has contact with a wide variety of individuals including clients and family members, other program staff, including consulting Psychologist/Psychiatrist and other collateral contacts, neighbors, funders, Milwaukee County Department of Health and Human Services, Division of Milwaukee Child Protective Services(DMCPS), Milwaukee County Department of Youth & Family Services(DYFS), Court officials, Milwaukee Public Schools(MPS) staff and administrators, staff of youth serving agencies and the general public. Personal Attributes: Follow agency and Code of Conduct and adhere to established policies and procedures of the agency Milwaukee County/Wraparound. Dress in a respectful manner (refer to Wraparound Policy #040 - Dress Code) and maintain a respectful demeanor and presentation at all times. Must not post any client identifying information on any web-based social networking sites (i.e., Facebook, Twitter, etc.) and use discretion with the information they may be posting on self. Conduct self in an ethical manner; maintain professional and respectful relationships with program staff, other WCS staff, youth/families, and all external persons and agencies involved with service provision; sensitivity toward cultural, ethnic and disability issues; demonstrate commitment to agency values and mission. Working Conditions: Work is performed primarily in a busy office environment managing caseloads of children, young adults, and families. Some of the work is done sitting at desk using a computer; requires outreach in the community and families' homes; much of the outreach is done in urban neighborhoods and several hours per day may be spent driving; hours average 40 per week; flexible work schedule include some hours outside the normal work schedule on evenings and weekends. Physical Demands: Duties require possible activity while monitoring or interacting with youth in the program. Staff may be required to use physical intervention in extreme situations. Driving required. Wisconsin Community Services is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status or any other characteristic protected by federal, state or local law. pm21 PI2cd7ea26896d-37***********4
    $34k-43k yearly est. 11d ago
  • Legal Facilities Coordinator

    Adams & Martin Group 4.3company rating

    San Francisco, CA jobs

    On-Site 5 days/week Salary - $60,000 - $70,000 Adams & Martin Group is looking for a Facilities Coordinator to assist a San Francisco law firm. The position requires a proactive team member to ensure smooth office and event operations. Responsibilities include: Managing hoteling and meeting room reservations Providing setup, light IT/AV support, and post-use resets Coordinating catering and hospitality for events Maintaining shared spaces and inventory Supporting vendors, maintenance, and special projects Organized, customer-focused, tech-savvy, and able to multitask. Interested candidates should submit their resume for immediate consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
    $60k-70k yearly 2d ago
  • Project Coordinator (Work from home!!!)

    Amerit Consulting 4.0company rating

    Rancho Cordova, CA jobs

    Project Coordinator (Work from home!!!) Duration: 12 months+ contract with high possibility of extension Pay rate: $28.00/hour Note: Remote role, equipment pickup required at Maximus office; return on-site when office reopens. Work Schedule: Monday-Friday, 8:00 AM - 5:00 PM PST Remote Training: To Be Confirmed (TBC) Proficiency Required: Microsoft Project (must-have) Education, Experience & Requirements High School diploma, GED, or equivalent certification required. Minimum 5 years of experience as a Project Coordinator or in a comparable role. Proficiency with Microsoft Project, Excel, Word, and other standard office software. Strong transcription skills and knowledge of office equipment. Ability to handle confidential and sensitive information with discretion. Excellent organizational, interpersonal, written, and verbal communication skills. Ability to work in a fast-paced, deadline-oriented environment and manage multiple tasks simultaneously. Capable of working independently and as part of a team. PMP certification preferred but not required. Key Responsibilities Track project progress and ensure stakeholders remain aligned with deadlines and deliverables. Build and maintain engagement across teams to achieve project goals. Ensure all project correspondence meets Client standards (accuracy, grammar, and formatting). Prepare work summaries, reports, and project readouts. Document and track lessons learned throughout the project lifecycle. Collaborate with internal teams to identify requirements, risks, and improvement opportunities. Adapt to shifting priorities and deadlines with flexibility and resourcefulness. Proactively identify and implement process improvements for efficiency. Maintain accurate documentation (meeting minutes, action items, project plans). Stay current on contract compliance provisions relevant to the project and role. Follow policies and procedures consistently without deviation. Perform other duties as assigned by management. Thanks! GURJANT "GARY" SINGH | LEAD RECRUITER Office ************
    $28 hourly 4d ago
  • Support and Service Coordinator - Children's Long Term Support Program (CLTS)

    Wisconsin Community Services 3.2company rating

    Milwaukee, WI jobs

    Job Responsibilities: The CLTS Waiver Program is one of Wisconsin's Home and Community Based Services (HCBS) Medicaid Waiver programs, federally authorized under § 1915(c) of the Social Security Act. HCBS waiver programs provide Medicaid funding that may be used to fund allowable support and services that promote individuals in the waiver access and inclusion in their home and community. Eligible participants include youth between the ages of 0-22 with developmental, severe emotional, and/or physical needs, who are also functionally and financially eligible for Medicaid. The Support and Service Coordinator (SSC) coordinates and facilitates access to all services and support, both formal and informal, which are needed by the child and family to meet their identified needs. Support and service coordination assists a child or youth and his or her family to achieve an inclusive, interdependent, and self-empowered life. The child's or youth's SSC uses their knowledge of available programs, resources, and services to create an individualized service plan that best supports the child and family in pursuit of their desired outcomes. This includes connecting families to support throughout the community and promotes family members' self-determination and involvement in all facets of community life. A primary responsibility of the SSC is promoting the child's health, safety, and welfare in their home and community. Essential Functions: Coordinates and facilitates services with the child and family to meet the developmental, emotional, and physical needs of the enrolled youth in CLTS. Provide family centered, trauma informed, strength based, culturally intelligent services through monthly collateral contact, direct contact with the family a minimum of every three months, face-to-face contact at least every six months (with the child or youth), and at least one of the face-to-face contacts is required annually to take place at the child and family's place of residence. Provide services in the community focused on promoting inclusion and access in the community and youth's home. Assisting to establish and maintain all aspects of program functional and financial eligibility. Assessing and periodically reassessing the child's or youth's health, safety, and functional capacity. Identifying vulnerable and high-risk children and ensuring heightened care coordination, collaborating with other agencies when applicable. Providing crisis and critical incident intervention and resolution. Mandated reporter responsibilities include making reports of mental health, safety, or well-being of a child or youth to the Wisconsin Department of Health Services. Develop and execute family centered service plans to meet the individualized needs of the youth and family. Authorizing support and services provided through the CLTS Program. Managing the coordination of benefits for the supports and services in the service plan to ensure high quality services/ Provide advocacy and resources to the child or youth and their family and/or advocates to independently obtain access to services and support, regardless of funding source. Provide transitional support for the CLTS Program enrollment and disenrollment. Complete all required training including CLTS specific training and shadowing, functional screen training, and mandated reporter training. Compiling and maintaining required documentation. Completes all paperwork in a strength based and youth/family centered manner. Follow all SSC policies and procedures outlined by Milwaukee County Children Youth and Family Services. Other Duties and Responsibilities: Attend required training and participate in staffing, weekly/monthly meetings, and consultations, as needed. Assist with child and family coverage for co-workers as needed or directed. Other job-related duties may be necessary to carry out the responsibilities of the position. Job Qualifications: Knowledge, Skills and Abilities: Working knowledge of youth and young adults experiencing disability needs; patience and understanding of traumatic life situations; the ability to interact with escalating youth and/or parents in a calm and professional manner; ability to follow oral and written instructions; ability to respond appropriately in crisis situations; proficient with Microsoft Word and Excel; perform basic computer functions; uses time efficiently and effectively; ability to multi-task; sensitivity towards cultural, ethnic and disability needs. Minimal Qualifications: Must possess a bachelor's degree in a health or human services-related field and one year of experience working with individuals with disabilities. Complete all mandatory CLTS training and shadowing. Working knowledge of computer applications preferred (Windows and Microsoft Word). Ability to provide strength based, family centered, trauma informed, and culturally sensitive services to children and families with disability, emotional, physical, and life needs. Knowledge and skills to work with children, young adults and families. Valid driver's license, automobile, and insurance sufficient to meet agency requirements. Meet all the employee requirements including references, criminal background check, and driver's license check. pm21 Other Job Information (if applicable): Work Relationship and Scope: Reports directly to the CLTS Supervisor. Has contact with a wide variety of individuals including youth and family members, other program staff, including collateral contacts, formal and informal family supports, funders, Milwaukee County Department of Health and Human Services Children youth and Family Services Division, Milwaukee Public Schools (MPS) staff and administrators, staff of youth disability serving agencies and the general public. Personal Attributes: Follow agency and Code of Conduct and adhere to established policies and procedures of the CLTS Program under the direction of Milwaukee County Children Youth and Family Services Division. Professional and respectful relationships with program staff, other WCS staff, youth/families, and all external persons and agencies involved with service provision; sensitivity toward cultural, ethnic and disability needs; demonstrate commitment to agency values and mission. Working Conditions: Work is performed primarily in a busy office environment serving children, young adults and families. Some of the work is done stationary at desk using a computer; requires outreach in the community and families' homes; much of the outreach is done throughout Milwaukee County neighborhoods and several hours per day may be spent driving; hours average 40 per week; flexible work schedule include some hours outside the normal work schedule on evenings and weekends. Physical Demands: Duties require possible activity while monitoring or interacting with youth in the program. Staff may be required to use physical intervention in extreme situations. Driving required. Wisconsin Community Services is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status or any other characteristic protected by federal, state or local law. PId89a800856cb-37***********8
    $45k-58k yearly est. 11d ago
  • Facilities Coordinator

    Ultimate Staffing 3.6company rating

    Scottsdale, AZ jobs

    Facility Coordinator TEMP TO HIRE; starts off as a 6-month contract Pay Rate during contract is $27.00-$33.00/hour, depending on experience About the Role We're hiring a proactive Facility Coordinator-someone who is highly organized, detail-oriented, and seasoned in administrative support. In this role, you'll keep our facilities running smoothly by delivering essential administrative and operational assistance to the Facilities Management team. A background in office administration, operations support, or facilities coordination is ideal, and the work suits a professional who can comfortably juggle multiple priorities in a dynamic environment. Your Impact As a member of our Facilities Team, you are a critical and key component in supporting daily operations within a fast-moving environment. As a Facility Coordinator, you'll support day-to-day operations and ensure a high level of service delivery by handling a wide range of administrative and coordination tasks. What You'll Do Maintain organized records of departmental policies, procedures, and documentation Coordinate communication with clients, contractors, vendors, and internal teams Follow up with clients - both internal and external, to ensure service satisfaction Support vendor management: request quotes, track work orders, review proposals, and process invoices Assist with planning and coordination of vendor services and equipment repairs Monitor work order status and provide updates to stakeholders Help track departmental budgets and process billing and payments on time Maintain lease documentation and track lease activity Support the development and reporting of key performance indicators (KPIs) Prepare internal reports and presentations for leadership Assist with compliance documentation, including ISO 14001 and ISO 45001 Keep electronic files and physical documentation organized and up-to-date Performs other maintenance duties as assigned by the Facilities Supervisor Who You Are Experienced in administrative or office coordination roles (facilities background a plus, but not required) A strong communicator - written and verbal - who's comfortable working with multiple stakeholders Tech-savvy and proficient in Microsoft Office Suite (especially Excel, Outlook, Word) Detail-oriented, organized, and able to prioritize multiple projects A proactive team player who takes initiative and follows through Location: Onsite at our Scottsdale AZ HQ office 5 days a week, and on the road 30-40% of time traveling between our Phoenix site locations. Reports to: Facilities Supervisor What You Bring High School Diploma or GED required Two or more years of facilities experience General mechanical aptitude Excellent customer service Positive, cohesive attitude Own it by being committed, acting, and seeing your work through completion Benefits that Benefit You Competitive salary and 401k with employer match Discretionary paid time off Paid parental leave for all Medical, Dental, Vision plans Fitness Programs Emotional & Mental Wellness support Learning & Development programs And yes, we have snacks in our offices Benefits listed herein may vary depending on the nature of your employment and the location where you work VN side: Medical and Dental Insurance Vision Insurance Robust Paid Time Off policy Bonuses Lunch allowance Cell phone stipend Free LinkedIn Learning account Access to 24/7 online emotional and mental support Gym membership Free parking Stocked fridges and pantries - free coffee, cold beverages, snacks Annual Company Outing Trip Monthly team social activities All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
    $27-33 hourly 1d ago
  • Recruiting Operations Coordinator

    Mindlance 4.6company rating

    Illinois jobs

    Job Title: Talent Acquisition Coordinator Duration: 6 months + Contract will possibility of extension Top 3 - 5 Skills: Attention to Detail Problem-Solving Time Management Communication Skills Organizational Skills Job Description: The Executive Recruiting Coordinator is directly responsible for the day-to-day communications and logistical support for recruiters, hiring managers, and applicants for VP level hiring. Key Responsibilities Include: Coordinate interview schedules and schedule change requests Keep hiring teams informed of interview schedule request status, confirmation of receipt of schedule request, and weekly interview request updates Use of multiple databases and/or tracking systems to provide information, metrics & reports (SmartRecruiters (ATS), Background Screening, Travel) Arrange all candidate domestic and international travel, accommodations, etc. Process all expense reimbursement and invoices on a weekly basis Process background and drug screen requests and provide updates on status of requests Processes special forms for approval (Relocation, Sign on Bonus, and other employment forms) Update SmartRecruiters ATS with candidate status and interview data Provide high touch customer service to candidates, hiring managers, and administrative staff Ensure a best-in-class candidate/manager experience Ability to work with and safeguard confidential information Responsible for compliance with applicable Corporate and Divisional Policies and procedures Prioritizes work assignments and completes them on time Negotiates to adjust deadlines as needed Maintains workflow efficiency, smooth workflow operation, and high-quality standards Partner with Executive Administrative Assistants, building relationships and being a trusted partner Qualifications: Bachelor's Degree highly preferred A minimum of 2 year administrative or customer support data entry/coordination experience preferred Experience working with Applicant Tracking Systems, Microsoft Outlook, Candidate travel site, Microsoft Word and Microsoft Excel preferred Prior staffing coordination or HR experience preferred EEO: “Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of - Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”
    $30k-38k yearly est. 22h ago
  • Permit Coordinator

    PTS Advance 4.0company rating

    Morristown, NJ jobs

    Job Title: Railroad Permitting Specialist Employment Type: Full-Time Department: Permitting & Compliance Reports To: Permitting Manager / Senior Project Manager The Railroad Permitting Specialist will manage and coordinate the permitting and approval processes for railroad-related construction and infrastructure projects. This role requires strong coordination skills, technical understanding, and familiarity with railroad, state, and federal regulations. You will work closely with engineering, environmental, and construction teams-as well as railroad representatives and public agencies-to ensure all required approvals are obtained efficiently and in compliance with applicable standards. Key Responsibilities Prepare, submit, and track permit applications for railroad projects, including right-of-way access, utility crossings, encroachments, and construction activities. Serve as the primary liaison between the company, clients, Class I and short-line railroads, and regulatory agencies. Review engineering drawings and technical documents for compliance with railroad standards and permitting requirements. Coordinate with internal teams to ensure timely submittals and responses to railroad and agency feedback. Maintain accurate permitting records, correspondence, and schedules. Monitor permit timelines and proactively communicate updates to project managers. Ensure all work adheres to federal, state, local, and railroad-specific safety and regulatory standards. Qualifications Required: Bachelor's degree in Engineering, Environmental Science, Planning, or a related field (or equivalent professional experience). Minimum 3 years of experience in permitting, regulatory compliance, or right-of-way coordination-preferably with railroad or transportation infrastructure projects. Working knowledge of railroad permitting processes and safety requirements. Excellent written and verbal communication skills. Strong organizational abilities and attention to detail. Proficiency with Microsoft Office and general project management tools. Preferred: Experience working directly with Class I railroads (e.g., Norfolk Southern, CSX, BNSF, Union Pacific). Familiarity with FRA, DOT, or NEPA-related permitting and environmental documentation. Experience with engineering or construction coordination.
    $37k-47k yearly est. 3d ago
  • Facilities Coordinator

    Hirepower 4.0company rating

    Irving, TX jobs

    Duration: 6 months (Temp-to-hire) Schedule: M-F; 8a-5p Qualifications: 3 + yrs of proven experience as an Administrative Assistant or Office Admin Assistant or Facilities Coordinator Knowledge of office management systems and procedures Working knowledge of office equipment, like computers, printers and copy machines Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Description: Answer and direct phone calls for Signature Biologic Main phone number. Review and update the completed and signed Manufacturing Clean Room cleaning schedules to ensure the cleaning has been completed properly and document any discrepancies Organize and schedule appointments to include coordination of external vendors specific to operations such as HVAC Preventative Maintenance, electrical or plumbing vendors Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters and forms with external vendors Assist in the preparation of regularly scheduled reports to include daily operation updates and bi-weekly operations reports Develop and maintain a filing system for various vendors and projects Update and maintain office policies and procedures to include standard operating procedures Maintain proper inventory levels and order breakroom, office and first aid supplies and research new deals and suppliers Keep breakroom and meeting rooms clean throughout the day which may include light cleaning such as taking out the trash, if too full Maintain contact lists to include vendors keeping them in Outlook Order food for special occasions such as employee birthdays or town hall meetings. Provide general support to visitors Act as a point of contact for internal and external clients/vendors Weekly Gowning Cleaning Process, as needed by Supply Chain Walk to the exterior of the building/suite daily and check for gaps in the foundation seals and any exterior building damage and document any findings Company Info: Our client is a leading biopharmaceutical company specializing in innovative cellular and biologic products that address unmet clinical needs and improve patient outcomes. With decades of experience in human perinatal biologics, both domestically and internationally, the organization is at the forefront of biotechnology innovation. Joining the team offers the opportunity to be part of a dynamic and rapidly growing company dedicated to advancing science and developing technologies that make a lasting global impact. We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. JOB-10045224 GFCLW
    $36k-53k yearly est. 2d ago
  • Recruitment Operations Coordinator

    Educated Solutions Corp 3.9company rating

    Brookfield, WI jobs

    Educated Solutions Corp. (ESC)-a respected, Wisconsin-based staffing firm with 25+ years of success and certification as a Woman-Owned Business Enterprise-is seeking a Recruitment Operations Coordinator to support our fast-paced internal team. This role is ideal for someone who thrives in a people-centered environment, enjoys driving operational excellence, and has a strong background in staffing support or recruitment administration. As a key operations partner to our recruiters, account managers, candidates, and clients, you will oversee the day-to-day workflow that powers a $10M staffing business with 100+ active contractors nationwide. This is a full-time, salaried role with competitive benefits, profit sharing, 401k match, 3 weeks PTO, paid holidays, and flexible scheduling around standard M-F hours. We are looking for someone with recent, hands-on experience in the staffing industry who is eager to take ownership of recruitment operations and elevate the candidate and internal team experience. ⭐ What You'll Do In this role, you will serve as the operational backbone of ESC's recruiting function. Key responsibilities include: Recruiting Operations & Administrative Support Manage and execute all administrative tasks that support ESC's recruitment lifecycle. Oversee and optimize 100+ weekly job postings across 5+ boards; collaborate with Account Managers on job descriptions, posting strategy, and competitive positioning. Coordinate candidate submissions and interviews across multiple client environments, including VMS and non-VMS programs. Candidate Experience & Onboarding Meet with candidates to complete employment paperwork, I-9 verification, and onboarding documentation. Conduct background checks, education verifications, and coordinate drug screens to ensure compliance with hiring requirements. Maintain benefit eligibility tracking, communications, and enrollment for new hires. Systems, Reporting & Compliance Enter, update, and manage candidate data within the Applicant Tracking System (ATS). Generate recruitment metrics and operational reports to support leadership visibility and decision-making. Handle unemployment claims, employment verifications, and filing of confidential documents. Office & Team Support Maintain office supplies, support facility operations, and ensure a welcoming work environment. Assist with special projects that support ESC's growth and internal initiatives. ⭐ What You Bring We're seeking candidates who are proactive, organized, and passionate about creating efficient, high-quality recruitment operations. Required Qualifications: Bachelor's degree or equivalent experience. 2+ years of experience in staffing or recruitment operations (required). 2+ years of administrative or office operations support, ideally in a fast-paced environment. Strong proficiency with MS Office (Word, Excel, Outlook, PowerPoint). Hands-on experience managing job boards and recruitment technologies: Indeed, LinkedIn Recruiter, job posting systems VMS tools such as Beeline, Fieldglass, VNDLY, Workday, or similar Exceptional organization, attention to detail, and ability to manage multiple priorities. Strong communication and interpersonal skills. Ability to work primarily onsite in Brookfield, WI.
    $31k-39k yearly est. 2d ago
  • Quoting Coordinator

    Culver Careers (Culvercareers.com 3.6company rating

    Orange, CA jobs

    Salary Range: Up to $100K annually, depending on experience. About the Company: This is a lighting and electrical distributor with locations throughout California and the southeast known for delivering exceptional products, unmatched service, and a commitment to excellence. Their success is driven by their dedicated team, strong customer relationships, and an unwavering focus on integrity, teamwork, and results. ***This company is officially under contract with Apple and will be providing lighting for their stores nationwide starting in 2026. Other notable clients include: Dollar Tree, Alo Yoga, Zaxby's, Abercrombie & Fitch, Build A Bear, Pepperdine University, & Dutch Bros Coffee! This company offers: Large full-line inventory of electrical products Outstanding culture and retention, with many 10-25 year employees/ over 40 yrs in business Unrivaled customer service Focus on giving back -- Commitment to charitable organizations worldwide Position Overview: We are seeking a Quoting Specialist to join either the San Diego or Orange County location. This is a fast-paced, deadline-driven position focused on accurately reading electrical plans, performing take-offs, and preparing detailed switchgear quotations for electrical contractors. The ideal candidate is detail-oriented, organized, proactive, and team oriented, with the humility to learn the processes and the determination to meet every deadline without exception. Qualifications: -Experience in electrical quotation/ estimating, or a related field within the electrical distribution or contracting industry. -Strong understanding of electrical distribution systems, switchgear, circuit breakers and related components. -Proven ability to read and interpret electrical plans and specifications accurately. -Exceptional attention to detail, organizational skills, and ability to work effectively under pressure. -Team-oriented mindset with the humility to learn new processes and contribute collaboratively. -Excellent communication skills-both written and verbal-with comfort in heavy phone and email correspondence. -Proficiency in Microsoft Office; experience with Compas or similar ERP/quoting systems preferred. -Commitment to accuracy, professionalism, and meeting all deadlines. Work Environment: This position is in-office within the San Diego or Orange County locations (based on where candidate resides). The environment is collaborative, fast-paced, and focused on delivering high-quality, on-time results for customers. *Dynamic environment and offers a full range of benefits, including medical, dental, vision, EAP, 401(k), paid holidays, birthday time off, vacation & sick time.
    $100k yearly 1d ago
  • Commencement Coordinator

    The Planet Group 4.1company rating

    New York, NY jobs

    Estimated 4 months 5 days on site Must Haves:Bachelor's Degree 2+ years of relevant experience Proficiency in Microsoft Office, Google Workspace, Zoom, and Airtable. Familiarity with digital design tools such as Canva and Social Tables. Strong data management and organizational skills, with experience maintaining registration forms and guest lists. Preferred Skills:Demonstrated experience in event planning, logistics, staffing, or project coordination in a fast-paced environment. Commencement Coordinator The University Ceremonies Office is responsible for organizing and executing some of the university's most significant events. These include Commencement ceremonies, Inauguration, Trustee-related events, and other key ceremonial occasions that celebrate the university's achievements and traditions. We seek a proactive and detail-oriented individual to join our team. This individual will be instrumental in managing logistical, programmatic, and communication aspects related to Commencement week. The role provides support with event planning, ceremony materials and participant outreach, volunteerism, and staff training and management, to contribute to the smooth and efficient execution of various projects. Responsibilities Develop and update program-related materials including seating diagrams and floor plans, academic procession documents, cue cards, scripts, and other assets as needed. Support and manage outreach to key event participants, including speakers, honorees, university leadership, and other guests. Set up registration forms, track responses, and communicate all logistical details. Conduct research and develop materials in support of Trustee-related events. Source potential venues, draft budget estimates and proposals, collect attendee biographies, fulfill supply needs, and prepare event checklists and other communications as needed. Serve as a primary event staff lead, coordinating the hiring, training, scheduling and management of event staff who will support the Ceremonies team onsite, leading up to and during Commencement week events. Oversee the recruitment, training, logistics and day-of management of University volunteers dedicated to supporting Commencement stage participants and VIP guests onsite. Develop training materials and lead all communications to this group. Provide administrative and logistical support before, during, and after assigned events. Perform additional duties as assigned to support the overall success of the University Ceremonies team and the Office of the Secretary. Minimum Qualifications Bachelor's degree and a minimum of two years of related experience. Proficiency in Microsoft Office, Google Workspace, Zoom, and Airtable. Familiarity with digital design tools such as Canva and Social Tables. Strong data management and organizational skills, with experience maintaining registration forms and guest lists. Demonstrated ability to work under pressure while maintaining accuracy and attention to detail. Availability to work early mornings, evenings and weekends as required during peak event periods. Preferred Qualifications Exceptional written and verbal communication skills. Strong organizational skills with high attention to detail and the ability to manage multiple priorities simultaneously. Demonstrated experience in event planning, logistics, staffing, or project coordination in a fast-paced environment. Proven ability to collaborate effectively with colleagues and vendors. Commitment to professionalism, discretion, and high standards of customer service.
    $58k-84k yearly est. 1d ago
  • Sales Operations Coordinator

    Ultimate Staffing 3.6company rating

    Santa Clara, CA jobs

    Ultimate Staffing is actively seeking an experienced Sales Operations Coordinator to join their client's dynamic team in California. This role is pivotal in supporting the sales team and ensuring efficient sales operations, with a focus on maintaining accuracy and consistency in all processes. Responsibilities Accurately enter quotations, sales orders, and delivery requests; resolve discrepancies with customer documentation prior to delivery. Maintain and regularly update customer records and databases. Manage inventory levels and monitor delivery schedules for customer consignment portals. Collaborate with Operations to manage order scheduling and lead times. Communicate directly with customers regarding RFQs, open orders, and delivery expectations. Maintain a high level of accuracy, consistency, and quality in sales operations and planning. Support sales leadership by identifying and resolving process bottlenecks and inefficiencies. Lead or contribute to process improvement initiatives to reduce lead times and enhance workflow efficiency. Coordinate the receipt and tracking of customer-supplied materials. Qualifications Bachelor's degree (BA/BS) in Business, Supply Chain, or a related field. 5+ years of experience in customer service, sales support, or sales operations - preferably in a manufacturing or industrial environment. Exceptional organization and attention to detail. Strong written and verbal communication skills. Demonstrated problem-solving abilities and project management experience. Analytical mindset with the ability to interpret data and drive decisions. Self-motivated with a positive attitude and ability to work independently. Experience with ERP or CRM systems is a plus. Familiarity with developing sales forecasts and reporting is preferred. Background in a manufacturing or industrial setting. Prior experience working closely with cross-functional departments (Ops, Sales, Finance, etc.). Required Work Hours The position requires a full-time commitment with standard work hours from Monday to Friday. Benefits Details on benefits will be discussed during the interview process. Additional Details Salary Range: $27.00 - $30.00 per hour All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
    $27-30 hourly 1d ago
  • Team and Project Coordinator

    Us Tech Solutions 4.4company rating

    Horsham, PA jobs

    This role is a dynamic, high-responsibility position that supports a globally focused team by managing budgets, coordinating meetings and events, and streamlining communication and collaboration across multiple stakeholders. The successful candidate will ensure that team financials, internal communications, and project schedules run smoothly, contributing to both administrative excellence and strategic execution in a fast-paced, global environment. The Team and Project Coordinator delivers high-level support across global teams, managing finances, schedules, meetings, and executive needs. Reporting directly to leadership, they drive operational workflows for strategic projects and play a key role in team communication and collaboration. The position offers career development in an innovative, world-class environment, with opportunities to contribute to meaningful solutions in the field of rare diseases. Responsibilities: Overseeing and consolidating team budgets, ensuring accurate quarterly accruals Organizing and managing large domestic and international meetings, including agendas, logistics, and follow-ups Maintaining global team and partner rosters and managing deliverables through a centralized asset hub Redesigning and maintaining SharePoint sites and program calendars for governance meetings and key milestones Providing executive support for three Senior Directors, including coordination of calendars, travel, and expense reports Experience: Minimum 6 years in project management, meeting/event planning, and administrative roles within large corporate environments Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook), expense reporting systems (Concur), and remote collaboration platforms Strong organizational skills, detail orientation, leadership, discretion, sound judgment, and capacity to work in complex, high-profile settings Ability to create RACI charts and manage complex stakeholder dynamics with professionalism and confidence Preferred Qualifications: Six Sigma certification Experience with AI projects or solutions Skills: Project Management Communication Skills Education: Bachelors About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Azhar Email: **************************** Internal Id: 25-53779
    $41k-62k yearly est. 22h ago
  • Project Coordinator

    SÄZÄN Group Inc. 4.5company rating

    Portland, OR jobs

    This is a support role, located in our Portland office, designed to facilitate the efficient execution of engineering project administrative functions. The Project Coordinator will undertake both routine and ad hoc activities that promote team and project organization, communications, compliance, analysis, and reporting. The Project Coordinator will likely support more than one team and numerous projects simultaneously. General Responsibilities Provide full project life cycle administration. Coordinate as necessary with Marketing to ensure project proposals are accurate and thorough. Assist team leaders and project managers with initial project planning and scheduling, and build and maintain appropriate project tracking mechanisms (calendars, spreadsheets, etc.); create to-do lists and calendar reminders for team members from the Project Planning meeting through Quality Control. Log Requests for Information and Submittals and establish necessary reminders. Set up conference rooms for meetings as needed. Ensure attendance at scheduled meetings and take minutes. Serve as a communications hub for projects, especially to alleviate e-mail volumes placed on the team leaders and project managers. Enter and update project manpower projections in Deltek and spreadsheets. Monitor project budgets and financial performance and report anomalies along with recommendations for correction. Create project presentations and other supporting materials. Oversee and/or coordinate physical and electronic file maintenance. Take other measures necessary to ensure timely project progress and quality control. Assess project, team, and organizational process flows and communications, and recommend positive changes. Assist with maintenance and expansion of the training library. Coordinate proper orientation of new staff and team members. Track engineering licenses, certificates, and participation in trainings, seminars, lunch and learns; work with Marketing to enter this information into Deltek. Qualifications At least 3 years of successful experience in a project administration or coordination capacity in either an engineering or architectural environment. A bachelor's degree in business, engineering, or architecture would be helpful but is not required. Project management certification would be strongly preferred. Experience in Power BI Proficiency with the MS Office suite and MS Project or similar software. Familiarity with building codes and standards. Outstanding communication and people leadership skills. · The employee will likely be required to sit at a desk and look at computer monitors for much of the day. Occasional lifting of up to 25 pounds may also be required. Job duties listed are not intended to encompass full scope of position. The employee will be expected to perform other job-related duties as required. The Company reserves the right to add to or revise an employee's position scope at any time. Sazan Group is an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. Sazan Group participates in E-Verify. VEVRAA Federal Contractor. To all recruitment agencies: Säzän does not accept resumes from outside recruiters or agencies. Please do not send unsolicited candidate resumes to our employees. Säzän is not responsible for any fees related to unsolicited resumes, and in the absence of a signed contract, Säzän reserves the right to contact and hire any candidates submitted to our employees without financial responsibility to the recruiter or agency.
    $40k-55k yearly est. 22h ago
  • Project Coordinator - Production

    Ultimate Staffing 3.6company rating

    Riviera Beach, FL jobs

    We are currently recruiting on behalf of our client, an industry leader based in West Palm Beach, seeking a detail-oriented and proactive Production Project Coordinator to support their fast-paced manufacturing operations. As the Production Coordinator, you'll play a key role in streamlining daily production activities, coordinating schedules, and ensuring efficient communication between departments. You'll partner closely with Production Supervisors and Project Managers to keep projects on track, support workflow organization, and assist with the transition and usage of the company's new ERP system. This is an excellent opportunity for someone who thrives in a dynamic environment, enjoys problem-solving, and is passionate about keeping operations running smoothly and efficiently. What You'll Do Coordinate daily production priorities and communicate updates across departments Support Production and Project Management teams with scheduling, workflow alignment, and issue resolution Monitor, adjust, and maintain production schedules to meet deadlines Assist with the implementation and ongoing use of the company's new Epicor ERP system Help balance workloads across shifts to maximize productivity Perform final quality checks to ensure all products meet company standards prior to shipment Contribute to process improvements, organization, and overall production efficiency What We're Looking For Prior experience in production, manufacturing, scheduling, or a related field preferred Strong organizational skills with excellent attention to detail Proficiency in Microsoft Office Suite (Outlook, Word, Excel) ERP software experience is a plus (Epicor highly preferred) Excellent verbal and written communication skills Ability to multitask and work effectively in a fast-paced, deadline-driven environment Strong teamwork skills with the ability to partner across departments If you're interested in joining a growing company and contributing to a high-performing team, please apply and send your updated resume to ! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
    $32k-43k yearly est. 3d ago

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