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Become A Clinic Administrator

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Working As A Clinic Administrator

  • Communicating with Supervisors, Peers, or Subordinates
  • Making Decisions and Solving Problems
  • Establishing and Maintaining Interpersonal Relationships
  • Evaluating Information to Determine Compliance with Standards
  • Developing and Building Teams
  • Deal with People

  • Unpleasant/Angry People

  • Mostly Sitting

  • Make Decisions

  • $72,258

    Average Salary

What Does A Clinic Administrator Do

Medical and health services managers, also called healthcare executives or healthcare administrators, plan, direct, and coordinate medical and health services. They may manage an entire facility, a specific clinical area or department, or a medical practice for a group of physicians. Medical and health services managers must adapt to changes in healthcare laws, regulations, and technology.

Duties

Medical and health services managers typically do the following:

  • Work to improve efficiency and quality in delivering healthcare services
  • Develop departmental goals and objectives
  • Ensure that the facility in which they work is up to date on and compliant with new laws and regulations
  • Recruit, train, and supervise staff
  • Manage the finances of the facility, such as patient fees and billing
  • Create work schedules
  • Prepare and monitor budgets and spending to ensure departments operate within allocated funds
  • Represent the facility at investor meetings or on governing boards
  • Keep and organize records of the facility’s services, such as the number of inpatient beds used
  • Communicate with members of the medical staff and department heads

Medical and health services managers work closely with physicians and surgeons, registered nurses, medical and clinical laboratory technologists and technicians, and other healthcare workers. Others may interact with patients or insurance agents.

Medical and health services managers’ titles depend on the facility or area of expertise in which they work. The following are examples of types of medical and health services managers:

Nursing home administrators manage staff, admissions, finances, and care of the building, as well as care of the residents in nursing homes. All states require licensure for nursing home administrators; licensing requirements vary by state.

Clinical managers oversee a specific department, such as nursing, surgery, or physical therapy, and have responsibilities based on that specialty. Clinical managers set and carry out policies, goals, and procedures for their departments; evaluate the quality of the staff’s work; and develop reports and budgets.

Health information managers are responsible for the maintenance and security of all patient records and data. They must stay up to date with evolving information technology, current or proposed laws about health information systems, and trends in managing large amounts of complex data. Health information managers must ensure that databases are complete, accurate, and accessible only to authorized personnel. They also may supervise the work of medical records and health information technicians.

Assistant administrators work under the top administrator in larger facilities and often handle daily decisions. Assistants might direct activities in clinical areas, such as nursing, surgery, therapy, medical records, or health information. They also handle administrative tasks, such as ensuring that their department has the necessary supplies and that equipment is operational and up to date.

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How To Become A Clinic Administrator

Most medical and health services managers have at least a bachelor’s degree before entering the field. However, master’s degrees are common and sometimes preferred by employers. Educational requirements vary by facility.

Education

Medical and health services managers typically need at least a bachelor’s degree to enter the occupation. However, master’s degrees are common and sometimes preferred by employers. Graduate programs often last between 2 and 3 years and may include up to 1 year of supervised administrative experience in a hospital or healthcare consulting setting.

Prospective medical and health services managers typically have a degree in health administration, health management, nursing, public health administration, or business administration. Degrees that focus on both management and healthcare combine business-related courses with courses in medical terminology, hospital organization, and health information systems. For example, a degree in health administration or health information management often includes courses in health services management, accounting and budgeting, human resources administration, strategic planning, law and ethics, health economics, and health information systems.

Work Experience in a Related Occupation

Many employers require prospective medical and health services managers to have some work experience in either an administrative or a clinical role in a hospital or other healthcare facility. For example, nursing home administrators usually have years of experience working as a registered nurse.

Others may begin their careers as medical records and health information technicians, administrative assistants, or financial clerks within a healthcare office.

Important Qualities

Analytical skills. Medical and health services managers must understand and follow current regulations and adapt to new laws.

Communication skills. These managers must effectively communicate policies and procedures with other health professionals and ensure their staff’s compliance with new laws and regulations.

Detail oriented. Medical and health services managers must pay attention to detail. They might be required to organize and maintain scheduling and billing information for very large facilities, such as hospitals.

Interpersonal skills. Medical and health services managers discuss staffing problems and patient information with other professionals, such as physicians and health insurance representatives.

Leadership skills. These managers are often responsible for finding creative solutions to staffing or other administrative problems. They must hire, train, motivate, and lead staff.

Technical skills. Medical and health services managers must stay up to date with advances in healthcare technology and data analytics. For example, they may need to use coding and classification software and electronic health record (EHR) systems as their facility adopts these technologies.

Licenses, Certifications, and Registrations

All states require licensure for nursing home administrators; requirements vary by state. In most states, these administrators must have a bachelor’s degree, complete a state-approved training program, and pass a national licensing exam. Some states also require applicants to pass a state-specific exam; others may require applicants to have previous work experience in a healthcare facility. Some states also require licensure for administrators in assisted-living facilities. For information on specific state-by-state licensure requirements, visit the National Association of Long Term Care Administrator Boards.

A license is typically not required in other areas of medical and health services management. However, some positions may require applicants to have a registered nurse or social worker license.

Although certification is not required, some managers choose to become certified. Certification is available in many areas of practice. For example, the Professional Association of Health Care Office Management offers certification in medical management, the American Health Information Management Association offers health information management certification, and the American College of Health Care Administrators offers the Certified Nursing Home Administrator and Certified Assisted Living Administrator distinctions.

Advancement

Medical and health services managers advance by moving into higher paying positions with more responsibility. Some health information managers, for example, can advance to become responsible for the entire hospital’s information systems. Other managers may advance to top executive positions within the organization.

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Clinic Administrator Jobs

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Clinic Administrator Career Paths

Clinic Administrator
Operations Director Director Of Facilities Nursing Director
Branch Director
8 Yearsyrs
Operations Manager Bookkeeper Business Office Manager
Business Office Director
9 Yearsyrs
Chief Executive Officer Physician Registered Nurse Case Manager
Clinical Care Manager
9 Yearsyrs
Massage Therapist Licensed Practical Nurse Clinical Manager
Clinical Operations Manager
10 Yearsyrs
Chief Executive Officer Facilitator Clinician
Clinical Program Manager
10 Yearsyrs
Office Administrator Home Health Aid Staff Nurse
Clinical Services Director
11 Yearsyrs
Clinical Director Service Director Nursing Director
Director Of Clinical Operations
12 Yearsyrs
Office Administrator Assistant Director Nursing Director
Director Of Health Services
10 Yearsyrs
Practice Administrator Operations Director
Executive Director Of Operations
8 Yearsyrs
Business Manager Business Development Director Administrative Director
Executive Director/Administrator
10 Yearsyrs
Chief Operating Officer Physician Medical Coder
Health Information Management Director
7 Yearsyrs
Adjunct Faculty Dietitian Health Educator
Health Services Manager
7 Yearsyrs
Operations Director Senior Project Manager Development Director
Interim Executive Director
11 Yearsyrs
Clinical Director Nurse Practitioner Staff Nurse
Managed Care Director
9 Yearsyrs
Administrative Director Account Representative Patient Access Representative
Patient Account Manager
7 Yearsyrs
Chief Operating Officer Adjunct Faculty Dietitian
Patient Services Manager
8 Yearsyrs
Practice Administrator Chief Operating Officer Principal Consultant
Practice Director
12 Yearsyrs
Operations Manager General Manager
Regional Director Of Operations
11 Yearsyrs
Massage Therapist Clinical Supervisor Practice Manager
Senior Practice Manager
10 Yearsyrs
Administrative Director Patient Care Coordinator Nurse Case Manager
Utilities Manager
9 Yearsyrs
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Do you work as a Clinic Administrator?

Clinic Administrator Demographics

Gender

Female

76.1%

Male

22.3%

Unknown

1.6%
Ethnicity

White

61.4%

Hispanic or Latino

14.9%

Black or African American

11.7%

Asian

7.7%

Unknown

4.3%
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Languages Spoken

Spanish

51.5%

Hindi

6.1%

Vietnamese

4.5%

German

4.5%

French

4.5%

Chinese

4.5%

Portuguese

3.0%

Gujarati

3.0%

Arabic

3.0%

Swedish

1.5%

Bulgarian

1.5%

Telugu

1.5%

Hawaiian

1.5%

Italian

1.5%

Tagalog

1.5%

Mandarin

1.5%

Korean

1.5%

Croatian

1.5%

Russian

1.5%
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Clinic Administrator Education

Schools

University of Phoenix

27.9%

Kaplan University

5.6%

University of Texas at San Antonio

4.5%

Troy University

4.5%

Capella University

4.5%

University of North Florida

3.9%

University of North Texas

3.9%

Arizona State University

3.9%

University of Houston

3.9%

Grand Canyon University

3.9%

Florida International University

3.4%

University of Massachusetts - Boston

3.4%

San Francisco State University

3.4%

Texas Tech University

3.4%

Webster University

3.4%

Texas State University

3.4%

Walden University

3.4%

Howard University

3.4%

University of North Carolina at Charlotte

3.4%

Northeastern University

3.4%
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Majors

Business

25.0%

Nursing

15.6%

Health Care Administration

11.1%

Psychology

7.5%

Management

5.0%

Medical Assisting Services

4.5%

Social Work

3.5%

Public Health

3.0%

Biology

3.0%

Communication

2.8%

Accounting

2.6%

Criminal Justice

2.2%

Marketing

2.2%

School Counseling

2.1%

Clinical Psychology

1.9%

Counseling Psychology

1.9%

Kinesiology

1.6%

General Studies

1.6%

Liberal Arts

1.5%

Education

1.4%
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Degrees

Bachelors

31.0%

Masters

28.2%

Other

20.7%

Associate

9.1%

Certificate

4.6%

Doctorate

4.0%

Diploma

1.7%

License

0.6%
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Real Clinic Administrator Salaries

Job Title Company Location Start Date Salary
Clinic Administrator Arash Aftabi, DMD, Inc. Seal Beach, CA Nov 21, 2011 $123,850 -
$124,500
Dental Clinical Administrator Daniel Cohen, Dds, P.C. Englewood, NJ Oct 01, 2014 $87,654
Administrator of Clinical Training Programs National Library of Addictions, Inc. Brookline, MA Oct 01, 2011 $84,000
Clinical Administrator National Library of Addictions, Inc. Brookline, MA Oct 01, 2011 $84,000
Dental Clinical Administrator Daniel Cohen, Dds, P.C. Englewood, NJ Oct 01, 2011 $83,480
Clinic Administrator Americo, Inc./DBA/Medcare Northfield, IL Feb 11, 2011 $81,307
Clinical Trials Administrator The Univ. of Ala. at Birmingham (UAB) Birmingham, AL Feb 01, 2016 $72,105
Clinic Administrator Kashif H Ansari Md Pa Baytown, TX Sep 08, 2011 $71,000
Clinical Administrator (Research Development Direc University of Kentucky Lexington, KY Aug 01, 2010 $70,000
Non-Clinical Administrative Chief Medical Resident OSF Saint Francis Medical Center Peoria, IL Jul 01, 2012 $67,957
Asst. Prof., Clinical & Admin. Sciences, Pharmacy Roosevelt University Schaumburg, IL Jul 01, 2011 $67,757 -
$95,000
Clinic Administrator Dynamed Clinical Research, L.P. Tomball, TX Jul 03, 2013 $64,175
Dental Clinical Administrator Virginia Orthodontics and Periodontics, P.C. Vienna, VA Apr 16, 2012 $63,758
Dental Clinical Administrator Virginia Orthodontics and Periodontics, P.C. Vienna, VA Apr 26, 2012 $63,758
Clinic Administrator Sabeen Najam, M.D. P.A. Baytown, TX Oct 01, 2011 $61,567
Clinic Administrator Sabeen Najam, M.D. P.A. Baytown, TX Oct 01, 2011 $61,000
Clinic Administrator Medcare, Inc. Northfield, IL Sep 25, 2012 $60,544
Clinical Safety Process Administrator Corp2Corp Inc. Jersey City, NJ Oct 12, 2012 $60,000
Clinic Administrator Medcare, Inc. Northfield, IL Oct 19, 2009 $54,053
Clinic Administrator Dynamed Clinical Research, LP Houston, TX Mar 01, 2010 $52,000
Clinical Trials Administrator The Univ. of Ala. at Birmingham (UAB) Birmingham, AL Dec 01, 2011 $50,000
Clinical Trials Administrator The Univ. of Ala. at Birmingham (UAB) Birmingham, AL Oct 06, 2015 $45,198
Clinical Administrator North Shore Redimed, LLC Mandeville, LA Aug 19, 2008 $45,032
Clinic Administrator Dynamed Clinical Research, L.P. Houston, TX Oct 01, 2011 $45,000

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Top Skills for A Clinic Administrator

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  1. Procedures
  2. Customer Service Issues
  3. Payroll
You can check out examples of real life uses of top skills on resumes here:
  • Screened patients and obtained all necessary equipment and supplies necessary for treatment requirements by doctors and assisted with office surgical procedures.
  • Assist in handling customer service issues and preform all manager on duty necessities with professionalism.
  • Maintained accurate department records, assuring that payroll and equipment/supply expenses are within budgeted amounts.
  • General Customer Service, Meeting Membership sales 30% closing each month, Millennium Software use, Diffuse customer situations.
  • Conducted day-to-day operations of two Community Health Clinics serving a large migrant Hispanic population specializing in family and women's health.

How Would You Rate Working As a Clinic Administrator?

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Top Clinic Administrator Employers

Jobs From Top Clinic Administrator Employers

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