How to hire a clinic administrator

How to hire a clinic administrator, step by step

Here's a step-by-step clinic administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a clinic administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new clinic administrator
• Step 8: Go through the hiring process checklist

What does a clinic administrator do?

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1. Identify your hiring needs

   Before you post your clinic administrator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a clinic administrator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A clinic administrator's background is also an important factor in determining whether they'll be a good fit for the position. For example, clinic administrators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of clinic administrators and their corresponding salaries.

   Type of Clinic Administrator	Description	Hourly rate
   Clinic Administrator	Computer networks are critical parts of almost every organization. Network and computer systems administrators are responsible for the day-to-day operation of these networks.	$23-50
   Windows System Administrator	A Windows System Administrator maintains the systems and servers of a Windows operating system. They evaluate and modify the system's performance.	$28-50
   Department Administrator	Department administrators are professionals who are responsible for performing administrative and clerical tasks for a specific department within an organization. These administrators are required to prepare financial statements for clients while evaluating revisions through feedback with stakeholders... Show more	$16-34

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Healthcare
   • Patient Care
   • Oversight
   • Payroll
   • Healthcare Administration
   • Clinic Operations
   • Rehabilitation
   • Primary Care
   • HIPAA
   • Home Health
   • OSHA
   • Customer Issues
   • Administrative Tasks

   Check all skills

   Responsibilities:

   • Manage compliance with CMS, JACO and IDPH regulatory requirements, standards of practice, policies and procedures.
   • Manage accounts payable and accounts receivable activities using QuickBooks and online banking applications.
   • Assist with employee and community CPR training documentation.
   • Maintain employee health files, annual PPD immunizations tracking and CPR recertification.
   • Answer multiple phone lines and triage calls in a fast pace environment.
   • Oversee and ensure of day-to-day function of EMR and EPM hardware and software.

   More clinic administrator duties

3. Make a budget

   Including a salary range in your clinic administrator job description is a great way to entice the best and brightest candidates. A clinic administrator salary can vary based on several factors:

   • Location. For example, clinic administrators' average salary in florida is 36% less than in new york.
   • Seniority. Entry-level clinic administrators earn 54% less than senior-level clinic administrators.
   • Certifications. A clinic administrator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a clinic administrator's salary.

   Average clinic administrator salary

   $71,242yearly

   $34.25 hourly rate

   ---

   Entry-level clinic administrator salary

   $48,000 yearly salary

   Updated January 20, 2026

   Average clinic administrator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New York	$85,105	$41
   2	California	$79,132	$38
   3	Delaware	$77,605	$37
   4	New Jersey	$75,265	$36
   5	North Carolina	$74,002	$36
   6	Massachusetts	$73,959	$36
   7	Virginia	$70,852	$34
   8	Maryland	$70,405	$34
   9	Texas	$70,398	$34
   10	Minnesota	$69,925	$34
   11	Illinois	$69,906	$34
   12	Arizona	$68,802	$33
   13	Missouri	$68,797	$33
   14	New Mexico	$66,306	$32
   15	Iowa	$65,081	$31
   16	Michigan	$64,146	$31
   17	Colorado	$62,936	$30
   18	Wisconsin	$61,324	$29
   19	Louisiana	$60,779	$29
   20	Alabama	$57,031	$27

   Average clinic administrator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Abbott	$123,474	$59.36	3
   2	AstraZeneca	$117,698	$56.59	1
   3	Philips	$111,074	$53.40	4
   4	Alexion Pharmaceuticals	$109,144	$52.47
   5	Center for New Medicine	$106,611	$51.26
   6	Palo Alto University	$106,383	$51.15
   7	Mayo Clinic	$106,309	$51.11	29
   8	Mercy Health	$104,062	$50.03	50
   9	Community Health Systems	$100,571	$48.35	68
   10	Grace Cottage Hospital	$97,901	$47.07
   11	Tenet Healthcare	$95,971	$46.14	43
   12	Maxim Healthcare Group	$93,424	$44.92	27
   13	Children's Hospital Los Angeles	$93,381	$44.89	6
   14	Dean Health Plan	$92,841	$44.64
   15	Scripps Health	$92,176	$44.32	6
   16	Baxter Regional Medical Center	$91,646	$44.06	3
   17	University of California-Berkeley	$91,607	$44.04
   18	Fresenius Medical Care North America Holdings Limited Partnership	$88,449	$42.52	155
   19	Akumin	$88,310	$42.46
   20	HonorHealth	$87,611	$42.12	1

4. Writing a clinic administrator job description

   A job description for a clinic administrator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a clinic administrator job description:

   Clinic administrator job description example

   Clinical Trial Administrator Austin, TX $70-$90 Hourly DOE Contract - 6 Months Summary: Our respected client is seeking to hire a Clinical Trial Administrator. This position is based out of Austin, TX. You will be responsible for the central administration and operations support for the Clinical Affairs department Functions including the department accounting, payment process, and Trial Master File system. Job Duties: • Creates the Trial Master File (TMF) and/or Investigator site files; supports maintenance for the duration of the study, assisting in the file review and reconciliation process in preparation for audits and archival
   • Creates and maintains project-specific binders and related files as needed to house study records during the trial
   • Attends clinical project team meetings and takes minutes
   • • Knowledge of electronic data capture and electronic trial master files
   • Orders, prepares, packages, and sends documents, stipend cards and other materials to clinical trial sites and vendors as needed
   • Performs in-house duties to assist remote-based monitors responsible for sites located across the United States
   • Responsible for clinical study payment/tracking working directly with study teams and the Accounts Payable team
   • Processes and organize purchase order and invoice requests through online accounts payable systems.
   • Provides monthly accrual reports to Accounting
   • Responsible for study-related data entry
   • Provides general support to the Clinical Affairs team
   • Performs other related duties and tasks, as required Qualifications • Undergraduate degree in the sciences/BS
   • Minimum of 4 years of project coordination experience
   • Strong verbal and written communication skills
   • Strong analytical and interpersonal skills
   • Strong organizational skills and the ability to be self-motivated and be detailed oriented
   • Demonstrated computer skills preferably spreadsheets, word processing, database, and other applicable software programs TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.

   Copy this example

   

5. Post your job

   To find clinic administrators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any clinic administrators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level clinic administrators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your clinic administrator job on Zippia to find and recruit clinic administrator candidates who meet your exact specifications.
   • Use field-specific websites such as dice, engineering.com, stack overflow, it job pro.
   • Post a job on free websites.

6. Interview candidates

   Recruiting clinic administrators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   If your interviews with clinic administrator applicants aren't enough to make a decision, you should also consider including a test project. These are often the best, most straightforward, and least bias-prone ways of determining who will likely succeed in the role. If you don't know how to design an appropriate test, you can ask someone else on the team to create it or take a look at these websites to get a few ideas:

   • TestDome
   • CodeSignal
   • Testlify
   • BarRaiser
   • Coderbyte

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new clinic administrator

   Once you've decided on a perfect clinic administrator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new clinic administrator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a clinic administrator?