Clinic administrator job description
Updated March 14, 2024
7 min read
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Example clinic administrator requirements on a job description
Clinic administrator requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in clinic administrator job postings.
Sample clinic administrator requirements
- Bachelor's degree in Healthcare Management or related field.
- Minimum of 3 years' experience as a Clinic Administrator.
- Knowledge of healthcare regulations and compliance.
- Proficiency in Microsoft Office Suite.
- Familiarity with medical terminology.
Sample required clinic administrator soft skills
- Excellent organizational and time management skills.
- Excellent verbal and written communication skills.
- Strong problem solving and decision-making skills.
- Ability to work collaboratively and effectively with a team.
- Ability to work in a fast-paced, dynamic environment.
Clinic administrator job description example 1
TCW clinic administrator job description
Clinical Trial Administrator
Austin, TX
$70-$90 Hourly DOE
Contract - 6 Months
Summary: Our respected client is seeking to hire a Clinical Trial Administrator. This position is based out of Austin, TX. You will be responsible for the central administration and operations support for the Clinical Affairs department Functions including the department accounting, payment process, and Trial Master File system.
Job Duties:
• Creates the Trial Master File (TMF) and/or Investigator site files; supports maintenance for the duration of the study, assisting in the file review and reconciliation process in preparation for audits and archival
• Creates and maintains project-specific binders and related files as needed to house study records during the trial
• Attends clinical project team meetings and takes minutes
• • Knowledge of electronic data capture and electronic trial master files
• Orders, prepares, packages, and sends documents, stipend cards and other materials to clinical trial sites and vendors as needed
• Performs in-house duties to assist remote-based monitors responsible for sites located across the United States
• Responsible for clinical study payment/tracking working directly with study teams and the Accounts Payable team
• Processes and organize purchase order and invoice requests through online accounts payable systems.
• Provides monthly accrual reports to Accounting
• Responsible for study-related data entry
• Provides general support to the Clinical Affairs team
• Performs other related duties and tasks, as required
Qualifications
• Undergraduate degree in the sciences/BS
• Minimum of 4 years of project coordination experience
• Strong verbal and written communication skills
• Strong analytical and interpersonal skills
• Strong organizational skills and the ability to be self-motivated and be detailed oriented
• Demonstrated computer skills preferably spreadsheets, word processing, database, and other applicable software programs
TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.
Austin, TX
$70-$90 Hourly DOE
Contract - 6 Months
Summary: Our respected client is seeking to hire a Clinical Trial Administrator. This position is based out of Austin, TX. You will be responsible for the central administration and operations support for the Clinical Affairs department Functions including the department accounting, payment process, and Trial Master File system.
Job Duties:
• Creates the Trial Master File (TMF) and/or Investigator site files; supports maintenance for the duration of the study, assisting in the file review and reconciliation process in preparation for audits and archival
• Creates and maintains project-specific binders and related files as needed to house study records during the trial
• Attends clinical project team meetings and takes minutes
• • Knowledge of electronic data capture and electronic trial master files
• Orders, prepares, packages, and sends documents, stipend cards and other materials to clinical trial sites and vendors as needed
• Performs in-house duties to assist remote-based monitors responsible for sites located across the United States
• Responsible for clinical study payment/tracking working directly with study teams and the Accounts Payable team
• Processes and organize purchase order and invoice requests through online accounts payable systems.
• Provides monthly accrual reports to Accounting
• Responsible for study-related data entry
• Provides general support to the Clinical Affairs team
• Performs other related duties and tasks, as required
Qualifications
• Undergraduate degree in the sciences/BS
• Minimum of 4 years of project coordination experience
• Strong verbal and written communication skills
• Strong analytical and interpersonal skills
• Strong organizational skills and the ability to be self-motivated and be detailed oriented
• Demonstrated computer skills preferably spreadsheets, word processing, database, and other applicable software programs
TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.
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Clinic administrator job description example 2
Novant Health clinic administrator job description
Novant Health is seeking a Clinical Administrator that manages, supervises and coordinates all functions and activities related to the operations of a small to medium sized physician practice. This is an entry to mid-level practice management position with a minimum to moderate level of complexity. Practice scope is minimal to moderate for number of providers, staff and potential revenue and possible practices in 2 or more locations. Come join a remarkable team where quality care meets quality service, in every dimension, every time.
#JoinTeamAubergine #NovantHealth. Let Novant Health be the destination for your professional growth.
#pediatrics #children #HighPoint #Fulltime #Manages
At Novant Health, one of our core values is diversity and inclusion. By engaging the strengths and talents of each team member, we ensure a strong organization capable of providing remarkable healthcare to our patients, families and communities. Therefore, we invite applicants from all group dynamics to apply to our exciting career opportunities.
Qualifications
Education: Bachelor's Degree, Required.
Experience: No prior experience is required.
Additional Skills Required: Current and future trends/practice in area of responsibility; regulatory and governing standards, policies and procedures; information systems and software used in area of responsibility; equipment used in performing assigned duties; application of safety and infection control policies and procedures; skills in interviewing and selection process; understanding of budgeting, staffing, payroll and purchasing processes; implementation of competency, feedback, development and progressive discipline processes; teambuilding, conflict management, and interpersonal relationship skills; principles of adult learning and teaching methods/models; decision making, project leadership and consultation, delegation and communication skills; understanding of customer needs and expectations and knowledge for improvement to exceed customer expectations.
Responsibilities
It is the responsibility of every Novant Health team member to deliver the most remarkable patient experience in every dimension, every time.
* Manages, supervises and coordinates all functions and activities related to the operations of a small to medium sized physician practice. This is an entry to mid-level practice management position with a minimum to moderate level of complexity. Practice scope is minimal to moderate for number of providers, staff and potential revenue and possible practices in 2 or more locations.
* Our team members are part of an environment that fosters team work, team member engagement and community involvement.
* The successful team member has a commitment to leveraging diversity and inclusion in support of quality care.
* All Novant Health team members are responsible for fostering a safe patient environment driven by the principles of "First Do No Harm".
#JoinTeamAubergine #NovantHealth. Let Novant Health be the destination for your professional growth.
#pediatrics #children #HighPoint #Fulltime #Manages
At Novant Health, one of our core values is diversity and inclusion. By engaging the strengths and talents of each team member, we ensure a strong organization capable of providing remarkable healthcare to our patients, families and communities. Therefore, we invite applicants from all group dynamics to apply to our exciting career opportunities.
Qualifications
Education: Bachelor's Degree, Required.
Experience: No prior experience is required.
Additional Skills Required: Current and future trends/practice in area of responsibility; regulatory and governing standards, policies and procedures; information systems and software used in area of responsibility; equipment used in performing assigned duties; application of safety and infection control policies and procedures; skills in interviewing and selection process; understanding of budgeting, staffing, payroll and purchasing processes; implementation of competency, feedback, development and progressive discipline processes; teambuilding, conflict management, and interpersonal relationship skills; principles of adult learning and teaching methods/models; decision making, project leadership and consultation, delegation and communication skills; understanding of customer needs and expectations and knowledge for improvement to exceed customer expectations.
Responsibilities
It is the responsibility of every Novant Health team member to deliver the most remarkable patient experience in every dimension, every time.
* Manages, supervises and coordinates all functions and activities related to the operations of a small to medium sized physician practice. This is an entry to mid-level practice management position with a minimum to moderate level of complexity. Practice scope is minimal to moderate for number of providers, staff and potential revenue and possible practices in 2 or more locations.
* Our team members are part of an environment that fosters team work, team member engagement and community involvement.
* The successful team member has a commitment to leveraging diversity and inclusion in support of quality care.
* All Novant Health team members are responsible for fostering a safe patient environment driven by the principles of "First Do No Harm".
Dealing with hard-to-fill positions? Let us help.
Clinic administrator job description example 3
UCLA clinic administrator job description
Responsibilities
In this role, you will act as the Team Leader for assigned area. You will coordinate the activities of all staff supporting the area and interact with faculty and residents to maximize patient care, resident education and patient satisfaction. In addition, you will perform the full range of administrative and support functions to include assisting in coordinating patient flow through the clinic, from registration to discharge. You will also work as a member of the clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation.
* Please note that this position has variable/rotating 8 and 12 hour shifts including weekends, evenings and holidays. Shifts will vary as follows:
+ 8am-5pm
+ 8am-9pm
+ 12pm-9pm
+ 8:30am-5:30pm
Qualifications
Required:
+ Knowledge of medical terminology.
+ Working knowledge of medical insurance plans and types of coverage provided.
+ Ability to maintain Charge Worklist in Electronic Health Record System.
+ Ability to maintain Charge Document Reconciliation Process.
+ Working knowledge of Epic or other Electronic Health Record systems to complete on-line transactions, including appointment scheduling, procedure scheduling, the encounter registration system, hospital lab results and medical reports.
+ Ability to work effectively with patients, physicians and staff in a diplomatic and professional manner in order to maximize suite operations.
+ Skill in prioritizing assignments and managing multiple tasks.
+ Ability to work effectively as a member of a team in order to provide effective patient care.
+ Team Building Skills to include prior supervisory experience.
+ Skill in monitoring complex clinician appointment schedules.
+ Ability to elicit salient clinical information such as presenting complaints from patients and referring professionals, and make appropriate assignments based on established guidelines.
+ Skill in listening perceptively, conveying awareness and responding to patients and visitors with health concerns using tact and discretion.
+ Skill in speaking clearly and distinctly in person and over the telephone, using appropriate grammar and vocabulary in order to share information, effectively communicate, share and obtain information with persons from diverse social, economic and cultural backgrounds.
+ Ability to triage patient issues to achieve resolution.
+ Ability to interact diplomatically and sympathetically with patients, their families, and the general public in a high volume, continuous public contact setting.
+ Skill in performing with frequent interruptions and/or distractions including the ability to accept equivocal circumstance and respond to changing priorities and deadlines.
+ Typing ability to prepare forms, manuscripts and correspondence with speed and accuracy.
+ Skill in operating a computer including work processing software and the ability to enter and maintain accurate patient appointments and schedules utilizing an on-line computer database system.
+ Ability to maintain equanimity in the face of resistance, indifference and hostility.
+ Skill in working independently and following through on assignments with minimal direction and in setting priorities which accurately reflect the relative importance of assignments.
+ Ability to accept directions from supervisors and act promptly.
Preferred:
+ Spanish speaking skills.
UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.
UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.
In this role, you will act as the Team Leader for assigned area. You will coordinate the activities of all staff supporting the area and interact with faculty and residents to maximize patient care, resident education and patient satisfaction. In addition, you will perform the full range of administrative and support functions to include assisting in coordinating patient flow through the clinic, from registration to discharge. You will also work as a member of the clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation.
* Please note that this position has variable/rotating 8 and 12 hour shifts including weekends, evenings and holidays. Shifts will vary as follows:
+ 8am-5pm
+ 8am-9pm
+ 12pm-9pm
+ 8:30am-5:30pm
Qualifications
Required:
+ Knowledge of medical terminology.
+ Working knowledge of medical insurance plans and types of coverage provided.
+ Ability to maintain Charge Worklist in Electronic Health Record System.
+ Ability to maintain Charge Document Reconciliation Process.
+ Working knowledge of Epic or other Electronic Health Record systems to complete on-line transactions, including appointment scheduling, procedure scheduling, the encounter registration system, hospital lab results and medical reports.
+ Ability to work effectively with patients, physicians and staff in a diplomatic and professional manner in order to maximize suite operations.
+ Skill in prioritizing assignments and managing multiple tasks.
+ Ability to work effectively as a member of a team in order to provide effective patient care.
+ Team Building Skills to include prior supervisory experience.
+ Skill in monitoring complex clinician appointment schedules.
+ Ability to elicit salient clinical information such as presenting complaints from patients and referring professionals, and make appropriate assignments based on established guidelines.
+ Skill in listening perceptively, conveying awareness and responding to patients and visitors with health concerns using tact and discretion.
+ Skill in speaking clearly and distinctly in person and over the telephone, using appropriate grammar and vocabulary in order to share information, effectively communicate, share and obtain information with persons from diverse social, economic and cultural backgrounds.
+ Ability to triage patient issues to achieve resolution.
+ Ability to interact diplomatically and sympathetically with patients, their families, and the general public in a high volume, continuous public contact setting.
+ Skill in performing with frequent interruptions and/or distractions including the ability to accept equivocal circumstance and respond to changing priorities and deadlines.
+ Typing ability to prepare forms, manuscripts and correspondence with speed and accuracy.
+ Skill in operating a computer including work processing software and the ability to enter and maintain accurate patient appointments and schedules utilizing an on-line computer database system.
+ Ability to maintain equanimity in the face of resistance, indifference and hostility.
+ Skill in working independently and following through on assignments with minimal direction and in setting priorities which accurately reflect the relative importance of assignments.
+ Ability to accept directions from supervisors and act promptly.
Preferred:
+ Spanish speaking skills.
UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.
UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.
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Updated March 14, 2024
Updated March 14, 2024