How to hire a clinical coordinator

How to hire a clinical coordinator, step by step

Here's a step-by-step clinical coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a clinical coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new clinical coordinator
• Step 8: Go through the hiring process checklist

What does a clinical coordinator do?

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1. Identify your hiring needs

   First, determine the employments status of the clinical coordinator you need to hire. Certain clinical coordinator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A clinical coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, clinical coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of clinical coordinators.

   Type of Clinical Coordinator	Description	Hourly rate
   Clinical Coordinator	Natural sciences managers supervise the work of scientists, including chemists, physicists, and biologists. They direct activities related to research and development, and coordinate activities such as testing, quality control, and production.	$20-37
   Research Project Coordinator	Research Project Coordinators take on a lead role in maintaining and creating processes that support the execution of a research project. Their duties include researching governance requirements, preparing for contract bidding, manage budgeting of a project to meet a specified timeline, and present findings of a project to all stakeholders involved... Show more	$17-31
   Clinical Supervisor	A clinical supervisor is responsible for managing a healthcare facility's daily operations, including the medical procedures and treatments of the medical professionals and practitioners. Clinical supervisors work with other healthcare professionals to optimize treatments, assess patients' health conditions, and administer medications... Show more	$20-42

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Customer Service
   • CPR
   • Rehabilitation
   • Vital Signs
   • Social Work
   • CMS
   • Direct Patient Care
   • Medicaid
   • HIPAA
   • Surgery
   • Patient Flow
   • ICU
   • Data Entry

   Check all skills

   Responsibilities:

   • Manage chronic illnesses such as hypertension, coronary disease and diabetes.
   • Create and manage case report forms and transmit data through EDC to sponsor.
   • Manage patient telemetries systems to include EKG's, vitals, INR management and sleep monitoring systems.
   • Manage the CRA team and serve as main point of contact for study logistics and relate questions including subject eligibility questions.
   • Manage common side effects of chemotherapy and experimental therapies.
   • Manage the clinical reimbursement coordinators traveling schedule to ensure that facilities have adequate MDS coverage.

   More clinical coordinator duties

3. Make a budget

   Including a salary range in your clinical coordinator job description is a great way to entice the best and brightest candidates. A clinical coordinator salary can vary based on several factors:

   • Location. For example, clinical coordinators' average salary in minnesota is 33% less than in delaware.
   • Seniority. Entry-level clinical coordinators earn 44% less than senior-level clinical coordinators.
   • Certifications. A clinical coordinator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a clinical coordinator's salary.

   Average clinical coordinator salary

   $57,665yearly

   $27.72 hourly rate

   ---

   Entry-level clinical coordinator salary

   $43,000 yearly salary

   Updated January 13, 2026

   Average clinical coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Delaware	$65,886	$32
   2	Connecticut	$65,591	$32
   3	District of Columbia	$63,068	$30
   4	New York	$62,775	$30
   5	North Carolina	$62,497	$30
   6	Arizona	$61,262	$29
   7	Wyoming	$60,952	$29
   8	New Jersey	$60,805	$29
   9	California	$59,683	$29
   10	Pennsylvania	$59,573	$29
   11	Florida	$59,040	$28
   12	Maryland	$58,294	$28
   13	Massachusetts	$57,521	$28
   14	Michigan	$54,008	$26
   15	Texas	$53,533	$26
   16	Illinois	$52,244	$25
   17	Colorado	$51,081	$25
   18	Georgia	$50,748	$24
   19	Mississippi	$49,409	$24
   20	Tennessee	$49,167	$24

   Average clinical coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Children's Hospital Colorado	$73,632	$35.40	12
   2	Boston Public Schools	$73,152	$35.17	2
   3	Hospice & Palliative Care Charlotte Region	$68,438	$32.90
   4	FUJIFILM Diosynth Biotechnologies	$68,272	$32.82	1
   5	University of Maryland Medical System	$67,473	$32.44	78
   6	Novant Health	$65,927	$31.70	38
   7	The College of Health Care Professions	$65,903	$31.68
   8	Highmark	$65,197	$31.34	141
   9	Wellpath	$64,951	$31.23	8
   10	Children's Hospital Los Angeles	$64,503	$31.01	17
   11	Columbus Regional Health	$64,170	$30.85
   12	Dignity Health	$64,016	$30.78	89
   13	Mission Regional Medical Center	$63,982	$30.76	106
   14	Cook Children's Medical Center	$63,847	$30.70	23
   15	Baptist Health	$63,730	$30.64	25
   16	New York Methodist Hospital	$63,638	$30.60
   17	Cabrini Medical Center	$63,303	$30.43
   18	Children's Hospital of Philadelphia	$62,960	$30.27	53
   19	Hawaii Pacific Health	$62,921	$30.25	44
   20	Memorial Healthcare System	$62,906	$30.24	6

4. Writing a clinical coordinator job description

   A job description for a clinical coordinator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a clinical coordinator job description:

   Clinical coordinator job description example

   Save Job Saved
   
   Partnering with you to live your best life. At Centra, we want to listen carefully and get to know you well. We want to understand your hopes, goals and dreams. We want to do our part so you can be your very best - as you define it. This remains true whether you are a patient, a Centra Caregiver, or a member of the communities we serve. As a candidate considering employment with our organization, we want you to understand that it is our mission to help partner with you throughout each stage of your career.
   COVID Vaccination Requirement
   
   Consistent with long-standing practices requiring health care workers to be vaccinated against serious infectious diseases for the safety of patients and staff, Centra will require COVID-19 vaccinations for all new and current employees and those who work in Centra facilities as a condition of their employment. If hired to work at Centra, you will be required to provide proof of vaccination or be willing to receive the vaccination. Medical and religions exemptions may be requested.
   Job Description
   
   Overview
   
   Job Description:
   
   The Clinical Quality Coordinator (CQC) is a professional registered nurse with unit specific responsibility and accountability. This role will provide unit based coordination and leadership of professional nursing practice activities leading to exemplary outcomes in quality, safety and service. The CQC role models and mentors others in the nursing process, coordination of patient care, leadership skills, and use of current evidence-based practice nursing interventions to promote excellence in nursing practice. The CQC integrates the tenets of the Professional Practice Model in the operations of the Unit.
   
   The Clinical Quality Coordinator (CQC) practice reflects the American Nurses Association's (ANA) Code of Ethics for Nurses, the ANA Scope and Standards for Nurse Administrators, and the Nurse Practice Act of Virginia.
   
   Qualifications/Education/Licensure:
   
   Graduate of a school nursing. Bachelors or Master's degree in nursing OR actively enrolled in an accredited BSN program. 1 year experience in nursing or related healthcare field.
   
   Our care givers at Centra are the most valuable asset we have and it is our mission and commitment to build and sustain a diverse and inclusive environment.
   
   When recruiting and retaining talent at Centra, our hiring needs are based on matching a candidates job qualifications with our job requirements and department needs without regard to race, color, age, religion or belief, national origin, disability status, protected veteran status, gender identity or expression, sexual orientation or any other characteristic protected by the laws or regulations in the locations where we operate. Centra is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind.
   
   Be yourself. Be a partner with Centra.
   
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5. Post your job

   There are various strategies that you can use to find the right clinical coordinator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your clinical coordinator job on Zippia to find and recruit clinical coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting clinical coordinators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new clinical coordinator

   Once you have selected a candidate for the clinical coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new clinical coordinator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a clinical coordinator?