How to hire a clinical data coordinator

How to hire a clinical data coordinator, step by step

Here's a step-by-step clinical data coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a clinical data coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new clinical data coordinator
• Step 8: Go through the hiring process checklist

What does a clinical data coordinator do?

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1. Identify your hiring needs

   Before you start hiring a clinical data coordinator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a clinical data coordinator to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a clinical data coordinator that fits the bill.

   This list presents clinical data coordinator salaries for various positions.

   Type of Clinical Data Coordinator	Description	Hourly rate
   Clinical Data Coordinator	Statisticians use statistical methods to collect and analyze data and to help solve real-world problems in business, engineering, healthcare, or other fields.	$21-48
   Clinical Data Management Manager	Clinical data management managers perform database development tests to support the clinical studies assigned to them. These managers must have collaboration and communication skills to work smoothly with other internal departments and fellow managers... Show more	$43-82
   Clinical Data Manager	A clinical data manager is primarily responsible for recording and managing the data and results from various clinical trials and projects. Their duties revolve around establishing and maintaining a database, coordinating with team members and other departments to gather relevant information, developing different strategies for data management, mentoring less experienced colleagues, and monitoring the workforce's progress to ensure the accuracy of every data... Show more	$32-66

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Data Management
   • Data Collection
   • GCP
   • Data Validation
   • FDA
   • CRF
   • Oncology
   • Electronic Data Capture
   • Quality Checks
   • Clinical Trial Data
   • Data Queries
   • Patient Data
   • UAT

   Check all skills

   Responsibilities:

   • Administer the execution of QC evaluation for data enter into the CTMS that lead to senior management exceeding client deliverable expectations.
   • Manage the CRA team and serve as main point of contact for study logistics and relate questions including subject eligibility questions.
   • Follow GCP and ICH within guidelines.
   • Attend and participate in CRO meetings.
   • Act as CDM resource person for internal teams.
   • Mentore outsourced colleagues at global CRO regarding study processes.

   More clinical data coordinator duties

3. Make a budget

   Including a salary range in your clinical data coordinator job description helps attract top candidates to the position. A clinical data coordinator salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a clinical data coordinator in Nebraska may be lower than in California, and an entry-level clinical data coordinator usually earns less than a senior-level clinical data coordinator. Additionally, a clinical data coordinator with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average clinical data coordinator salary

   $66,880yearly

   $32.15 hourly rate

   ---

   Entry-level clinical data coordinator salary

   $44,000 yearly salary

   Updated December 16, 2025

   Average clinical data coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$111,387	$54
   2	New Jersey	$90,821	$44
   3	Washington	$85,477	$41
   4	Massachusetts	$85,444	$41
   5	Maryland	$79,831	$38
   6	Connecticut	$77,592	$37
   7	North Carolina	$73,026	$35
   8	Kansas	$71,507	$34
   9	Pennsylvania	$71,049	$34
   10	Illinois	$68,708	$33
   11	Arizona	$68,092	$33
   12	Ohio	$67,604	$33
   13	Texas	$60,715	$29
   14	Colorado	$57,586	$28
   15	Missouri	$53,794	$26
   16	Nebraska	$52,791	$25

   Average clinical data coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Genentech	$118,323	$56.89	26
   2	Ethicon	$99,315	$47.75
   3	Sutter Health	$81,530	$39.20	2
   4	Affinity Apparel	$78,751	$37.86
   5	Pharmaceutical Product Development	$73,071	$35.13
   6	Medpace	$69,182	$33.26	6
   7	HonorHealth	$66,230	$31.84
   8	Amarex Clinical Research	$65,113	$31.30
   9	Intone Networks	$61,852	$29.74
   10	Swedish Hospital	$60,031	$28.86
   11	Kelly Services	$59,290	$28.50	20
   12	Hackensack Meridian Health	$59,109	$28.42	103
   13	Connecticut Children's Medical Center	$55,471	$26.67	10
   14	Children's Minnesota	$54,638	$26.27	24
   15	The University of Kansas	$53,813	$25.87	77
   16	Rady Children's Hospital And Health Center	$51,257	$24.64
   17	UMass Memorial Health	$50,547	$24.30
   18	University of Pennsylvania	$47,212	$22.70	42
   19	University of Nebraska System	$46,163	$22.19
   20	Dartmouth-Hitchcock	$45,984	$22.11	21

4. Writing a clinical data coordinator job description

   A clinical data coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a clinical data coordinator job description:

   Clinical data coordinator job description example

   Full-time, Perm, Direct Hire
   On-site in Cypress, CA location
   
   **Primary Responsibilities**
   
   The Data Coordinator I is responsible for the correlation and/or entry of clinical trial data into electronic data capture (EDC) software. The Data Coordinator I will conduct tasks performed within compliance of study protocol, Good Clinical Practices (GCP) and Standard Operating Procedures (SOPs).
   
   **Tasks Performed**
   
   + Ensure the confidentiality of clinical trial participants and sponsors is respected.
   
   + Maintain and advocate a high level of quality and customer service within the department.
   
   + Update and/or maintain tracking tools to ensure clinical trial data milestones are met.
   
   + Review exported and/or manually entered data entries for completeness.
   
   + Record, track and ensure the resolution of data queries.
   
   + Review data entry guidelines for potential errors and/or logic discrepancies and escalate findings.
   
   + Complete clinical trial specific database trainings when required.
   
   + May assist in sponsor/regulatory audits.
   
   + Proactively communicate issues and/or problem resolutions to departmental supervisors and managers.
   
   + Complete and/or maintain training as required per jobs needs.
   
   + Perform general administrative tasks when required.
   
   + Other tasks as assigned by management
   
   **Qualifications**
   
   + Educational: High School Diploma or GED required; college degree and related work experience preferred.
   
   + Skills: Good Communication, customer service focused, able to work in fast-paced environment.
   
   \#P2
   
   **You should know:** Your safety matters! Vaccination against COVID-19 may be a requirement for this job in compliance with current client and governmental policies. A Kelly recruiter will confirm and share more details with you during the interview process.
   
   **Why Kelly** ** ** **Science & Clinical?**
   
   Kelly Science & Clinical is your connection to premier scientific and clinical companies looking to hire industry experts just like you. Our team creates expert talent solutions to solve the world's most critical challenges. Every day, we match science professionals with dream jobs that fit their skills, interests, and career goals-it's the way we think job searching should be. Nearly 100 percent of our science recruiters have a professional background and education in science, so we know a thing or two about the science market and how to get your expertise noticed.
   
   **About Kelly** ** **
   
   At Kelly, we're always thinking about what's next and advising job seekers on new ways of working to reach their full potential. In fact, we're a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.
   
   Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center.
   Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right clinical data coordinator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your clinical data coordinator job on Zippia to find and recruit clinical data coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit clinical data coordinators, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   If your interviews with clinical data coordinator applicants aren't enough to make a decision, you should also consider including a test project. These are often the best, most straightforward, and least bias-prone ways of determining who will likely succeed in the role. If you don't know how to design an appropriate test, you can ask someone else on the team to create it or take a look at these websites to get a few ideas:

   • TestDome
   • CodeSignal
   • Testlify
   • BarRaiser
   • Coderbyte

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new clinical data coordinator

   Once you've selected the best clinical data coordinator candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a clinical data coordinator?